1Arnold…

Index…What is Planning?Wagon wheel..Why Plan?Planning Process..Nature of Planning..Essentials..Importance..Advantages..Disadvantages..Conclusion..Questions..

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What Is Planning?

*Planning is a management tool to choose a desired future (goal) and develop an approach to achieve it.

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*The process of setting goals, developing strategies, and outlining tasks and schedules to accomplish the goals

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Why Plan?Establish Direction

Identify Expectations

Improve Teamwork

Heighten Performance

Performance Standard

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Perception of opportunities

Establishing sequence

of activities

Establishingobjectives

Planning premises

Identification of alternatives

Evaluation of alternatives

Choice of Alternative plans

Formulating of Supporting plans

Current Status

PlanningRequired

Gap

Desired Status

status

TimeT1 T2

Essentials of PlanningMission: Statement that defines the

purpose and outlines the overall intent, or “reason for being”.

Vision: Mental image of the successful accomplishment of the Mission

Goal: An end (desired future) toward which effort is directed in support of the Mission.

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PLANSObjectives,& how to achieve them

What kind of organisation structure?

What kind of people are required?

How effectively to lead people?

By furnishing standards of control

Necessary for

Which helps to know

Which affects the kind of direction

In order to assure success of plans

Key “Planning” ElementsEngage those to be involved

Work from common understanding

Address critical issues

Agree on how the plan is to be “operationalized”

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Smart PlanningMake SMART Plans…

Specific

Measurable

Action oriented

Realistic

Time- and Resource-constrained

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Determine “W.I.I.F.M.”A critical element for success

Better performance when convinced of personal benefit

Monetary, recognition, pride, and self-improvement are a few

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Classify and PrioritizeClassify by type:

Essential: Must be done Problem-solving: Ought to be done Innovative: Nice to be done

Prioritize by: Relative importance Time sequence Cost-benefit relationship

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Identify ObstaclesIdentify and form plan to overcome

Physical ObstaclesConditional ObstaclesPsychological ObstaclesUnproductive Activities

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Advantages of planning….

*Planning better defines the course of action that we propose to undertake* Planning gives a rough estimate of the time required for a project *Planning gives us a fairly good idea about the expenses involved in the project. In fact a budget is only a financial plan *Planning helps us to get prepared for emergencies that may arise during the course of the project*A well thought out plan gives us a clear idea about want is to be done every day, every week and every month*Planning helps avoid duplication of labor*A plan gives everyone a clear idea of their respective role in the project

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Disadvantages of Not Planning…

• Waste of Time , Money and Effort..

• Lack Of Co-ordination..

• High Risk and Uncertainty..

• Confusion..

• Conflict of Authority and Disorganization..

• etc…

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Without PLANNING there can be lots of Activities……but NO real PROGRESS….(Success)

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QUESTIONS???

--Arnold Clifton…