PowerPoint Presentation to Accompany Chapter 3 File Management Visualizing TechnologyCopyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall

PowerPoint Presentation to Accompany

Chapter 3

File Management

Visualizing Technology


Objectives

1. Create folders to organize files.2. Explain the importance of file extensions.3. Explain the importance of backing up files.4. Demonstrate how to compress files.5. Use advanced search options to locate files.6. Change the default program associated with a

file type.



Object ive 1 : Overv iew

1. Discuss the Windows folder hierarchy for storing files

2. Understand the folder structure for storing documents, pictures, music, video, and more

3. Understand how libraries gather files from different locations

4. Understand how File Explorer is used to navigate folders and drives

Key Terms File management Folder Hierarchy Library

A Place for Everything

Public folder Path File Explorer



File Management

Organizing digital files

Creating new folders Navigating through

the folder structure



File Management

Folders: containers used to organize files on your computer

Folder structure created by Windows is a hierarchy



File Management

Libraries: help you better organize your files

Four libraries: Documents Music Pictures Videos



File Explorer

Navigation Pane


Details Pane

Search Box

Address Bar

File List Area


OS X creates a Home folder for each user Home folder includes: Documents Downloads Movies Music Pictures

Mac OS X Finder



You can create folders You can create a unique

organizational scheme

Creating and Using Folders


Copyright © 2014 Pearson Education, Inc. Publishing as Prentice HallVisualizing Technology

Using Windows or OS X help, research the Public folder on your computer. What purpose does it serve? What types of files can be stored in it? Who has access to those files? What restrictions are there on their access?



1. Discuss and learn the file naming rules 2. Discuss and learn the file naming limitations 3. Discuss file extensions and understand how the

extensions identify the file type4. Explore file properties and how they can be used

to sort and search for files

Key Terms File extension File name File property

What’s in a Name?



File names contain name and extension Can be up to 260 characters long May include spaces and special

characters Illegal characters: \ / ? : * ” > < |

File Naming Rules


ch03_homework.docx

File name Extension


File Extensions



File Properties

Properties used to organize, sort, and find files more easily

Automatically created: File type Size Date

Title and author can be added or edited by the user



OS X File Properties


Info Pane


We discussed how to add properties to a file, but how would you remove them? Which properties can you remove? Use Windows Help and Support to find the answers.




1. Discuss the importance of backing up files2. Discuss backup storage options3. Discuss the pros and cons of backup storage types4. Discuss backup storage software options5. Discuss online backup storage options

Key Term Back up

Back It Up



Back Up Your Files

Copying files to another location

Backup storage options: Internal hard drives External hard drives Optical drives Flash drives Networks

Backup utilities make it easy Online backup services



Windows Backup Utility



OS X Time Machine



Backup Options

External hard drives: Inexpensive usually less than $100

Cloud: Free personal

storage –1 or 2 GB Unlimited storage

for about $5 –10 per month



Research two online backup sites and investigate their cost, reliability, storage size, and features. Create a table to compare what you found.




1. Define file compression and its advantages2. Discuss the different types of file compression3. Discuss how Windows can create and extract ZIP

archives

Key Terms Algorithm Compression Lossless compression Lossy compression

Shrink It



File Compression

Process of making files smaller: Conserves disk space Easier to transfer

Types of file compression Lossy Lossless

Windows can compress and decompress files using ZIP format



File Compression

Lossy Usually for image,

photo, video, and multimedia files

Substantial amount of data can be discarded before the result is sufficiently degraded to be noticed

Lossless Usually for files that

contain text and numbers

Takes advantage of redundant information

Files can be decompressed with NO loss of data



Windows can open and browse files in a ZIP archive

Popular file compression programs: 7-ZIP WinRAR WinZip Stuffit

File Compression



An MP3 file is a compressed audio file that uses a lossy compression algorithm. Many audiophiles say they can hear a difference in sound quality. Use the Internet to research ways to improve the quality of MP3 files.




1. Discuss how to use advanced search options to find files using the Windows search feature

2. Define Boolean operators and how they can be used to create search filters

3. Discuss how Windows maintains an index of the files located on your computer

Key Terms Algorithm Boolean operators Index

It’s Always the Last Place You Look



Search OptionsFile Explorer



Windows 8 Search



Spotlight in Mac OS X



Search OptionsBoolean Logic

Created in 19th-century George Boole

Boolean operators: AND OR NOT

Used to create search filters in Windows, most databases, and Web searches



Use Windows Help and Support or the Internet to research natural language search. What is it and how does it change the way you can search your computer?




1. Define a default program2. Discuss how default programs are associated

with certain programs3. Learn how to change or set the default program

associated with a file type

Key Term Default program

That’s Not the Program I Want to Open This File Type



Default Programs

Application that is associated with a file Allows you to open, view, and edit the file

Some file types open in multiple applications



Default Programs



Managing File Types



Use the Default Programs control panel or Finder on your computer to complete this section of the project. What program is currently associated with MP3 files? What other files types can this program open by default? What other programs are installed on your computer that can open MP3 files by default?



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