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Pole Banner Program at HAS
Best Value Bid (BVB)Solicitation No. H08-PBP-2016-017
BJ HubbardSr. Procurement Specialist
Houston Airport System
Thursday, August 18, 2016, 10:00 a.m.Supply Chain Management Office, Conference Room 113
18600 Lee Road, Humble, TX 77338
Pre-Bid Conference Agenda
• Opening Remarks Ray DuRousseau
Division Manager, SCM
• BVB Overview BJ Hubbard
Senior Procurement Specialist
• Office of Business Opportunity Janice Ruley
Contract Compliance Supervisor
• Project Scope and Overview Dana Maurer
Senior Manager, Marketing
• Questions/Answers
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No Contact Period
• All inquiries regarding this solicitation are to be
directed to the designated City Representative
(BJ Hubbard).
• Do not contact Council Members or City
employees in an attempt to influence the
outcome of the award. You will be able to speak
publicly at the City Council Meeting.
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Solicitation Overview
• Request for Additional Information and Questions Due Date/Time:
Thursday, August 25, 2016, 4:00 P.M., CST.
• Please include the phrase “Pole Banner Program at HAS” in the subject line). Send to: [email protected]
• BVB Due Date/Time:
Thursday, September 8, 2016, 10:30 A.M., CST
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Additional Information and Specification Changes
• Responses to questions received from
potential Bidder(s) and any changes to
specifications shall be confirmed in writing and
an Addendum will be posted to HAS website:
www.fly2houston.com, prior to Bid due date.
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Procurement Timeline
EVENT DATE
BVB Issue Date August 5, 2016
Pre-Bid Conference August 18, 2016
Question(s) from Bidder(s) Due to HAS August 25, 2016
BVB Due from Bidder(s) September 8, 2016
Council Agenda Date November 16, 2016
Contract Start Date December 15, 2016
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Submittal Procedures
• Provide two (2) copies of the bid and one (1) original bid signed in BLUE ink and marked “original.”
• Bid(s) must be received by the City Secretary of the City of Houston, in the City Hall Annex, Public Level, 900 Bagby, Room P101, Houston Texas 77002 by
10:30 A.M., (CST) on Thursday, September 8, 2016.
• Please include the phrase “Pole Banner Program at HAS” in the subject line and provide all applicable contact information.
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Forms to be Submitted with Bid
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00450 – Bidder ’s Statement of MBE/WBE/SBE Status
00452 – Fair Campaign Ordinance
00453 – Statement of Residency
00454 – Affidavit of Non-Interest
00455 – Affidavit of Ownership or Control
00457 – Conflict of Interest Questionnaire
00460 – Pay or Play Acknowledgement Form
00461 – Hire Houston First Application and Affidavit
00470 – Bidder ’s MWBE Participation Plan
00471 – Pre Bid Good Faith Efforts (if goal not met)
00472 – Bidder ’s MWSBE Goal Deviation Request (if goal not met)
00480 – Reference Verification Form
00481 – Anti-Collusion Statement
1295 – Certificate of Interested Parties
Proposal Submittal Requirements
• Each line item of the Official Bid Form under SECTION A
(pages 9 to 11) must be filled, and the Official Signature
Page (page 12) must be signed by an authorized
representative of the bidding company.
• In addition to the Bid Form and the Official Signature
Page, the Forms listed in “Table 1” (page 3) must also be
completed and submitted to the Office of the City
Secretary.
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Forms to be Submitted by the Successful Firm
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00501 – Resolution of Corporation
00570 – Contractor ’s Revised MWBE Participation Plan
00571 – Record of Post-Bid Good Faith Efforts (if goal not met)
00572 – Plan Deviation Request Form (if goal not met)
00600 – List of Proposed Subs and Suppliers
00601 – Drug Policy Compliance Agreement
00604 – History of OSHA Actions
00605 – Contractor ’s Certificate of Safety Impact Positions
00610 – Performance Bond
00620 – Affidavit of Insurance
00621 – Certificate of Insurance
00624 – Affidavit of Compliance with Affirmative Action Program
00630 – Certification of Compliance with Pay or Play Program (POP-2)
00631 – Pay or Play Program List of Subcontractors (POP-3)
00632 – OBO Certification by Professional Service Provider
00636 – Certificate of Interested Parties FORM 1295
Office of Business Opportunity
Janice Ruley
281-233-7853
18600 Lee Rd., Humble TX 77338
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Contract Goal
MWBE – 14%
• MBE 10%
• WBE 4%
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Pay or Play Program
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Pay or Play
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Hire Houston First Program
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Project Scope and Overview
• Senior Manager, Marketing: Dana Maurer
• General Overview
– Scope
– Bid Tab
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Scope Overview
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Questions…
Questions/Answers to be official must be in
writing and will be posted on HAS website as a
Letter of Clarification.
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