SUNY Poly

Police & Security at CNSEParking and Security

Rules and Regulations

SUNY Poly University Police and Security

Emergency Number - 518-437-8600 or 911 Dialing 911 from a site landline will ring

the Security Desk Dialing 911 from a cell phone will ring

City of Albany Police Dispatch

Non-Emergency Number - 518-956-7082

Security Location Security is located in the NanoFab East (NFE)

building, 257 Fuller Road, which is immediately off Tricentennial Drive and parking Lot-H. The Security Control Center (SCC) is located at the south entrance of the NFE Rotunda (side closest to Tricentennial) and is staffed 24 hours/day, 7 days/week.

SUNY Poly University Police are contacted through Security.

Control of Access

Access to the facility is restricted to individuals with card access clearance. Do not allow a person to follow you into the building or into interior areas

requiring proximity card access. Do not prop doors. Do not allow use of your access card or ID badge by any other person. Do not borrow another persons access card. Anyone found using an access card belonging to someone else will cause

both persons access to be shut off pending investigation.Simple Security Rules to Remember All CNSE community MUST display CNSE photo identification at all times. If security asks you for your ID, you are required to show it to them All Visitors and new employees (awaiting identification and safety training

processing) MUST have a visitor ID which is obtained by signing in at security and be escorted at all times; no exceptions!

Photography is only permitted with an authorized Camera Permit. Immediately notify Security concerning any potential breaches of security or

safety

Badging

All individuals must receive Safety Orientation training prior to receiving an access card/badge.

You will receive an email to notify you that your badge is available to be picked up. Please wait to receive this email prior to coming to the desk asking for your badge.

Badging hours are 9:00-12:30 Monday through Friday or by appointment.

To make an appointment, please email Access Control at ACCESSCONTROL@sunypoly.edu

If you have any additional questions or access needs, please speak to your supervisor and have them email Access Control.

Lost Access Cards/Keys

Lost access cards/keys must be immediately reported to Security. Security will immediately deactivate lost access cards and request replacement of door cores/keys.

PLEASE NOTE THAT THERE IS A $20.00 FEE TO REPLACE LOST CNSE ID BADGES.

Left Access Card and/or ID at Home? Access cards are unique to each individual.

Security does not possess access or identification cards for individuals who left them at home. The only way to know that the card is not lost is to immediately retrieve it from home

Roof Policy

You must notify Security before accessing any site building rooftop.

If you need to access a roof, go to the Security Desk and sign the Roof Logbook.

You must have a cell phone in your possession, so Security can call you in the event of an emergency.

How to Report

Report suspicious activity and potential breaches to personal safety or security immediately by contacting site Security at 518-437-8600 OR 911.

We can also be reached at the non-emergency number : 518-956-7082.

When reporting please: Report the Particulars of the Event Identify Yourself Provide Your Location (be specific; provide the phone number

or location calling from) WHO (was involved) WHAT (happened) WHEN (did it occur; is it still occurring) WHERE (exact location) WHY (the incident occurred) HOW (did it occur). REMAIN ON THE LINE until the Security Officer retrieves all

necessary information.

Immediately Report the Following to Security:

Recording or monitoring activities, taking pictures.

Attempts to gain information about operations.

Attempts to enter restricted areas. Obtaining badges, access cards,

credentials, etc. Suspicious persons out-of-place. This

may include people who are in places they should not be, as well as people who do not fit into the daily routine.

Suspicious packages, bags or mail.

Ways to Assist Security

Know Routines. Be alert as you go about your daily business. This will help you to learn the normal routines of your surroundings. Understanding these routines will help you spot anything out of place.

Be aware of what is going on around you. Be on the lookout for suspicious activities.

Take what you hear seriously. If you hear or know of someone who has talked about harming others take them seriously and report it immediately to Security.

Monitor and control who is entering your workspace. Do not allow persons to tailgate behind you.

Check identification and ask individuals to identify the purpose of their visit.

Report broken doors, locks, windows and inoperative lights immediately to Security.

Monitor and immediately report suspicious activity in or near entry/exits, loading docks, parking areas, and immediate vicinity.

Suspicious looking packages/ bags should be immediately reported to Security. DO NOT OPEN or TOUCH.

Common Sense Approach to Mail

Use prudence and common sense Inspect all mail or packages prior to opening. Know your sender. If you are not expecting a package, be suspicious. Check the return address. Do not open the package until satisfied it is

harmless. If you receive a suspicious parcel DO NOT

OPEN. Set it aside in a secured area.

Suspicious Packages/Bags

What makes it a suspicious package/bag?

Is it out of place?

Excessive tape or string

Rigid or bulky

Lopsided or uneven

Protruding wires or metal

Strange odor

Wrong title with name

Oily stains, discolorations, or crystallization on wrapper

Suspicious PackagesIf you think it is suspicious

Do not shake, move, or empty the contents.

Close the door, or section off the area to prevent others from entering.

Handle with care

Dont open, smell or touch.

Isolate immediately

Treat it as suspect. Immediately call Security.

Suspicious Packages / Bags

Telephone Threats

Remain calm Remain on the line. DO NOT HANG UP. Let the

other person hang up on you. Write down the threat verbatim. Pay attention to background noises (music, cars,

etc.) Listen closely to the voice. Note any accents,

gender, lisp, slurs, etc. Immediately notify Security

Practice Personal Safety

Make use of the buddy system. Walk with a friend.

Take advantage of the 24/7 Personal Safety Escort program provided by Security. Call or stop by the Security desk in the NFE rotunda.

Park your vehicle under a light if you are expecting to be on-site after dark. Have your keys ready for accessing your vehicle or building.

Enter/exit via the NFE rotunda, Security office location, if you are working after hours or on weekends.

Program your cell phone with the Security phone number..518-956-7082.

Emergency Phones

Blue light emergency phones are located throughout the parking areas. These phones are directly connected the Security Control Center. Security will make whatever notifications are needed.

Telephones are located throughout and on the exterior of each building on site. You must dial 956-7082, 437-8600 or 911 to speak with Security.

Parking Policy Overview

Parking Policy Overview

Parking by SUNY Poly Permit Only. Vehicles must possess valid state registration and inspection. All roadways on the site are Fire Lanes, with vehicles subject to

immediate tow without notice. If there is no sign and no lines it means NO PARKING. Do not

block: emergency lanes, loading zones, fire hydrants, sidewalks, travel lanes, etc.

All vehicles must be parked in areas that are designated for parking. Any vehicle violating the above rules or creating a hazard will be

subject to immediate tow at YOUR expense without warning.

Parking Policy Overview

Reserved parking spaces located throughout the complex are designated by signs and pavement markings and are enforceable 24 hours per day. Violators are subject to immediate tow without notice.

CNSE Site Speed Limit is 15 MPH.

If you need to bring a temporary vehicle to the site, move your parking permit to the temporary vehicle each day you bring it.

Hosts are responsible for advising visitors concerning parking rules and regulations.

Over-night parking is allowed when approved by in writing in advance by Security.

Parking Policy Overview

General employee parking is available in Lots A, F and N

University at Albany students may leave their vehicles on the main campus and use the Campus Shuttle service. Please refer to the University at Albany web-site for Campus Shuttle service information.

There is no parking allowed in Freedom Quad. This lot is monitored by UAlbany. If you park in this lot, you may be ticketed and/or towed at your expense.

Active Shooter

Security/ SUNY Poly PD

CNSE Security/ PD provide: Emergency dispatch and response Driving/Parking enforcement Law/Rule enforcement Vehicular/foot patrol Search and Seizure

CNSE Security reserves the right to conduct random searches of personal or other property carried onto or off of CNSE premises including vehicles, handbags, lunch boxes, backpacks, briefcases, etc.

Active Shooter

Options for Consideration Active Shooter Training Video Link.

https://www.dhs.gov/video/options-consideration-active-shooter-preparedness-video

Video

REMEMBER

RUN

HIDE

FIGHT

REMEMBER

Evacuate

If there is an accessible escape path, attempt to evacuate the premises.

Have an escape route and plan in mind Evacuate regardless of whether others agree

to follow Leave your belongings behind Help others escape, if possible Prevent individuals from entering an area where the active shooter may be

Evacuate

Keep your hands visible

Follow the instructions of any police officers

Do not attempt to move wounded people

Call 911

Hide Out

If evacuation is not possible, find a place to hide where the active shooter is less likely to find you. Your hiding place should: Be out of the active shooters view Provide protection if shots are fired in your direction (i.e., an office with a closed and locked door) Not trap you or restrict your options for movement

Hide Out

To prevent an active shooter from entering your hiding place:

Lock the door

Blockade the door with heavy furniture

Hide Out

Hide Out

If the active shooter is nearby:

Lock the door Silence your cell phone and/or pager Turn off any source of noise (i.e., radios, televisions) Hide behind large items (i.e., cabinets, desks) Remain quiet

Fight Back

Take action against the active shooter as a last resort, and only when your life is in imminent danger. Attempt to disrupt and/or incapacitate the active shooter by: Acting as aggressively as possible against him/her Throwing items and improvising weapons Yelling Committing to your actions

Access Control

- You can assist and control access by: - a. only admitting persons with valid identification

badges into buildings/ work areas - b. directing persons without badges to Security - c. not lending a badge to another person- d. entering and exiting through designated doors only - e. not defeating locks or latches, - f. Keep unattended doors closed, locked not

propped

Good Practices

Good practices during an active shooter situation

Be aware of your environment and any possible dangers Take note of the two nearest exits If you are in an office, stay there and secure the door If you are in a hallway, get into a room and secure the door

As a last resort, attempt to fight the active shooter. When the shooter is at close range and you cannot flee, your chance of survival is much greater if you try to incapacitate him/her.

CALL 911 WHEN IT IS SAFE TO DO SO

Questions?

956-7082or

Visit us in NFE Rotunda

IT Familiarization

Module

Purpose: Basic understanding of what resources are available on the SUNY Poly Intranet page

and clean room restrictions

regarding PCs and removable

media

SUNY Poly Intranet http://intranet.sunycnse.com

Password Resets

New accounts

Complete required information and click Create Account Button

After login, this summary page appears with links to various areas

CSR Forums

Forum Example

Email updates

SUNY Poly Reportshttps://reports.cnse.albany.edu

Additional Resources

Important Points to Remember

Company owned laptops can be brought into the clean rooms provided their operating system patching and anti-virus software are up-to-date and the device and any removable computer storage media is scanned for viruses on a regular basis.

All removable media (flash drives, hard drives, CDs) must be scanned at the scanning station outside the gowning room before entering and after exiting the cleanroom.

Personally owned laptops, phones, iPods, etc. are not allowed to be connected to cleanroom wifi due to concerns for network security, data confidentiality, and malware infections.

The SUNY Poly Help Desk is available to assist you with IT related issues.

The Help Desk can be reached by telephone at 956-7272 and by email at cnsehelp@sunypoly.edu- 24/7 Coverage

Thank you for your attention.- Questions?

Important Points to Remember

SUNY Poly

EH&STraining

WELCOME

BASIC SAFETY ORIENTATIONINCLUDING

HAZARD COMMUNICATIONTRAINING(HAZCOM)

2016

Course Objectives

Increase your awareness of Environmental, Health and Safety (EHS)

Inform you of your responsibilities and how you can promote EHS

Review SUNY Polytechnic Institute (SUNY Poly) EHS policies and requirements

Tools and resources for: anticipating recognizing controlling hazards

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SUNY Poly EHS Policy Statement

SUNY Poly is committed to:

Protecting the health and safety of its employees, partners, customers and public

Protecting the environment

Complying with regulatory standards

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Employee Responsibilities

All individuals are responsible for safety at SUNY Poly

Take an active role in your safety and the safety of others

Plan for and perform tasks in a safe manner Follow SUNY Poly safety policies and

procedures Understand the potential hazards you may be

exposed to Contact your manager if you feel you need

additional safety training

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Employee Responsibilities

Contractors must comply with the SUNY Poly Contractor Safety Guide (Access the Guide from the SUNY Poly website)

Be alert for unsafe conditions and report any concerns with the SUNY Poly facility (e.g., restrooms, air conditioning, walkways, stairs, doors, lighting, parking lots) to cnsefix@sunypoly.edu for corrective action

Take action to correct potential hazards in the workplace by notifying your manager

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Additional EHS Training

CLEANROOM SAFETY TRAINING: For employees who work on, service or maintain tools or equipment

and those that transport, ship, use or handle chemicals, gases or generate hazardous waste at SUNY Poly.

LABORATORY SAFETY TRAINING: For SUNY Poly students or employees who work in laboratories

where chemicals are present. Both are available as a classroom session or online. Class schedule is on the EHS Intranet site.

Please ask your supervisor what additional training you may need.To register for the next class- send an email to SUNYPolyEHS@sunypoly.edu

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Site Emergencies and Reporting

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Site Emergencies

The following emergencies can occur at this facility: Fire/Smoke Laboratory/Gas Alarm Chemical Spill Medical Utility Failure Violence or Terrorism

For any emergencies at the SUNY Poly facility you must contact SECURITY IMMEDIATELY (518) 437-8600

For emergencies at the:o University at Albany SUNY Campus call 911 from a

land lineo SUNY Poly PV Halfmoon Facility call 911

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Emergency Response Team ERT

ERT is comprised of a team of trained employees(8 Full-Time ERT Technicians and ~60 volunteer members from various departments)

The teams purpose is to evaluate on-site emergencies 24/7 and take appropriate actions

ERTs are 1st responders for our site who are trained in First Aid and CPR

For any evacuations do not go back into the area until the all clear is given

For ERT assistance or reporting an emergency, contact Security at 518-437-8600

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Gas Alarm Procedures (does not apply to Campus labs)

Automatically activated by SUNY PolysToxic Gas Monitoring System (TGMS)

ERT is paged immediately Audible and visual alarm Cleanrooms and subfabs will evacuate

via the nearest cleanroom exit (gowned)

Regroup in: NFS rotunda if in NFS or NFSX CESTM rotunda if in NFN, NFC, NFX, or CESTM

Alarm and warning set points based on ACGIH TLVs

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INTERMITTENTTONE

BLUE FLASHING LIGHTInside the Building

Fire Emergency Alarms

Evacuation Alarm All Buildings

ZEN (Building 201) Only Evacuation Alarm on Incident floor, one floor up

and one floor down Alert on all other floors (no flashing lights)

Evacuation

Alert ZEN Only

IntermittentToneWhiteFlashingLightVoiceEnunciation

Click grey box for sound

Click grey box for sound

Fire/Smoke If you see fire/smoke (and building is not in alarm)

- Leave the fire area, assist others that are in danger area- Close the door to the room/area where the fire is located- Activate fire pull station, normally located at door to stairwell- Contact Security at 78600 or (518) 437-8600 from a safe location- Continue exiting the building, report to your rally point

If you hear the fire alarm- Evacuate via the nearest building exit- Report to your rally point- If able, inform or assist while

evacuating others

Do NOT use the elevators

Fire Emergency Procedures

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Rally Points are Located at Designated Light Poles in the Parking Lots

N4 N2 N1N3

A3

G2 G1

G4H1

H2

G3

Lot zZ3

Z2 Z1

A2

A4A1

For Emergency Evacuations Know Your Rally Point LocationMap & Example of Rally Points

Floor Rally PointSTUDENTS All buildings/floors A4

CESTM1 A12 A23 A3

Emergency Reporting

REPORT any injury, accident, illness, fire, medical emergency or chemical spill to security at 518-437-8600 and to your manager

Managers with EHS assistance will:o Investigate work related incidents (e.g., injury, accident)o Complete an incident reporto Take corrective action(s) to prevent recurrence

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Hazard Communication Program

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YOUR RIGHT TO KNOW AND UNDERSTAND

HazardCommunicationOSHA1910.1200WrittenProgram

SDSSafetyDataSheets

LabelingRequirementsPrimaryContainers

SecondaryContainers

Handling,StorageandDisposalProceduresandPPESegregationCabinetsTrashContainers

Safety Data Sheets (SDS)

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Source of information on hazards of chemicals Under Globally Harmonized System (GHS)

transition, SDSs are available 24/7 using the HAZMIN

database on the EHS intranet page (Approved Chemical List).

Paper copies available from the EHS Office EHS approves all chemical purchases

Chemical Labeling

All primary and secondary containers must be labeled properly! Name of Chemical Primary Hazard(s) Pictograms

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Labels NFPA Diamond (External)

National Fire Protection Association

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HealthHazard4 Deadly3 ExtremeDanger2 Hazardous1 SlightlyHazardous

Flammability FlashPoints:4 Below73oF3 Below100oF2 Between100oFand200oF1 Above200oF0 Willnotburn

Reactivity:4 Maydetonate3 Shockandheatmaydetonate2 Violentchemicalchange1 Unstableifheated0 Stable

SpecialHazards:OX oxidizerACID AcidALK AlkaliW reactsviolentlyw/waterCOR Corrosive

GHS Workplace Labeling

Pictograms diamonds indicating chemical hazards

Signal Word- either Danger or Warning as identified on the chemical SDS. Signal Word is determined by hazard category.

Hazard Statements-describe the nature and degree of the product risks

Precautionary Statements-how to handle the product in order to minimize risk

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Flammables(Flame)

Chemicals capable of igniting

Includes: Pyrophorics, self reactives, organic peroxides

Oxidizers (Flame over circle)

Initiate or promote combustion

Explosives (Exploding Bomb)

Includes: Explosives, Self-reactives, Organic Peroxide

GHS Pictograms

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CorrosiveDestructive to tissues

and/or metalIncludes: Acids, bases,

peroxides

Gas CylinderIncludes: Gas under

pressure

Environmental Hazard

EnvironmentalToxicity

GHS Pictograms

Exclamation MarkCategory 4 Acute Toxicity

Includes: Irritants, Dermal Sensitizers, Narcotic Effects, Resp. Tract Irritants

Health HazardIncludes: Carcinogens, Respiratory

Sensitizers, Mutagenicity and Target Organ, Reproductive

and Aspiration Toxicity

Skull and CrossbonesIncludes: Acute Toxicity

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Potential Chemical Hazards

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Types of Chemicals at SUNY Poly

Flammables and Pyrophorics Carcinogens Toxics Corrosives Oxidizers Compressed Gases Cryogens

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How Can You be Exposed?

How Can You be Exposed?Ingestion: Eating

Inhalation: Breathing in through the mouth or nose

Injection: Needle stick or into a cut, directly into bloodstream

Absorption: Contact with the skin or eye

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Prevent Exposure Usingthe Hierarchy of Controls

1. Engineering Controls2. Administrative Controls 3. Personal protective equipment (PPE)

NOTE: Safety glasses are always required in the Cleanrooms. Hard hats are required in the NFN/NFC subfab

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What Signs and Symptoms should you look for?

If you suspect that you have been exposed to a chemical and are experiencing any of the following symptoms:o Dizzinesso Shortness of breatho Headacheo Upset stomach

CALL (518) 437-8600 and CONTACT YOUR SUPERVISOR IMMEDIATELY

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If you are splashed with a chemical

Go to the closest shower Remove contaminated clothing:

Clothing will keep the chemical in close contact with the skin

Rinse for 15 minutes with water or until medical help arrives

Get someone to call 78600 or (518) 437-8600 and notify your supervisor

Contact to the eyes: Hold eyelids open and apart with your thumbs and finger while rinsing

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Waste Handling

and Disposal

Procedures

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Universal Waste

Batteries Ballasts Lightbulbs

- When you need to dispose of universal waste, use the appropriate universal waste label and bring to a dedicated satellite accumulation area

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Chemical Waste

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- Do not put ANY chemicals down the drain or in the trash- Waste goes in Satellite Accumulation Areas- Broken glass needs to be placed in a hard-walled container before

disposal- Broken wafers go in the wafer disposal bins in NFN room N-225

General Safety

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ACCIDENT PREVENTION SIGNS AND TAGS

Danger signs:

Caution signs:

Safety instruction signs: indicate general instructions on safety measures

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Ladder Safety

Use a ladder only on a stable and level surface Do not use all metal ladders Always inspect the ladder for damage prior to using it Always maintain a 3-point contact (two hands and a foot,

or two feet and a hand) on the ladder when climbing. Keep your body near the middle of the step and always face the ladder while climbing (see diagram next slide)

Do not use the top 2 steps/rungs of a ladder as a step/rung unless it was designed for that purpose

Do not use a self-supporting ladder (e.g. step ladder) as a single ladder or in a partially closed position

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Ladder Safety

Electrical Safety

- Do not: Overload electrical outlets Use damaged electrical cords (worn/frayed insulation or exposed wires) Daisy chain (plug an outlet strip into an outlet strip, etc.) Use extension cords in place of permanent wiring (e.g., refrigerators)

- Do: - Inspect wiring, power cords, and electrical tools before

use for damage to cords- Use GFCI in areas with water- Use extension cords with a GFCI for temporary or

portable equipment- Report any electrical shocks

Only authorized, qualified and trained personnel are allowed towork on electrical circuits and parts

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Control of Hazardous Energy (Lockout/Tagout ) (LOTO)

- Specifies action and procedures necessary to safeguard employees from the unexpected startup of machinery and equipment, or the release of hazardous energy (e.g., electrical, mechanical, chemical) during service or maintenance activities

- Employees must be authorized and trained to do LOTO and perform maintenance of equipment

- Do Not defeat, tamper with, ignore, or operate any devices, or start up any machines or equipment that is locked or tagged out

- The tags and locks shall only be removed by the authorized person who attached them

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Housekeeping

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Ensure emergency exits, aisles, fire extinguishers, safety showers and eye-wash fountains are unobstructed

All doors (e.g. exit, stairwell) must be working properly (door hardware and latching devices operating correctly)

Keep storage at least 18 inches below fire sprinkler heads Keep drawers and doors of desks, cabinets, etc., closed when they

are not being used Be sure that emergency exit signs are readily visible, and the

illuminated type emergency exits signs are in fact lit Demonstrate positive housekeeping and cleanliness of our facility,

by keeping work areas clean and organized Take action when appropriate .

Working Alone

Work Alone policy is broken down into two areas: Tasks that can be performed alone (e.g., office type

work) Tasks that need to be done with a buddy

You can not work alone on site (e.g., cleanroom, lab or facilities areas) while performing hazardous activities -you must have a buddy at all times Buddy can be someone that is in constant

attendance, working in the area, within sight and sound

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Ergonomics

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Ergonomic Injuries

Examples of ergonomic injuries: carpal tunnel, throwing your back out while performing a lift

Can lead to fatigue, decreased productivity, numbness, pain and a decreased range of motion

Report any signs/symptoms to your EHS Department, supervisor or Safety Representative

ERGONOMIC INJURIES ARE PREVENTABLE! Perform an ergonomic assessment of your work station/area

(EHS can help)

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Matching the workplace to fit the worker

Lifting Guidelines

The safe lifting zone is between the knees and shoulders

Push items rather than pull them Bend at the knees, not the waist Keep the load close to the body and use both hands DO NOT Twist When Lifting or Carrying Use a step ladder for all lifts above shoulder height

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EHS Intranet Homepage

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Permits, Training,

Policies & Procedures, Ergonomics

EHS Department Contacts

EHS Department sunypolyehs@sunypoly.edu

Tom Diamond tdiamond@sunypoly.eduKen Gelting kgelting@sunypoly.eduMarcus Benoit mbenoit@sunypoly.eduDarren Brookhart dbrookhart@sunypoly.eduKassey Brust kbrust@sunypoly.eduJonathan Hellman jhellman@sunypoly.eduHsi-An Kwong HKwong@sunypoly.eduJerry Quint jquint@sunypoly.eduLynda Seiling lseiling@sunypoly.eduDan Greenlee dgreenlee@sunypoly.eduErnie Timlin etimlin@sunypoly.edu

Closing

SUNY Poly is committed to providing you a safe working environment

You are a key player in this effort All individuals on site are expected to share that

commitment Each of us must comply with safety and environmental

laws and SUNY Poly safety requirements Thank you in advance for your support and efforts

toward workplace safety and health