POWER POINT

CREATING A PRESENTATION

What is a Presentation?

A presentation is an informative talk, such as a lecture or speech, that usually includes visuals.These visuals are often slides that are projected onto a screen while the speaker talks.

Visuals can also be overhead transparencies or paper flip charts.

A slide is an individual screen of a presentation.

What is a Template?

A Power Point template is an already formatted presentation that can be modified to fit specific needs. Power Point contains several different templates which can be applied by selecting Format and Apply Design Template, scroll through and select the one you like and click on Apply.Just the font can be changed on all the slides using the Slide Master.Any formatting applied in the Slide Master is applied to all the slides in the presentation

What is a Pane?

A Pane is a section of a window.The three different panes displayed in normal view are: Outline pane contains the text of all the

slides in a format similar to Outline view in Word.

Slide pane displays one slide at a time as it will appear in the presentation.

Notes pane contains notes for the speaker that correspond to the displayed slide.

Power Point ViewsNormal View—displays a presentation in a window divided into three separate panes, which allows the slide, outline, and lecture notes to be edited without changing views.Outline View—expands the Outline pane so that the text of the presentation can easily be edited.Slide View—expands the slide pane.Slide Sorter View—displays miniature slides that allow the the order of slides in a presentation to be modified.Slide Show View—displays the current slide in a full screen size as it appears during a presentation.

Ways to Display Text

Clicking on the vertical scroll bar, box, or arrowsClicking on the Previous Slide or Next Slide button, located the vertical scroll barPressing the Page Up or Page Down key.The slide indicator is displayed when the Slide pane is active. A pane is made active by clicking in it.

Displaying Slides

Clicking on the vertical scroll bar, box, or arrowsClicking on the Previous Slide or Next Slide button, located below the vertical scroll barPressing the Page Up or Page Down key

Viewing a Presentation

Slide show view is used to play a completed presentation.

Once the presentation is started, the slides are displayed in full-screen size and the Power Point window is no longer visible

The keyboard and mouse are used during the presentation to control the slides.

Viewing a Presentation cont’d

The next slide is displayed by either clicking the mouse button, pressing the

N key, the Page Down key, or the spacebar.

The previous slide is displayed by either pressing the P key or the Page Up key

The slide show is ended by pressing the Esc key, by clicking the right mouse button and then selecting the End Show command from the displayed menu.

Slide Indicator

The slide indicator at the bottom of the window indicates the current slide and the total number of slides in the presentationThe slide indicator is displayed when Slide pane is active. A pane is made active by clicking in it.

Editing Text in a Slide

The text in a slide may be edited in the Slide pane or in the Outline pane.Clicking once on the text in the Slide pane displays the outline of a text object and places the cursor in the box. The text within the text object may then be edited.In the Outline pane, clicking on text places the cursor and the text may then be edited.

Adding and Deleting Slides

A new slide can be added after the current slide by selecting the New Slide command (Ctrl+M) from the Insert menu, which displays a dialog box.Individual slides can be deleted from a presentation by first displaying the slide in the slide pane and selecting the Delete slide command from the Edit menu.A slide can also be deleted by selecting the slide’s icon in the Outline pane and then selecting the Delete slide command or Del key

Adding a Graphic to a Slide

Clip art graphics can be placed on a slide and then moved and resized as neededSelecting the Clip Art command from the Picture submenu in the Insert menu displays the Microsoft Clip Gallery, and clicking on a category displays a pop-up menu from which the Insert clip button can be selected to place a copy of the graphic on the current slide.The back button in the dialog box can be used to display the categories again.Clicking on the Close button removes the dialog box.

Changing the Order of Slides

Slide Sorter view allows you to get an overall view of the slides in a presentation. Clicking on the Slide Sorter View button at the bottom of the window displays the presentation as miniature slidesSlide sorter view—click once on a slide to select it, which is indicated by a thick outline, then drag it to another position in the window.Outline view—drag a slide’s icon to another position in the outline.

Printing a PresentationThe Slides option prints one slide per pageThe Handouts option prints six miniature slides on each page. The number of slides on each page can be changed in the Slides per page optionThe Outline view option prints the outline of the presentation as it appears in the Outline pane.The All options prints the entire presentation.The current slide option prints only the displayed slide.

Adding Footers to Slides

Selecting the Header and Footer command from the View menu displays a dialog box, and selecting the Slide tab displays options for the footerThese options allow you to include the Date and time, the Slide number, and text in the FooterApply adds the selected options to the currently displayed slideApply to All adds them to every slide

Slide Transitions

A Slide Transition is the way one slide changes to the next in a Slide ShowA Slide Transition is added in Slide Sorter view by first selecting the desired slide or slides and then selecting the transition from the Slide Transition Effects collapsible list on the ToolbarA transition icon is displayed below each slide that has a transition applied to it. The transition can be previewed by clicking on the icon.

Animation

Animation refers to the way items move onto a slideAnimation is added in Slide Sorter view by first selecting the desired slide or slides and then selecting the animation from the Preset Animation collapsible list on the Toolbar.An Animation icon is displayed below each slide that has an animation applied to it. Preview by clicking on the icon.

Planning a PresentationCarefully plan the lecture or speech that will accompany the presentation.

Identify the purpose of the presentation. Identify the audience so that appropriate language and speech

styles can be determined. Keep remarks short and to the point.

Make sure the slides emphasize the key points to be made in the lecture

Separate information over several slides to avoid putting too many comcepts and ideas on one slide.

Create the presentaiton using Power Point Limit your design to two or three fonts. Avoid text that is all

uppercase because it is too hard to read Keep text short and in a color different from the background

color.

Presentation Design

Any presentation can be made more effective if the elements one each slide reflect the presentation’s purpose or subject matter.Elements are the objects and formatting on a slide, such as text, graphics, colors, and fonts.The layout of the slide refers to the placement of text and graphics and is also part of the design

Creating and Printing Speaker Notes

Notes for the speaker can be entered into the Notes Pane for each slideClicking in the Notes Pane places the cursor, which allows text to be typed. Dragging on the top boundary of the pane expands it.The notes can be printed by selecting Notes Pages in the Print what collapsible list in the Print dialog box, which prints one slide and the corresponding notes on each page.