PLACE: BOARD ROOM – ADMINISTRATION BUILDING …pausd-web.pausd.org/community/board/downloads/brd_packet/01151… · 01.15.13 page 1 place: board room – administration building

01.15.13 Page 1

PLACE: BOARD ROOM – ADMINISTRATION BUILDING 25 CHURCHILL AVENUE, PALO ALTO, CALIFORNIA

DATE: TUESDAY, JANUARY 15, 2013 TIME: 5:30 P.M. – CLOSED SESSION 6:30 P.M. – OPEN SESSION

PALO ALTO UNIFIED SCHOOL DISTRICT

BOARD OF EDUCATION

AGENDA

REGULAR MEETING

Most Board of Education meetings are cablecast live on cable services CHANNEL 28 and webcast live on

http://communitymediacenter.net/watch/schedules. Board materials are available for review on the district web site at http://www.pausd.org/community/board/agenda.shtml or at the District Office, 25 Churchill Avenue, Palo Alto, CA 94306.

Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

Should you need special accommodations to participate in the meeting, please contact the Superintendent’s Office at 650.329.3737 or [email protected] Community members wishing to address the Board are allotted THREE minutes per speaker. Should more

than 20 people wish to address any one topic, the Board may elect to allot a shorter time per speaker. Materials presented at the Board meeting will be copied and provided to Board members after the meeting.

Additional instructions are listed on the back page of this agenda.

STRATEGIC PLAN GOALS ACADEMIC EXCELLENCE AND LEARNING

Create an exceptional learning environment that engages, challenges, and supports all students so that they thrive and achieve their academic potential every year, while preparing them to pursue college and other post-secondary opportunities to be global citizens.

STAFF RECRUITMENT AND DEVELOPMENT Create an exceptional teaching environment by recruiting, developing, and retaining the most talented staff.

BUDGET TRENDS AND INFRASTRUCTURE Be prudent stewards of our resources through rigorous planning and budgeting and build further resources by enhancing public and private support for public education.

GOVERNANCE AND COMMUNICATION Create a focused, transparent governance process that is a model of informed communication and decision making.

I. CLOSED SESSION

A. Call to Order

B. Recess to Closed Session (Conference Room A) 5:30 p.m. Action Anyone wishing to address the Board regarding Closed Session items may do so at this time.

Items listed below may be discussed in closed session. Items [√] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction. [√] 1. Employee Evaluation pursuant to Government Code §54957 – Superintendent [ ] 2. Employee Appointment pursuant to Government Code §54957 [ ] 3. Liability Claims pursuant to Government Code § 54957.1 [ ] 4. Conference with Labor Negotiator, Dr. Scott Bowers, regarding PAEA, CSEA, and

Non-represented groups pursuant to Government Code §54957.6 [ ] 5. Conference with Real Property Negotiator pursuant to Government Code §54956 [√] 6. Employee Discipline/Dismissal/Release pursuant to Government Code §54957 [ ] 7. Anticipated Litigation pursuant to Government Code §54956.9 [ ] 8. Student Discipline

A

B

C

D

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II. OPEN SESSION / REPORTS

A. Approval of Agenda Order Action

B. Student and Staff Successes Information 1

C. Student Board Representative Reports Information

D. Superintendent’s Report Information

III. APPROVAL OF CONSENT CALENDAR Action

These items are considered routine and will be approved in one action without discussion. If a Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.

A. Certificated Personnel Actions Consent 2

It is recommended the Board approve the certificated personnel actions as presented.

B. Classified Personnel Actions Consent 3

It is recommended the Board approve the classified personnel actions as presented.

C. Approval of Minutes Consent 4

It is recommended the Board approve the minutes of the December 4, 2012 regular meeting, December 10, 2012 special meeting and December 18, 2012 regular and special meetings.

D. Appointment of a Replacement Member to the Citizens’ Oversight Committee (COC) for the Strong Schools Bond

Consent 5

It is recommended the Board appoint Arianne Teherani to the COC for the remainder of a vacated two-year term to replace a member who is relocating from the area.

E. Close-out of Ohlone Classroom Building and Modernization Project Consent 6

It is recommended the Board approve the close out of the Ohlone Classroom Building and Modernization project and approving the transfer of the amount of the remaining funds, $1,070,095, to the Elementary Reserve fund.

F. Approval of Schematic Design for the Phase 1 of the Parking and Drop-off Project at Gunn High School

Consent 7

It is recommended the Board approve the schematic design for Phase 1 of the Parking and Drop Off Improvements at Gunn High School, anticipated to cost $1,387,100.

G. Authorization to Bid New Construction and Modernization project at Duveneck Elementary School

Consent 8

It is recommended the Board authorize staff to solicit bids for the Duveneck Elementary School New Construction and Modernization project, with an anticipated budget of $8,481,000.

H. Approval of Project and Authorization to Issue Addendum No. 16 to DLM for Renovation of MS and L-31 Buildings at Gunn High School

Consent 9

It is recommended the Board approve the project and budget for the Renovation of MS and L-31 buildings at Gunn High School and authorizing staff to execute addendum No. 16 to DLM Architects in the total amount of $201,800.

I. Assignment of Strong Schools Bond Program Management Contract to the firm of “fs3|Hodges”

Consent 10

It is recommended the Board approve an assignment and consent agreement from T.J. Hodges & Associates to “fs3|Hodges” to continue program management services for the Strong Schools Bond program.

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J. Naming the Board Representative for the County Committee Consent 11

This representative votes on behalf of the Board for open seats on the Santa Clara County Committee. This traditionally has been assigned to the Board President.

IV. ACTION / DISCUSSION / INFORMATION ITEMS

A. Ratification of Tentative Agreement with the Palo Alto Educators Association

Action 12

The Board will consider approving a tentative agreement to the Collective Bargaining Agreement (CBA) with the Palo Alto Educators Association.

B. Ratification of Tentative Agreement with the California School Employees Association

Action 13

The Board will consider approving a tentative agreement to the Collective Bargaining Agreement (CBA) with the Palo Alto Educators Association.

C. Compensation Changes for Non-Represented Confidential/Supervisory

Employee Group Action 14

The Board will consider approving compensation changes for non-represented Confidential/Supervisory employees.

D. Compensation Changes for Non-Represented Management Employees Action 15

The Board will consider approving compensation changes for non-represented management

employees.

E.

Preliminary discussions with Bowman International School regarding potential acquisition of land and facilities located at 4000 Terman Avenue

Discussion/ Information

16

The Board will discuss staff work-to-date regarding potential acquisition of land and facilities located at 4000 Terman Avenue.

F. Annual Focused Goals Update Information 17

Staff will provide a mid-year update on progress made toward the 2012-13 Annual Focused Goals.

G. Proposed Change to Addison/Hays Boundary Discussion 18

The Board will discuss a proposed boundary change from Addison to Hays Elementary School.

H. Update to Board Policy 7110 – Enrollment and Facilities Master Planning Discussion 19

The Board will discuss updating BP 7110 to include community values and alternative program options and removing related policies/sections that would be redundant.

I. 2013 Board of Education Committee Assignments Action 20

The Board will consider approving its committee assignments for 2013.

J. Update to Calendar for Board of Education Meetings – 2012-13 School Year Discussion 21

The Board will discuss moving its May 21, 2013 regular meeting to May 28, 2013 and its June 25, 2013 regular meeting to June 18, 2013.

V. OPEN FORUM

Anyone wishing to address the Board on non-agenda items may do so at this time. Comments are taken as close to 8:30 p.m. as possible. Community members wishing to address the Board are allotted THREE minutes per speaker. Should more than 20 people wish to address any one topic, the Board may elect to allot TWO minutes per speaker. Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda.

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VI. BOARD MEMBERS’ REPORTS / CORRESPONDENCE / BOARD OPERATIONS / RECOGNITION

This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities or personnel.

A. Reports

B. Correspondence

C. Operations

Possible Future Board Agenda Items Board members may suggest items for placement on future agendas.

D.

Acknowledgements and Recognition

E. Board Calendar

The next regular meeting is scheduled for January 29. Topics may include: Budget Update 2011-12 Audit Report Approval of New Courses Issuing New Bonds Board Policy Updates

A special meeting (High School SPSAs/WASC Updates) will be held on January 29 at 10 a.m. in the Board room.

VII. ADJOURN Consensus

BOARD OF EDUCATION Attachment: Information 1 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: Staff and Student Successes

STRATEGIC PLAN INITIATIVE Governance and Communication

The Gunn High School wrestling team came in second place at the Lynn Dyche Classic on Saturday in San Jose. Led by champions Daniel Papp and Eric Cramer, Gunn produced eight place-winners and earned 170.5 team points in the 24-team tournament. Gunn High School’s German program has been designated a German Center of Excellence by the American Association of Teachers of German. After carefully reviewing the applications of numerous K-12 German programs, the jurors found Gunn’s programming excellent in every category. It is one of only four high school programs to receive this high distinction this year. Congrats! On December 9, 2012, PAUSD Chief Technology Officer Ann Dunkin was elected to a one year term as Chair of the Board of Directors of the Winter Simulation Conference. The Winter Simulation Conference (WSC) has been held for 45 consecutive years and is the premier conference for discrete event simulation professionals, attracting researchers and practitioners from around the world to their annual meeting. This year's conference was held in Berlin, Germany.

BOARD OF EDUCATION Attachment: Consent 2

PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13

Certificated Personnel Items for the Meeting of: January 15, 2013

ACTION ITEMS: I. APPOINTMENTS

NAME EFF. DATE ASSIGNMENT

Substitutes DeStefano, Annette 12/18/12 Substitute Teacher Friebel, Nicholas 12/18/12 Substitute Teacher Mitchell, Lee 1/7/13 Substitute Teacher Tompkins, Jennifer 12/13/12 Substitute Teacher Wyke, Rebecca 1/7/13 Substitute Teacher

NAME EFF. DATE ASSIGNMENT Hourly None

NAME EFF. DATES ASSIGNMENT Short Term Assignment None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS

Temporary 0 None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS

Temporary Aston, Timothy 1/7/13 Teacher—Gunn 100% 1 BS 75 N Halter, Ethan 1/7/13 Teacher—Gunn 60% 6 BA 30 N Hara, Yukiko 1/7/13 Teacher—Gunn 20% 1 BA BA N

Probationary 0 None

Probationary I None

Probationary II None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE STATUS

Administrative None

Other None

II. LEAVES

NAME POSITION DURATION TYPE REASON

None

III. RESIGNATIONS ACCEPTED

NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE

Haynes, Teresa 12/21/12 Teacher—Jordan To Study 7 Yrs., 5 Mos. Lowe, Hideko 11/29/12 Teacher—Gunn Personal 6 Yrs., 3 Mos.

IV. REDUCTION IN CONTRACT

NAME PRESENT STATUS NEW STATUS EFFECTIVE

None

(1/15/13) – 2 –

V. RELEASE OF TEMPORARY EMPLOYEES

NAME EFF. DATE ASSIGNMENT TIME REASON

None

VI. RELEASE OF PROBATIONARY EMPLOYEES

NAME EFF. DATE ASSIGNMENT TIME REASON

None INFORMATION ITEMS:

I. CHANGE OF STATUS

NAME PRESENT STATUS NEW STATUS EFF. DATEBloom, Jedd Teacher/Jordan—60% Teacher/Jordan—100% 1/7/13 Reidy, Yolanda Psychologist/Hays—70% Psychologist/Hays—80% 10/1/12

RECOMMENDATIONS:

The Administration recommends approval of Certificated Personnel Action Items as presented.

(1/15/13) 1

BOARD OF EDUCATION Attachment: Consent 3 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 Classified Personnel Items for the Meeting of: January 15, 2013 ACTION ITEMS:

I. APPOINTMENTS NAME EFF. DATE ASSIGNMENT TIME STATUS

Regular Lui, Jamie 9/10/12 Instructional Assistant—Hoover 3.75 Hrs./Day R Havens, David 1/2/13 Custodian I—Jordan 8 Hrs./Day N Seu, Koeurn 1/7/13 Lunch Server-Record Keeper—Briones 2 Hrs./Day N

NAME EFF. DATES ASSIGNMENT Short-Term Assignments

Arellano Hirahoka, Gilmar * 8/16/12 – 5/30/13 Student Attendant/Special Education/Duveneck—5.8 Hrs./Day Dhillon, Narinder 1/7/13 – 5/30/13 Student Attendant/Special Education/Gunn—6 Hrs./Day Duffy, Elizabeth 1/7/13 – 5/30/13 Student Attendant/Special Education/Jordan—6 Hrs./Day Solbeck, Jonathan 12/13/12 – 5/30/13 Instructional Aide GE/Duveneck—2.35 Hrs./Day White, Emily 12/12/12 – 5/30/13 Student Attendant/Special Education/Barron Park—5.8 Hrs./Day * Revision of 10/9/12 Personnel Action (extend Short-term Assignment to end of school year).

NAME EFF. DATE ASSIGNMENT Hourly

Aguilar, Moises Jr. 1/8/13 Substitute Custodian—Various Sites

II. LEAVES NAME POSITION DURATION REASON

Ochoa, Melissa Behavior Analyst/Special Education—Barron Park 1/7/13 – 3/1/13 Family/Medical Ranchod, Jaymati Instructional Aide-GE—Fairmeadow & Palo Verde 2/1/13 – 5/30/13 Personal

III. TERMINATIONS

NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE

Garcia, Joanne 12/21/12 Student Attendant/Special Education—Jordan Personal 4 Yrs., 5 Mos. Gong, Xinyue 12/21/12 Library Assistant II—Gunn Stay Home 4 Mos. RECOMMENDATIONS:

The Administration recommends approval of Classified Personnel Action Items as presented. INFORMATION ITEMS:

I. CHANGE OF STATUS NAME EFF. DATE STATUS ASSIGNMENT

Lim, Sandra 1/8/13 From: To:

Leave of Absence Student Attendant/Special Education/Jordan—6.5 Hrs./Day

Love, Amy 1/7/13 From: To:

Instructional Aide GE/El Carmelo—2.2 Hrs./Day Health-Attendance Clerk/J. L. Stanford—8 Hrs./Day

Mahpour, Lisa 1/7/13 From: To:

Food Services Assistant I/Gunn—3 Hrs./Day Food Services Assistant I/Gunn—5 Hrs./Day

Ouellette, Donald 1/1/13 From: To:

Custodian II/Jordan—8 Hrs./Day Custodial Supervisor/Jordan—8 Hrs./Day

Rengifo, Martha 10/15/12 From: To:

Bus Driver/Transportation—5 Hrs./Day Bus Driver/Transportation—7 Hrs./Day

Approved: Regular Meeting December 4, 2012 Page 1

BOARD OF EDUCATION Attachment: Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13

Complete video recordings of most Board Meetings are available at 25 Churchill Avenue. Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

MINUTES FOR REGULAR MEETING OF DECEMBER 4, 2012 Call to Order The Board of Education of Palo Alto Unified School District held a Regular Meeting in the Board Room at 25 Churchill

Avenue, Palo Alto, California. Townsend, President, called the meeting to order at 6:33 p.m.

Members present: Ms. Camille Townsend, President Mr. Dana Tom, Vice President Ms. Melissa Baten Caswell

Ms. Barb Mitchell Ms. Heidi Emberling (Member-Elect) Staff present:

Dr. Kevin Skelly, Superintendent Dr. Charles Young, Associate Superintendent Dr. Scott Bowers, Assistant Superintendent Dr. Robert Golton, Bond Program Manager Mrs. Cathy Mak, Chief Business Official Ms. Ann Dunkin, Chief Technology Officer Utkash Dubey, Student Board Representative—Gunn Anthony Villanueva, Student Board Representative—Paly

Ceremonial Swearing In/Oath of Office Approval of Agenda Order Staff and Student Successes Student Board Reports Superintendent’s Report

Skelly explained an education code provision that does not allow new Board members to begin their terms until the first Friday in December. Emberling, Baten Caswell and Townsend each ceremonially repeated the oath of office, with Skelly administering, and made comments on beginning a new term on the Board. MOTION: It was moved by Mitchell; seconded by Baten Caswell; and the motion carried 4-0 to defer the

organizational meeting items to the next regular meeting on December 18, 2012 and to remove discussion item 14 from the agenda.

Skelly noted Joy Jin, Jaewoon Yoon and Catherine Nitta’s recognition in the Siemens Competition in Math, Science & Technology and J.L. Stanford Middle School teacher Angelina Fitzhugh’s selection as the 2013 recipient of the Outstanding Choral Music Educator Award. Villanueva noted ASB events, the prom theme, an African dancing and drumming group performance and a planned new student center at Paly. He noted the beginning of winter sports and a choir event. Dubey described Gunn’s Turkey Feast, the Arabian Nights theater production, and the Oracle staff’s visit to a national conference. He noted finals would take place before winter break and a new policy in which students are no longer allowed to play video games on school-bought equipment. Skelly introduced Neil Rauschhuber, the new Manager of Maintenance, Operations & Transportation for the District. Rauschhuber thanked staff for the opportunity. Skelly shared slides of recent happenings in the district. He noted a presentation about Project Safety Net that he, Tom, Rob De Gues and Amy Drolette made at the California School Boards Association (CSBA) Annual Education Conference. He said that the conference provided opportunities to learn and share ideas. He explained the reasoning behind pulling the discussion item on the counseling Board policy that evening. Skelly noted the process for approving Board policies for the last two years. He said staff would work to better clarify what it means when a Board policy is “under review” as well as the process by which Board policies are reviewed and updated. Skelly described John Tuomy’s service on the Board and to the district and asked for a moment of silence to honor his passing. Townsend said a memorial ceremony for Tuomy would be held on Friday afternoon.

Consent Calendar MOTION: It was moved by Baten Caswell; seconded by Mitchell; and the motion carried 4-0 to approve the consent calendar including the classified and certificated personnel actions and Authorization to Issue Addendum

http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html


MINUTES FOR REGULAR MEETING OF DECEMBER 4, 2012 No. 16 to Gelfand Partners Architects for Additional Services at the Duveneck Elementary School project.

Discussion 2012-13 First Interim Financial Report

Mak presented a PowerPoint including the following slides:

- Budget Development/Financial Reporting/Calendar for the 2012-13 and 2013-14 Budget - Agenda - Update on District Financial Situation - 2012-13 First Interim Budget Update - First Interim Budget Changes – Revenue - Plans For Excess Revenue - Change in Property Tax Revenue Amount and Percentage - Change in Enrollment - Change in Property Tax Revenue Amount and Percentage - Revenue Trends - Assumptions in 2013-14 to 2017-18 Multi-Year Projections - Downside Risk - Upside Potential

Skelly described next steps in the budget planning process. Board member questions/comments included: how to make decisions on what to spend money on; desire to pursue a process similar to that used when cutting funds; a need for conceptual goals and alternatives and a Board calendar for when they will be discussed; the difficulty of making decisions for the future; clarification on the timeline for when the Elementary School Site Advisory Committee will make its recommendation; where funding for a new school will come from; how much the loss of revenue from the Garland lease represents; noting there was much good news present in the report, though Proposition 30 funds are limited to six years; a review of the last discussion on the Weighted Student Formula (WSF) and whether an update would be available in January; and a desire to work with the educational staff in making budget decisions. Mak said information was being gathered from stakeholder groups and that the Governor’s budget proposal and education funding reform plans would be informative. She noted an ongoing cost of $900,000 per year to run an additional elementary school. Mak said that certain programs, such as special education, could be funded outside of WSF, but that no official information had been provided by the Governor’s office. Public Comment Teri Baldwin, President of PAEA, spoke about why teachers should have a pay increase, including their work on behalf of Proposition 30, increases in the consumer price index, added benefit costs and the high cost of living. Triona Gogarty encouraged the Board to give employees a raise to boost morale and help with economic difficulties. Beth Stein asked that physical education and library staffing be increased at the elementary level to help with students’ social needs.

Discussion Authorization to Issue Addendums to Specialty Consultants for Additional Services for the Strong Schools Bond program

Golton introduced the item. The item will return for action at the December 18, 2012 regular meeting, including a clarification of “not to exceed” and total contract amounts.

Discussion Resolution Regarding Applications Submitted Beyond the SAB Bond Authority List

Golton described the item. This item will return on the consent calendar at the December 18, 2012 regular meeting.

Information Annual Report on School Impact Fees for 2011-12

Board questions/comments included: when the fees will increase; how stable the fund balance has been over the years; why certain fund transfer decisions and allocations were made; whether it would make more fiscal sense to draw the funds down that carry higher costs; and who assesses and collects the fees on new construction

Discussion/Action Authorization to amend the existing Dark Fiber lease with the City of Palo Alto

Dunkin presented the item. Board questions/comments included: would Comcast be more affordable than the City for the dark fiber; an explanation of why Terman is on a separate network; how reliable the different services are; what issues with speed exist; and clarification on why action was needed that evening.


MINUTES FOR REGULAR MEETING OF DECEMBER 4, 2012 MOTION: It was moved by Mitchell; seconded by Baten Caswell; and the motion carried 4-0 to waive the two-

meeting rule. MOTION: It was moved by Mitchell; seconded by Baten Caswell; and the motion carried 4-0 to sign an amendment

to the existing contract with the City of Palo Alto for dark fiber. This amendment will increase the total contract amount from $597,420 over five years to $711,088 over that same time period, an increase of $113,668.

Open Forum Kathy Sharp asked for clarification on the current guidance policy and the composition of the Board Policy Review

Committee (BPRC). She said that the Teacher Advisory program was effective, as well as at-risk programs that should be maintained. She said that she was glad that Skelly pulled the Board Policy on guidance/counseling from the agenda.

Discussion Update to Board Bylaw 9323 – Meeting Conduct

Skelly and Baranoff explained further changes to the policy. A Board member asked that the language on the second page regarding a “duty to vote on issues before them” be changed to “…its members should vote on issues before them.” Legitimate circumstances for abstention from voting were discussed. Skelly said this issue could also be addressed in the Board Protocols. This item will return on the consent calendar at the December 18, 2012 regular meeting.

Discussion Selection of Two Board Members to work on Strategic Plan Refresh

Skelly explained the item. Emberling and Baten Caswell volunteered to serve as the Board members to work on the Strategic Plan Refresh. This item will return for action at the December 18, 2012 regular meeting.

Board Operations/Members’ Reports

The Board planned to have a special meeting on December 10, 2012 at 2 p.m. during which election results would be certified and Emberling, Baten Caswell and Townsend would officially take the oath of office. The Board discussed who would cover former member Barbara Klausner’s committee assignments in the interim. Tom said that Emberling would take Klausner’s school assignments for the remainder of the school year.

Adjournment

The meeting was adjourned at 9:13 p.m. ________________________________ Secretary to the Board

Approved: Special Meeting December 10, 2012 Page 1



MINUTES FOR SPECIAL MEETING OF DECEMBER 10, 2012 Call to Order The Board of Education of Palo Alto Unified School District held a Special Meeting in Conference Room A at 25 Churchill

Avenue, Palo Alto, California. Townsend, President, called the meeting to order at 2:00 p.m.

Members present: Ms. Camille Townsend, President Mr. Dana Tom, Vice President Ms. Melissa Baten Caswell

Ms. Barb Mitchell Ms. Heidi Emberling Staff present:

Dr. Kevin Skelly, Superintendent Dr. Charles Young, Associate Superintendent Dr. Scott Bowers, Assistant Superintendent Mrs. Cathy Mak, Chief Business Official

Approval of Agenda Order

MOTION: It was moved by Baten Caswell; seconded by Tom; and the motion carried 4-0 to approve the agenda order.

Action Certification of Election Results

MOTION: It was moved by Mitchell; seconded by Tom; and the motion carried 4-0 to accept the Statement of Votes, accept the Certificates of Election Results, and declare the totals to be the final results of the November 6, 2012 Presidential General Election.

Action Oath of Office

Skelly administered the Oath of Office to Baten Caswell, Emberling and Townsend. All signed their oaths along with Skelly as witness.

Action Authorization to amend the existing Dark Fiber lease with the City of Palo Alto

Mak explained that the item was being brought back to the Board due to a mathematical error that required action to increase the contract amount by approximately $60,000. MOTION: It was moved by Mitchell; seconded by Baten Caswell; and the motion carried 5-0 to waive the

two-meeting rule. MOTION: It was moved by Mitchell; seconded by Tom; and the motion carried 5-0 to authorize PAUSD staff to sign

an amendment to the existing contract with the City of Palo Alto for dark fiber. This amendment will increase the total contract amount to $772,000.

Adjournment

The meeting was adjourned to closed session at 2:12 p.m. ________________________________ Secretary to the Board




Complete tape recordings of most Board Meetings are available at 25 Churchill Avenue. Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

MINUTES FOR SPECIAL MEETING OF DECEMBER 18, 2012 Call to Order The Board of Education of Palo Alto Unified School District held a Special Meeting in the Board Room at 25 Churchill

Avenue, Palo Alto, California. Townsend, President, called the meeting to order at 9:03 a.m.

Members present: Ms. Camille Townsend, President Mr. Dana Tom, Vice President Ms. Melissa Baten Caswell Ms. Heidi Emberling Ms. Barb Mitchell

Staff present: Dr. Kevin Skelly, Superintendent Dr. Robert Golton, Bond Manager Dr. Scott Bowers, Assistant Superintendent Dr. Charles Young, Associate Superintendent Mrs. Cathy Mak, Chief Business Official Ms. Ann Dunkin, Chief Technology Officer Ms. Kathleen Meagher, Director of Elementary Education

Discussion Enrollment Projection, Facilities Funding, and Enrollment Growth Planning

Townsend asked for a moment of silence in acknowledgment of the tragedy at Sandy Hook Elementary School in Connecticut. She noted Grace Mah was present and congratulated her on her recent election as President of the Santa Clara County Board of Education. She introduced the topic under discussion at the study session. Skelly introduced the agenda and Dunkin. Mak said that Priority 1 registration would begin on January 16, 2013. Dunkin made a PowerPoint presentation including the following slides:

- Agenda - Demographer’s Report – Highlights - Demographer’s Report – Highlights – Understanding Conservative vs. Moderate - Demographer’s Report – Highlights – 5 Year Moderate Projection - Demographer’s Report – Highlights – 10 Year Moderate Projection - Demographer’s Report – Highlights – 10 Year Enrollment Growth - Elementary School Students – Residing in North Cluster - Elementary School Students – Residing in South Cluster - Elementary School Students – Residing in West Cluster - Ohlone Student Residences

Board members expressed surprise at how distributed students are in the district that attend the Ohlone choice program versus are concentrated in the neighborhood located nearest the program. Dunkin and Skelly explained that the greatest concentration of students is in the geographic area directly around the choice program for those two programs, whereas distribution is much wider for language immersion programs.

- Mandarin Immersion Student Residences - Hoover Student Residences - Spanish Immersion Student Residences - Elementary Enrollment Growth – North Cluster - Elementary Enrollment Growth – South Cluster - Elementary Enrollment Growth – West Cluster - Planned Housing - Location of Planned Housing

A Board member asked to check with the City if the Fry’s development will go online earlier than 2022. Dunkin and Skelly said that they would follow up. Dunkin also said that each project has at least some official approval, depending on the timing of completion.



MINUTES FOR SPECIAL MEETING OF DECEMBER 18, 2012 A Board member asked to ask City Planning if the Fry’s Development is in the current numbers being used to meet the ABAG numbers. Dunkin said she would ask.

- Student Generation from Planned Housing - Addison and Hays Attendance Areas – Student Residence Trends

A Board member asked for clarification on whether new housing could impact the Addison or Hays enrollment. Dunkin said that any new housing would only affect Addison, but not Hays. Dunkin said that the only issue of concern raised regarding the boundary change is safe routes to school for students to Hays.

- Addison/Hays Boundary Change - School Site Advisory Committee Deliverable - Recommendation

A Board member asked where the cost of a potential facility would be evaluated. Dunkin said that the “fiscal integrity” value would cover this topic. Board members said that they would want annotation and explanation for how the committee reached its recommendation. A Board member said that the “charge/problem statement” approved by the Board in November would be helpful to cover all aspects the committee should consider. Board members also said that the community would be reassured if it was made clear the diversity of the members of the committee. Dunkin said that committee representation included:

• 2 members from the West cluster, 3 from the North cluster, 3 from the South cluster • A range of members from 2 to 20 years residing in the district • Representation from neighborhood schools, Hoover and Ohlone • Representation of parents of Young 5s through High School age children

A Board member requested that all criteria for decision-making be included in the chart even if they are not part of the community values; an example was whether a site generates revenue to the district. Board member questions and comments included: desire to expand the definition of fiscal integrity to include revenue stream generated; a request that integrity be replaced with “stewardship” since it is more forward looking; concern that progressive parity is met; desire for common space to be adequate and available at all sites, such as libraries; desire for a value to maintain early learning programs (Young 5s, etc.) in the district; noting that “programs matter,” not just the “alternative programs” was dropped in the new community values; noting that the chart on the increasing rate of live births was not representative of the data; clarification on the assumptions in the conservative versus moderate studies; desire to assume a continuing growth trend regardless of data provided since information is incomplete; desire for notations on slides to indicate whether future housing is/is not included in data on the slides; preference for showing “expected” future housing as likely to be more accurate; clarification on when a demographer model versus the regression model should be used – uncertainty as to which model would be best for the 5-10 year timeframe; desire not to confuse the community; noting a planned appeal to the ABAG requirement the state set for Palo Alto to add housing; noting the impact that the Buena Vista mobile home park closure will have; noting larger growth anticipated in the West cluster; and desire to see waiting lists/number of applicants for choice programs from the last few years to determine if these programs should grow. Skelly recommended that the values be kept fairly general. He noted that for progressive parity, schools could be at different stages at different times. Dunkin said that designs for a Greendell site would not impact the existing early childhood programs; Skelly said that this should be checked and addressed. Skelly said the Board Policy Review Committee (BPRC) needs to meet again to bring the item back before the January 15, 2013 meeting; he asked for Board feedback by Friday. Dunkin said that the regression analysis is more likely to be accurate. Public Comment Susan Bailey asked for clarification on which schools the planned housing affects. She expressed concern about having students cross Lincoln on their way to Hays Elementary when Addison is so close by. She said that crossing Middlefield should not be prioritized as a higher concern. A Board member noted a need for a crossing guard at Melville. Dunkin said that safe crossings were already brought up by the City School Traffic Safety Committee. She shared information about new housing developments and which schools they will track to, including Addison, Fairmeadow, Barron Park, Briones and Escondido.


MINUTES FOR SPECIAL MEETING OF DECEMBER 18, 2012 Further Board member questions/comments included: noting a need for 2-3 extra strands per cluster as new housing developments are built; desire to consider reserving slots at choice programs for particular neighborhoods (Addison, Palo Verde and El Carmelo); need for legal input on whether this can be done; desire for a conversation on how enrollment growth can be accommodated district-wide in the future; and disagreement with these ideas and desire not to confuse the job of the committee. Dunkin suggested that the committee could address additional questions once it has met its original charge. Public Comment Diane Reklis noted differences in enrollment from existing housing around Hays versus Palo Verde versus from newer housing. She said that Ohlone could be changed into a neighborhood school with a certain philosophy. She encouraged the Board to allow the committee to go beyond their charge as it could be helpful. She encouraged the Board not to leave Greendell at its site if it isn’t the best long-term decision or the best location for safety. The conclusion of the PowerPoint presentation included the following slides:

- Middle School 10 Year Regression Model - Middle School Classroom Availability

Board member questions/comments included: desire to increase middle school capacity with options to either open a fourth site or use modulars on existing sites; noting the importance of electives programs at the middle schools, while the space for them is very limited; and whether there is a target date for opening a fourth middle school. Public Comment Bailey asked how to present the data to the Cubberley Community Advisory Committee (CCAC) since it doesn’t show a need for a high school until 2021. Skelly said he would like to return with more information in January. He said that the data supports a long-term need for using Cubberley for educational purposes. Dunkin said she could present the data to the CCAC. Townsend said that the Board would meet in January to approve the revised community values and the Addison-Hays Boundary change. She said that more information about the composition of the School Site Selection Advisory Committee would be made available, as well as a 3-year history of choice program applications and which demographic model would be best used for the 5-10 year timeframe.

Adjournment The meeting was adjourned at 11:04 a.m.

_______________________________ Secretary to the Board




MINUTES FOR REGULAR MEETING OF DECEMBER 18, 2012 Call to Order The Board of Education of Palo Alto Unified School District held a Regular Meeting in the Board Room at 25 Churchill

Avenue, Palo Alto, California. Townsend, President for 2012, called the meeting to order at 6:33 p.m.

Members present: Mr. Dana Tom, President Ms. Barb Mitchell, Vice President Ms. Melissa Baten Caswell

Ms. Heidi Emberling Ms. Camille Townsend Staff present:

Dr. Kevin Skelly, Superintendent Dr. Charles Young, Associate Superintendent Dr. Scott Bowers, Assistant Superintendent Dr. Robert Golton, Bond Program Manager Mrs. Cathy Mak, Chief Business Official Utkash Dubey, Student Board Representative—Gunn Anthony Villanueva, Student Board Representative—Paly--absent

Action Election of Officers

Townsend said there was no action taken in closed session. Skelly asked for nominations for Board President. Mitchell nominated Tom for president. MOTION: It was moved by Mitchell; seconded by Baten Caswell; and the motion carried 5-0 to elect Tom as

President of the Board for 2013. Tom asked for nominations for Board Vice President. Townsend nominated Mitchell for vice president. MOTION: It was moved by Townsend; seconded by Emberling; and the motion carried 5-0 to elect Mitchell as Vice

President of the Board for 2013. Board members assumed their new seats. The Board presented Townsend with gifts and commended her for her work as Board President. Townsend said that it was a productive year with great community involvement. It was decided that per Board policy, the Superintendent will serve as Secretary of the Board.

Discussion 2013 Board of Education Committee Assignments

Tom asked for Board members to send their preferences for committee assignments by the end of the week. He noted that the Cubberley Policy Advisory Committee was only for a short term. A Board member noted that the Regional Housing Mandate Committee was not listed. It was determined that it should be added, with two Board members serving (currently Baten Caswell and Emberling). This item will return for action at the January 15, 2013 regular meeting.

Discussion Naming the Board Representative for the County Committee

Board members asked that Tom, as Board President, serve as the Board representative for the County Committee. This item will return on consent at the January 15, 2013 regular meeting.

Approval of Agenda Order

MOTION: It was moved by Townsend; seconded by Mitchell; and the motion carried 5-0 to approve the agenda order.

Staff and Student Successes

Skelly noted that a senior earned a perfect score on his AP Physics C exam, success at the Santa Clara Valley Senior Math Olympiad, National Merit Winter 2012-2013 Special Scholarship recipients, Gunn Club Academia students’ $20,000 prize from the Westly Foundation, and Dr. Diana Wilmot’s election to the Executive Board of the California Educational Research Association.



MINUTES FOR REGULAR MEETING OF DECEMBER 18, 2012 Student Board Reports Superintendent’s Report

Dubey noted an Oracle feature about Buena Vista residents, appreciation grams, a new “Henry M. Gunn Gives Me Hope” blog (hmggmh.wordpress.com), Legally Blonde auditions, a winter event on the quad, winter sports, and a “Cookies and Cram” session for freshman in the Gunn Library. Villanueva was absent. Skelly noted conversations about violence in schools, mental health, and gun control and district work with the local police department. He noted communications from leaders in the district regarding safety and said that staff work would continue. Regarding the strategic plan refresh, Skelly said that McKinsey and Company volunteered to help the district with this work. He said finals would begin tomorrow with the new calendar in place, and that work on the calendar was ongoing. He described the morning’s study session which focused on selecting a 13th elementary school site and an Addison/Hays proposed boundary change. He said that staff was concluding last year’s negotiations with employee groups.

Consent Calendar Tom requested that item 10, Update to Board Bylaw 9323 – Meeting Conduct, be pulled from the consent calendar and placed at the end of the agenda. MOTION: It was moved by Mitchell, seconded by Townsend; and the motion carried 5-0 to move item 10 to the last

action item and approve the consent calendar including the classified and certificated personnel actions, approval of minutes, approval of warrants, Review and Ratification of Single Plans for Student Achievement (SPSA) for 2012-13 for J.L. Stanford, Jordan and Terman Middle Schools, and Resolution Regarding Applications Submitted Beyond the SAB Bond Authority List.

Public Hearing Ratification of Tentative Agreement with the Palo Alto Educators Association

The public hearing was opened at 6:58 p.m. The public hearing was closed at 6:58 p.m.

Public Hearing Ratification of Tentative Agreement with the California School Employees Association

The public hearing was opened at 6:58 p.m. The public hearing was closed at 6:58 p.m.

Discussion Appointment of a Replacement Member to the Citizens’ Oversight Committee (COC) for the Strong Schools Bond

Golton introduced Arianne Teherani. Teherani described her background and said she was looking forward to serving on the committee. Board members thanked Teherani for serving and Mary Marth for her prior service. This item will return on the consent calendar at the January 15, 2013 regular meeting.

Action 2012-13 First Interim Financial Report

Mak presented a PowerPoint including the following slides:

- Budget Development/Financial Reporting/Calendar for the 2012-13 and 2013-14 Budget - 2012-13 First Interim Budget Update - Allocation of Additional Revenue - Budget Allocation Plan and Timetable

Board questions/comments included: the status on the Weighted Student Formula (WSF); clarification on the changing percentage of property tax revenue; and clarification of the calendar for next steps. Mak said the WSF issue would only come up in the next year. She said she expected property tax revenue to increase slightly in February. Public Comments Teri Baldwin said that teachers felt discomfort in discussing a raise in the aftermath of the tragedy in Newtown, Connecticut. She said teachers were present in support of students and families. Corey Potter said that the one-time, 1% raise would not do enough to meet the high cost of living in the area. She noted that teachers were working longer hours to implement best practices and communicate with parents. Marc Igler noted that his paycheck had decreased from last year due to rising health care costs. He asked for considerations in negotiations with staff. Jordan Huizing expressed concern over rising costs of living and described a colleague’s need to take a second job during the year. She said she works summers to keep up with the cost of living. Kristy Blackburn described increased demands on teachers and the financial hardships they face.


MINUTES FOR REGULAR MEETING OF DECEMBER 18, 2012 Skelly said the Board had spent several hours that day working on how to meet employee and program needs. He noted that the cost of healthcare has increased and been paid for by employees. He praised teachers for their professionalism and desire to do the best for their students, and said that the district had a history of working constructively on common issues. Board member questions/comments included: support for the action being asked of the Board; thanking teachers for being at the meeting and speaking; appreciation for recognition of families in Newtown, Connecticut; noting how seriously the Board takes decisions which affect staff compensation and use of fiscal resources; desire to protect programs and staffing while balancing the budget; and noting a positive economic outlook. MOTION: It was moved by Mitchell; seconded by Townsend; and the motion carried 5-0 to give a positive certification to

the County Superintendent that the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years, and to approve the budget revisions listed in the projected year totals.

Discussion Ratification of Tentative Agreement with the Palo Alto Educators Association

Bowers introduced the item. Board member questions/comments included: thanking the teachers that spoke earlier; awareness that teachers are doing a lot more than in the past; support for the one-time bonus to teachers; appreciation for the professionalism in the district; praise for the financial management of the district; crediting staff for the improvements made in the district in the last five years; and noting what a relatively good position the district has been in even during difficult financial times. This item will return for action at the January 15, 2013 regular meeting.

Discussion Ratification of Tentative Agreement with the California School Employees Association

This item will return for action at the January 15, 2013 regular meeting.

Discussion Compensation Changes for Non-Represented Confidential/Supervisory Employee Group


Discussion Compensation Changes for Non-Represented Management Employees


Information Strong Schools Bond Active Construction Projects Report

Golton and Tom Hodges presented a PowerPoint including the following slides:

- Gunn High School – New Gymnasium and Classroom Buildings A & B - Palo Alto High School – Classroom Building and Media Arts Center - Palo Alto High School Athletics Stadium Improvements - Jordan Middle School New Construction and Modernization - Jordan Middle School New Classroom Building and New Cafetorium - J.L. Stanford Middle School New Construction and Modernization - J.L. Stanford Middle School New Classroom Building - Terman Middle School New Construction and Modernization - Terman Middle School New Drama Building - Terman Middle School New Library & Administration Wing

The Board asked for an update on the gas pipe problem at Terman.

- Fairmeadow Elementary School New Construction and Modernization - Fairmeadow Elementary School New Classroom Building

Board member questions/comments included: appreciation for the scale/magnitude of work undertaken; thanks to the Palo Alto residents who supported the bond; whether and how the Paly community has been informed of delays; appreciation for the “hard hat” tours given of the active construction sites; noting excitement on sites regarding the projects; clarification that the budget has not slipped, only the schedule on some projects; and concern about drainage issues at the J.L.Stanford (JLS) campus. Hodges said that the landscaping project at the JLS courtyard would improve drainage, but that he would investigate whether construction was currently exacerbating the problem.


MINUTES FOR REGULAR MEETING OF DECEMBER 18, 2012 Skelly noted that it would soon be time to plan opening ceremonies and events at some of the sites. He noted an ongoing issue of progressive parity. Golton acknowledged Lori Alvarez’ work on the presentation.

Discussion Close-out of Ohlone Classroom Building and Modernization Project

Skelly and Golton explained the item. Board members thanked staff for their work and said the project was both a showcase and a good use of taxpayer money. This item will return on the consent calendar at the January 15, 2013 regular meeting.

Action Approval of Strong Schools Bond Change Orders

Golton and Hodges explained the item. Board member questions/comments included: whether the old pipes would be removed at Palo Alto High School; whether all new pipes would be mapped for contractors to reference in the future; whether pipes would be visible; if the solution used is common or uncommon; noting that the change still falls in the change order allocation for the project; clarification of the change order balance remaining; the reason why other schools’ change orders were included in the item; concern about the seismic safety of having a large piping structure on the roof; whether change orders required can be used to discount a bidder on a future project; desire not to penalize schools for unknown issues with their site; and noting a lack of context from other construction projects to compare the change orders to. Hodges said that the existing piping would be removed or abandoned and that the solution was not necessarily common, but was necessary due to the age of the campus and the fact that the school needs to be operational during construction. He said there were no seismic concerns. Skelly said he anticipates that the Paly projects will go over their change order allowance and that the Board should anticipate needing to augment the budget accordingly at a future meeting. MOTION: It was moved by Mitchell; seconded by Baten Caswell and the motion carried 5-0 to approve the attached

list of Strong Schools Bond change orders, which included change order No. 7 in the amount of $922,990 for the Palo Alto High School Classroom and Media Arts project.

Open Forum

Amon Suhr-Perez suggested a change to the finals week schedule to assure students have more time to ask teachers questions and teachers do not introduce new material on the Monday and Tuesday before finals. Board members commended Suhr-Perez, an exchange student from Sweden, for his bravery in coming to speak publically. Skelly asked Suhr-Perez to follow up with Dr. Young.

Discussion Approval of Schematic Design for the Phase 1 of the Parking and Drop-off Project at Gunn High School

Erwin Lee of Deems Lewis McKinley Architecture made a presentation of the recommended schematic design for the project. Board member questions/comments included: being pleased with the revised plan; appreciation for the bike path created to take students off of the roads; clarification on where the bike path is elevated; concern about the cars crossing the bike path at one point; and noting there is a great deal of bicycle traffic on Arastradero in the mornings. This item will return on the consent calendar at the January 15, 2013 regular meeting.

Discussion Authorization to Bid New Construction and Modernization project at Duveneck Elementary School

Golton and Hodges described the item. Board member questions/comments included: anticipated use of the new rooms, whether for classrooms or flexible use to achieve progressive parity; and whether the Board decision on Duveneck would come before recommendations regarding funding for middle school enrollment increases. Golton said there would be four additional rooms. Skelly said more information on middle schools would be forthcoming in January. This item will return on the consent calendar at the January 15, 2013 regular meeting.

Discussion Approval of Project and Authorization to Issue Addendum No. 16 to DLM for Renovation of MS and L-31 Buildings at Gunn High School

Golton and Hodges described the item. Board member questions/comments included: whether this project still fell within the Gunn High School project budget; clarification on how this project budget will impact other projects; support for the project and addendum; and request for further description of the project. This item will return on the consent calendar at the January 15, 2013 regular meeting.


MINUTES FOR REGULAR MEETING OF DECEMBER 18, 2012 Discussion Assignment of Strong Schools Bond Program Management Contract to the firm of “fs3|Hodges”

Skelly asked for clarification on the firm’s new name. Golton explained the name change, but noted that staff working for the district would remain the same. Hodges said the name design was developed by a branding consultant. Board members gave support for continuing to work with Hodges and his team. This item will return on the consent calendar at the January 15, 2013 regular meeting.

Action Authorization to Issue Addendums to Specialty Consultants for Additional Services for the Strong Schools Bond program

Skelly and Golton explained the changes to the item. MOTION: It was moved by Mitchell; seconded by Baten Caswell; and the motion carried 5-0 to authorize staff to

execute addendums with the consultants listed for the stated amounts.

Action Selection of Two Board Members to work on Strategic Plan Refresh Process

Skelly introduced the item. Emberling said she was looking forward to working with Baten Caswell on the project. Baten Caswell said that each Board member will have a chance to talk to the consultants directly and study sessions will be held for their input. Board members thanked Emberling and Baten Caswell for offering to serve and clarified their role and the whole Board’s role in the strategic plan work. MOTION: It was moved by Mitchell; seconded by Townsend; and the motion carried 5-0 to approve

Ms. Baten Caswell and Ms. Emberling as the Board representatives to the Strategic Plan Refresh process.

Action Update to Board Bylaw 9323 – Meeting Conduct

Tom asked that the red text on page 2 of the item (“or member of the public”) be removed so that the text matched the language used on Board agendas. MOTION: It was moved by Townsend; seconded by Mitchell; and the motion carried 5-0 to approve the new text of

Board Bylaw 9323 – Meeting Conduct as modified.

Board Operations/Members’ Reports

Emberling asked that the topic of girls leaving the district and their lack of participation in math/science be included on a future agenda. Skelly said he would provide data on the topic, but would consider when it would be appropriate to come before the Board. Baten Caswell said the topic could be included when discussing how to better prepare middle school students for high school in light of the new graduation requirements. Emberling also noted that the data shows that students do not recover when they score far below basic in elementary school, despite interventions. Baten Caswell said this topic (early interventions) could feed nicely into the strategic plan work. Tom gave an example of how efforts to increase graduation requirements have rippled through the system. Townsend said she would miss the Board retreat on Friday, January 11, 2013. Alternate dates were suggested. Baten Caswell reported on the City/Schools Meeting and asked about how long the Regional Housing Mandate Committee would continue to meet. She noted the value of continuity in Board representation on committees from year to year. Tom said the practice of two-year “leapfrogging” terms would continue. Mitchell said she and Townsend had a Cubberley Policy Advisory Committee (CPAC) meeting the next morning. Tom said he discussed a partnership between Palo Alto and the Yangpu district in Shanghai with City Council members which could lead to internship possibilities for students.

Adjournment

The meeting was adjourned at 10:00 p.m. ________________________________ Secretary to the Board

BOARD OF EDUCATION Attachment: Consent 5 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Appointment of a Replacement Member to the Citizens’ Oversight Committee

(COC) for the Strong Schools Bond STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board of Education: (1) thank Mary Marth for her service to the PAUSD as a member of the COC and accept her resignation because of her relocation from Palo Alto, and (2) appoint Arianne Teherani to the COC for the remainder of the vacated two-year term that commenced on August 24, 2012 and ends on August 22, 2014. BACKGROUND On June 3, 2008, the voters of the Palo Alto Unified School District approved the Strong Schools Bond. California law requires that a Citizens’ Oversight Committee (COC) be appointed to inform the public concerning the expenditures and use of the bond revenue and to verify the bond funds are expended as required by law. The term for membership is two years. The Board previously had the ability to reappoint a member for only one additional two-year term. As information, state legislation approved this summer that is effective January 1, 2013, has changed that provision to allow two additional terms. A current member of the COC, Mary Marth, resigned with regret, effective November 30, 2012. She is relocating to Minnesota. Ms. Marth was appointed to the COC in August 2010 and reappointed in August 2012. We have greatly appreciated Ms. Marth’s contributions as a member of the COC. This summer, applications were sought for three open positions created by members who had served two terms and three new members were appointed. Mr. Young and Ms. Mak, who had interviewed applicants, revisited this applicant pool and have selected Arianne Teherani to be recommended to the Board to complete the remainder of Ms. Marth’s term. Arianne Teherani is a Palo Alto resident and has two children who attend Escondido School and a third child not yet school age. She is an associate professor of Medicine and Education at the University of California, San Francisco. She has been actively involved as a volunteer with PAUSD. She has also volunteered and organized efforts for community service organizations supporting

education of the underserved. In her application, Ms. Teherani wrote: “I have been considering for some time becoming involved in the community in a volunteer capacity to help with education in particular and influence change. The Committee is particularly interesting because it brings together educational policy, finance, and decision making together.” PROPOSAL It is proposed the Board of Education appoint Arianne Teherani to the remainder of the two-year term that started on August 24, 2012 and will end on August 22, 2014. FISCAL IMPACT None.

BOARD OF EDUCATION Attachment: Consent 6 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Close-out of Ohlone Classroom Building and Modernization Project STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board of Education approve the close out of the Ohlone Classroom Building and Modernization project, and approve the transfer of the amount of the remaining funds, $1,070,095 to the Elementary Reserve fund. BACKGROUND On August 3, 2010, the Board of Education approved the award of a construction contract to Jeff Luchetti Construction Inc., in the amount of $7,484,000, and a 10% change order allowance of $748,400. The total project budget for the Ohlone project is $11,667,965. Gilbane, Gelfand Partners and Jeff Luchetti Construction have recently finalized all outstanding change orders for the project, and have submitted all close out paperwork to DSA for their approval. A Notice of Completion will also be recorded with the County of Santa Clara for the project. The budget balance for the Ohlone Classroom Building and Modernization project is currently $1,095,095. There will be some minor costs still to occur on the project, most notably DSA’s final fee amount once they have closed out the project. Therefore, staff recommends that $25,000 be retained in the project budget, with the balance of $1,070,095 transferred to the Elementary Reserve fund. Table 1 shows the revisions to the Strong Schools Bond budgets. PROPOSAL It is proposed the Board of Education approve the close out of the Ohlone Classroom Building and Modernization project, and to approve the transfer of remaining funds to the Elementary Reserve fund. FISCAL IMPACT This project was funded with Strong Schools Bond funds. Table 1 shows the revisions to the Strong Schools Bond budgets.

Table 1

Elementary School Reserve 33,457,557

1,070,095 34,527,652

Ohlone Elementary School Budget 11,667,965

(1,070,095)

10,597,870

Project Current Budget Increase / Decrease Revised Budget

BOARD OF EDUCATION Attachment: Consent 7 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Approval of Schematic Design for the Phase 1 of the Parking and Drop-off

Project at Gunn High School STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board of Education approve the schematic design for Phase 1 of the Parking and Drop Off Improvements at Gunn High School. BACKGROUND On June 26, 2012, the Board of Education approved the project scope and addendum for DLM to provide design services for Phase 1 of the Parking and Drop Off Improvements at Gunn High School. Since that meeting, DLM has developed schematic design plans for the drop-off area along the west side of the Gunn campus exiting onto Miranda Ave. DLM worked in conjunction with the City of Palo Alto, the County of Santa Clara and site staff and community members to develop this plan. The design has been reviewed with the City/School Traffic and Safety Committee, Facilities Steering Committee and the community. DLM has developed cost estimates based on the schematic design plans from DLM. In June, a budget of $1,001,000 was anticipated. However, this number has increased due to the addition of improvements requested by the City of Palo Alto and County of Santa Clara to improve ingress and egress from Miranda Ave. The current projected amount is $1,387,100. This will not require a budget augmentation since it is well within the $3,493,609 current balance for the Gunn Parking and Drop Off. Subsequent parking lot improvements will be planned and prioritized with the remaining projects at Gunn High School. PROPOSAL It is proposed the Board of Education approve the schematic design for Phase 1 of the Parking and Drop Off project, and authorize staff to proceed with the design development phase of the project.

FISCAL IMPACT This work will be performed using the Strong Schools Bond funds, under the Parking and Drop Off Improvements project at Gunn High School.

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BOARD OF EDUCATION Attachment: Consent 8 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Authorization to Bid New Construction and Modernization project at Duveneck

Elementary School STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board of Education authorize staff to solicit bids for the Duveneck Elementary School New Construction and Modernization project. BACKGROUND The Board of Education approved the conceptual design for the Duveneck project on January 11, 2011, the schematic design on June 28, 2011, and the construction document changes on June 26, 2012. The Duveneck project includes the replacement of existing portables with permanent classrooms, modernization of existing classroom buildings and adds three more classrooms to increase the school capacity to a four and a half strand school. The scope of the project includes a new two-story building at the east end of the campus to accommodate eight new classrooms for the upper grades, and a single-story five classroom wing with an expanded kinder play area. The project will also relocate and enlarge the library, and reconfigure the old library into a new flex room. Seven existing modular buildings were relocated during summer 2012 in preparation for this project. The project received final DSA approval on November 28, 2012. Staff has solicited prequalification for general contractors for this project. The project is scheduled for bidding after Board approval on January 16, 2013. It is anticipated that award of the contract will take place at the second Board meeting in February 2013. PROPOSAL It is proposed the Board of Education authorize staff to bid the Duveneck Elementary School - New Construction and Modernization Project.

FISCAL IMPACT On June 28, 2011, the Board of Education approved a project budget in the amount of $11,088,757 for this project. This budget was based on a construction budget of $7,946,307 for this project. The current estimate for the Duveneck project is $7,710,000. Adding a 10% change order allowance, staff anticipates that $8,481,000 would be required to award this project, which would result in a budget augmentation of $535,000, plus proportionate soft costs if bids require an augmentation. This project is funded with Strong Schools Bond funds. There is no fiscal impact to authorizing the bid. However after bids are received, a budget augmentation may be required.

BOARD OF EDUCATION Attachment: Consent 9 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Approval of Project and Authorization to Issue Addendum No. 16 to DLM for

Renovation of MS and L-31 Buildings at Gunn High School STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board of Education approve the project and budget for the Renovation of MS and L-31 buildings at Gunn High School, and authorize staff to execute addendum No. 16 to DLM Architects in the amount of $192,200, plus $9,600 of reimbursable expenses for a total authorization of $201,800. BACKGROUND On October 9, 2012, the Board of Education approved Addendum No. 15 to DLM for planning and conceptual design services for group 2 projects at Gunn and Palo Alto High schools. Their scope of services included meeting with user and stakeholder groups to determine current program needs, and planning for each high school. The Gunn Facilities Steering Committee has recommended the approval of the Renovation of MS and L-31 Building project by the Board. The project was originally included on the Gunn Master Project List as a renovation of only the old Math buildings, in the amount of $1,210,000. However, site staff recommended that the renovation of L-31 be added to the scope of this smaller renovation project, to provide classrooms and a computer lab in the space being vacated by the World Languages department. The new proposed budget is $2,120,839. The $910,839 difference will be deducted from the remaining group 2 work proposed for the campus to replace the Performing Arts building. It is proposed that the following be added to DLM’s scope of work in Addendum 16:

1. Provide design services to renovate the vacated Math classrooms (M Buildings) at Gunn

High School. The project will include interior modernization and reconfiguration of utilities to provide classrooms with small work rooms in each and modernize the existing Math department offices for Social Studies department offices.

2. Provide design services to renovate Building L-31 to convert the vacated World Languages offices into History/Social Sciences classrooms and a computer lab.

The amount for complete design services proposed by DLM is a lump sum fee of $192,200, plus reimbursable expenses of $9,600 for the Special Education Center project at Gunn High School. PROPOSAL It is proposed that the Board of Education approve the project and budget for the Renovation of MS and L-31 Buildings at Gunn High School, and authorize staff to execute Addendum No. 16 to DLM in the amount of $192,200, plus $9,600 of reimbursable expenses, for design services for the Renovation of MS and L-31 Buildings project at Gunn High School. FISCAL IMPACT The proposed project budget of $2,120,839 is over the original amount listed in the Master Plan Project list of $1,210,000, which was originally only going to include renovation of the old Math buildings. The difference is attributed to the addition of the L-31 renovation scope to this project. The project will be funded with Strong Schools Bond funds, from the Gunn High School Reserve fund. A summary of the project budget is listed below. Attached is the full budget for the Strong Schools Bond.

Budget for Renovation of MS and L-31 Buildings at Gunn High School Strong Schools Bond

Revenue Gunn High School - Reserve $2,120,839 Expense Salaries & Benefits $0 Supplies $0 Contracts & Services $440,010 Construction & Equipment $1,641,000 Contingency $39,829 Total

$2,120,839 $2,120,839

The amount for Schematic Design services proposed by DLM is a lump sum fee of $192,000, plus reimbursable expenses of $9,600 for the Renovation of MS and L-31 Buildings at Gunn High School. This contract will be funded by the project budget above once allocated.

BOARD OF EDUCATION Attachment: Consent 10 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Dr. Kevin Skelly, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Assignment of Strong Schools Bond Program Management Contract to the

firm of “fs3|Hodges” STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board of Education approve an assignment and consent agreement from T.J. Hodges & Associates to “fs3|Hodges” to continue program management services for the Strong Schools Bond program. BACKGROUND On June 12, 2012, the Board of Education approved the contract for program management services to T.J. Hodges & Associates. T.J. Hodges & Associates is being purchased by “fs3 CM”, a California Corporation, and being re-named “fs3|Hodges”. Program management services provided by “fs3|Hodges” will remain unchanged, with all staff from T.J. Hodges & Associates being retained and committed to the Strong Schools Bond program with no interruption. As a result of this purchase, staff is requesting that the Board approve an assignment and consent agreement. Legal counsel has advised the District on the agreement. PROPOSAL It is proposed the Board of Education approve an assignment and consent agreement from T.J. Hodges & Associates to “fs3|Hodges” to continue program management services for the Strong Schools Bond program. FISCAL IMPACT There is no fiscal impact for this action. The financial provisions of the annual contract approved by the Board of Education on June 26, 2012 will remain unchanged.

BOARD OF EDUCATION Attachment: Consent 11 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: Naming the Board Representative for the County Committee RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board of Education choose the Board President, Dana Tom, to serve as Board Representative for the County Committee. BACKGROUND California Education Code 35023 requires the Governing Board, at its annual initial meeting, to select one of its members to vote in the election for members of the County Committee on School District Organization. The Board representative will complete the 2013 County Committee Election ballot. The Board of Education for Palo Alto Unified School District has traditionally chosen the Board President to serve in this capacity.

BOARD OF EDUCATION Attachment: Action 12 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Kevin Skelly, Ph.D., Superintendent FROM: Scott Bowers, Ed.D., Assistant Superintendent--Human Resources SUBJECT: Ratification of Tentative Agreement with the Palo Alto Educators Association RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting and a public hearing was held. Pending ratification by the PAEA membership, it is recommended that the Board take action to approve this tentative collective bargaining agreement. INFORMATION Representatives of the Board of Education and the Palo Alto Educators Association (PAEA) have concluded negotiations on the Collective Bargaining Agreement (CBA) for the 2011-12 school year. At this time we bring forward to the Board, the final article to receive tentative approval. The following information highlights changes that will be made to the current CBA as a result of these negotiations. A financial disclosure statement is also included. Copies of the tentative agreement have been given to the Board members and are available upon request from the Human Resource Center. Article VI, Compensation and Benefits

• The District will provide employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year Appendix A base salary and earned stipends. For less than full-time service the 1% one-time payment will be pro-rated.

The Palo Alto Educators Association membership has scheduled a ratification vote and will report the results at the Board meeting on January 15, 2013.

District Business Advisory ServicesSanta Clara County Office of Education

CERTIFICATION OF THE DISTRICT'S ABILITY TO MEET THE COSTS OF COLLECTIVE BARGAINING AGREEMENT

This discloure document must be signed by the district Superintendent and Chief Business Officer at the time of the public disclosure.

In accordance with the requirements of Government Code Section 3547.5, the Superintendent and Chief Business

Officer of the Palo Alto Unified School District (District), hereby certify that the District can meet

the costs incurred under the Collective Bargaining Agreement between the District and Palo Alto Educators Association

Bargaining Unit, during the terms of the agreement from July 1, 2011 to June 30, 2012.

The budget revisions necessary to meet the costs of the agreement in each year of its term are as follows:

Budget Adjustment Categories: Budget Adjustment Increase(Decrease)

Revenue/Other Financing Sources $788,670

Expenditures/ Other Financing Uses

Designated Ending Balance Increase (Decrease) ($788,670)

N/A____(No budget revisions necessary)

_________________________________ ______________________ District Superintendent Date (Signature)

_________________________________ ______________________ Chief Business Officer Date (Signature)

BOARD OF EDUCATION Attachment: Action 13 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Kevin Skelly, Superintendent FROM: Scott Bowers, Assistant Superintendent--Human Resources SUBJECT: Ratification of Tentative Agreement with the California School Employees Association RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting and a public hearing was held. Pending ratification by the CSEA membership, it is recommended that the Board take action to approve this tentative collective bargaining agreement. INFORMATION Representatives of the Board of Education and the California School Employees Association (CSEA) have concluded negotiations on the Collective Bargaining Agreement (CBA) for the 2011-12 school year. The following information highlights changes that will be made to the current agreement as a result of these negotiations. A financial disclosure statement is also included. Copies of the tentative agreement have been given to the Board members and are available upon request from the Human Resource Center. Article VI, Compensation and Benefits

• The District will provide CSEA employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year Appendix D base salary and earned stipends for regularly assigned hours. For less than full-time service the 1% one-time payment will be pro-rated.

The California School Employees Association membership has scheduled a ratification vote and will report the results at this Board meeting.

District Business Advisory ServicesSanta Clara County Office of Education

CERTIFICATION OF THE DISTRICT'S ABILITY TO MEET THE COSTS OF COLLECTIVE BARGAINING AGREEMENT

This discloure document must be signed by the district Superintendent and Chief Business Officer at the time of the public disclosure.

In accordance with the requirements of Government Code Section 3547.5, the Superintendent and Chief Business

Officer of the Palo Alto Unified District (District), hereby certify that the District can meet

the costs incurred under the Collective Bargaining Agreement between the District and California School Employees

Association' Bargaining Unit, during the terms of the agreement from July 1, 2011 to June 30, 2012.

The budget revisions necessary to meet the costs of the agreement in each year of its term are as follows:

Budget Adjustment Categories: Budget Adjustment Increase(Decrease)

Revenue/Other Financing Sources $277,205

Expenditures/ Other Financing Uses

Ending Balance Increase (Decrease) ($277,205)

N/A____(No budget revisions necessary)

_________________________________ ______________________ District Superintendent Date (Signature)

_________________________________ ______________________ Chief Business Officer Date (Signature)

BOARD OF EDUCATION Attachment: Action 14 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Kevin Skelly, Superintendent FROM: Scott J. Bowers, Assistant Superintendent--Human Resources SUBJECT: Compensation Changes for Non-Represented Confidential/Supervisory Employee Group RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board approve the changes outlined below for confidential/supervisory employees. INFORMATION Negotiations with the Palo Alto Educators Association and the California School Employees Association have been completed for the 2011-12 school year and our collective bargaining agreements are in the process of ratification and approval. In past years, the Board has given consideration to settlements with other employee groups when determining compensation changes for non-represented employees. Changes have generally been made retroactive to the start of the fiscal year, July 1. Presented here are the recommendations for the non-represented confidential/supervisory employees.

The District will provide Confidential/Supervisory employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year base salary and earned stipends for regularly assigned hours. For less than full-time service the 1% one-time payment will be pro-rated.

BOARD OF EDUCATION Attachment: Action 15 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Kevin Skelly, Superintendent FROM: Scott J. Bowers, Assistant Superintendent--Human Resources SUBJECT: Compensation Changes for Non-Represented Management Employees RECOMMENDATION This item was discussed at the December 18, 2012 regular meeting. It is recommended that the Board approve the changes outlined below for non-represented management employees. INFORMATION Negotiations with the Palo Alto Educators Association and the California School Employees Association have been completed for the 2011-12 school year and our collective bargaining agreements are in the process of ratification and approval. In past years, the Board has given consideration to settlements with other employee groups when determining compensation changes for non-represented employees. Changes have generally been made retroactive to the start of the fiscal year, July 1. Presented here are the recommendations for the non-represented management employees.

• The District will provide management employees under contract with the District in the 2011-12 school year with a one-time, off-the-salary-schedule payment equivalent to 1% of the employee’s 2011-12 school year base salary and earned stipends. For less than full-time service the 1% one-time payment will be pro-rated.

BOARD OF EDUCATION Attachment: Discussion/Information 16 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: Preliminary discussions with Bowman International School regarding potential acquisition

of land and facilities located at 4000 Terman Avenue STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure Governance and Communication RECOMMENDATION This item is brought to the Board as an information/discussion item. Staff seeks to inform the Board about discussions regarding the acquisition of property to address potential enrollment growth. Staff also seeks Board member thinking regarding this way to address potential enrollment growth. BACKGROUND Through the Strong Schools Building Program, the Palo Alto Unified School District is adding capacity to its three middle schools. The District will soon have capacity for almost three thousand students at its three middle schools. However, if enrollment continues to grow, the District will need even more middle school capacity. At the September 4, 2012 regular meeting, the Board authorized staff to explore sites for a fourth middle school. Staff has had discussions with developers and others with knowledge of land use and real estate in the community. In this process, we also explored other ways to address enrollment needs in a cost effective and efficient manner. The Palo Alto Unified School District has recently engaged in discussions with the leadership of Bowman International School about the possibility of their selling their school site to the district. The Bowman School is an independent K-8 non-profit school in Palo Alto located at 4000 Terman Avenue, adjacent to Terman Middle School. It is our understanding that in order to accommodate the school’s strategic growth, in particular their expanding arts and athletics programs, the leadership of Bowman has embarked upon a search for a new site.

For the School District, the 1.67 acre Bowman site would give the School District land and classroom capacity to grow Terman to a size comparable to the other two middle schools in the district, Jordan and JLS. Under the present site construction plans, Terman is slated to have a capacity of approximately 750 students, while Jordan and JLS will have capacity of approximately 1100 students (the 14th day enrollment numbers for 2012 were 1023 for Jordan, 1004 for JLS, and 682 for Terman). Terman’s gymnasium, library, administrative space, and cafetorium are already comparable to JLS and Jordan (usable field space and hard court space would be less on a per student basis). Expanding Terman by 350 students as opposed to

adding a new 1100 student middle school would allow comparable educational offerings at all three existing schools while saving in excess of $1 million in annual operating costs when compared to the operational overhead associated with a new fourth middle school. Over the past twenty-five years, the Palo Alto Unified School District has experienced consistent, steady enrollment growth of about two percent a year. While future enrollment is unknown, projections suggest that the District needs to be prepared to add middle school capacity as soon as 2020. The acquisition of the Bowman School property would enable the District to have middle school enrollment capacity in line with the capacity presently under construction at our two high schools. While district staff believes that this solution to middle school capacity has great potential, the Board and community have not yet had a chance to discuss this idea. That is why this item is being brought to this Board meeting. There are issues around access to the school, traffic along the Arastradero corridor, and potential boundary changes that need to be fully considered. In addition, the purchase and renovation of this property was not contemplated when Strong Schools Funds were allocated, so funds will have to be found to finance these costs. On balance, however, staff believes the potential acquisition of the Bowman school site offers an exciting opportunity to address middle school enrollment needs. Further, staff believes that this solution aligns well to the values the Board has identified during its discussions on school size and facility master planning. NEXT STEPS The Bowman International School is just beginning their process of searching for a new site. Over the next few months, staff will be meeting with representatives from Bowman to continue discussions on this topic. As appropriate, staff will bring this topic back to future Board meetings in order to provide updates as well as seek Board input. Staff looks forward to hearing Board thoughts on this matter.

BOARD OF EDUCATION Attachment: Information 17 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Board of Education FROM: Kevin Skelly, Ph.D., Superintendent SUBJECT: Mid-Year Annual Focused Goals Update RECOMMENDATION This item is for information only. BACKGROUND The Strategic Plan was revised and adopted by the Board of Education on May 27, 2008. Each subsequent year, the Board and staff have worked together to set annual focused goals that address areas of the strategic plan. The Board, superintendent and cabinet members discussed the focused goals during the Board Retreat of June 25-26, 2012. The Board discussed the 2012-2013 Annual Focused Goals at its August 21, 2012 regular meeting and approved the goals at its September 4, 2012 regular meeting. Since then, staff has been working to address these goals. During the past three months, specific goals have been brought to the Board for discussion or action. These activities will continue in the coming months. The purpose of this item now is to provide the Board with a general overview of progress to date and for staff to receive Board input and feedback. A presentation will be made at the meeting. A draft copy of the PowerPoint to be used for this presentation is attached. The 2012-2013 Annual Focused Goals are also included with this item. Attachments 2012-2013 Annual Focused Goals Draft PowerPoint presentation

A

B

C

D

PAUSD 2012-2013 ANNUAL FOCUSED GOALS

TO SUPPORT THE STRATEGIC PLAN Adopted 09.04.12

ACADEMIC EXCELLENCE AND LEARNING Create an exceptional learning environment that engages, challenges, and supports all students so that they thrive and achieve their

academic potential every year, while preparing them to pursue college and other post-secondary opportunities to be global citizens.

1. Support implementation of new high school graduation requirements and identify ways to increase the number of students completing college preparatory coursework.

2. Support school sites in the implementation of the newly adopted homework board policy and related administrative regulation.

3. Create a plan to improve guidance programs at both high schools to assure comparable high quality services and outcomes for the 2013-14 school year, while implementing improvements this school year.

4. Improve social-emotional-physical health and connectedness and expand use of Developmental Assets.

5. Support school sites in the implementation of instructional practices recommended by the Elementary Math Task

Force (EMTF).

STAFF RECRUITMENT AND DEVELOPMENT Create an exceptional teaching environment by recruiting, developing, and retaining the most talented staff.

**NOTE: While there is no specific annual focused goal for 2012-13, this Strategic Plan goal is woven into other

goals, particularly those in Section A, above.

BUDGET TRENDS AND INFRASTRUCTURE Be prudent stewards of our resources through rigorous planning and budgeting and build further resources by enhancing

public and private support for public education.

1. Anchor strategic priorities in annual budget development planning.

2. Create a flexible long-term facilities plan for enrollment that reflects community values.

GOVERNANCE AND COMMUNICATION Create a focused, transparent governance process that is a model of informed communication and decision making.

1. Establish Strategic Plan for the 2013-2017 school years.

2. Improve productivity of Board of Education meetings.

OTHER SIGNIFICANT ACTIVITIES FOR 2012-2013 Review Board/staff and staff/staff communications and make appropriate suggestions regarding training and

protocols.

Gather input and data regarding 2012-2013 school calendar.

Continue to refine and improve staff evaluation process.

http://pausd.org/community/board/Policies/downloads/BP6146.1_Graduation.pdf

http://pausd.org/community/board/Policies/downloads/BP6154_Homework.pdf

http://pausd.org/community/board/Policies/downloads/AR6154_Homework.pdf

http://www.search-institute.org/content/what-are-developmental-assets

http://pausd.org/community/board/downloads/mt_mat/Math-Task-Force.pdf

2012-2013 Annual Focused Goals –

Mid-year Report

Kevin Skelly, Ph.D.

January 15, 2013

Palo Alto Unified School District

Academic Excellence and Learning

Goal A1: Support implementation of new high school graduation requirements and identify ways to increase the number of students completing college preparatory coursework.

January 15, 2013 Palo Alto Unified School District

Goal A1 Update • Increases in A-G completion reported during

High School Assessment Board reports • Will hear from high school principals at

January 29 study session regarding support programs

• D/F Report for first semester when available



Goal A2: Support school sites in the implementation of the newly adopted homework board policy and related administrative regulation.


Goal A2 Update

• Dr. Young to report on progress at February Board meeting



Goal A3: Create a plan to improve guidance programs at both high schools to assure comparable high quality services and outcomes for the 2013-14 school year, while implementing improvements this school year.


Goal A3 Update • Staff at both high schools have worked hard

on this goal. • Gunn Guidance Advisory Committee (GAC)

was formed and will report to principals soon. • Counseling Report to Board on March 13. • Strategic Plan survey will query about

satisfaction with guidance programs.



Goal A4: Improve social-emotional-physical health and connectedness and expand use of Developmental Assets.


Goal A4 Update

• California Healthy Kids Survey (CHKS) Data improved

• Using Developmental Assets language in communications.



Goal A5: Support school sites in the implementation of instructional practices recommended by the Elementary Math Task Force (EMTF).


Goal A5 Update

• Outstanding Math TOSAs • Increasing differentiation, common

assessments and small group instruction. • Budget allocations in Spring. • Report Strategic Plan results in April/May.


Budget Trends and Infrastructure

Goal #C1: Anchor strategic priorities in annual budget development planning.

Update: • Major process seeking input regarding use of

available funds. • Staff will make recommendations to Board

at strategic times regarding program augmentations.


Budget Trends and Infrastructure

Goal #C2: Create a flexible long-term facilities plan for enrollment that reflects community values.

Update: • Committee in place to advise Board regarding

13th elementary school. • Staff working to expand middle school

capacity.


Governance and Communication

Goal #D1: Establish Strategic Plan for the 2013-2017 school years.

Update: - Conduct Environmental Scan. - Analyzed and summarized existing strategic plan activities and

accomplishments – DONE. - McKinsey will once again help facilitate Strategic

Plan work. - Broad survey of parents, students and staff this Spring.



Goal #D2: Improve productivity of Board of Education meetings.

Update: - Focusing on agenda item objectives. - Creating clarity of Board direction in agenda items. - Using time effectively and efficiently. - Improving communication to community.


Next Steps

- Specific Goal updates throughout remainder of year

- Summary report in June - Beginning work on 2013-2014 goals in late

Spring


PAUSD Board Meeting January 15, 2013 1

BOARD OF EDUCATION Attachment: Discussion 18 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Kevin Skelly, Superintendent of Schools FROM: Cathy Mak, Chief Business Officer PREPARED BY: Ann Dunkin, Chief Technology Officer SUBJECT: Proposed Change to Addison/Hays Boundary STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure Recommendation: Staff recommends the boundary change shown in Figure 1 be implemented beginning in the 2013-14 school year. It is proposed that the outlined area move from the Addison attendance area to the Hays attendance area. Students currently attending Addison would continue to attend the school, unless the family requested a move to Hays. Enrolling kindergarten students with concurrent siblings at Addison would be allowed to attend Addison until all siblings complete elementary school. All other students in this area would attend Walter Hays starting with Kindergarteners in the fall of 2013. Students transferring into the District and living in the affected area would attend Hays after the boundary change is approved, on a space available basis. Background According to both the Decision Insite projections and recent experience, the number of students residing within the Addison attendance boundary is increasing while the number of students within the Hays attendance boundary is declining. For the 2012-13 school year, there were four kindergarten classes at Addison and, as a result, all Priority 1 kindergarten registrants were able to attend Addison. However, a significant number of Addison kindergarteners who registered after the Priority 1 period were still overflowed to other schools. For the 2013-14 school year, there will only be three kindergarten classes at Addison; thus, with the current boundaries, significant overflows—including Priority 1 registrants—are expected. When students are overflowed through the reverse lottery process, they are overflowed on a random basis. This means that a student who lives farthest from Hays has an equal chance of being sent to Hays as a student who lives very close to Hays. By moving some of the current Addison households to Hays, the District can increase the chances that students who live relatively close to Hays attend Hays and students who live far from Hays attend Addison. The area in Figure 1 contains the residences of 113 current PAUSD students (88 attending Addison and 25 attending other schools; sixteen 2012-13 Addison kindergarten students) out of the 558 who reside in the Addison attendance area. Since the school capacity at Addison is 504 and the Addison attendance area is expected to see growth of over 100 students in the six years that this change will phase in, we can reasonably anticipate that even with this boundary change Addison will remain full for the foreseeable future, but will be able to significantly reduce the number of students overflowed each year. While it is anticipated that there will be further boundary changes related to the opening of a 13th elementary school, the area moved from Addison to Hays by this boundary adjustment is not expected to be impacted by changes related to future school openings.


Both principals are aware of this proposed change and several options, including this one, have been reviewed with the City/School Traffic Safety Committee, including representatives from Walter Hays. A meeting between District staff, Walter Hays staff, parents involved with traffic safety efforts and the City Traffic Engineer was held on Monday, January 14, 2013 to review appropriate walking and biking routes for students located in areas new to the Walter Hays boundary and to identify any issues requiring mitigation. Larger community meetings are planned at both Addison and Walter Hays. NEXT STEPS This topic was discussed during the Board’s study session on December 18, 2012. It is being brought to the Board tonight for further discussion. Pending the outcome of the Board’s discussion, staff hopes to bring this item back for action at the January 29 regular meeting. Since Priority 1 enrollment begins January 16, staff will inform registrants in the affected attendance area about Board discussion on this topic. A larger view of the boundary change is included as Figure 2.

Figure 1: Proposed Addison Attendance Boundary Change.


Figure 2: Larger View of Attendance Area Change

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BOARD OF EDUCATION Attachment: Discussion 19 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Board of Education FROM: Kevin, Skelly, Ph.D. - Superintendent SUBJECT: Update to Board Policy 7110 – Enrollment and Facilities Master Planning STRATEGIC PLAN INITIATIVE


RECOMMENDATION

Pending discussion at this meeting, it is recommended that the Board approve the updated text of Board Policy 7110, delete Board Policy 6151 – Class Size and remove the “School Size and Enrollment” section of BP 6011 – Academic Standards. BACKGROUND

At its November 13, 2012 meeting, the Board agreed to update its Enrollment and Facilities Master Planning policy instead of adopting separate elementary and middle school planning values. Board Policy Review Committee Member Barb Mitchell put together a new draft of the policy that combined language from the following sources: the current text of BP 7110 that was adopted October 19, 2012; text on school size and enrollment from BP 6011 – Academic Standards which was adopted October 22, 2008; BP 6151 – Class Size adopted January 31, 2012; text from the PAUSD alternative programs policy, dated April 1997; Board discussions around enrollment planning values; and Education Code sections 58505 and 35160.5b. The policy is intended to clear up confusion and provide one central location for key topics related to enrollment and facilities master planning. The Board Policy Review Committee met on December 13, 2013 to discuss this policy, and feedback was provided by individual Board members via email. Attachments

A. Updated BP 7110 – clean copy B. Color Coded / Editing Mark-up Version of Board Policy 7110 C. Current Adopted BP 7110 D. Board Policy 6151 – Class Size (to be deleted) E. Updated BP 6011 – Academic Standards

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ATTACHMENT A Updated BP 7110 – clean copy Facilities BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING The Board of Education recognizes the importance of long-range planning for school facilities in order to address changes in student enrollment and in the district's educational program needs. The Superintendent or designee shall develop, for Board approval, a master plan for district facilities that describes the district's anticipated short- and long-term facilities needs and priorities. (cf. 7000 - Concepts and Roles) (cf. 7160 - Charter School Facilities) (cf. 7210 - Facilities Financing) Planning Components The facilities master plan shall include: 1. A statement of purpose, including district goals, philosophy, community values, and related policies 2. A description of the planning process, timeline, and strategy for community input 3. A projection of future enrollment, including short- and long-term assumptions based on the district’s historical and recent enrollment and grade migration trends, local economic and home sale trends, and additional housing anticipated by jurisdictions within the district boundaries. 4. A description of the educational program, such as grade-level organization, class size, school size, staffing patterns, technology plans, special programs, support services and other educational specifications, in order to align facilities planning with the district’s vision for the instructional program 5. An assessment of the condition and adequacy of existing facilities, including an analysis of the safety, adequacy, and equity of existing facilities and potential for expansion, including the adequacy of classrooms, school cafeterias and food preparation areas, physical activity areas, playgrounds, parking areas, and other school grounds (cf. 3514 - Environmental Safety) (cf. 3517 - Facilities Inspection) (cf. 3550 - Food Service/Child Nutrition Program) (cf. 5030 - Student Wellness) (cf. 5141.7 - Sun Safety)

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) (cf. 5142 - Safety) (cf. 6142.7 - Physical Education and Activity) (cf. 7111 - Evaluating Existing Buildings) 6. Site selection criteria and process 7. Development of a capital planning budget and potential funding sources 8. A process for reviewing and updating the plan Community Values The district's facilities master plan shall reflect the following community values: 1. Learning: Provide indoor and outdoor spaces that are aligned with the district’s educational goals and are highly conducive to teaching and learning in all curricular areas. School construction will be managed to minimize disruption to students and staff.

2. Safety: Facilitate safe pedestrian and bicycle commutes for students, using attendance area boundaries to minimize neighborhood student travel across busy streets such as Alma, El Camino and Oregon.

3. Flexibility: Build a strategic surplus of empty seats and classrooms at each school level and in each neighborhood cluster to prepare for projected enrollment, and plan a permanent flexible-program classroom at all elementary schools. 4. Progressive Parity: Provide adequate and comparable school facilities, learning environments, educational experiences, opportunities, and staffing ratios throughout the district, including shared resources (such as libraries, subject specific classrooms, elective spaces, support staff areas, and athletic/play/outdoor areas). While recognizing that major facility renovations are incremental and sequential by nature ("progressive"), all facility improvements will be deliberately planned and phased to honor and maintain districtwide parity. 5. Neighborhoods: Provide sufficient capacity so new student residents and siblings have predictable and routine access to neighborhood schools. Place overflowed students within their cluster when possible. 6. Peer Streaming: Plan and provide feeder school structures that group neighborhood classmates together for middle and high school.

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) 7. Preserve Programs: Cultivate the district's successful pre-kindergarten options and long-standing culture of educationally sound "choice" programs that appeal to families and meet the diverse needs of children. 8. Class Size: Plan and preserve educationally effective student-to-teacher staffing ratios to support the district’s instructional practices and ensure district-wide comparability, recognizing that our community values small class size and that the number of students in a class may affect the extent to which teachers can identify and respond to individual student needs. The Superintendent will regularly evaluate the alignment of our class sizes with our District’s methods of instruction and resource availability. 9. School Size: Plan and preserve educationally effective school sizes throughout the district that promote positive student connections and community, strengthen adult-student relationships, and build a sense of individual belonging in the schools. School size should be determined by multiple criteria, including the educational and recreational capacity of the site, traffic and student commute safety (pedestrian and bicycle), and natural neighborhood divisions. The Board is committed to balancing school enrollments when feasible. 10. Special Education: Special Day Classes shall continue to be placed at sites based on the needs of the students and the overall Special Education Program. When possible, build K-5 strands that promote student sense of belonging to a school community.

11. Fiscal Stewardship: Achieve a good return to the community on all capital investments and carefully analyze the operating cost impacts of facility decisions. 12. Opportunity: Consider securing strategically located facilities/properties as appropriate to complement district sites and support education/enrollment trends. 13. Diversity: Consider the benefits of heterogeneous school communities. Neighborhood & Alternative Program Options To foster strong neighborhood connections, and facilitate pedestrian and bicycle commutes, the Board places a high priority on providing new students with an option to attend their neighborhood school. The Superintendent or designee shall maintain school attendance areas so that, to the extent possible, neighborhood classroom supply meets neighborhood student demand. The Superintendent or designee shall ensure that students who reside in the attendance area of a school (including current students with approved inter/intra-district transfers),

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) have placement priority over students transferring from other attendance areas. (Education Code 58505) When classroom space at the neighborhood elementary school is not available, new students shall be assigned to schools located within their cluster or geographic area if possible, and efforts in general shall be made to offer family-friendly solutions (e.g., placing siblings at the same school). The Board of Education also seeks to preserve and support the district’s legacy of robust and successful alternative (“choice”) programs that positively serve the diverse educational goals of children and families. The Superintendent or designee shall incorporate district-level strategies to provide access and stability to proven alternative programs. The Board may establish and maintain alternative programs within a school, within an attendance area, on a districtwide basis, or any combination thereof. The Superintendent or designee shall ensure that enrollment in alternative programs is on a space-available basis and guided by a random, unbiased process. (Education Code 35160.5b) Planning Standards Planning shall ensure that school facilities meet the following minimum standards: (5 CCR 14001) 1. Are aligned with the district's educational goals and objectives (cf. 0000 - Vision) 2. Provide optimal layout of school facilities 3. Are located on a site that meets California Department of Education standards as specified in 5 CCR 14010 when feasible (cf. 7150 - Site Selection and Development) 4. Are designed for the environmental comfort and work efficiency of the occupants 5. Are designed to require a practical minimum of maintenance 6. Are designed to meet federal, state, and local statutory requirements for structure, fire, and public safety

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) 7. Are designed and engineered with flexibility to accommodate future needs Plans for the design and construction of new school facilities also shall meet the standards described in 5 CCR 14030, green building standards pursuant to 24 CCR 101 et seq., the Americans with Disabilities Act pursuant to 42 USC 12101-12213, and any other requirements applicable to the funding source and type of project. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 3510 - Green School Operations) Community Input The Superintendent or designee shall solicit broad input into the planning process, and may establish a facilities advisory committee consisting of staff, parents/guardians, and business, local government, and other community representatives. He/she also shall ensure that the public is informed of the need for construction and modernization of facilities and of the district's plans for facilities. (cf. 1220 - Citizen Advisory Committees) Agency Coordination/Communication The Superintendent or designee shall work with jurisdictions within the district boundaries to address common planning, safe routes to school, crossings and parking. At least 45 days prior to completion of any facilities plan that relates to the potential expansion of existing school sites or the necessity to acquire additional school sites, the Superintendent or designee shall notify and provide copies of the plan or any relevant and available information to the planning commission or agency of the city or county with land use jurisdiction within the district. (Government Code 65352.2) If the city or county commission or agency requests a meeting, the Superintendent or designee shall meet with them within 15 days following the notification. Items that the parties may discuss at the meeting include, but are not limited to, methods of coordinating planning with proposed revitalization efforts and recreation and park programs, options for new school sites, methods of maximizing the safety of persons traveling to and from the site, and opportunities for financial assistance. (Government Code 65352.2) To facilitate the efficient use of public resources when planning for new construction or modernization of school facilities, the district may consider designs that facilitate joint

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) use of the facility with a local governmental agency, public postsecondary institution, or nonprofit organization. (cf. 1330.1 - Joint Use Agreements) Annual Review The Superintendent or designee shall review the facilities master plan on a regular basis, and provide an annual Board update to reflect changes in the educational program, existing facilities, finances, demographic data, enrollment planning assumptions and recommendations. Legal Reference:

EDUCATION CODE 16011 Long-range comprehensive master plan 16322 California Department of Education services 17017.5 Approval of applications for projects 17070.10-17079.30 Leroy F. Greene School Facilities Act 17251 Powers and duties of California Department of Education 17260-17268 Plans and specifications for school facilities 17280-17317 Field Act 17365-17374 Fitness for occupancy 17405 Relocatable structures; lease requirements 35275 New school planning; cooperation with recreation and park authorities GOVERNMENT CODE 53090-53097.5 Regulation of local agencies by counties and cities 65352.2 Communicating and coordinating of school sites 65995.6 School facilities needs analysis CODE OF REGULATIONS, TITLE 2 1859-1859.199 Leroy F. Greene School Facilities Act CODE OF REGULATIONS, TITLE 5 14001 Minimum standards 14010 Site selection standards 14030-14036 Standards, planning, and approval of school facilities CODE OF REGULATIONS, TITLE 24 101 et seq. Green building standards code UNITED STATES CODE, TITLE 42 12101-12213 Americans with Disabilities Act CODE OF FEDERAL REGULATIONS, TITLE 28 35.101-35.190 Americans with Disabilities Act

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued)

Management Resources:

CSBA PUBLICATIONS Maximizing Opportunities for Physical Activity Through Joint Use of Facilities, September 2009 Facilities Master Planning, Fact Sheet, November 2007 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Schools of the Future Report, September 2011 Educational Specifications: Linking Design of School Facilities to Educational Program, 1997 Guide for the Development of a Long-Range Facilities Plan, 1986 OFFICE OF PUBLIC SCHOOL CONSTRUCTION PUBLICATIONS An Overview of the State School Facility Programs, rev. October 2011 School Facility Program Handbook, 2008 STATE ALLOCATION BOARD PUBLICATIONS Public School Construction Cost Reduction Guidelines, 2000

Policy PALO ALTO UNIFIED SCHOOL DISTRICT adopted: 01.12.10, 10.09.12 Palo Alto, California

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ATTACHMENT B Color Coded / Editing Mark-up Version of Board Policy 7110 COLOR KEY: Green = all text from approved facilities master plan policy (BP 7110), dated 10.9.12 Blue = all text from school size and enrollment policy (BP 6011), dated 10.22.08* Purple = all text from class size policy (BP6151), dated 1.31.12 Gray = all text from PAUSD alternative programs policy, dated April 1997 Brown = draft text from board discussions on enrollment planning values Red = text from education code Black = new (draft) language Facilities BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING The Board of Education recognizes the importance of long-range planning for school facilities in order to address changes in student enrollment and in the district's educational program needs. The Superintendent or designee shall develop, for Board approval, a master plan for district facilities which that describes the district's anticipated short- and long-term facilities needs and priorities. (cf. 7000 - Concepts and Roles) (cf. 7160 - Charter School Facilities) (cf. 7210 - Facilities Financing) Planning Components The facilities master plan shall include: 1. A statement of purpose, including district goals, philosophy, community values, and related policies 2. A description of the planning process, timeline, and strategy for community input 3. A projection of future enrollment, including short- and long-term enrollment assumptions scenarios based on demographics of the community, such as economic trends, migration patterns, new housing plans, employment base, residential base, socioeconomic makeup, historical school enrollments, and inventory of physical resources and needs the district’s historical and recent enrollment and grade migration trends, local economic and home sale trends, and additional housing anticipated by jurisdictions within the district boundaries. 4. A description of the educational program, such as grade-level organization, class size, school size, staffing patterns, technology plans, special programs, support services and

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other educational specifications, in order to alignment of facilities planning with the district’s vision for the instructional program 5. An assessment of the condition and adequacy of existing facilities, including an aAnalysis of the safety, adequacy, and equity of existing facilities and potential for expansion, including the adequacy of classrooms, school cafeterias and food preparation areas, physical activity areas, playgrounds, parking areas, and other school grounds (cf. 3514 - Environmental Safety) (cf. 3517 - Facilities Inspection) (cf. 3550 - Food Service/Child Nutrition Program) (cf. 5030 - Student Wellness) (cf. 5141.7 - Sun Safety) (cf. 5142 - Safety) (cf. 6142.7 - Physical Education and Activity) (cf. 7111 - Evaluating Existing Buildings) 6. Site selection criteria and process 7. Development of a capital planning budget and potential funding sources 8. A process for reviewing and updating the plan Community Values The district's facilities master plan shall reflect the following community values: 1. Learning: The plan shall be aligned with the district’s educational goals Provide indoor and outdoor spaces that are aligned with the district’s educational goals and are highly conducive to teaching and learning in all curricular areas. School construction will be managed to minimize disruption to students and staff.

2. Safety: Facilitate safe pedestrian and bicycle commutes for students, using attendance area boundaries to minimize neighborhood student travel across busy streets such as Alma, El Camino and Oregon.

3. Flexibility: Build a strategic surplus of empty seats and classrooms at each school level and in each neighborhood cluster to prepare for projected enrollment, and plan a permanent flexible-program classroom at all elementary schools. 4. Progressive Parity: The Board is committed to pProvidinge adequate and comparable school facilities, learning environments, educational experiences, opportunities, and staffing ratios throughout the districtin all schools, including shared resources (such as libraries, subject specific classrooms, elective spaces, support staff areas, and athletic/play/outdoor areas). While recognizing that major facility renovations are

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incremental and sequential by nature ("progressive"), all facility improvements will be deliberately planned and phased to honor and maintain districtwide parity. equivalent classroom and shared space amenities, support staff areas, and athletic/play/outdoor areas. 5. Neighborhoods: Provide sufficient capacity so new student residents and siblings have predictable and routine access to neighborhood schools. Place overflowed students within their cluster when possible. 6. Peer Streaming: Plan and provide feeder school structures that group neighborhood classmates together for middle and high school. 7. Preserve Programs: Cultivate the district's successful pre-kindergarten options and long-standing culture of educationally sound "choice" programs that appeal to families and meet the diverse needs of children. 8. Class Size: Plan and preserve educationally effective student-to-teacher staffing ratios to support the district’s instructional practices and ensure district-wide comparability, recognizing The Board of Education recognizes that our community values small class size and that the number of students in a class may affect the extent to which teachers can identify and respond to individual student needs. The Board also recognizes that the District utilizes a variety of instructional practices, which lend themselves to a range of optimal class sizes. The objective of classroom staffing ratios shall be to offer the most effective instruction within the District’s ability to provide staff, facilities and educational resources. The Board directs The Superintendent to maintain class sizes in accordance with sound educational practices, and to will regularly evaluate the alignment of our class sizes with our District’s methods of instruction and resource availability. 9. School Size: Plan and preserve educationally effective school sizes throughout the district that The Board encourages the Superintendent and school principals to develop methods to promote positive student connections and community,within the larger school context. (These methods should strengthen adult-student contacts relationships, and build a sense of community and individual belonging in the schools. School size should be determined by multiple criteria, some of which includeing the educational and recreational capacity of the site, traffic and student commute safety (pedestrian and bicycle), and play space, school acreage, and school boundaries not easily adjusted because of natural neighborhood divisions. To the extent possible, the Board encourages school capacity to include space for adjunct staff (e.g. school psychologists, etc.), enrichment programs, and “flex space” that can be used for additional student capacity or the creation of specific curriculum and instructional practices. The Board is committed to providing adequate and comparable facilities, educational experiences, opportunities, and staffing ratios in all schools and values balancing school enrollments when feasible. comparable enrollments at Paly and Gunn

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10. Special Education: Special Day Classes shall continue to be placed at sites based on the needs of the students and the overall Special Education Program. When possible, build K-5 strands that promote student sense of belonging to a school community.

11. Fiscal Stewardship: Achieve a good return to the community on all capital investments, and carefully analyze the operating cost impacts of facility decisions. 12. Opportunity: Consider securing strategically located facilities/properties as appropriate to complement district sites and support education/enrollment trends. 13. Diversity: Consider the benefits of heterogeneous school communities. Neighborhood & Alternative Program Options To foster strong neighborhood connections, and facilitate pedestrian and bicycle commutes, tThe Board places a high priority on providhaving new students with an option to attend their neighborhood schools. The Superintendent or designee shall maintain sSchool boundaries attendance areas should be established so that, to the extent possible, student enrollment within a boundary area and the size of the school are the sameneighborhood classroom supply meets neighborhood student demand. The Superintendent or designee shall ensure that students who reside in the attendance area of a school (including current students with approved inter/intra-district transfers), have placement priority over students transferring are not displaced by pupils transferring from other attendance areas. (Ed Code section 58505) The Board recognizes there often will be more or fewer students in a particular grade level than there is classroom space at a neighborhood school. When there is noclassroom space at their neighborhood elementary school is not available, new students would shall be assigned to schools located within their cluster or geographic area if there is space in those schools possible, and efforts in general shall be made to offer family-friendly solutions (e.g., placing siblings at the same school). The Board of Education also seeks to preserve and supports the district’s legacy of robust and successful alternative (“choice”) programs that are educationally sound and consistent with the PAUSD mission of addressing, positively serve the diverse educational goals of children and families. Programs of choice must be approved by the Board of Education and will be administered by the district in compliance with all district policies, unless explicitly exempted. Such programs must be fiscally sound within existing financial resources, and similar to the cost of other school programs. The Superintendent or designee shall incorporate district-level strategies to provide access and stability to proven alternative programs. The Board A District may establish and maintain alternative schools in each programs within a school, within an attendance area, or on a district wide basis, with enrollment open to all students district wide, or any combination thereof. The Superintendent or

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designee shall ensure that eEnrollment in alternative programs will be is on a non-discriminatory space-available basis and guided by a random, unbiased process. The Board acknowledges that groups of teachers and/or parents may have concerns with programs of choice within a school, because of possible effects on the culture of the school, and therefore expects reasonable care to address these considerations. (Ed Code section 35160.5b) Planning Standards Planning shall ensure that school facilities meet the following minimum standards: (5 CCR 14001) 1. Are aligned with the district's educational goals and objectives (cf. 0000 - Vision) 2. Provide optimal layout of school facilities 3. Are located on a site that meets California Department of Education standards as specified in 5 CCR 14010 when feasible (cf. 7150 - Site Selection and Development) 4. Are designed for the environmental comfort and work efficiency of the occupants 5. Are designed to require a practical minimum of maintenance 6. Are designed to meet federal, state, and local statutory requirements for structure, fire, and public safety 7. Are designed and engineered with flexibility to accommodate future needs Plans for the design and construction of new school facilities also shall meet the standards described in 5 CCR 14030, green building standards pursuant to 24 CCR 101 et seq., the Americans with Disabilities Act pursuant to 42 USC 12101-12213, and any other requirements applicable to the funding source and type of project. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 3510 - Green School Operations) Community Input The Superintendent or designee shall To solicit broad input into the planning process, the Superintendent or designee and may establish a facilities advisory committee consisting of staff, parents/guardians, and business, local government, and other community

6

representatives. He/she also shall ensure that the public is informed of the need for construction and modernization of facilities and of the district's plans for facilities. (cf. 1220 - Citizen Advisory Committees) Agency Coordination/Communication The Superintendent or designee shall It is the desire of the Board to work with by jurisdictions within the district boundaries. the City of Palo Alto, Los Altos Hills and Stanford University to address common planning, safe routes to school, crossings and parking. and safety objectives including safe pedestrian and bike access to schools, parking, bike routes, and traffic flow. At least 45 days prior to completion of any facilities plan that relates to the potential expansion of existing school sites or the necessity to acquire additional school sites, the Superintendent or designee shall notify and provide copies of the plan or any relevant and available information to the planning commission or agency of the city or county with land use jurisdiction within the district. (Government Code 65352.2) If the city or county commission or agency requests a meeting, the Superintendent or designee shall meet with them within 15 days following the notification. Items that the parties may discuss at the meeting include, but are not limited to, methods of coordinating planning with proposed revitalization efforts and recreation and park programs, options for new school sites, methods of maximizing the safety of persons traveling to and from the site, and opportunities for financial assistance. (Government Code 65352.2) To facilitate the efficient use of public resources when planning for new construction or modernization of school facilities, the district may consider designs that facilitate joint use of the facility with a local governmental agency, public postsecondary institution, or nonprofit organization. (cf. 1330.1 - Joint Use Agreements) Annual Review The Superintendent or designee shall review tThe facilities master plan shall be regularly reviewed and updated as necessaryon a regular basis, and provide an annual Board update to reflect changes in the educational program, existing facilities, finances, or demographic data, enrollment planning assumptions and recommendations. Annually, the Board will receive enrollment projections and have the opportunity to discuss staff plans to address short- and long-term enrollment capacity issues. This plan will be informed by information from the City of Palo Alto regarding demographic data/housing additions and the influence these will have on planning. In addition, the Board will receive information regarding how schools will maintain strong adult-student contacts as enrollment and staffing change.

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Legal Reference: EDUCATION CODE 16011 Long-range comprehensive master plan 16322 California Department of Education services 17017.5 Approval of applications for projects 17070.10-17079.30 Leroy F. Greene School Facilities Act 17251 Powers and duties of California Department of Education 17260-17268 Plans and specifications for school facilities 17280-17317 Field Act 17365-17374 Fitness for occupancy 17405 Relocatable structures; lease requirements 35275 New school planning; cooperation with recreation and park authorities GOVERNMENT CODE 53090-53097.5 Regulation of local agencies by counties and cities 65352.2 Communicating and coordinating of school sites 65995.6 School facilities needs analysis CODE OF REGULATIONS, TITLE 2 1859-1859.199 Leroy F. Greene School Facilities Act CODE OF REGULATIONS, TITLE 5 14001 Minimum standards 14010 Site selection standards 14030-14036 Standards, planning, and approval of school facilities CODE OF REGULATIONS, TITLE 24 101 et seq. Green building standards code UNITED STATES CODE, TITLE 42 12101-12213 Americans with Disabilities Act CODE OF FEDERAL REGULATIONS, TITLE 28 35.101-35.190 Americans with Disabilities Act

Management Resources: CSBA PUBLICATIONS Maximizing Opportunities for Physical Activity Through Joint Use of Facilities, September 2009 Facilities Master Planning, Fact Sheet, November 2007 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Schools of the Future Report, September 2011 Educational Specifications: Linking Design of School Facilities to Educational Program, 1997 Guide for the Development of a Long-Range Facilities Plan, 1986 OFFICE OF PUBLIC SCHOOL CONSTRUCTION PUBLICATIONS An Overview of the State School Facility Programs, rev. October 2011 School Facility Program Handbook, 2008 STATE ALLOCATION BOARD PUBLICATIONS Public School Construction Cost Reduction Guidelines, 2000

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ATTACHMENT C Current Adopted Policy Facilities BP 7110 FACILITIES MASTER PLAN The Board of Education recognizes the importance of long-range planning for school facilities in order to address changes in student enrollment and in the district's educational program needs. The Superintendent or designee shall develop, for Board approval, a master plan for district facilities which describes the district's anticipated short- and long-term facilities needs and priorities. (cf. 7000 - Concepts and Roles) (cf. 7160 - Charter School Facilities) (cf. 7210 - Facilities Financing) Plan Development The district's facilities master plan shall reflect community values and be based on an assessment of the condition and adequacy of existing facilities, a projection of future enrollments, and alignment of facilities with the district's vision for the instructional program. (cf. 7111 - Evaluating Existing Buildings) To solicit broad input into the planning process, the Superintendent or designee may establish a facilities advisory committee consisting of staff, parents/guardians, and business, local government, and other community representatives. He/she also shall ensure that the public is informed of the need for construction and modernization of facilities and of the district's plans for facilities. (cf. 1220 - Citizen Advisory Committees) At least 45 days prior to completion of any facilities plan that relates to the potential expansion of existing school sites or the necessity to acquire additional school sites, the Superintendent or designee shall notify and provide copies of the plan or any relevant and available information to the planning commission or agency of the city or county with land use jurisdiction within the district. (Government Code 65352.2) If the city or county commission or agency requests a meeting, the Superintendent or designee shall meet with them within 15 days following the notification. Items that the parties may discuss at the meeting include, but are not limited to, methods of coordinating planning with proposed revitalization efforts and recreation and park programs, options for new school sites, methods of maximizing the safety of persons traveling to and from the site, and opportunities for financial assistance. (Government Code 65352.2) The master plan shall be regularly reviewed and updated as necessary to reflect changes in the educational program, existing facilities, finances, or demographic data.

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BP 7110 FACILITIES MASTER PLAN (continued) Plan Components The facilities master plan shall include: 1. A statement of purpose, including district goals, philosophy, community values,

and related policies 2. A description of the planning process 3. Enrollment assumptions scenarios based on demographics of the community, such

as economic trends, migration patterns, new housing plans, employment base, residential base, socioeconomic makeup, historical school enrollments, and inventory of physical resources and needs

4. A description of the educational program, such as grade-level organization, class

size, staffing patterns, technology plans, special programs and support services, and other educational specifications

5. Analysis of the safety, adequacy, and equity of existing facilities and potential for

expansion, including the adequacy of classrooms, school cafeterias and food preparation areas, physical activity areas, playgrounds, parking areas, and other school grounds

(cf. 3514 - Environmental Safety) (cf. 3517 - Facilities Inspection) (cf. 3550 - Food Service/Child Nutrition Program) (cf. 5030 - Student Wellness) (cf. 5141.7 - Sun Safety) (cf. 5142 - Safety) (cf. 6142.7 - Physical Education and Activity) 6. Site selection criteria and process 7. Development of a capital planning budget and identification of potential funding

sources 8. A process for reviewing and updating the plan

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BP 7110 FACILITIES MASTER PLAN (continued) Planning shall ensure that school facilities meet the following minimum standards: (5 CCR 14001) 1. Are aligned with the district's educational goals and objectives (cf. 0000 - Vision) 2. Provide optimal layout of school facilities 3. Are located on a site that meets California Department of Education standards as

specified in 5 CCR 14010 when feasible (cf. 7150 - Site Selection and Development) 4. Are designed for the environmental comfort and work efficiency of the occupants 5. Are designed to require a practical minimum of maintenance 6. Are designed to meet federal, state, and local statutory requirements for structure,

fire, and public safety 7. Are designed and engineered with flexibility to accommodate future needs Plans for the design and construction of new school facilities also shall meet the standards described in 5 CCR 14030, green building standards pursuant to 24 CCR 101 et seq., the Americans with Disabilities Act pursuant to 42 USC 12101-12213, and any other requirements applicable to the funding source and type of project. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 3510 - Green School Operations) To facilitate the efficient use of public resources when planning for new construction or modernization of school facilities, the district may consider designs that facilitate joint use of the facility with a local governmental agency, public postsecondary institution, or nonprofit organization. (cf. 1330.1 - Joint Use Agreements) Legal Reference: (see next page)

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BP 7110 FACILITIES MASTER PLAN (continued) Legal Reference:

EDUCATION CODE 16011 Long-range comprehensive master plan 16322 California Department of Education services 17017.5 Approval of applications for projects 17070.10-17079.30 Leroy F. Greene School Facilities Act 17251 Powers and duties of California Department of Education 17260-17268 Plans and specifications for school facilities 17280-17317 Field Act 17365-17374 Fitness for occupancy 17405 Relocatable structures; lease requirements 35275 New school planning; cooperation with recreation and park authorities GOVERNMENT CODE 53090-53097.5 Regulation of local agencies by counties and cities 65352.2 Communicating and coordinating of school sites 65995.6 School facilities needs analysis CODE OF REGULATIONS, TITLE 2 1859-1859.199 Leroy F. Greene School Facilities Act CODE OF REGULATIONS, TITLE 5 14001 Minimum standards 14010 Site selection standards 14030-14036 Standards, planning, and approval of school facilities CODE OF REGULATIONS, TITLE 24 101 et seq. Green building standards code UNITED STATES CODE, TITLE 42 12101-12213 Americans with Disabilities Act CODE OF FEDERAL REGULATIONS, TITLE 28 35.101-35.190 Americans with Disabilities Act

Management Resources: CSBA PUBLICATIONS Maximizing Opportunities for Physical Activity Through Joint Use of Facilities, September 2009 Facilities Master Planning, Fact Sheet, November 2007 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Schools of the Future Report, September 2011 Educational Specifications: Linking Design of School Facilities to Educational Program, 1997 Guide for the Development of a Long-Range Facilities Plan, 1986 OFFICE OF PUBLIC SCHOOL CONSTRUCTION PUBLICATIONS An Overview of the State School Facility Programs, rev. October 2011 School Facility Program Handbook, 2008 STATE ALLOCATION BOARD PUBLICATIONS Public School Construction Cost Reduction Guidelines, 2000 WEB SITES CSBA: http://www.csba.org Office of Public School Construction: http://www.opsc.dgs.ca.gov California Department of Education: http://www.cde.ca.gov/ls/fa

Policy PALO ALTO UNIFIED SCHOOL DISTRICT adopted: 01.12.10, 10.09.12 Palo Alto, California

ATTACHMENT D

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PAUSD: Staff recommends deletion of this policy as it will become redundant with the adoption of the updated BP 7110 – Enrollment and Facilities Master Planning.

Instruction BP 6151 CLASS SIZE

The Board of Education recognizes that our community values small class size and that the number of students in a class may affect the extent to which teachers can identify and respond to individual student needs. The Board also recognizes that the District utilizes a variety of instructional practices, which lend themselves to a range of optimal class sizes. The objective of classroom staffing ratios shall be to offer the most effective instruction within the District’s ability to provide staff, facilities and educational resources. The Board directs the Superintendent to maintain class sizes in accordance with sound educational practices, and to regularly evaluate the alignment of our class sizes with our District’s methods of instruction and resource availability.

ATTACHMENT E

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PAUSD: Staff recommends deletion of the “School Size and Enrollment” section of this policy as it will become redundant with the adoption of the updated BP 7110 – Enrollment and Facilities Master Planning.

Instruction BP 6011 ACADEMIC STANDARDS The Board of Education recognizes that content and performance standards are necessary to clarify for students, parents/guardians and staff what students are expected to know and be able to do at each grade level and in each area of study. The Board shall adopt high standards for student achievement that meet or exceed statewide standards and challenge all students to reach their full potential. District standards shall be developed through a process that involves staff, students, parents/guardians and community members. Standards shall be based on a review of state model standards and an assessment of the skills that students will need in order to be successful in the workplace and in higher education, including basic skills, problem-solving abilities and conceptual thinking. Special care shall be taken to ensure the proper articulation of standards among district schools. Staff shall continually assess students' progress toward meeting the standards and shall offer remedial assistance in accordance with Board policy. The standards shall also provide a basis for evaluating the instructional program, making decisions about curriculum and assessment, and, as required by law, evaluating teacher performance. (cf. 4115 - Evaluation/Supervision) (cf. 5121 - Grades/Evaluation of Student Achievement) (cf. 5123 - Promotion/Acceleration/Retention) (cf. 6141 - Curriculum Development and Evaluation) (cf. 6143 - Courses of Study) (cf. 6146.1 - High School Graduation Requirements) (cf. 6146.5 - Elementary/Middle School Graduation Requirements) (cf. 6162.5 - Student Assessment) (cf. 6177- Summer School) (cf. 6190 - Evaluation of the Instructional Program) While desiring district standards to be specific and comprehensive, the Board does not intend that these standards be so extensive as to describe everything that will be taught in the classroom. Staff shall have sufficient time and flexibility to provide instruction that supplements the standards. Staff shall also have flexibility to determine the best instructional methods to use in preparing students to meet the standards. The Superintendent or designee shall ensure that district standards are regularly reviewed and updated as necessary. School Size and Enrollment The Board places a high priority on having students attend their neighborhood schools. School boundaries should be established so that, to the extent possible, student

ATTACHMENT E

2

enrollment within a boundary area and the size of the school are the same. The Board recognizes there often will be more or fewer students in a particular grade level than there is classroom space at a neighborhood school. When there is no classroom space at their neighborhood school, students would be assigned to schools located in their cluster or geographic area if there is space in those schools. The Board encourages the Superintendent and school principals to develop methods to promote student connections within the larger school context. (These methods should strengthen adult-student contacts and build a sense of community and individual belonging in the schools.) School size should be determined by multiple criteria, some of which include play space, school acreage, and school boundaries not easily adjusted because of natural neighborhood divisions. To the extent possible, the Board encourages school capacity to include space for adjunct staff (e.g. school psychologists, etc.), enrichment programs, and "flex space" that can be used for additional student capacity or the creation of specific curriculum and instructional practices. The Board is committed to providing adequate and comparable facilities, educational experiences, opportunities, and staffing ratios in all schools and values comparable enrollments at Paly and Gunn. It is the desire of the Board to work with the City of Palo Alto to address common safety objectives including safe access to schools by foot, parking, bike routes, and traffic flow. Annually, the Board will receive enrollment projections and have the opportunity to discuss staff plans to address short-and long-term enrollment capacity issues. This plan will be informed by information from the City of Palo Alto regarding demographic data/housing additions and the influence these will have on planning. In addition, the Board will receive information regarding how schools will maintain strong adult-student contacts as enrollment and staffing change. Special day classes shall continue to be placed at sites based on the needs of the students and the overall Special Education Program. Legal Reference:

EDUCATION CODE 44662 Evaluation of certificated employees 51003 Statewide academic standards 60605-60605.5 Adoption of statewide academically rigorous content and performance standards

Management Resources: WEB SITES CDE: http://www.cde.ca.gov

Policy PALO ALTO UNIFIED SCHOOL DISTRICT adopted: 01.12.10 Under Board/Staff Review Palo Alto, California

BOARD OF EDUCATION Attachment: Action 20 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: 2013 Board of Education Committee Assignments

Committee 2011 2012 2013

School / City Liaison Dana Tom Barbara Klausner

Melissa Baten Caswell Barbara Klausner

Melissa Baten Caswell Heidi Emberling

California Association of Large Suburban School Districts (CALSSD)

Camille Townsend Melissa Baten Caswell

Barbara Klausner Camille Townsend

Heidi Emberling Barb Mitchell

Property Subcommittee

Barb Mitchell Barbara Klausner

Barb Mitchell Dana Tom

Dana Tom Camille Townsend

Stanford / School Liaison

Barb Mitchell Melissa Baten Caswell

Melissa Baten Caswell Dana Tom

Dana Tom Heidi Emberling

Santa Clara County School Boards Association (SCCSBA) Executive Board

Dana Tom Camille Townsend

Camille Townsend Camille Townsend

Regional Occupational Program Policy Council

Melissa Baten Caswell Barbara Klausner Heidi Emberling

Board Policy Review Committee

Dana Tom Barb Mitchell

Melissa Baten Caswell Barb Mitchell

Melissa Baten Caswell Camille Townsend

Los Altos Hills Town Council (LAHTC) / PAUSD Liaison Committee

Barbara Klausner Dana Tom Barb Mitchell

Cubberley Policy Advisory Committee

NA Barb Mitchell, Camille Townsend

Barb Mitchell, Camille Townsend

Regional Housing Mandate Committee

Melissa Baten Caswell, Barb Mitchell

BOARD OF EDUCATION Attachment: Discussion 21 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.15.13 TO: Board of Education FROM: Kevin Skelly, Superintendent SUBJECT: Update to Calendar for Board of Education Meetings – 2012-13 School Year STRATEGIC PLAN INITIATIVE Governance and Communication RECOMMENDATION Pending discussion at this meeting, it is recommended that the Board of Education move the May 21, 2013 regular meeting to May 28, 2013 and the June 25, 2013 regular meeting to June 18, 2013. BACKGROUND The Board adopts a schedule of regular and special meetings annually for the coming school year. A calendar for the year was approved at the May 8, 2012 meeting and amended at the August 21, 2012 meeting. It included the following dates: 2012 August 21 September 4 September 18 October 9 October 23 (regular and Elementary SPSAs at 8:30 a.m.) November 13 (regular and Middle School SPSAs at 1 p.m.) December 4 December 18 2013 January 15 January 29 (regular High School SPSAs at 10 a.m.) February 12 February 26 March 12 April 9 April 23 May 7 May 21 (proposed change to May 28) June 11 June 25 (proposed change to June 18) Due to conflicts in Board member schedules, the date changes are recommended above.

Documents

PLACE: BOARD ROOM – ADMINISTRATION BUILDING …pausd-web.pausd.org/community/board/downloads/brd_packet/01151… · 01.15.13 page 1 place: board room – administration building