DATE: TUESDAY, JANUARY 13, 2014 TIME: 5:30 P.M. – …pausd-web.pausd.org/community/board/downloads/pkt_150113.pdf · Gregor Dairaghi Celia Willner Clara Wolfe Kimberly Markevitch

PLACE: BOARD ROOM – ADMINISTRATION BUILDING 25 CHURCHILL AVENUE, PALO ALTO, CALIFORNIA

DATE: TUESDAY, JANUARY 13, 2014 TIME: 5:30 P.M. – CLOSED SESSION (CONF. ROOM A) 6:30 P.M. – OPEN SESSION (BOARD ROOM)

PALO ALTO UNIFIED SCHOOL DISTRICT

BOARD OF EDUCATION

AGENDA

REGULAR MEETING

Most Board of Education meetings are cablecast live on cable services CHANNEL 28 and webcast live on http://communitymediacenter.net/watch/schedules. Board materials are available for review on the district web site at http://www.pausd.org/community/board/agenda.shtml or at the District Office, 25 Churchill Ave., Palo Alto, CA 94306. Beginning with 2014-15, meetings are available on demand at http://midpenmedia.org/category/government/city-of-palo-alto/pausd/ Archived meetings of prior years can be found at http://www.communitymediacenter.net/watch/pausd_webcast/ PAUSDondemand.html. Should you need special accommodations to participate in the meeting, please contact the Superintendent’s Office at 650.329.3737 or [email protected]. Community members wishing to address the Board are allotted THREE minutes per speaker. Should more than 20 people wish to address any one topic, the Board may elect to allot a shorter time per speaker. Materials presented at the Board meeting will be copied and provided to Board members after the meeting. Additional instructions are listed on the back page of this agenda.

I. CLOSED SESSION

A. Call to Order B. Recess to Closed Session (Conference Room A) 5:30 p.m. Action Anyone wishing to address the Board regarding Closed Session items may do so at this time.

Items listed below may be discussed in closed session. Items [√] marked are scheduled for discussion at this meeting. All proceedings are reported to the public in open session where action is taken or staff is given direction. [ ] 1. Employee Appointment / Employment pursuant to Government Code §54957 [ ] 2. Conference with Legal Counsel – Anticipated Litigation pursuant to Government Code §

54956.9 [√] 3. Liability Claims pursuant to Government Code § 54957.1 – One case: Yuen v PAUSD [ ] 4. Conference with Legal Counsel – Existing Litigation pursuant to Government Code

54956.9 [√] 5. Conference with Labor Negotiator pursuant to Government Code § 54957.6 – Negotiator:

Dr. Scott Bowers, regarding PAEA, CSEA, and Non-represented Groups [ ] 6. Conference with Real Property Negotiator pursuant to Government Code § 54956 [√] 7. Employee Discipline/Dismissal/Release pursuant to Government Code § 54957 [ ] 8. Student Discipline

01.13.15 Page 1 Palo Alto Unified School District Vision Statement: We support all PAUSD students as they prepare themselves to thrive as global citizens in a rapidly changing world. We develop our students’ knowledge, critical thinking, and problem solving skills, and nurture their curiosity, creativity, and resilience, empowering every child to reach his or her fullest intellectual, social, and creative potential.

http://communitymediacenter.net/watch/schedules

http://www.pausd/community/board/agenda.shtml

http://midpenmedia.org/category/government/city-of-palo-alto/pausd/


II. OPEN SESSION / REPORTS

A. Approval of Agenda Order Action B. Superintendent’s Report Information C. Student Board Member Reports Information D. Student and Staff Successes Information 1

III. APPROVAL OF CONSENT CALENDAR Action These items are considered routine and will be approved in one action without discussion. If a

Board member requests an item be removed from the Calendar or a citizen wishes to speak to an item, it will be considered under Action Items.

A. Certificated Personnel Actions Consent 2 It is recommended the Board approve the certificated personnel actions as presented. B. Classified Personnel Actions Consent 3 It is recommended the Board approve the classified personnel actions as presented. C. Uniform Complaint (Williams Settlement and Valenzuela/CAHSEE Lawsuit Settlement)

Quarterly Report Consent 4

Staff presents quarterly updates regarding Williams Settlement and Valenzuela/CAHSEE Lawsuit Settlement. There were no complaints filed for the period October 1-December 31, 2014.

D. Extended Field Trip - International Consent 5 It is recommended the Board approve the proposed extended international field trip to Guatemala

for Gunn High School students.

E. Approval of Minutes Consent 6 It is recommended the full Board approve the minutes of the organizational, regular, and special

meetings of December 9 and 17, 2014.

F. Approval of Minutes – TO BE PULLED FOR A SEPARATE VOTE Consent 7 It is recommended then participating Board members (Baten Caswell, Emberling, and Townsend)

approve the minutes of the regular meetings of October 14 and 28 and November 18, 2014. It is recommended this item be pulled for that separate vote.

IV. OPEN FORUM Anyone wishing to address the Board on non-agenda items may do so at this time. Comments

will be taken after the Consent Calendar. Community members wishing to address the Board are allotted THREE minutes per speaker. Please note that speaking time cannot be delegated to another person. Should more than 20 people wish to address any one topic, the Board may elect to allot TWO minutes per speaker. Without taking action, Board members or district staff members may briefly respond to statements made or questions posed by the public about items not appearing on the agenda.

V. ACTION / DISCUSSION / INFORMATION ITEMS A. Parcel Tax Resolution #2014-15.08 Discussion 8 The Board will discuss approving the ballot language for a parcel tax to be placed on the May 5,

2015, ballot. A Public Hearing and the consideration of action will be at the next regular meeting.

B. The Enrollment Management Advisory Committee Charge Discussion 9 The Board will discuss the proposed charge for the Enrollment Management Committee. Action

will be considered at the next regular meeting.

C. 2013-14 Annual Independent Audit Report Information 10 Staff and the District’s auditor, Vavrinek, Trine, Day & Co. will present information about the

outcome of the annual audit. No action is required.

D. 2014-15 Annual Focused Goals – Work Plan Update Information 11 Staff will present an update on Goal Area 4: Develop clear accountabilities for ensuring

implementation of key strategic plan initiatives. Staff provides these updates periodically and no action is required.

E. Purchase of Dell Chromebook 11 Units for Palo Alto High School Discussion 12 The Board will discuss authorizing the purchased of 465 Dell laptops for Palo Alto High School in

the amount of $157,507.31. Action will be considered at the next regular meeting. A similar purchase for Gunn High School will be considered in the future.


E. Approval of Program Change and Revised Schematic Design for the Central

Building Project at Gunn High School Action 13

The Board will consider approving the proposed program change and revised schematic design for the Central Building Project at Gunn High School. This item was discussed at the December 9, 2014, regular meeting.

F. 2015 Board of Education Committee Assignments Action 14 The Board will determine committee representation for its members for the 2015 calendar year.

This item was discussed at the December 9, 2014, organizational meeting.

G. Board School and Program Reassignments Action 15 The Board will determine school and program reassignments, for vacancies left by the two

outgoing Board members, for the balance of the 2014-15 school year. This item was discussed at the December 9, 2014, organizational meeting.

VI. BOARD MEMBERS’ REPORTS / CORRESPONDENCE / BOARD OPERATIONS / RECOGNITION

This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities, or personnel.

A. Reports B. Correspondence C. Operations • Possible Future Board Agenda Items

Board members may suggest items for placement on future agendas.

D. Acknowledgements and Recognition E. Board Calendar The next regular meeting of the Board is scheduled for January 27, 2015.

VII. ADJOURN Consensus


BOARD OF EDUCATION Attachment: Information 1 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Board of Education FROM: Glenn “Max” McGee, Ph. D., Superintendent Prepared by: Tabitha Kappeler Hurley SUBJECT: Student and Staff Successes STRATEGIC PLAN INITIATIVE Governance and Communication The following PAUSD music students were accepted into county and state honor bands, orchestras and choirs. Students get into the Bay Area Honor Groups through teacher recommendation. All state and county ensembles require the submission of a recorded audition. Gunn Students in the Santa Clara County Honor Band: Zachary Chun Oscar Syu Lydia Tsai Alex Oh Yael Cohen

Emily Springer Anthony Su Nikhil Ghosh Lauren Sheu

Gunn Students in the All Northern Honor Band Matt Wallace Palo Alto Students in the Santa Clara County Honor Band: Gregor Dairaghi Celia Willner Clara Wolfe Kimberly Markevitch

Alan Huang Richard Cao David Willner Nicholas Hopple

Paly Senior Claire J. Liu has been named the first alternate to the 53rd annual U.S. Senate Youth Program, sponsored by the William Randolph Hearst Foundation. Claire, who was among 140 California students who applied for the program this year, is scheduled to be recognized by the State Board of Education during its January 14‒15, 2015, meeting in Sacramento. Students must be nominated by their high school principal to participate in the program. A selection committee from the California Department of Education (CDE) reviewed eligible nominees, and State Superintendent Torlakson selected the awardees based on the quality of the application, high academic achievement, interpersonal and communication skills, knowledge of American government and U.S. history, involvement in school and community activities, demonstrated qualities of leadership, extracurricular activities, and service to the community. Two student leaders from each state, the District of Columbia, and the Department of Defense Education Activity each will receive a $5,000 scholarship and attend a one-week all-expense paid trip to Washington, D.C. in March to experience the workings of the national government.

BOARD OF EDUCATION Attachment: Consent 2 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 Certificated Personnel Items for the Meeting of: January 13, 2015 ACTION ITEMS:

I. APPOINTMENTS

NAME EFF. DATE ASSIGNMENT Substitutes None

NAME EFF. DATE ASSIGNMENT Hourly Fekete, Sharon 8/25/14 Adult Education Teacher—Adult School Kleczewska, Maria 11/10/14 Adult Education Teacher—Adult School

NAME EFF. DATES ASSIGNMENT Short Term Assignment None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS Temporary 0 None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE UNITS STATUS Temporary Creighton, Sarah 3/3/15 Teacher—Escondido 100% 1 BA 45 N Sanders, Luke 1/5/15 Teacher/Special Education—Barron Park 100% 1 BA 30 N Tinsley, Kenneth 1/6/15 Teacher—Palo Alto 40% 1 BA 30 N Probationary 0 None Probationary I None Probationary II None

NAME EFF. DATE ASSIGNMENT TIME EXP. DEGREE STATUS Administrative None Other None

II. LEAVES

NAME POSITION DURATION TYPE REASON None

III. RESIGNATIONS ACCEPTED

NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE Elderon, Shannon 1/5/15 Teacher—Gunn Personal 5 Mos.

IV. REDUCTION IN CONTRACT

NAME PRESENT STATUS NEW STATUS EFFECTIVE None

V. RELEASE OF TEMPORARY EMPLOYEES

NAME EFF. DATE ASSIGNMENT TIME REASON None

VI. RELEASE OF PROBATIONARY EMPLOYEES

NAME EFF. DATE ASSIGNMENT TIME REASON None INFORMATION ITEMS:

I. CHANGE OF STATUS

NAME PRESENT STATUS NEW STATUS EFF. DATE Foug, Stephen Teacher/Palo Alto—100% Teacher/Palo Alto—60% 1/5/15 Gilbert, Teri Probationary 2 Teacher/Jordan—40%

Temporary Teacher/Jordan—20% Probationary 2 Teacher/Jordan—40% Temporary Teacher/Jordan—20% Temporary Teacher/J. L. Stanford—20%

8/14/14

1/6/15 McIver, Christina Permanent Speech-Language

Therapist/Fairmeadow—60% Permanent Speech-Language Therapist/Fairmeadow—60% Temporary Speech-Language Therapist/Greendell—20%

12/8/14

RECOMMENDATIONS: The Administration recommends approval of Certificated Personnel Action Items as presented.

(1/13/15) – 2 –

BOARD OF EDUCATION Attachment: Consent 3 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 Classified Personnel Items for the Meeting of: January 13, 2015 ACTION ITEMS:

I. APPOINTMENTS NAME EFF. DATE ASSIGNMENT TIME STATUS

Regular Cheng, Baldwin 11/10/14 Instructional Aide GE—Ohlone 2.95 Hrs./Day N Cornett, Patricia 11/21/14 Campus Supervisor-Secondary—Gunn 4 Hrs./Day N Frazier, James 11/21/14 Student Attendant/Special Education—Duveneck 5.5 Hrs./Day N Le, Anne 12/8/14 Payroll-Benefits Technician—Human Resources 8 Hrs./Day N Maya Vasquez, Victoria 1/6/15 Account Clerk II—Business Services 8 Hrs./Day N

NAME EFF. DATES ASSIGNMENT Short-Term Assignments

Barton, Andrew 10/1/14 – 3/31/15 Non-credentialed Coach—Gunn Bilich, Lauren 8/15/14 – 11/15/14 Non-credentialed Coach—Gunn Hall, Marnesha 10/1/14 – 3/31/15 Non-credentialed Coach—Palo Alto Horan, Sean 8/15/14 – 11/15/14 Non-credentialed Coach—Gunn Landa, Gabe 8/15/14 – 11/15/14 Non-credentialed Coach—Palo Alto Raczowski, Emma 10/1/14 – 3/31/15 Non-credentialed Coach—Gunn Taylor, Cassonerris 10/1/14 – 3/31/15 Non-credentialed Coach—Gunn Visintainer, Jason 10/1/14 – 3/31/15 Non-credentialed Coach—Palo Alto

NAME EFF. DATE ASSIGNMENT Hourly

Akerib, Elisabeth 10/14/14 Student Workability Program—Greendell Anderson, Jaime 11/3/14 Noon Supervision—Escondido Carpio, Samuel 11/12/14 Substitute Custodian—Various Sites Famularcano, Romeo Ortiz 11/17/14 Substitute Custodian—Various Sites Garcia, Moises 11/19/14 Substitute Custodian—Various Sites Godfrey, Teresa 12/1/14 Board Member—District Office Ornelas, Luis 10/27/14 AVID Tutor—J. L. Stanford Roell, Esmaralda 10/2/14 Primary Language Tutor—Various Sites Stormer, Elisabeth 5/11/14 Substitute Secretary II—Various Sites

II. LEAVES NAME POSITION DURATION REASON

Aspegren, Lauren * Instructional Aide GE—Palo Verde 10/6/14 – 11/4/14 Personal * Revision of 10/14/14 Personnel Action (shorter Family Leave).

III. TERMINATIONS NAME EFF. DATE ASSIGNMENT REASON YRS. OF SERVICE

Gill, Leena 3/28/14 Student Attendant/Special Education—Barron Park Personal 7 Mos. Griswold, Silvia 12/31/14 Typist Clerk III—Gunn Another Position 2 Yrs., 1 Mo. Houlihan-Zenger, Kelly 12/19/14 Health Technician—Jordan Another Position 4 Mos. Sing, Julia 12/31/14 Account Clerk-Secretary—Palo Alto Personal 9 Yrs., 2 Mos. RECOMMENDATIONS: The Administration recommends approval of Classified Personnel Action Items as presented.

(1/13/15) 1

INFORMATION ITEMS: I. CHANGE OF STATUS

NAME EFF. DATE STATUS ASSIGNMENT Stitt, Mollie 12/12/14 From:

To:

Student Attendant/Special Education/Hays—3 Hrs./Day Instructional Aide GE/Hays—.8 Hrs./Day Instructional Aide GE/Hays—.8 Hrs./Day

Teodoro, Annabel 8/18/14 From: To:

Student Attendant/Special Education/Nixon—5.5 Hrs./Day Student Attendant/Special Education/Nixon—5.5 Hrs./Day Campus Supervisor-Elementary/Nixon—.33 Hrs./Day

(1/13/15) 2

BOARD OF EDUCATION Attachment: Consent 4 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Glenn “Max” McGee, Superintendent FROM: Charles Young, Associate Superintendent - Educational Services SUBJECT: Uniform Complaint (Williams Settlement and Valenzuela/CAHSEE Lawsuit

Settlement) Quarterly Report STRATEGIC PLAN INITIATIVE Academic Excellence and Learning RECOMMENDATION This item is brought to the Board and community for information only, and no action is required. BACKGROUND As a result of the Williams Settlement Legislation Requirements and the Valenzuela/CAHSEE Lawsuit Settlement, local Boards must submit a quarterly report to the county superintendent on the nature and resolution of complaints in the following areas: There should be sufficient textbooks and instructional materials. For there to be “sufficient

textbooks and instructional materials” each pupil, including English learners, must have a textbook or instructional materials to use in class and to take home.

There should be a teacher assigned to each class and not a series of substitutes or other

temporary teachers. The teacher should have the proper credential and subject matter training to teach the class.

School facilities must be clean, safe, and maintained in good repair. Good repair means

the facility is maintained in a manner that assures it is clean, safe, and functional. Pupils who have not passed the high school exit examination by the end of grade 12 are

entitled to receive intensive instruction and services for up to two consecutive academic years after completion of grade 12 or until the pupil has passed both parts of the high school exit examination, whichever comes first.

Complaint forms can be obtained at the principal's office, district office, or can be downloaded from the district's or California Department of Education's website. There were no Williams complaints (regarding textbooks and instructional materials, teacher vacancies, or misassignments, or facilities conditions) or Valenzuela complaints (regarding CAHSEE instruction and services) at any school filed from October 1 – December 31, 2014. Attachment

Valenzuela/CAHSEE Lawsuit Settlement

Quarterly Report on Williams Uniform Complaints [Education Code § 35186(d)]

District:_Palo Alto Unified Person completing this form: Charles Young Title: Associate Superintendent Quarterly Report Submission Date: April 2014 (check one) July 2014 (for quarter April 1–June 30)

October 2014 (for quarter July 1-Sept. 30) √ January 2015 (for quarter Oct .1-Dec. 31)

Date for information to be reported publicly at governing board meeting: January 13, 2015. Please check the box that applies:

No complaints were filed with any school in the district during the quarter indicated above.

Complaints were filed with schools in the district during the quarter indicated

above. The following chart summarizes the nature and resolution of these complaints.

General Subject Area Total # of Complaints # Resolved # Unresolved

Textbooks and Instructional

Materials

Teacher Vacancy or Misassignment

Facilities Conditions

CAHSEE Intensive Instruction and

Services

TOTALS

Glenn (Max) McGee Print Name of District Superintendent ________________________________________________ ________________________ Signature of District Superintendent Date

© 2008 California County Superintendents Educational Services Association

BOARD OF EDUCATION Attachment: Consent 5 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Glenn “Max” McGee, Superintendent FROM: Charles Young, Associate Superintendent - Educational Services SUBJECT: Extended Field Trip - International STRATEGIC PLAN INITIATIVE Academic Excellence and Learning BACKGROUND This report is a request for Board approval for an extended international service learning field trip to Guatemala with students from Gunn High School. (See Attachments A - D.) Students will have an opportunity to expand their educational foundation through this international volunteer experience. Below, in part, is the PAUSD Board policy with respect to field trips. It is the intention of staff to ask the Board for approval of all international field trips.

PAUSD BOARD POLICY 6153 - SCHOOL-SPONSORED FIELD STUDY TRIPS The Board of Education recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience. School-sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural, athletic, school band activities, or other extracurricular or cocurricular activities. A field trip to a foreign country may be permitted to familiarize students with the language, history, geography, natural science, and other studies relative to the district's course of study. Requests for school-sponsored trips involving out-of-state, out-of-country, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a finding to whether the request should be approved by the Board. No field trip shall be authorized if any student would be excluded from participation because of a lack of sufficient funds. The Superintendent or designee shall coordinate with community groups to supply funds for students in need. (Education Code 35330)

RECOMMENDATION It is recommended that the Board of Education approve the proposed extended international field trip to Guatemala for Gunn High School students. Attachments

1

Attachment B

Gunn High School Guatemala Service Trip 2015 Spring Break April 2-10, 2015

Tour Company: Dream Volunteers http://www.dreamvolunteers.org/

Volunteer in Guatemala Our objective of the Guatemala volunteer trip is fourfold: first and foremost, we aim to carry out our mission of transforming underserved communities by inspiring and enabling remarkable individuals to pursue their dreams; secondly, we strive for a meaningful, authentic cultural exchange between our volunteers and the Guatemalan communities; third, we travel throughout the area so that our volunteers in Guatemala have an opportunity to see the beautiful country; finally, we have a whole lot of fun. Our goal is to make a positive difference in the lives of the people of these communities while also impacting the lives of our volunteers in Guatemala.

Mission Dream Volunteers is a non-profit organization aiming to open the eyes and hearts of its volunteers, and empower the local people we serve to become agents of change in their communities. Vision We see a day when we’re running volunteer trips to dozens of locations around the world. We envision the towns we sponsor becoming self-sustaining, thriving communities no longer in need of our support.

History The precursor to Dream Volunteers and Young Dreamer Network was University of Dreams Foundation. It was founded in 2004 by Eric Lochtefeld and Beth Lochtefeld. Beth and Eric had co-founded the very successful Dream Careers, Inc. in 2000, and felt compelled to give back to all those that supported the program in the past and will in the future. Beth's role was to become the organization's Executive Director and to help brainstorm the best way that Dream Careers could give back to the world. In the fall of 2004, her life was tragically taken from us. While attending her funeral in New York, Eric was genuinely humbled by the dozens of individuals who approached him proclaiming how Beth had played a helpful hand in their own life pursuits.

Thus the BIG idea was born. In Beth's memory, an organization would be built to bring Dreamers and Dream Supporters together to connect Dreamers to the resources they would need to pursue their Dreams. University of Dreams Foundation eventually became Dream Volunteers and Younger Dreamer Network. The rest of this website will tell that story, but there is one way you can help with this dream right now.

Beth penned a beautiful book prior to her passing. We are proud to announce that Beth's book is available for purchase and that 100% of the proceeds from the sale of the book will be donated to the Young Dreamer Network and distributed to deserving Young Dreamers so that they can make their mark on the world. Appropriately enough, Beth titled the book, "Tell Me About Your Dreams." It features 25 of her father's fanciful, whimsical intaglio prints accompanied by an original short story with each photo. It is sure to inspire the greatness that lies within you. To purchase a copy of the book, simply click here. With each book that is purchased and read, Beth’s personal legend of inspiring and equipping Dreamers to pursue their dreams is kept alive. Learn more about Beth.

http://www.dreamvolunteers.org/

http://www.summerinternships.com/

http://www.dreamvolunteers.org/store/

http://www.dreamvolunteers.org/store/

http://www.dreamvolunteers.org/about-us/

Attachment B In 2007, former K-12 teacher and Peace Corps Volunteer Brian Buntz became the Executive Director, and re-purposed the organization to focus on teens and the developing world. He changed the name to Dream Volunteers, and founded the youth program Young Dreamer Network. He focused the charity’s efforts on education and youth empowerment in communities of need around the world, and on running service trips to those communities.

Building on Brian’s connections in Guatemala from his days as a Peace Corps volunteer, he reached out to a friend (Juan Carlos Martinez) in the popular tourist destination of Antigua who owned a Spanish school and travel agency called La Union. Brian and Juan Carlos devised a customized plan to meet the educational and leadership needs of the community, run service trips to Antigua, and plant the seeds of the Young Dreamer Network.

In 2007, we officially launched the Young Dreamer Network by identifying and recruiting our first group of young dreamers. It set its sights on improving the lives of young people in a small village in the mountainous region of Guatemala. Set just outside the city of Antigua, the small farming village of Vuelta Grande is a representation of what daily life is like in rural Guatemala. These indigenous people harvest their crops on steep mountain slopes at an elevation of 1,500 feet. Boys as young as eight begin to work in the field alongside their fathers while girls work with their mothers tending to younger siblings and performing household chores. To set Vuelta Grande on a path toward a brighter future, Dream Volunteers and La Union collaborated to create the Young Dreamer Network.

The Young Dreamer Network program now operates in Guatemala, India, Ghana, Costa Rica and the US. It involves the following: identifying emerging high schoolers with the potential to become difference makers in their community; granting scholarships to those young people to attend top secondary schools; assisting the mothers, grandmothers and aunts of our Young Dreamers through women's empowerment programs; sponsoring teacher salaries at the local elementary schools; bringing volunteers to perform school improvement projects to strengthen and beautify the physical structure of the elementary school; and engaging in sustainable development projects with the communities of our Young Dreamers. In addition to the aforementioned projects supported by our volunteers, they have also brought thousands of donated items (clothes, toys, books) and organized several community events (picnics, games and social gatherings).

Since 2007, we have run more than fifty service trips to Guatemala, Ghana, India and Costa Rica. We will continue to run volunteer trips to these locations while adding many more over the coming years.

Contact Us Dream Volunteers 2221 Broadway St Redwood City, CA 94063 Tel: 650-261-3114 Email: [email protected]

http://www.dreamvolunteers.org/youngdreamers/

http://www.dreamvolunteers.org/youngdreamers/

mailto:[email protected]

BOARD OF EDUCATION Attachment 6 At PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15

Meetings are available on demand at http://midpenmedia.org/category/government/city-of-palo-alto/pausd/

MINUTES FOR REGULAR MEETING OF DECEMBER 9, 2014 Call to Order The Board of Education of Palo Alto Unified School District held an Organizational and a Regular Meeting in the Board

Room at 25 Churchill Avenue, Palo Alto, California. Baten Caswell, Vice President, called the meeting to order at 5:30 p.m.

Members present: Ms. Melissa Baten Caswell, Vice President Ms. Heidi Emberling Ms. Camille Townsend Mr. Ken Dauber Ms. Terry Godfrey Rose Weinmann, Student Rep, Gunn Carolyn Walworth, Student Rep, Paly

Staff present: Dr. Glenn “Max” McGee, Superintendent Dr. Charles Young, Associate Superintendent (absent) Dr. Scott Bowers, Assistant Superintendent Mrs. Cathy Mak, Chief Business Official Dr. Robert Golton, Bond Program Manager

Closed Session The Board adjourned to closed session pursuant to Government Code 54956.9 Paragraph (1) of subdivision (d) for Conference with Legal Counsel – Existing Litigation in one case: Taisei Construction Corporation v PAUSD, et al., Santa Clara County Superior Court Case No. 113CV248322; pursuant to Government Code 54957.6 for Conference with Labor Negotiator; Negotiator: Dr. Scott Bowers, regarding PAEA, CSEA, and Non-represented Groups; and pursuant to Government Code 54957 for Employee Discipline/Dismissal/Release.

Approval of Agenda Order The Board reconvened in open session at 6:35 p.m. Baten Caswell indicated the Board took no reportable action. MOTION: It was moved by Townsend; seconded by Dauber; and motion carried 5-0 to approve the agenda order.

Action Oath of Office

McGee administered the oath of office first to Ken Dauber and then to Terry Godfrey. Mariela Morales spoke about her elation to have a board member who recognizes her brother as a student and not just a number. Dauber and Godfrey introduced their families who were in attendance.

Action Election of Officers

At this time, McGee was given the gavel. MOTION: It was moved by Emberling; seconded by Townsend; and motion carried 5-0 for Baten Caswell to serve as

President. Baten Caswell indicated she was looking forward to working together with the new board members and superintendent.

MOTION: It was moved by Townsend; seconded by Godfrey; and motion carried 5-0 for Emberling to serve as Vice-

President/Clerk. MOTION: It was moved by Townsend; seconded by Emberling; and motion carried 5-0 for McGee to serve as

Secretary.

Discussion Naming of the Board Representative to the County Committee

Baten Caswell explained the past protocol to have the President serve in this role. MOTION: It was moved by Townsend; seconded by Emberling; and motion carried 5-0 to waive the two meeting

rule. MOTION: It was moved by Emberling; seconded by Townsend; and motion carried 5-0 to have Baten Caswell serve

as the Board Representative to the County Committee.

Approved: Regular Meeting December 9, 2014 Page 1


MINUTES FOR REGULAR MEETING OF DECEMBER 9, 2014 Discussion 2015 Board of Education Committee Assignments

Baten Caswell asked that members let her know their preferences for these committee assignments. Baten Caswell asked for the input by December 19.

Discussion Board School and Program Reassignments

Baten Caswell asked that the two new Board members let her know their preferences for school and program assignments..

Action Approval of Certified Statement of All Votes Cast

McGee explained this item which is required by the County. MOTION: It was moved by Townsend, seconded by Emberling, and motion carried 5-0 to approve the Certification of

Statement of All Votes Cast. MOTION: It was moved by Dauber, seconded by Godfrey, and motion carried 5-0 to approve the agenda order.

Superintendent Report

McGee spoke of his speech at a recent League of Women Voters luncheon; the Minority Achievement and Talent Development Advisory Committee’s first meeting; looking at a joint research project with Singapore for both high schools at the end of January; 156 Paly students recently recognized for volunteer service; Paly Madrigals recently performed; teacher Kristin Heart received her National Board Certification; Julie Griffin, Briones, has started a breakfast program for students who come by bus; Escondido provided a poster on science camp; reviewed slides of events around the district; spoke of a recent suggestion to include a change of language to the Conflict of Interest bylaw, which has been reviewed and will not move forward at this time.

Student Board Member Reports

Walworth spoke about a recent blood drive; winter rally being planned; planning both the prom and winter dance; and also planning the cookies and cocoa event for finals. Weinmann spoke of turkey feast and its success; next week is finals week; and putting on a cookies and cram event for students to study together.

Consent Calendar

MOTION: It was moved by Dauber, seconded by Emberling, and motion carried 5-0 to approve the consent calendar, which included certificated and classified personnel actions; November 2014 warrants; and November 2014 change orders.

Open Forum

Corey Sommers spoke about recent student tragedies and spoke in support of the Save the 2,008 campaign. Amy Gau expressed pride for students forming their opinions on the basis of research. Danny Epstein spoke about student expectations and pressures. Martha Cabbot and Marc Vincenti spoke about their proposal for Save the 2,008 campaign through story and a stuffed hippo. AJ Lumsdaine asked for better communication with the Board; asked for remote electronic participation by families in Board meetings; spoke about student absences and concern that asthma is the cause; and wants a way to improve indoor air quality. Christina Schmidt congratulated the two new board members. Wished them a successful term of office. Mark Weiss was grateful for his time as a student in the system. Disappointed in coverage by local press regarding Gunn sports. Recognized the work of two students on the football team. Marielena Gaona Mendoza spoke about recent student tragedies. Wants to find a way to end the pain. Lisa Hao spoke in support of Save the 2,008. Noted it isn’t just the schools; spoke of the pressure and culture of the community. Yuki Lkotz-Burwell appreciated the conversation about reducing stress, but did not support all the goals of Save the 2,008. Ryen Lim spoke about reducing stress in other ways. Students know a lot about trying hard, but not enough about trying again. Carina Rossner spoke about the need for supporting mental health with licensed professionals.


MINUTES FOR REGULAR MEETING OF DECEMBER 9, 2014 Discussion Approval of Program Change and Revised Schematic Design for the Central Building Project at Gunn High School

McGee noted Gunn High School staff was in attendance. Irwin Lee, DLM architect, reviewed a presentation that covered the central building project; site plan; first floor plan; second floor plan; program changes; building B; building K, a variety of elevations and views; and the planned schedule milestones. Board member comments included noting the buildings were inspiring and the campus is looking great; expressed concern about the sun reflecting off the concrete; clarified some trees will be removed; clarified it is too soon to know what remediation will occur for replacing the trees; expressed interest in creative outdoor spaces; the student board rep expressed excitement about the project and sorrow she will have graduated before it is done; addressed accessibility in wellness center; noted there was an attachment to the quad; clarified how many and where the bathrooms would be located; noted there were 8 minute passing periods; board member comments continued by giving the floor to Herrmann to explain her vision for the space; clarified what student input was gathered; appreciated the proactive stance Herrmann was taking; expressed concern about the lack of a staff lounge; clarified the cost changes; clarified the budget is being watched closely; expressed concern about having enough restrooms/stalls; clarified the need for a unisex bathroom was being addressed; noted there is a need for more collaborative space, inside and outside; suggested movable furniture; and indicated how visitors are to get to the front office needs to be clear for security and check in.

Information Key Findings of the 2013-14 California Healthy Kids Survey (CHKS) and the 2014-15 Palo Alto Reality Check (PARC) Survey

McGee turned the topic over to Brenda Carrillo who reviewed a presentation covering objectives; overviews of CHKS and PARC; summary of results; participation rates by grade level in CHKS; participation rates for middle schools for PARC; sexual identification; top 5 reasons for absences; students feel supported to do their best; connectedness results; reports of verbal harassment; feelings of school safety; data on alcohol and drug use; perception of availability of drugs and alcohol; frequency of marijuana use; results of cyber-bullying; bullying incidents (PARC); witnessing bullying incidents (PARC); promoting upstanding behaviors (PARC); feelings of hopelessness (7th and 9th); student reports of attempted suicide; CHKS results for 5th grade in: harassment on school property; harassing behaviors; cyber bullying; connectedness; help seeking behaviors; how the data is used; and ongoing efforts to promote student well-being. The student board member commented on absences caused by being behind in schoolwork; felt bullying and cyberbullying had decreased in her experience; board member comments included noting the inclusion of social emotional health of students; noted connectedness is critical and the numbers need to improve; clarified how students see these results and have the ability to discuss them; concerned that only 25% of students feel they are participating effectively; absences could be a key to what is happening in the classroom; need to give students a voice; clarified that Middle College students do not participate in the surveys; clarified school climate survey results are online as are special education survey results; appreciated the ability to track bullying incidents; expressed interest in what elementary schools students are experiencing and who do not know how to handle bullying incidents; noted the importance of parent education in this area; expressed concern about the increase in alcohol and drug use between ninth and eleventh grades; expressed interest in rethinking the living skills class to make it a full year class; happy to see increase in healthy behaviors; need focus on connectedness; expressed interest in having the goals around social emotional help emphasized and communicated; CHKS will not be done until fall 2016 to focus on a new survey; would like to see a focus on explaining what falls within the boundaries of cheating; supported extension of the living skills class; noted it was a lot of data; would like data to be used as a metrics for other discussions; noted there is substantial decrease in bullying since 2008 data; noted two of the middle schools show greater progress in reducing bullying; noted it would be good to know what those two schools are doing; suggested doing program evaluation; noted 20% of students felt they had been disrespected by a teacher based on race; felt middle school sexual harassment data seemed high; expressed concern about the differences in connectedness at the two high schools; would like to see more effort regarding reducing drug use; would like data available in a manipulative format; would like deeper dives in areas of the agenda; noted it takes people time to do what is demanded; expressed interest in seeing County-wide data; noted there are still reasons people want to come to Palo Alto; noted the work that is being done also has to be considered; need to consider what is going on in all districts in the county; expressed interest in how efforts continue despite changes in students, staff, and administrators; clarified that CHKS did not cover sexual activity; would like to be certain of what the data is saying before a new program is put in place; would like to see cross tabulation of some questions; would be interested in cohort data; noted ninth grade responses at Gunn were not as good as Paly, yet eleventh grade was better at Gunn than Paly; expressed interest in students having input into the solutions; and would like to know if growth in campuses has caused increase in sense of disconnectedness. Public Comment Marielena Gaona Mendoza spoke about her niece’s placement. MOTION: It was moved by Townsend, seconded by Dauber, and motion carried 5-0 to extend the meeting to

11:00 p.m.

Information Enrollment Projection

McGee is looking for an Enrollment Management Advisory Committee. Mak explained the demographer’s data which shows 6% growth, but is uneven. Projecting a decline at the elementary level; middle school will grow in the next two years; high school enrollment will grow about 19%. Noted kindergarten growth will be at a full 12 month cycle next school year. Looking to get a better understanding of new housing projects for student generation rates. Board member comments included appreciation for the name of the proposed committee; felt more realistic data is needed; data is not reliable enough for long term planning; need for a 13th elementary is more than growth projections and action should be taken; preference in the community is for smaller elementary schools; appreciate the ongoing information to


MINUTES FOR REGULAR MEETING OF DECEMBER 9, 2014 consider when to pull the trigger; felt there was a lot of uncertainty for future housing; felt the community wants a new elementary, middle, and high school; expressed concern about connectedness and increasing enrollment at the high schools; interested in the cost of operating three new schools; noted previous reports indicated growth in south, not north; commented the growth never comes in neat little bundles; students need to be closer to their home schools and choice programs; noted this was a new trend provided in this report; noted discussions with the City included trying to correct a misconception that an 800 sq. ft. unit will attract a family; expressed concern about the impact of Buena Vista closing, which is 30% of Barron Park’s, Terman’s, and Gunn’s enrollment; clarified the Buena Vista closing is not considered in the projections; concerned about possibility of growth in the transportation corridors; skeptical of declining enrollment; would like to see smaller groups in the high schools to allow for connectedness; 2,300 students planned for each high school; supportive of the committee; noted the $7.4 million fair share reduction from the state and the $1.9 million loss to the City for Cubberley; noted there would also be $2 million more in expenses for retirement funding; would then like the committee to provide 5- and 10-year plans; questioned whether the community wants to trade off electives or other areas in favor of another school; wants the board members to be part of the process as the committee does its work; noted loss of Buena Vista will be replaced by other housing over time; and noted there is support for keeping the Buena Vista students in the district.

Information Update on 2014-15 Board of Education Goals

McGee noted this was a quarterly update. This was reviewed in November as part of his evaluation. Explained 1 c, d, and e are trending behind plan, but work is being done; 2 a, b, c, and 3g are lagging as staff awaits the new hire to start in her position; would like to drop 5 c. Board comments included comments that PRA request responses are not rapid; noted 5 b is not a helpful focus, need to communicate responsibly; suggested removing 5 b; wanted to have the twice yearly pizza dinners with students reestablished; 5 b could cover accuracy of articles; noted Goal Area B is missing in the narrative; noted a typo in 2b; appreciated the tremendous amount of work being addressed; expressed concern about the workload of the Director of Research and Evaluation; clarified that 2 f will not be completed in December; clarified why 5 c was listed; clarified when 5 f responses occur; asked to create a list of questions, responsible person, expected response date; noted it was important for staff and others to see there is positive coverage; and suggested this be discussed at the January mid-year evaluation. MOTION: It was moved by Townsend; seconded by Godfrey; and motion carried 5-0 to extend the meeting to

11:30 p.m. Board comments continued to clarify why 5 c should be handled differently; suggested if there is a focus on performance, perception would follow; noted accurate is not the same as positive; would like to discontinue the practice; staff will bring alternatives in January; expressed a need to define who we are and be true to it; people believe what is said in the papers; and noted without input from the district that message won’t be conveyed.

Action 2014-15 First Interim Financial Report

Mak noted this item was previously discussed. The update on property tax revenue indicates refunds are lower than last year; reserves at the county will be reduced; that is about $400,000 more for the district; change will be reflected in the second interim Board member comments included noting the loss of income with the Cubberley lease; clarified the savings in personnel are in positions like the director of assessment and evaluation and not in the classroom; clarified the superintendent might propose new programs; clarified that an amount has not yet been determined; and clarified the process for determining expenses. MOTION: It was moved by Townsend; seconded by Emberling; and motion carried 5-0 to give a positive certification

to the County Superintendent that the District can meet its financial obligations through the end of the fiscal year and for the subsequent two years and to approve the budget revisions listed in the projected year totals.

Information Strong Schools Bond Program Overview

Golton reviewed a presentation covering major projects in progress and bond board meeting reports. Board member comments included appreciation for the presentation; clarified the $59 million in reserve can be reallocated to other projects; and clarified the Gunn and Paly portables will be cleared after 2018 and 2017 respectively.

Action Award of a Contract for the Relocation and Renovation of a Modular Building in the Corporation Yard

Golton explained the previously discussed item. MOTION: It was moved by Emberling; seconded by Townsend; and motion carried 5-0 to approve the award of a

contract for the relocation and renovation of a modular building in the Corporation Yard to Greentech Industry Inc. in the amount of $180,990 with authorization to execute change orders in the amount of $18,099.

MOTION: It was moved by Dauber, seconded by Godfrey, and motion carried 5-0 to extend the meeting to

11:45 p.m.


MINUTES FOR REGULAR MEETING OF DECEMBER 9, 2014 Information Office for Civil Rights Update

McGee provided copies of the FOIA appeal letters to OCR. He provided an update on the two cases involved in those requests. Board comments included appreciation for the clarification; would like to keep this as a board item, not weekly; clarified closed cases will not be reopened; clarified will continue to pursue a response from DOE; suggested not continuing to pursue FOIA with OCR and asked for their withdrawal; other members felt the information was important; helps to understand OCR processes better; not in a position to make a decision at such a late hour; willing to discuss at a future meeting; a lot of energy has been expended and would like the transparency; and noted the request would not be honored until the cases were closed. Public Comment Marielena Gaona Mendoza explained her experience in filing with OCR.

Board Operations MOTION: It was moved by Dauber, seconded by Godfrey, and motion carried 5-0 to extend the meeting to 11:55 p.m.

Godfrey attended the Hays community dinner, Townsend noted there was a BPRC on Thursday. She attended the Gunn concert. Baten Caswell attended the awards at Paly for community service. She encouraged attendance at the sites for the hour of code. Correspondence A letter was received from Stephen Rock.

Adjournment The meeting was adjourned to at 11:55 p.m.

________________________________ Secretary to the Board


BOARD OF EDUCATION Attachment 6 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15


MINUTES FOR SPECIAL MEETING OF DECEMBER 17, 2014 Call to Order The Board of Education of Palo Alto Unified School District held a Special Meeting in the Board Room at 25 Churchill

Avenue, Palo Alto, California. Baten Caswell, President, called the meeting to order at 4:00 p.m.

Members present: Ms. Melissa Baten Caswell, President Ms. Heidi Emberling, Vice President Ms. Camille Townsend Mr. Ken Dauber Ms. Terry Godfrey

Staff present: Dr. Glenn “Max” McGee, Superintendent Mrs. Cathy Mak, Chief Business Official Dr. Robert Golton, Bond Program Manager

Closed Session The Board adjourned to closed session pursuant to Government Code 54956.9 Paragraph (1) of subdivision (d) for Conference with Legal Counsel – Existing Litigation in one case: Taisei Construction Corporation v PAUSD, et al., Santa Clara County Superior Court Case No. 113CV248322.

Approval of Agenda Order The Board reconvened in open session at 4:30 p.m. Baten Caswell indicated the Board took action in the case of Taisei Construction Company v PAUSD in the Santa Clara County Superior Court Case # 113CV248322, noting a settlement has been reached. Taisei’s lawsuit against the district, the architect, and the construction manager was in the amount of $3,793,000. The district will pay $570,000. The settlement included the other parties with both DLM and Gilbane also making payments. Taisei will indemnify the district against all potential claims brought by subcontractors and also will remain responsible for warranty claims and latent defect claims. It was moved by Townsend, seconded by Emberling, and a unanimous roll call vote as follows: Dauber, yes; Godfrey, yes; Emberling, yes; Townsend, yes; and Baten Caswell, yes. MOTION: It was moved by Townsend; seconded by Emberling; and motion carried 5-0 to approve the agenda order.

Information Gene Bregman & Associates Community Survey

McGee thanked the community for its continued support via the current parcel tax. Bregman explained his and his firms’ experience in California. The firm interviewed 402 community members in a recent survey. The presentation covered the questions which were asked: job rating for the district; need for more money in the district; agreement that the district gives taxpayers good value for their money; initial votes on parcel tax measure for the district; importance of problems that current parcel tax supports; importance of new uses for additional parcel tax money; proportions much more favorable to parcel tax measure; proportions much more likely to oppose parcel tax measure; and votes after additional information. McGee spoke of the success of the current parcel tax in supporting and investing in the community’s children. Board member comments included asking the timeline for future discussion and action—January 13, 2015, for discussion and January 27, 2015, for action.

Discussion Parcel Tax Planning

Charles Heath of TBWB explained his and his firm’s experience in parcel tax elections. His presentation covered the current parcel tax; voter opinion survey, key findings; recommendations; and a timeline for a May 5, 2015, election. Board member comments included noting the approval rating of the district, clarified length of proposed tax, clarified number of expected voters; clarified the margin of error is about 5%; clarified how the numbers are interpreted, noting the history of past survey results versus actual vote; pleased with high rate of support for using the funds to aid struggling students; clarified the new question about satisfaction level for use of funds has not been used in other surveys before; noted the active parcel tax oversight committee; felt comfortable not extending the tax more than six years; reviewed some of the programs that have strong support, liked the language; expressed interest in the future discussion; noted the biggest future budget hits are the pension increase, growth enrollment, and loss of lease income; would like to look at CPI numbers; interested in discussing more the community’s self-perception of the need for money for education; need to determine the rate increase on needs; noted there is a lot of emphasis on the Minority Achievement and Talent Development Advisory Committee that could require funding to support the findings; noted that for class size reduction, 77% of the funds come from the parcel tax; thanked the community for their support; clarified that once the resolution is passed by the Board, staff can only work on the effort outside of work hours and district resources cannot be used at all; factual and impartial

Approved: Special Meeting December 17, 2014 Page 1


MINUTES FOR SPECIAL MEETING OF DECEMBER 17, 2014 information can be presented, but the boundaries on discussion are tight; thanked those who were in attendance; appreciated the comments from the Board; noted the increased tax could help with additional support for the educational process; community expects focus and clear information; asked that staff provide a clear focus on priorities; and clarified the all mail in ballot election process.



Approved: Special Meeting December 17, 2014 Page 2


Complete video recordings of most Board Meetings are available at 25 Churchill Avenue. Meetings are also available on demand at http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

MINUTES FOR REGULAR MEETING OF OCTOBER 14, 2014 Call to Order The Board of Education of Palo Alto Unified School District held a Regular Meeting in the Board Room at 25 Churchill

Avenue, Palo Alto, California. Mitchell, President, called the meeting to order at 5:00 p.m.

Members present: Ms. Barb Mitchell, President Ms. Melissa Baten Caswell, Vice President Ms. Heidi Emberling Ms. Camille Townsend Mr. Dana Tom (absent) Rose Weinmann, Student Rep, Gunn Carolyn Walworth, Student Rep, Paly

Staff present: Dr. Glenn “Max” McGee, Superintendent Dr. Charles Young, Associate Superintendent Dr. Scott Bowers, Assistant Superintendent Mrs. Cathy Mak, Chief Business Official Dr. Robert Golton, Bond Program Manager

Closed Session The Board adjourned to closed session pursuant to Government Code 54956.9 (2) (d) for Significant Exposure to Litigation in two cases; facts and circumstances of the potential cases are not subject to disclosure pursuant to paragraph (1) (2); pursuant to Government Code 54957.6 for Conference with Labor Negotiator; Negotiator: Barb Mitchell; Dr. Scott Bowers, regarding PAEA, CSEA, and Non-represented Groups; pursuant to Government Code 54956 for conference with Real Property Negotiator: Negotiators: Dr. Glenn “Max” McGee, Mrs. Cathy Mak, Dr. Robert Golton: Property: Cubberley; 4000 Middlefield Rd., Palo Alto, CA 94301 Parties: City of Palo Alto and PAUSD Regarding: instruction regarding price and terms of payment; and pursuant to Government Code 54957 for Employee Discipline/Dismissal/Release.

Approval of Agenda Order The Board reconvened in open session at 6:39 p.m. Mitchell indicated the Board took no reportable action. Mitchell also noted that Tom was not in attendance due to other commitments.

MOTION: It was moved by Townsend; seconded by Emberling; and motion carried 4-0 to approve the agenda order.


McGee made a presentation to student, Dashiell Meier. McGee thanked all the community taxpayers for their contributions to the schools; noted a recent math competition where Paly finished sixth in the nation; noted PAUSD had received an award for work with English language learners as one of the top eleven in the state, and the district would participate in a webinar on the topic; thanked the d.school at Stanford for their professional development on innovation; and reviewed a variety of photos from events around the district in the past couple weeks. Golton presented photos of construction at Paly. McGee spoke about his recent attendance at the 21st Century Consortium in Edina, Minnesota. McGee then spoke about his participation on an educational panel where he spoke about the vision for education to meet the future of careers that do not exist now. Baten Caswell spoke about her participation in arranging the panel and her attendance at the event.


Weinmann spoke about homecoming week; extended an invitation to board members to judge the night rally on October 30; spoke about the prior evening’s college fair; and covered sporting events. Walworth spoke about the football tailgate game and fundraising for breast cancer awareness and students are preparing for spirit week.

Consent Calendar MOTION: It was moved by Emberling, seconded by Baten Caswell, and motion carried 4-0 to approve the consent calendar, which included certificated and classified personnel actions; minutes of May 15-16 and September 23, 2014; revised conceptual design, budget, and DLM addendum no. 21 for the library renovation project at Palo Alto High School; amendment no. 1 to Ninyo & Moore, specialty consultants for additional testing and inspection services at Duveneck Elementary School; and the Uniform Complain Quarterly Report.

Open Forum Srinivasan Subramanian asked the Board to address social media policies. He also spoke about testing, use of data; and

the need to provide students valuable feedback. He would like to see regular reports on usage of Schoology.

Approved: Regular Meeting October 14, 2014 Page 1

http://www.communitymediacenter.net/watch/pausd_webcast/PAUSDondemand.html

MINUTES FOR REGULAR MEETING OF OCTOBER 14, 2014 Meb Steiner expressed her thanks for the community’s and Board’s commitment to professional development, noting it was energizing. She appreciated the emphasis on students to make learning accessible and exciting.

Information Superintendent’s Minority Achievement and Talent Development Advisory Committee

McGee began with a PowerPoint presentation covering the district vision statement; focus goal one; 2012-13 SARC data on proficiency percentages, the increase in A-G completion rates for underrepresented minorities; quotes from “The Achievement Trap,” “Mind the (Other) Gap,” “We Can Succeed,” “Learnings from MSAN,” and “Equal Opportunity Schools,” research on 90/90/90 schools; and the proposed charge for the committee. Public Comment Sarah Sands spoke on behalf of Catherine Crystal Foster thanking the superintendent for his quick focus on this issue. She expressed concern about the achievement gap and hoped programs and practices are assessed as well. John McGuire supported the direction of the committee; need to improve the education of Latinos and African Americans; concerned about the defensive mindset of administrators; also concerned about the privilege mindset; need comparable data of education provided to minority students and that of other students in Palo Alto; and need research into educational programs provided elsewhere. Ken Dauber thanked McGee. He noted the data he had brought to the Board previously. He felt there are many districts to learn from and suggested tapping the resources at the Stanford School of Education. He felt the committee should consider how courses align generally. Sara Woodham congratulated McGee for beginning this work. She felt it was a crisis for the community. She felt there was a need to use the data to get to the crux of the problem, noting some infrastructural problems exist. She urged the committee to use this as an opportunity for making really hard changes. Kim Bomar noted the need for the advisory committee. Delighted the superintendent is taking this issue head on. Barbara Sih Klausner thanked McGee on behalf of the silent majority noting they too are part of the community. She provided statistics for DreamCatchers families. Leticia Martinez thanked the Board and expressed hope for closing the gap soon. Andrea Wolf thanked McGee for tackling this difficult issue. She noted there are community members whose children have graduated, but who are still interested in the district. She appreciated their inclusion on the committee. Gina Dalma commended the leadership for creating this committee. She noted how important this topic is to the community. She felt there needed to be work on unconscious biases in the classrooms. Board member comments included thanking the superintendent for moving the district forward on this issue; noted the commitment to the work; spoke about equity in education, not just parity; noted this should include equitable finance, effective staff, high quality early education, mitigating poverty’s effects, and accountability and finance; asked that the framework be based on the current strategic plan; asked that the work build on that already done; Stanford report includes the need for professional development focusing on diversity and the effects of inequality culturally relevant instruction; focus on key student health issues, and increasing access to early childhood education; students should be co-investigators with the teacher; noted students are motivated by a teacher with content knowledge, pedagogic skills, and relationship skills; need to move toward a strengths-based, collaborative, social justice perspective that supports all students; suggested the use of a facilitator; noted accountability should include a focus on opportunities and resources, multiple broad measures, students at all achievement levels, collaboration among all parties, a mix of incentives and interventions, and transparency; Public Comment Al Brooks, former student, was encouraged by the formation of this committee, a topic which impacted him as a student. He expressed the issue needs attention. He wanted to be sure future generations do not to have to face these problems. He noted many community members will want to participate and that he too would be available. Meb Steiner asked that site programs be researched for what is working, including after school support programs. The measure of success includes student enthusiasm and attendance; one student advocated for the program with the principal; and there is clearly relationship building, which is as critical as the educational goal. Noted the very challenges her school faces are also what makes it so amazing. Board member comments continued noting a recent conversation with parents; spoke of the need to bring individual programs together to find out what does or does not work; spoke of the need to make sure every dollar spent is spent well; noted the need to make certain programs work together; expressed interest in looking at ways to advertise this committee and its work broadly; suggested it go out to neighborhood groups; clarified it is unknown how much it will cost to support potential programs; expect a long list of recommendations; encouraged pacing and prioritization; student board representatives thanked McGee for adding students to the committee; noted Gunn has a diversity committee in place that might participate; asked about students who are underperforming, but are not disadvantaged; board member comments


MINUTES FOR REGULAR MEETING OF OCTOBER 14, 2014 continued noting this has been a long conversation that needed more visibility; spoke about Foundation for a College Education and a former board member as a possible member; noted there are programs that should be looked at; asked what is being done to connect with students who have moved on to college; asked what testing data would be used to measure success; this is, after all, a national issue; expressed an expectation that there would be some with a preconceived notions about how to solve the problem; which teachers serve these students best already; how do we roll this out to all students; agreed students in the middle also need to benefit; need to bring all students up to the level of excellence; asked what is success for our students; need to search for all the answers; should ask the Tinsley parents about what success looks like to them; same for Buena Vista students; encouraged a broad view of success; noted support for giving the committee a long leash; noted comments from Board member Tom who liked the ambition; wished it to be made clear in the application the process if there trips or subcommittee work; felt recent graduates could lend a good perspective; felt VTP families have a unique perspective, including transportation challenges; hoped people with unique perspectives will be encouraged to apply; supports a facilitator if it supports the work the superintendent would like to accomplish, which might also liberate administrators and staff to be participants. McGee expressed his appreciation for the input from community and board members.

Action Resolution 2014-15.07 – Adopting a Conflict of Interest Code and Biennial Review of Conflict of Interest Code – BB 9270

McGee indicated there may be a desire to hold the item. Baten Caswell expressed concern about California code that appears to be missing.

Discussion Authorization to Bid Two Corporation Yard Projects: Installation of a Modular Building and Replacement of the Fire Alarm System

Golton explained the needs in the corporation yard. Estimated cost is $140,000. Board member comments included clarifying the building is owned by the district and is only being moved, but it could be moved again in the future; spoke about talks having occurred in the past to share a mutual city/district corporation yard; clarified where the building would go; and noted fire alarm is probably from the 1940s. This item will return on consent.

Action Board Policy Review Committee (BPRC) Charge Statement

McGee provided an update on the committee’s work. Two additions were recommended: (1) The agenda will be set by the Superintendent and Chair; and (2) Staff review assignments will be set in consultation with the Superintendent and Chair. Board member comments clarified the charge should be evergreen removing the meeting dates; reflects an attempt to become more formal; Mitchell noted member Tom’s input included a request to clarify “the minimum attendance for proceedings will be the superintendent or designee and both board members”; add “advisory” to Background and Authority; change Background to state “was established January 26, 2010”; and agreed parent member should be changed to a one-year term. MOTION: It was moved by Townsend, seconded by Emberling, and motion carried 4-0 to waive the two meeting

rule. MOTION: It was moved by Townsend, seconded by Emberling, and motion carried to approve the charge statement

for the committee.

Board Operations Reports Townsend thanked Tom for attending SCCSBA in her stead. She noted the PTA council meeting was the following morning. Emberling attended the Assemblymember Rich Gordon event; materials will be forwarded to the Board. She noted he covered legislative activity included the dismissal procedure for teachers; punishment for student willful defiance is not allowed in K-3; computer science can be allowed as a math credit under certain circumstances; mandatory kindergarten was vetoed. He also addressed the potential leadership changes coming with term limits; noted the failed attempt to overturn reserve cap; indicated assessment starts after the funding for CCSS disappears; spoke of how change of a property from private to public ownership results in fewer property tax dollars. Emberling also attended tasting day at Escondido. Baten Caswell went to Addison for tasting day; noted it raises awareness for healthy choices; and indicated the chefs donated their time. The Stanford/District liaison discussed an update on housing. She also attended walk and roll activities and handed out prizes. She attended the Paly choir performance at Stanford. McGee thanked Mitchell for coming to the Greendell coffee, which was standing room only. He thanked everyone for the collective effort on the advisory committee. Correspondence The Board received a memo from the Santa Clara County Office of Education regarding the County Committee Election.


MINUTES FOR REGULAR MEETING OF OCTOBER 14, 2014 Adjournment The meeting was adjourned to at 9:09 p.m.





MINUTES FOR REGULAR MEETING OF OCTOBER 28, 2014 Call to Order The Board of Education of Palo Alto Unified School District held a Regular Meeting in the Board Room at 25 Churchill


Members present: Ms. Barb Mitchell, President Ms. Melissa Baten Caswell, Vice President Ms. Heidi Emberling Ms. Camille Townsend Mr. Dana Tom Rose Weinmann, Student Rep, Gunn Carolyn Walworth, Student Rep, Paly

Staff present: Dr. Glenn “Max” McGee, Superintendent Dr. Charles Young, Associate Superintendent Dr. Scott Bowers, Assistant Superintendent Mrs. Cathy Mak, Chief Business Official Dr. Robert Golton, Bond Program Manager

Closed Session The Board adjourned to closed session pursuant to Government Code 54956.9 Paragraph (1) of subdivision (d) for Conference with Legal Counsel – Existing Litigation in one case: Taisei Construction Corporation v PAUSD, et al., Santa Clara County Superior Court Case No. 113CV248322; pursuant to Government Code 54957.6 for Conference with Labor Negotiator; Negotiator: Barb Mitchell; Dr. Scott Bowers, regarding PAEA, CSEA, and Non-represented Groups; pursuant to Government Code 54956 for conference with Real Property Negotiator: Negotiators: Dr. Glenn “Max” McGee, Mrs. Cathy Mak, Dr. Robert Golton: Property: Cubberley; 4000 Middlefield Rd., Palo Alto, CA 94301 Parties: City of Palo Alto and PAUSD Regarding: instruction regarding price and terms of payment; and pursuant to Government Code 54957 for Employee Discipline/Dismissal/Release.

Approval of Agenda Order The Board reconvened in open session at 6:35 p.m. Mitchell indicated the Board took no reportable action. MOTION: It was moved by Emberling; seconded by Baten Caswell; and motion carried 5-0 to approve the agenda

order.


McGee reviewed events that occurred around the district over the past few weeks. He then spoke about the recent professional development day on powerful practices and presented the names of the 84 staff members who did the presenting of their best practices. McGee also spoke about the WASC goals for the two high schools. McGee spoke about the recent passing of a former student. He thanked the many people and organizations who supported students, staffs, and families. He then spoke about the work of Project Safety Net (PSN) and the staff members and others who support those efforts. There is an ongoing partnership for training and support of PSN. The district supports suicide prevention policies and has created a suicide prevention tool kit. Collaborating to start wellness centers and have suggested close collaboration with leadership of PSN. He noted the board met earlier in the day with middle school principals regarding their SPSA plans. He also spoke of his grandson’s visit to California and to the district middle schools.


Walworth spoke about homecoming activities. Weinmann spoke about the production of Broadway Workshop; the model UN conference; Camp Everytown; Unity Day; and homecoming.

Consent Calendar MOTION: It was moved by Tom, seconded by Townsend, and motion carried 5-0 to approve the consent calendar, which included certificated and classified personnel actions; September 2104 warrants; September 2014 change orders; and bid two corporation yard projects: installation of a modular building and replacement of the fire alarm system.

Open Forum Marc Vincenti felt the community hasn’t tried enough to learn the reasons for past suicides. He was concerned four years, a

high school career, have already passed. He noted the increase in the workloads and felt the students didn’t need to change, the schools did. Adults need to be the upstanders.



MINUTES FOR REGULAR MEETING OF OCTOBER 28, 2014 Christina Schmidt spoke about Unity Day. She thanked all students for their involvement. Schmidt thanked McGee and Brenda Carrillo. She noted this is a 365 day project. Kim Bomar and Sara Woodham congratulated the district for their recent recognition of the work with English Language Learners. They spoke of the work of Judy Argumedo with the Summer Bridge Program and in other areas such as Read 180. Srinivasan Subramanian requested Schoology updates be added to the board agendas. He spoke of the new rules about internet privacy beginning in January 2015. Emberling noted both Carrillo and Judy Argumedo are about to achieve their doctoral degrees.

Information K-5 Writing

McGee spoke of the investment in the K-5 writing program, noting it was an exemplary model and is well tied to the Strategic Plan. The report was presented by Charles Young, Kelly Bikle, Barbara Harris, and Chris Nosek. Their presentation covered: rationale and context, strategic plan alignment, board goal alignment, Teachers College writing workshop, scope of the professional learning, evaluation of program, feedback, teacher feedback, perspective from the classroom, next steps, what do students say, and middle school. Board member comments included noting it has been a valuable investment for students and staff; appreciated the clear goals; noted alignment with Teachers’ College; approach is powerful for the students and teachers; writing is a difficult area of instruction; noted there is no quick fix—multi-year effort; noted writing is important K-12; would like to hear more about the other grade levels; clarified ERB is continuing; felt ERB would be a good baseline; would like to learn if teacher training shows up in the data for the students’ work; noted McGee’s abilities as a writer; never too late to learn to write better; appreciated the students could speak to what they were learning; would like to see more of the conventions of teaching; interested in the ERB scores; noted ongoing concern of high school students regarding grammar knowledge for the SAT; noted SPSAs have shown a variation in ERB from school to school and year over year; appreciated hearing about students seeing themselves as writers and readers; clarified how writing is being communicated to parents; clarified how data is being viewed and used to reach struggling students; clarified how a base line is established for kindergarteners; clarified that program needs will be studied to determine if additional TOSAs are needed; spoke about the six traits of writing program; spoke of how important parent participation is for supporting good writing; would like to see some of the K-5 Teachers College approach applied in 6-8; appreciated that the writing styles flow through a variety of genres; clarified how feedback is being provided; and clarified how vocabulary is developed. Public Comment Meb Steiner thanked everyone for the presentation. Appreciated the video of the students. She felt it was critical to have good writing skills; it is critical for any job. She appreciated the work of the TOSAs and noted how wonderful it was to hear the excitement. She would like para-educators to have the same training and common language. It would be helpful for parent volunteers to have that same approach as well. Board member comments continued with appreciation for the TOSAs; clarified the role of the TOSA in this area; clarified how teachers are supported; clarified what the challenges might be; and noted budget planning is not that far away.

Information Office for Civil Rights Update

McGee noted one can perseverate about the past or learn from the past; since 2011 there have been 11 cases and their outcomes; the district has policies and regulations to guide its operations, but OCR does not follow its own policies and regulations, yet the district continues to work collaboratively and is not fighting or lobbying for outcomes; legal expenses were not frivolous; and legal expenses facilitated positive outcomes. McGee listed the expenses: training, $6,396; cost of board resolution, $22,200; legal assistance for Public Information, $24,007; policy and procedure development, $40,765; all other expenses regarding the cases, $273,077. Total since 2011: $366,445. Primary goal is reduce complaints to zero; however, legal expenses may occur if future cases are filed. The most recent case was opened on August 21 and closed before October 1 because staff and the family worked closely together. McGee spoke about the letter sent to Secretary Arne Duncan making suggestions for improving how the agencies work together. The district desire is to ensure all students, staff, and families have their civil rights preserved and protected. Public Comments Ze’ev Wurman was initially offended by how it appeared the district was handling the complaints, but now believes the board has taken a leadership role in a meaningful and constructive way. It is easy for Washington to believe it is always right. Proud the district stood up. Well crafted, specific, supported by evidence, not antagonistic. Karen Gibson was upset by conflicting notations about the rights of students to write stories; expressed concern about what level of confidentiality actually applies to board or staff members responding to the media; policy questions should be answered; felt the district was avoiding having the spotlight shone on her child’s case. Hopeful with McGee’s handling of the most recent case. Ken Dauber indicated the Board’s job is to put students first. Agreed goal should be zero OCR complaints. Noted the money spent is a significant amount of money. Agreed focusing on the future was best; disagreed with the resolution and


MINUTES FOR REGULAR MEETING OF OCTOBER 28, 2014 spending future funds pursuing it. Felt the district should focus on no parent feeling they need to go to OCR. Take the time attention and money saved and put them into the pressing issues in the district. Monica Arima appreciated having the facts. She is working with Asian parents. She would like the stress level of students reduced and more harmony among students regarding differences. Board comments included appreciation for the report; had attended conferences where it was noted parents are being encouraged to go directly to OCR and not to staff; noted there is a process in place and the district is committed to building harmony; important to have matters resolved locally; committed to making a wonderful place for all students; trying to get on the same page as all the organizations are made of people; appreciated the monthly updates; appreciate the opportunity to analyze work with OCR; noted people can get enmeshed in the day-to-day; appreciated the comprehensive recommendations regarding OCR processes; inherent legal expenses in complying for the protection of students; legal advice supports the work of the board; experts for training, policy, and regulation, robust discussions with the community that included legal guidance; the commitment to transparency will help with outcome of pending cases; strengthen our practices; share work of OCR in protecting students; collaborative working relationship; the reports benefit the entire community; appreciated the work of Mitchell and Baten Caswell; thanked McGee for his comments; SPSA discussion helped to put this discussion into perspective; primary goal is a safe environment for students and staff to do their best work; appreciated the work with the family and OCR in the most recent case; largest take away is common values and ensuring civil rights protection for every student—wouldn’t have guessed there would be such difficulty; want parents to come to staff; desire to override challenges; the $300,000 spent over the past four years would have paid for a teacher; procedures that are in place are much better and more cost effective; Public Comments Andrea Wolf noted families did go through the ranks and not directly to the OCR; have to understand the past to move forward; the community is not supportive of spending of funds to fight OCR; the money could have gone to serve students; Christina Schmidt noted Unity Day was borne of the OCR; asked for action to work with parents; suggested coffees to review the policy with parents;

Discussion Fremont Hills Proposed Tenant Improvements

Golton explained the proposed improvements to be made by the lessee. Board comments included clarifying the district was not currently planning a change in the leasing arrangement; and noted the district should encourage tenants to keep up the site. This item will return on the consent calendar.

Discussion Board Policy Updates

McGee introduced the item. Board comments included BP 1000 – okay to move to approval BP 1220 – okay to move to approval BP 1230 – okay to move to approval BP 4117.3 – okay to move to approval with one correction on page 3 to delete “as specified in item #5 above,” as #5 on page 1, to which it refers, was deleted. BP 5000 – okay to move to approval BP 5116 – okay to move to approval BP 5137 – okay to move to approval BP & AR 5144 – return to the BPRC to determine on page 2, “shall” vs “may”; page 4, corporal punishment language, why was it deleted (page 4 of both the BP and the AR) BP & AR 5144.1 – BP on page 22, asked for clarification of when this would be reported; be sure it is required; clarified in the AR on page 3 that e-cigarettes can be added; page 16, change title to: “Rights of Complaining Witness for Sexual Assault or Sexual Battery” The first seven policies, with one correction, would return on the consent calendar. The others would return to the BPRC first.

Action Resolution 2014-15.07 – Adopting a Conflict of Interest Code and Biennial Review of Conflict of Interest Code – BB 9270

McGee responded to a question raised by a board member about including code limiting a board member’s ability to vote on any subject where they received more than a $250 contribution from a person or organization with an interest in that subject. McGee noted that research with the County Counsel and CSBA showed this code does not apply to elected officials. He suggested this may be better considered in a separate policy. Board comments included support to pass this and review possible policy on the other code. MOTION: It was moved by Tom; seconded by Townsend; and motion carried 5-0 to adoption Resolution 2014-15.07

– Adopting a Conflict of Interest Code – and to approve the additional changes to Bylaw 9270, Conflict of Interest, as presented.


MINUTES FOR REGULAR MEETING OF OCTOBER 28, 2014

Board Operations Tom sent notes from his attendance at the CSBA board of directors meeting where discussion included the cap on reserves wherein that board voted to take no position, instead focusing on the Governor and legislature. He noted the SCCSBA dinner was the following night. He also noted the lawsuit fizzled regarding adequacy in funding. Emberling attended the City Schools liaison which covered emergency preparedness and an enrollment report. She noted the SF2 symposium concern about the reserve cap. Baten Caswell noted she had a packet to share from SF2; they are looking forward to meeting McGee. She also attended McGee’s coffees where she noted there was a general nervousness about the transition to middle school; would like to reduce the stress for this transition. She also attended the Foundation for a College Education breakfast, noting the organization provides scholarships and mentors and a support system; noted they have achieved 92 percent of the students they help graduate college within six years. McGee spoke about his presentation at Rotary. Emberling would like to see Project Safety Net on a future agenda.






MINUTES FOR REGULAR MEETING OF NOVEMBER 18, 2014 Call to Order The Board of Education of Palo Alto Unified School District held a Regular Meeting in the Board Room at 25 Churchill


Members present: Ms. Barb Mitchell, President Ms. Melissa Baten Caswell, Vice President Ms. Heidi Emberling Ms. Camille Townsend Mr. Dana Tom Rose Weinmann, Student Rep, Gunn Carolyn Walworth, Student Rep, Paly

Staff present: Dr. Glenn “Max” McGee, Superintendent Dr. Charles Young, Associate Superintendent (absent) Dr. Scott Bowers, Assistant Superintendent Mrs. Cathy Mak, Chief Business Official Dr. Robert Golton, Bond Program Manager

Closed Session The Board adjourned to closed session pursuant to Government Code 54956.9 Paragraph (1) of subdivision (d) for Conference with Legal Counsel – Existing Litigation in one case: Taisei Construction Corporation v PAUSD, et al., Santa Clara County Superior Court Case No. 113CV248322; pursuant to Government Code 54957.6 for Conference with Labor Negotiator; Negotiator: Dr. Scott Bowers, regarding PAEA, CSEA, and Non-represented Groups; pursuant to Government Code 54956 for conference with Real Property Negotiator: Negotiators: Dr. Glenn “Max” McGee, Mrs. Cathy Mak, Dr. Robert Golton: Property: Cubberley; 4000 Middlefield Rd., Palo Alto, CA 94301 Parties: City of Palo Alto and PAUSD Regarding: instruction regarding price and terms of payment; and pursuant to Government Code 54957 for Employee Discipline/Dismissal/Release.

Approval of Agenda Order The Board reconvened in open session at 6:35 p.m. Mitchell thanked all those who attended to celebrate the final meeting for Tom and Mitchell. Mitchell indicated the Board took no reportable action. MOTION: It was moved by Emberling; seconded by Tom; and motion carried 5-0 to approve the agenda order with a

change to table item 18 – Award of Contract for the Relocation and Renovation of a Modular Building for the Corporation Yard.


McGee thanked Mayor Shepherd and Supervisor Simitian for their attendance at the evening’s celebration. He thanked Mitchell and Tom for their service. Supervisor Simitian presented resolutions to Mitchell and Tom. McGee continued with his thanks to Tom. This was followed by comments and gifts from Baten Caswell, Emberling, and Townsend. Public Comments Teri Baldwin, PAEA President, thanked Tom and Mitchell for their wonderful work as board members. Meb Steiner, CSEA President, thanked Mitchell and Tom on behalf of classified staff members. She appreciated their openness and availability. Jon Foster thanked both Mitchell and Tom for their countless hours of work for the community and the parcel tax. Catherine Crystal Foster thanked Tom and Mitchell for their humor and grace. Srinivasan Subramanian thanked Tom and Mitchell for their great caring for the community. Mandy Lowell spoke in depth about three areas thanking the board for gathering input; development of a strategic plan; and a variety of student awards. Tom thanked his mother and wife, who were in attendance; impressed by the dedication to learning of all staff, the community, and his colleagues; never been a better time to have a student in the system. It has been fantastic to work alongside Mitchell. Appreciated the generosity of the community, both in volunteering and monetarily. Appreciated the opportunity to meet others who are passionate about education. Took months to prepare, but couldn’t grasp the magnitude;

Approved: Regular Meeting November 18, 2014 Page 1


MINUTES FOR REGULAR MEETING OF NOVEMBER 18, 2014 tried his best, didn’t always get the results he hoped for; there were great frustrations, but more times of wonder and satisfaction. Loved giving diplomas to his children; loved reading to younger students. Feels he is giving up two children to college and the 12,000 PAUSD students. Wished best for next board and the district. Mitchell spoke of the support from her spouse. She reminisced about her arrival in Palo Alto from the Midwest. Grateful for all the teachers she and her children had. She wanted to give back, and still felt she had a debt. Raising children is difficult; schools are an important part of that process. Many dedicated people in the district. She thanked everyone for coming to help celebrate. McGee continued with recognitions of Joy Gin, Adele Block, and Richard Chou regional and semifinalists for the Siemens competition. Each student spoke about their project. He also recognized other students, not in attendance, for their recent accomplishments. McGee then reviewed a presentation of photos from events around the district. McGee thanked students, staff, and administration for their support of each other after the recent loss of a student. He spoke about hopes for current students. He announced the members of the Minority Achievement and Talent Committee. McGee also spoke of National Inclusive Schools Week, the first week of December. Baten Caswell spoke of the recent passing of community member, Dan Dykwel. She noted his contributions to the community.


Walworth spoke about Turkey Feast coming up on Friday. Weinmann spoke of the outpouring of love after the recent loss of a student. She thanked the counselors and others who were there to support students. Their Turkey Feast was coming up on Thursday.

Consent Calendar MOTION: It was moved by Tom, seconded by Emberling, and motion carried 5-0 to approve the consent calendar, which included certificated and classified personnel actions; October 2014 warrants; October 2014 change orders; Fremont Hills Proposed Tenant Improvements; Board Policy Updates for BP 1000, 1220, 1230, 4117.3, 5000, 5116, and 5137; and Middle School SPSAs.

Open Forum Martha Cabbott and Marc Vincenti announced their website, Save the 2,008, and asked for the Board’s support.

Stacey Ashland spoke for the CAC in thanking McGee and the Board for their support of Inclusive Schools Week. Ken Dauber supported Cabbott’s and Vincenti’s proposal. Looking forward to making progress on this issue. Srinivasan Subramanian spoke about all the life coaches available. He felt there was a need for a new approach for psychological counseling to remove the stigma for seeking help.

Information Citizens’ Oversight Committee Annual Report on the Strong Schools Bond for 2013-14

James Cowie gave an executive summary of the Citizens’ Oversight Committee report. Board member comments included appreciation for the extensive annual report and thanked the committee members for their work; appreciated the support of the community at large; important to the Board that the committee is working closely with staff; noted the level of energy on the campuses with the new structures; and thanked Dr. Golton.

Information Annual Strong Schools Bond Financial and Performance Audits

Golton introduced Sarah Feeler of Christy White Professional Accountancy Corporation. Feeler reviewed the audit report. Board member comments included appreciation for the presentation; gratitude for the work of Golton; noted these reports are done throughout the state; commented on the site visits which are part of the report; and noted the reports are posted on the web site.

Information 2013-14 Parcel Tax Fiscal Report

McGee noted the report is mandatory. Mak introduced members of the Citizens’ Oversight Committee who presented the report to the Board, noting how much was collected and where the funds were spent. The Committee has suggested community outreach to inform the community of the importance of the parcel tax as the state has reduced funding to the district by $7.4 million. Board member comments noted the important impacts the budget is facing; there is no extra funding for enrollment growth; noted professional development is largely paid for by the parcel tax, as are TOSAs, class size reduction, and other important roles in the district; noted the funds are critical and agreed new families need to know of their importance; noted this is the one source of stable funds; shared the insight on communication; and thanked the committee for their work and for presenting the report.

Discussion First Interim Financial Report

McGee provided a general introduction. Mak made a presentation covering budget development/financial reporting/calendar; agenda; update on district financial situation; 2014-15 first interim budget update; first interim budget changes – revenue; first interim budget changes – expenditures; general fund revenue comparison from 2008-09 to 2014-


MINUTES FOR REGULAR MEETING OF NOVEMBER 18, 2014 15; change in property tax revenue amount and percentage from 2001-02 through 2019-20; revenue trends – sources; revenue trends – per student funding; per student expenditures vs CPI growth; 2014-15 revenue sources; 2014-15 uses of funds; assumptions in 2015-16 to 2019-20 projections; a summary; and next steps. Board member comments included clarification of the pension fund liabilities which, for teachers, were mandated by the state and will move from 8.5% to over 19% in coming years; clarified other districts are also facing the same issue; commented on PiE contributions are more than received from the federal government; and the parcel tax is more than what is provided by the state, if one-time funding is not included; not getting as much funding as the districts we compete with; per pupil spending is down when factored for inflation; and noted state unfunded liability for pensions is being shifted onto local districts.

Information Annual Report on School Impact Fees for 2013-14

McGee provided a general overview of this required report. Mak noted $1.5 million was received in fees and covered how some of the funds were used to move portables to cover enrollment growth. Board member comments included clarifying the rates are increased every two years; clarified funds are used to accommodate enrollment growth which could include a new school; clarified funds can be carried over from year to year, but the preference was to spend the funds on growth issues.

Information High School Measures Report: Advanced Placement, SAT, ACT, Alumni Survey

McGee and Katherine Baker, Director of Secondary Education, reviewed a presentation covering key findings; students takin AP exams; AP Exam performance in 2014; 70% of seniors take and pass at least one AP exam; seniors take approximately 2.5 AP classes; fewer under-represented students take AP tests than their peers; SAT key findings; mean SAT performance; ACT results parallel SAT results; district scores are increasing; students with highly educated parents score better; SAT score gaps indicate a need for systemic solution; 2014 SAT percentile ranks; 21st Century consortium schools; 2013 alumni survey key findings; next steps; grade levels of students taking AP exams; and where to access data. Board member comments included noting that students were being encouraged to take AP courses, though not necessarily the test; noted data varies when it is presented as raw numbers versus percentages; noted there are more high school students, so more taking AP courses; noted there also has been an addition of new AP courses which would increase number of students taking courses; noted those taking AP courses has increased across the country; noted it was important to know how increase in students and increase in courses offered impact the numbers regarding the increase in students taking AP courses; and clarified responses on the survey was from a smaller number this year as opposed to previous years. Public Comment Ken Dauber noted there was a condition for some AP courses that students must take the test. He did not feel that should be the case. He also indicated the cost of the test is prohibitive. A Free Appropriate Public Education would indicate the district cannot charge for the test if it is required. He also noted students are not allowed to drop to a regular class if they feel they are not succeeding. Sara Woodham felt the education level of parents and ethnicity should be analyzed. Board member comments included noting students have opted out of the tests; noted dropping an AP class is a problem because space is not always available at regular level courses; essentially trying to rearrange their entire schedule mid-stream; there is a challenge to help students feel proud of what they do accomplish; charts need a zero axis; need to get more students appropriately challenged; need to look at all levels of students; noted rigor depends on the particular course, some subjects are more difficult. MOTION: It was moved by Townsend, seconded by Tom, and motion carried 5-0 to extend the meeting to

10:30 p.m. Board member comments including noting they would like to know what staff is learning from this data; how can current high school students be supported; expressed concern about when and how often SAT and ACT tests are being taken; would like to know what question is asked by colleges regarding AP courses taken; is there a trigger between student and parents when registering for multiple AP courses; asked if common core will address the concerns students mentioned in the survey; would like to more know about what makes students feel they are not socially or emotionally prepared for college; expressed concern about the pressure on teachers to deliver students who scores fives; concerned about the gap in rigor between regular and AP courses; important to communicate to students the data about AP courses taken and scores received; asked if students feel they have to take all their AP courses in their junior and senior years—should they be allowed to spread it out further to earlier grades; noted there is a structural problem when a student gets a B in the AP course, but a five on the AP test; and need clarification of how many students are actually responding to the survey.

Information Office for Civil Rights Update

McGee noted the pending cases are still pending and Secretary Duncan has not yet responded to the letter. He noted the recent policies are included in the packet and staff is working with the policies, regulations, and forms. The packet included a screen shot of the web page available to parents. Board member comments included clarification that staff is following up to get responses.


MINUTES FOR REGULAR MEETING OF NOVEMBER 18, 2014 Action Cubberley Lease Agreement

McGee noted the item was discussed on November 12. The City Council approved the amendment to the lease at their meeting the night before. He thanked the CAC for their work. At the request of a board member, McGee noted the high level principles were: dropping the covenant not to develop; $1.9 million annually goes to a property infrastructure fund; changes require consultation with the district; City reports annually on the expenditures; both agencies will work to develop a master plan within five years by mutual agreement; lease increases by three percent per year with a five year lease; and some definition of lease payments if Foothill Community College moves out. Board member comments included appreciation for the agreement, but concern for the loss of the $1.9 million in revenue; appreciated the compromise; thanked McGee for his leadership; noted per student funding is not keeping up with inflation at a time when pension contributions are rising; expressed concern about using the operating funds of the district to fund infrastructure; pointed to paragraph 4 of the agreement noting the district does not fund major studies; thanked staff and colleagues for the work; not the precedent hoped for; thanked everyone for the reasonable compromise; secured flexibility to use the Cubberley site; agreed it was a fair outcome; thanked Jim Keene and council members; and noted it keeps in place child care agreements between the City and school sites. MOTION: It was moved by Tom; seconded by Emberling; and motion carried 4-1 to approve the Cubberley lease

agreement with Townsend dissenting. MOTION: It was moved by Tom, seconded by Emberling, and motion carried 5-0 to extend the meeting to

10:45 p.m.

Action Award of Contract for the Replacement of Traffic Signal at the Miranda and Arastradero Entrance at Gunn High School

Golton explained the bids. MOTION: It was moved by Baten Caswell; seconded by Tom; and motion carried 5-0 to award a contract to

Columbia Electric for the replacement of traffic signal at Miranda and Arastradero entrance at Gunn High School in the amount of $149,000 with a change order allowance in the amount of $14,900.

Board member comments included thanking staff for the coordination with other agencies.

Action Award of Contract for the Relocation and Renovation of a Modular Building for the Corporation Yard

This item was tabled.

Board Operations Tom would be attending CSBA for the strategizing a response to the Vergaro case; would attend his last SCCSBA dinner, the City School Liason meeting; PiE donation days at the sites; the turkey feasts at the high schools; and the CSBA annual conference in December. Townsend has been attending PTA meetings with McGee; would also be attending the turkey feasts and PiE donation days. Emberling clarified committee meeting assignments change in January. Baten Caswell made two presentations, one at Leadership Palo Alto and one at Silvar. Mitchell congratulated the two new board members; thanked all the candidates who ran; thanked her fellow board members and how she enjoyed working with them; appreciated the devotion and time; came on with Tom, leaving with Tom; and was excited about McGee’s work thus far. McGee thanked Tom and Mitchell for being such great role models.




BOARD OF EDUCATION Attachment: Discussion 8 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Glenn “Max” McGee, Superintendent FROM: Cathy Mak, Chief Business Officer SUBJECT: Parcel Tax Resolution #2014-15.08 STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure

RECOMMENDATION Pending the results of the discussion at this meeting, it will be recommended at the next meeting of the Board of Education, that a public hearing be held regarding this resolution and also that the Board of Education approve the ballot language for a parcel tax to be placed on the May 5, 2015, ballot.

BACKGROUND The current parcel tax expires after the end of the 2015-16 fiscal year. The current tax started in July 2010 and is for six years. The tax started at $589 per parcel in 2010 and has a two percent annual escalator and allows senior exemptions. The current rate for 2014-15 is $638 per parcel. The revenue from this parcel tax is an estimated $12.4 million for 2014-15. This is 7% of the District budget and so there is a need to renew it. Specifically, the current parcel tax enables us to:

• Preserve excellence in core academic programs such as reading, writing, math, and science; • Minimize class size increases in all grades and layoffs of teachers and school employees; • Continue teacher professional development by providing training programs and activities that

support high quality teaching; • Provide up-to-date textbooks and instructional materials for students; • Help protect critical high school course offerings and electives that challenge students, allow

students to be highly competitive for colleges and university admissions, provide career vocational education that prepares students for the workforce, and provide instructional support for those struggling with the basics;

• Increase counseling support to students; • Reduce the impact of deep budget cuts by providing a stable local funding source that cannot be

taken away by the state or other school districts;

Moreover, since the last economic downturn in 2008, our per student operating funding has risen by 8%, that is at a slower rate than the 13% increase in the Consumer Price Index (CPI). During the same period, student enrollment has increased by approximately 1,100 and is projected to grow by more than 700 students over the next five years. Although property taxes have risen in recent years, we have faced more than a $10 million reduction in our general operating funds as the result of reductions in funding from the state, a reduction in our lease revenues, and a substantial increase in annual pension costs mandated by state law. Expiration of the parcel tax would result in deep cuts to educational programs that are important to students and valued by the community.

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In early December, a community poll with a sample size of 402 was administered in order to test the willingness of the community to vote to renew and also to increase the parcel tax amount in order to implement new programs and/or to expand certain existing programs. The results of the poll are shown in Attachment A. The poll tested an additional tax in the range of $48 to $120 per parcel. The poll shows that any amount in the range tested could reach the 2/3 required majority. A $120 additional tax would generate approximately $2.3 million in additional revenue. At the Board study session on December 17, 2014, the board reviewed the results of the survey and the majority of members expressed support to renew the tax with an additional amount of $120 per parcel. The District made budget cuts from 2009 to 2012. As the economy started to recover and property tax growth got back on a healthy track, the District was able to gradually apply the additional resources to address some critical needs throughout the Districts. However, there are not sufficient new ongoing resources to invest in new programs. With the proposed parcel tax increase, the District will be able to invest in new programs that the community has indicated are important and valued. To assure our vision to “support all PAUSD students as they prepare themselves to thrive as global citizens in a rapidly changing world” becomes a reality, we foresee investing in three areas: 1) assuring equitable opportunities and access to a comprehensive, innovative, and robust curriculum and instruction that will prepare students for college and careers, including those that do not yet exist in fields we have yet to discover; 2) increasing innovative science, technology, engineering, and mathematics (STEM) programming for all students; and 3) fostering student physical, psychological, and social-emotional wellness. As we learned at the Board’s December 17 study session, there is significant community support for these three areas. While some new programs, services, and opportunities would replace existing practices, most would require additional staff, materials, and equipment. Specifically, we are asking the community to support an increase in the parcel tax that will enable us to accomplish some of the following program improvements. Please note that a parcel tax increase is not adequate to fund all or even most of the items on the list, and staff will be identifying the top priorities within each of the three areas. 1. Equitable opportunities and access for all youth to excel at the highest levels. The Minority Achievement and Talent Development Advisory Committee will be preparing a list of strategic recommendations to close the achievement gap and to assure that students have access and opportunities to the full range of our rich curriculum and extracurricular activities, and while these have yet to be finalized, the list may well be likely to include:

• Summer School expansion • After school and Saturday programming • Expanded intense early (PK-2) literacy support and intervention • Expert tutoring across multiple grades and subjects • Transportation to assure students can access after school and weekend programs • Support for Buena Vista students if (or when) displaced

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2. Innovative STEM Programming and Pathways PAUSD high school students are highly capable of completing authentic research projects, succeeding in advanced classes that are beyond the scope of our current offerings, and pursuing interests in topics and classes that integrate various disciplines. Middle school and elementary school students have shown exceptional interest in and capacity for engineering and design in both “Maker’s Studio” pilots and Industrial Technology hands-on classes. In addition, while we have opportunities for students to take engineering, robotics and computer science classes from middle school through high school do not have a coherent curriculum or pathway classes in these areas. Examples of opportunities for improvement in this area include:

• Staff for further class size reduction of current electives (currently there are more than 30 students in several of our advanced elective classes)

• Additional electives for middle and high school students, beyond what is currently funded by the current parcel tax and PiE donations, to challenge top students, e.g. Calculus Based Physics, Organic Chemistry, Computational Chemistry and Physics, Multi-variable Calculus, Discrete Mathematics, Graph Theory

• Differentiated mathematics instruction in grades K-6 to assure all students are challenged appropriately

• Expanding investment in innovative STEM programs, Industrial Technology, and integrated classes • Engineering curriculum and instruction for grades 6-12 • Advanced computer programming and computer science classes • Advanced authentic research for grades 10-12. We intend to provide qualified students with the

opportunity to pursue a year-long research project in an area where they have a fierce passion to explore, be it in the hard sciences, the humanities, or the arts. Students will learn advanced research methods and be paired with off-campus mentors who can guide and support their work. Throughout the year, students will be required to complete and present a formal proposal, maintain detailed weekly logs, provide interim progress reports, complete a formal poster, deliver a presentation to a professional audience, and prepare a publication quality paper.

3. Student Wellness Of prominent importance is our extensive strategic commitment to assuring we have safe and welcoming schools for all students. The schools need to provide staffing and facilities for the complete spectrum of student health and wellness. Current needs include:

• Family counseling programs and services • Nursing services for elementary school students and expanded nursing services for upper grades • Stress management workshops, classes, and seminars for students • Physical wellness supports for exercise programming, nutrition counseling, and preventing sleep

disorders and sleep deprivation • Annual bias and harassment training for students and staff • Extended innovative independent study courses tailored to students’ needs

The proposed parcel tax renewal is for an additional $120 per parcel with a continued senior exemption and 2% annual escalation adjustment. The proposed 2015 tax will start at $758 per parcel and is expected to initially generate $14.7 million in revenue. The plan is to use the current $12.4 million in existing parcel tax revenue and the estimated $2.3 million in new parcel tax revenue, if approved, to fund programs currently supported by the current parcel tax as well as selected programs and services in the three areas described above.

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PROPOSAL Staff has worked with Charles Heath, consultant, and Jeff Kuhn, attorney with Lozano Smith, to prepare a resolution and ballot language for a new parcel tax. The resolution and ballot language increase the current parcel tax rate by $120 to $758 per year, per parcel, for six years; and continues: an optional senior exemption, the 2% annual escalation adjustments, and an independent oversight committee with annual audits. The terms of the proposed measure are consistent with past parcel tax proposal in the District. The ballot language states:

“To support excellence in core academic programs, including advanced science, math, reading and writing with locally controlled funds that cannot be taken by the state; attract and retain qualified teachers; protect student electives, including arts and music, and support at-risk students struggling with the basics, shall Palo Alto Unified School District renew its expiring parcel tax for six years, increase the rate by $120, and continue exemptions for seniors, annual two percent escalation adjustments, and independent oversight?”

The resolution and exhibits to the resolution are shown as Attachment B. FISCAL IMPACT It is proposed that a special mail-in election be called for May 5, 2015. The cost of this election is estimated by the Santa Clara County Registrar of Voters to be $306,000.

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Typewritten Text

ATTACHMENT A


RESOLUTION #2014-15.08

PROPOSING RENEWAL AND EXTENSION OF THE DISTRICT’S EXPIRING

PARCEL TAX AND ESTABLISHING SPECIFICATIONS OF THE ELECTION ORDER

WHEREAS, the Board of Education (the “Board”) believes that renewal and extension of the District’s expiring parcel tax is necessary to maintain quality education for the students of Palo Alto Unified School District (the “District”); and

WHEREAS, Section 4 of Article XIIIA of the California Constitution and Sections 50075, 50076, 50077, 50079 and 53722 et seq. of the California Government Code authorize a school district, upon approval of two-thirds of the electorate voting on the measure, to levy a qualified special parcel tax for specified purposes following notice and a public hearing; and WHEREAS, Section 4000 of the California Elections Code authorizes the District to call a mail ballot election for May 5, 2015; and

WHEREAS, the Board has conducted a noticed public hearing, as required by law, on the question of whether or not to request the District’s voters to renew and extend funding to continue the programs and for the purposes identified below. NOW THEREFORE, THE BOARD OF EDUCATION OF THE PALO ALTO UNIFIED SCHOOL DISTRICT HEREBY RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS: Section 1. That the Board has determined in its best judgment that in order to maintain quality education in Palo Alto, an election is advisable and on that basis hereby orders the Santa Clara County Registrar Voters to call an election and submit to the voters of the District the question of whether to renew and extend a qualified special parcel tax to maintain high quality education in our schools, support excellence in core academic programs, including advanced science, math, reading and writing with locally controlled funds that cannot be taken by the state; attract and retain qualified teachers and school employees; protect student electives, including arts and music, and support at-risk students struggling with the basics, and enhance student achievement in order to maximize learning by our community’s children. Section 2. That said qualified special parcel tax shall be in an amount not to exceed $758 per year for 6 years beginning as of July 1, 2015, with annual two percent escalation adjustments (rounded to the nearest dollar) beginning in fiscal year 2016-17, assessed against each parcel of taxable land in the District.

ATTACHMENT B

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A parcel shall be defined as any unit of land in the District that now receives a separate property tax bill from the County of Santa Clara. All property that would otherwise be exempt from property taxes will also be exempt from the imposition of said qualified special parcel tax. The qualified special parcel tax authorized hereunder renews, extends, and replaces the qualified special parcel tax approved by the voters of the District on May 4, 2010 as Measure A. If the ballot measure proposed herein is approved by two thirds of the voters casting ballots on the measure, then effective July 1, 2015 the qualified special parcel tax so authorized will entirely supersede and replace the qualified special parcel tax authorized by Measure A. If this measure is not so approved, then the qualified special parcel tax approved by Measure A will continue in effect only until June 30, 2016, at which time that qualified special parcel tax and Measure A will cease to be in effect, in accordance with the terms of Measure A. Section 3. That an optional exemption shall also be available for a person 65 years or older who owns and occupies as a principal residence a parcel (as defined above) and applies to the District for such exemption in accordance with guidelines established by the District. Section 4. That the date of the election shall be May 5, 2015. Section 5. That the purpose of the election shall be for the voters in the District to vote on a ballot measure, a full copy of which is attached hereto and marked Exhibit A and incorporated by reference herein. As required by California Elections Code section 13247, the abbreviated form of the measure to appear on the ballot is attached hereto as Exhibit B. Section 6. That the Board has the authority for ordering the election. Section 7. That the authority for the specifications of this election order is contained in Section 5322 of the California Education Code and section 4000 of the California Elections Code. Section 8. That this Resolution shall stand as the order to the Santa Clara County Registrar of Voters to call an election within the boundaries of the District on May 5, 2015. The Board requests that this election be conducted as a mail ballot election as permitted by California Elections Code section 4000. Section 9. That the Secretary of the Board is hereby directed immediately to send a certified copy of this Resolution to the Santa Clara County Registrar of Voters, the Santa Clara County Board of Supervisors, and the Santa Clara County Superintendent of Schools so that said Superintendent receives it no later than February 6, 2015. Section 10. That the Santa Clara County Superintendent of Schools is hereby requested to deliver this Resolution, which constitutes the order of election, and a

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formal notice of the election, to the Santa Clara County Registrar of Voters no later than February 6, 2015. The Santa Clara County Superintendent of Schools is hereby requested to perform the duties under Education Code Section 5302, to call the election, prepare recommendations, statements, or arguments for the election as required and to receive petitions, as necessary. Section 11. That the Santa Clara County Superintendent of Schools is hereby requested to prepare a Formal Notice of School Parcel Tax Election (the “Notice”) containing the information specified in Section 5361 of the Education Code, in substantially the form attached hereto as Exhibit C and to publish and/or post the Notice as required by law. Section 12. That pursuant to Section 5303 of the Education Code, the Santa Clara County Registrar of Voters is hereby requested to take all steps incident to the preparation for and the holding of the election in accordance with law and these specifications. The Board requests that the Registrar of Voters deliver a copy of all published notices to the Secretary of this Board pursuant to Section 12113 of the Elections Code. The District will reimburse the County of Santa Clara for election services as required by law. Section 13. That the Board of Supervisors of Santa Clara County is authorized to canvass the returns of the election pursuant to Section 10411 of the Elections Code. Section 14. That subject to two-thirds approval of the voters, the qualified special parcel tax shall become effective as of July 1, 2015 and be collected by the Santa Clara County Tax Collector at the same time as and along with, and shall be subject to the same penalties as general ad valorem taxes collected by said tax collector. The tax and penalty shall bear interest at the same rate as the rate for unpaid ad valorem property taxes until paid. Section 15. That the members of the Board, the Superintendent of the District, and officers of the District are hereby authorized and directed, individually and collectively, to do any and all things and to execute, deliver, and perform any and all agreements and documents that they deem necessary or advisable in order to effectuate the purposes of this Resolution, including, without limitation, to prepare and submit for inclusion in the voter information pamphlet an argument in favor of passage of the ballot measure. All actions heretofore taken by the officers and agents of the District that are in conformity with the purposes and intent of this Resolution are hereby ratified, confirmed, and approved in all respects. Section 16. That the members of the Board, the Superintendent of the District, and officers of the District are hereby requested and directed, individually and collectively, to provide accountability measures pursuant to Government Code Section 50075.1 that include, but are not limited to, all of the following: (a) A statement indicating the specific purposes of the qualified special parcel tax; (b) a requirement that the proceeds be applied only to the specific purposes identified pursuant to subsection (a); (c) the

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creation of an account into which the proceeds shall be deposited; and (d) an annual report pursuant to Section 50075.3 of the Government Code, as provided in Section 17 hereof. Section 17. That pursuant to Section 50075.3 of the Government Code, the Board directs that the chief fiscal officer of the District file a report with the Board no later than January 1, 2016, and at least once a year thereafter. The annual report shall contain both of the following: (a) The amount of funds collected and expended, and (b) the status of any project required or authorized to be funded as identified in Exhibit A hereof. Section 18. That the District’s Superintendent, and his designee, are hereby authorized and directed to make any changes to the text of the measure described in this Resolution, or to the abbreviated form of the measure, or to the text of this Resolution, as may be convenient or necessary to comply with the intent of this Resolution, the requirements of elections officials, and requirements of law. Section 19. That the Board hereby declares, and the voters by approving this measure concur, that every section and part of this measure has independent value, and the Board and the voters would have adopted each provision hereof regardless of every other provision hereof. Upon approval of this measure by the voters, should any part of the measure or tax rates be found by a court of competent jurisdiction to be invalid for any reason, all remaining parts of the measure or tax rates shall remain in full force and effect to the fullest extent allowed by law. PASSED AND ADOPTED BY the Board of Education of the Palo Alto Unified School District this _____ day of _________, 2015.

AYES: NOES: ABSENT: I, Dr. Glenn “Max” McGee, Secretary of the Board of Education of the Palo Alto Unified School District of Santa Clara County, California, do hereby certify that the foregoing is a true, full, and correct copy of a resolution adopted by said Board of Education at a meeting thereof held at its regular meeting place on the date and by the vote shown above, which resolution is on file in the office of said Board. Date: January __, 2015 Signed:

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EXHIBIT A

FULL TEXT OF SPECIAL PARCEL TAX MEASURE For


Palo Alto Unified School District Quality Public Education Preservation Act of 2015

INTRODUCTION To support excellence in core academic programs, including advanced science, math, reading, and writing with locally controlled funds that cannot be taken by the state; attract and retain qualified teachers; protect student electives, including arts and music, and support at-risk students struggling with the basics, shall Palo Alto Unified School District renew its expiring parcel tax for six years, increase the rate by $120, and continue exemptions for seniors, annual two percent escalation adjustments, and independent oversight?” Said qualified special parcel tax would renew, extend, and replace the qualified special parcel tax approved by the voters of the District on May 4, 2010 as Measure A. PURPOSE To provide local revenue that cannot be taken by the State and to maintain exceptional public education in our schools, the Palo Alto Unified School District proposes to renew, extend, and replace its expiring qualified special parcel tax for a period of 6 years, beginning July 1, 2015, at the rate of $758 per year on each assessor’s parcel located within the School District, with an optional exemption annually available, upon application, for senior citizens, and an annual two percent increase (rounded to the nearest dollar) beginning with the 2016-17 fiscal year to account for increasing student enrollment and the rising cost of providing programs, and to implement accountability measures in connection with the special parcel tax to provide oversight and accountability to ensure that funds are used to:

• Preserve excellence in core academic programs including advanced science, math, and reading and writing;

• Add support staff to help at-risk students who are struggling with the basics; • Protect class sizes by recruiting teachers to meet the demands of growing

student enrollment; • Continue teacher professional development by providing training programs and

activities that support high quality teaching and keep teachers up-to-date on the latest advancements in their fields;

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• Help protect critical high school electives, including arts, music, and social sciences that provide a well-rounded education, challenge students, and allow students to be highly competitive for colleges and university admissions, and that provide career vocational education to prepare students for the workforce;

• Offer competitive compensation so the best teachers can continue to work in this high cost of living area;

• Accommodate growing student enrollment throughout the District; • Provide wellness and educational counselors to support students and help them

succeed in school; • Expand advanced instruction in engineering, robotics, bio-tech and other

programs that prepare students for in-demand careers; • Protect teaching and learning programs from budget cuts caused by 10 million

dollars per year in reduced funding and new cost mandates; • Expand independent research programs allowing local students to take

advantage of working with mentors from universities, laboratories, medical facilities, cutting edge businesses, and others that are available in Silicon Valley;

• Provide the opportunity for all students in first through sixth grades to start learning a foreign language, such as Spanish or Mandarin;

• Keep elementary school libraries open and fully staffed; • Provide a stable local funding source that cannot be taken away by the State for

other school districts; and • Protect the taxpayers’ investment in education and ensure District accountability

by providing for oversight and independent financial audits of revenues and expenditures.

The Board of Education will utilize parcel tax proceeds for the purposes listed above, unless the Board of Education determines in any given year that changes in student population, fiscal constraints, or other changes in state or federal funding or requirements make doing so infeasible or inadvisable. In any event, the Board of Education will not fund any program or purpose other than those listed above from the proceeds of the special parcel taxes.

PROCEDURES Subject to two thirds approval of the voters, the renewed and extended replacement parcel tax shall become effective as of July 1, 2015 and be collected by the Santa Clara County Tax Collector at the same time as and along with, and shall be subject to the same penalties as general ad valorem property taxes collected by said tax collector. The tax and penalty shall bear interest at the same rate as the rate for unpaid ad valorem property taxes until paid. Any tax levied shall become a lien upon the properties against which taxes are assessed and collectible as herein provided.

With respect to all general property tax matters within its jurisdiction, the Santa Clara County Tax Assessor or other appropriate County tax official (“County”) shall make all final determinations of tax exemption or relief for any reason, and that decision shall be final and binding. With respect to matters specific to the levy of the special parcel tax,

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including the Senior Citizen Exemption as allowed below, the decisions of the District shall be final and binding. The procedures described herein, and any additional procedures established by the Board of Education, shall be the exclusive claims procedure for claimants seeking an exemption, refund, reduction, or re-computation of the special parcel tax. Whether any particular claim is to be resolved by the District or by the County shall be determined by the District, in coordination with the County as necessary.

The District’s Board of Education may adopt such additional or supplemental procedures as it deems necessary or convenient for the administration of the special parcel tax. OPTIONAL SENIOR CITIZEN EXEMPTION AVAILABLE An optional exemption from the special parcel tax will be made available annually to each individual in the District who will attain 65 years of age prior to July 1 of the tax year, and who owns a beneficial interest in the parcel, and who uses that parcel as his or her principal place of residence, and who applies to the School District on or before July 1, 2015, or July 1 of any succeeding tax year. Any application for such exemption must be renewed annually. The District shall annually provide to the County Tax Collector or other appropriate County tax official a list of parcels that the District has approved for a Senior Citizen Exemption. ACCOUNTABILITY MEASURES In accordance with the requirements of California Government Code sections 50075.1 and 50075.3, the following accountability measures, among others, shall apply to the special parcel taxes levied in accordance with this Measure: (a) the specific purposes of the special parcel tax shall be those purposes identified above; (b) the proceeds of the special parcel tax shall be applied only to those specific purposes identified above; (c) a separate, special account shall be created into which the proceeds of the special parcel taxes must be deposited; and (d) an annual written report shall be made to the Board of Education of the District showing (i) the amount of funds collected and expended from the proceeds of the special taxes and (ii) the status of any projects, programs, or purposes required or authorized to be funded from the proceeds of the special taxes, as identified above. In addition to the accountability measures required by State law, an independent Community Oversight Committee shall be appointed by the Board of Education to advise the Board on the expenditures funded by the measure in order to help ensure that said funds are spent for the purposes approved by the voters. The Community Oversight Committee will monitor the expenditures of these funds by the District and will report on an annual basis to the Board and community on how these funds have been spent.

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PROTECTION OF FUNDING

Current law forbids any decrease in State or Federal funding to the District because of the District’s adoption of a parcel tax. However, if any such funds are reduced because of the adoption of this parcel tax, then the amount of the special parcel taxes will be reduced annually as necessary in order to restore such State or Federal funding. EFFECT ON MEASURE A The qualified special parcel tax authorized hereunder renews, extends, and replaces the qualified special parcel tax approved by the voters of the District on May 4, 2010 as Measure A. If the ballot measure proposed herein is approved by two thirds of the voters casting ballots on the measure, then effective July 1, 2015 the qualified special parcel tax so authorized will entirely supersede and replace the qualified special parcel tax authorized by Measure A. If this measure is not so approved, then the qualified special parcel tax approved by Measure A will continue in effect only until June 30, 2016, at which time that qualified special parcel tax and Measure A will cease to be in effect, in accordance with the terms of Measure A.

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EXHIBIT B

SPECIAL PARCEL TAX MEASURE For

PALO ALTO UNIFIED SCHOOL DISTRICT (Abbreviated Form) *


Tax - Yes Tax – No”

* Limited to 75 words pursuant to California Elections Code section 13247.

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EXHIBIT C

FORMAL NOTICE OF SCHOOL PARCEL TAX ELECTION

NOTICE IS HEREBY GIVEN to the qualified electors of the Palo Alto Unified School District of Santa Clara County, California, that in accordance with the provisions of the Education Code of the State of California, an election will be held on May 5, 2015, by mail ballot, at which election the following measure shall be submitted to the qualified electors of the District and voted upon:


Tax - Yes Tax – No”

All of the purposes enumerated in the foregoing measure shall be united and voted upon as one single measure.

The County Superintendent of Schools of Santa Clara County, by this Notice of Election, has called the election pursuant to a Resolution of the Board of Education of the Palo Alto Unified School District, adopted January __, 2015, in accordance with the provisions of Education Code Sections 5325 and 5361 and Elections Code section 4000.

IN WITNESS WHEREOF, I have hereunto set my hand this ____ day of ___________, 2015.

County Superintendent of Schools, Santa Clara County, California

J:\wdocs\00981\007\res\00354337.DOC

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BOARD OF EDUCATION Attachment: Discussion 9 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Board of Education FROM: Glenn “Max” McGee, Superintendent SUBJECT: The Enrollment Management Advisory Committee Charge STRATEGIC PLAN INITIATIVE Academic Excellence and Learning RECOMMENDATION The Charge: The purpose of this Advisory Committee is to prepare a set of strategic, evidence based, actionable recommendations that will enable the district to design, develop, and implement short- and long-term plans for accommodating projected PAUSD enrollment, consistent with PAUSD educational standards, financial capacity, and the Community Values and Planning Standards of BP 7110 Enrollment and Facilities Master Planning (attached). The Committee will use current and past enrollment projections, the recommendations and background information of the Elementary School Site Advisory Committee, information from the City of Palo Alto, Stanford University, and the State regarding population growth, evidence-based research regarding efficient and effective class size and school size, data on overflowed students and choice program enrollments, and other relevant information as determined during the Committee’s work. BACKGROUND During the past three years, there have been two other committees formed to pursue the feasibility of opening a thirteenth elementary school. A Board agenda item from the February 11, 2014, meeting describes the charges for both of these committees:

“Staff recommends the Thirteenth Elementary School Program Advisory Committee recommend potential program offerings and the school’s location to the Board at a regularly scheduled meeting in May, 2014, should the Board choose to open a thirteenth elementary school … The committee will frame its work from the charge given the Elementary School Site Advisory Committee states: identify and compare the benefits and tradeoffs of reopening Greendell/525 San Antonio or Garland as the 13th elementary school, based on their capacity and flexibility to address projected district-wide enrollment growth (as neighborhood, district program, or hybrid sites), and guided by the Elementary Planning Assumptions and the principles outline the Board policy on facilities planning school size and elementary school panning values. (June 11, 2012, Regular Meeting)”

As we know, last May the Board chose not to move toward opening of a thirteenth elementary school at that time.

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Given that the enrollment in the elementary schools has not increased significantly in the last few years and is not projected to do so, coupled with the fact that Terman Middle School is near capacity and both JLS and Jordan middle schools currently enroll more than their 1,100 student rated capacity, I am eager to establish a Superintendent’s Advisory Committee to explore enrollment issues and identify and address the problems created by our enrollment growth. The charge of the proposed Committee is not restricted to making recommendations regarding a thirteenth elementary school. Instead, the Committee will explore a range of solutions after first articulating underlying problems. Solutions may involve opening a thirteenth elementary school, a fourth middle school, a K-8 school, or none of these. The Committee will likely explore other options for managing enrollment growth as well, and while they will not make determinations regarding attendance area boundary changes, moving current choice programs, or recommending new ones, they could recommend that the District pursue these options or make other innovative suggestions. In keeping with BP 7110, the process will be open and transparent and seek significant community input:

“The Superintendent or designee shall solicit broad input into the planning process, and may establish a facilities advisory committee consisting of staff, parents/guardians, and business, local government, and other community representatives. He/she also shall ensure that the public is informed of the need for construction and modernization of facilities and of the district's plans for facilities.”

Likewise, as required by BP 1220 – Community Relations (attached), “The membership of citizen advisory committees should reflect the diversity of the community and represent a diversity of viewpoints.” To this end, membership on the Committee will consist of approximately twelve individuals representing staff, parents, community members who do not have children in PAUSD schools, the City of Palo Alto, and local business. An application process will take place, and the Committee will be co-chaired by a staff member and a community representative. Based on our experience with the Minority Achievement and Talent Development Advisory Committee, I recommend that a professional facilitator be contracted to manage the process. Finally, it is important to note the wording of BP 1220: “Citizen advisory committees shall serve in an advisory capacity; they may make recommendations, but their actions shall not be binding on the Board or Superintendent.” Our goal is to have the recommendations prepared for presentation to the Board next fall, and following that the Board will determine how to proceed.

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Facilities BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING The Board of Education recognizes the importance of long-range planning for school facilities in order to address changes in student enrollment and in the district's educational program needs. The Superintendent or designee shall develop, for Board approval, a master plan for district facilities that describes the district's anticipated short- and long-term facilities needs and priorities. (cf. 7000 - Concepts and Roles) (cf. 7160 - Charter School Facilities) (cf. 7210 - Facilities Financing) Planning Components The facilities master plan shall include: 1. A statement of purpose, including district goals, philosophy, community values, and related policies 2. A description of the planning process, timeline, and strategy for community input 3. A projection of future enrollment, including short- and long-term assumptions based on the district’s historical and recent enrollment and grade migration trends, local economic and home sale trends, and additional housing anticipated by jurisdictions within the district boundaries. 4. A description of the educational program, such as grade-level organization, class size, school size, staffing patterns, technology plans, special programs, support services and other educational specifications, in order to align facilities planning with the district’s vision for the instructional program 5. An assessment of the condition and adequacy of existing facilities, including an analysis of the safety, adequacy, and equity of existing facilities and potential for expansion, including the adequacy of classrooms, school cafeterias and food preparation areas, physical activity areas, playgrounds, parking areas, and other school grounds (cf. 3514 - Environmental Safety) (cf. 3517 - Facilities Inspection) (cf. 3550 - Food Service/Child Nutrition Program) (cf. 5030 - Student Wellness) (cf. 5141.7 - Sun Safety)

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) (cf. 5142 - Safety) (cf. 6142.7 - Physical Education and Activity) (cf. 7111 - Evaluating Existing Buildings) 6. Site selection criteria and process 7. Development of a capital planning budget and potential funding sources 8. A process for reviewing and updating the plan Community Values The district's facilities master plan shall reflect the following community values: 1. Learning: Provide indoor and outdoor spaces that are aligned with the district’s educational goals and are highly conducive to teaching and learning in all curricular areas. School construction will be managed to minimize disruption to students and staff.

2. Safety: Facilitate safe pedestrian and bicycle commutes for students, using attendance area boundaries to minimize neighborhood student travel across busy streets such as Alma, El Camino and Oregon.

3. Flexibility: Build a strategic surplus of empty seats and classrooms at each school level and in each neighborhood cluster to prepare for projected enrollment, and plan a permanent flexible-program classroom at all elementary schools. 4. Progressive Parity: Provide adequate and comparable school facilities, learning environments, educational experiences, opportunities, and staffing ratios throughout the district, including shared resources (such as libraries, subject specific classrooms, elective spaces, support staff areas, and athletic/play/outdoor areas). While recognizing that major facility renovations are incremental and sequential by nature ("progressive"), all facility improvements will be deliberately planned and phased to honor and work towards districtwide parity. 5. Neighborhoods: Provide sufficient capacity so new student residents and siblings have predictable and routine access to neighborhood schools. Place overflowed students within their cluster when possible. 6. Peer Streaming: Plan and provide feeder school structures that group neighborhood classmates together for middle and high school.

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) 7. Preserve Programs: Cultivate the district's pre-kindergarten options and long-standing culture of "choice" programs that appeal to families and meet the diverse needs of children. 8. Class Size: Plan and preserve educationally effective student-to-teacher staffing ratios to support the district’s instructional practices and ensure district-wide comparability, recognizing that our community values small class size and that the number of students in a class may affect the extent to which teachers can identify and respond to individual student needs. The Superintendent will regularly evaluate the alignment of our class sizes with our District’s methods of instruction and resource availability. 9. School Size: Plan and preserve educationally effective school sizes throughout the district that promote positive student connections and community, strengthen adult-student relationships, and build a sense of individual belonging in the schools. School size should be determined by multiple criteria, including the educational and recreational capacity of the site, traffic and student commute safety (pedestrian and bicycle), and natural neighborhood divisions. The Board is committed to balancing school enrollments when feasible. 10. Special Education: Special Day Classes shall continue to be placed at sites based on the needs of the students and the overall Special Education Program. When possible, build K-5 strands that promote student sense of belonging to a school community.

11. Fiscal Stewardship: Achieve a good return to the community on all capital investments and carefully analyze the operating cost impacts of facility decisions. 12. Opportunity: Consider securing strategically located facilities/properties as appropriate to complement district sites and support education/enrollment trends. 13. Diversity: Consider the benefits of heterogeneous school communities. Neighborhood & Alternative Program Options To foster strong neighborhood connections, and facilitate pedestrian and bicycle commutes, the Board places a high priority on providing new students with an option to attend their neighborhood school. The Superintendent or designee shall maintain school attendance areas so that, to the extent possible, neighborhood classroom supply meets neighborhood student demand. The Superintendent or designee shall ensure that students who reside in the attendance area of a school (including current students with approved inter/intra-district transfers),

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BP 7110 ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) have placement priority over students transferring from other attendance areas. (Education Code 58505) When classroom space at the neighborhood elementary school is not available, new students shall be assigned to schools located within their cluster or geographic area if possible, and efforts in general shall be made to offer family-friendly solutions (e.g., placing siblings at the same school). The Board of Education also seeks to preserve and support the district’s legacy of robust and successful alternative (“choice”) programs that positively serve the diverse educational goals of children and families. The Superintendent or designee shall incorporate district-level strategies to provide access and stability to proven alternative programs. The Board may establish and maintain alternative programs within a school, within an attendance area, on a districtwide basis, or any combination thereof. The Superintendent or designee shall ensure that enrollment in alternative programs is on a space-available basis and guided by a random, unbiased process. (Education Code 35160.5b) Planning Standards Planning shall ensure that school facilities meet the following minimum standards: (5 CCR 14001) 1. Are aligned with the district's educational goals and objectives (cf. 0000 - Vision) 2. Provide optimal layout of school facilities 3. Are located on a site that meets California Department of Education standards as specified in 5 CCR 14010 when feasible (cf. 7150 - Site Selection and Development) 4. Are designed for the environmental comfort and work efficiency of the occupants 5. Are designed to require a practical minimum of maintenance 6. Are designed to meet federal, state, and local statutory requirements for structure, fire, and public safety BP 7110

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ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) 7. Are designed and engineered with flexibility to accommodate future needs Plans for the design and construction of new school facilities also shall meet the standards described in 5 CCR 14030, green building standards pursuant to 24 CCR 101 et seq., the Americans with Disabilities Act pursuant to 42 USC 12101-12213, and any other requirements applicable to the funding source and type of project. (cf. 0410 - Nondiscrimination in District Programs and Activities) (cf. 3510 - Green School Operations) Community Input The Superintendent or designee shall solicit broad input into the planning process, and may establish a facilities advisory committee consisting of staff, parents/guardians, and business, local government, and other community representatives. He/she also shall ensure that the public is informed of the need for construction and modernization of facilities and of the district's plans for facilities. (cf. 1220 - Citizen Advisory Committees) Agency Coordination/Communication The Superintendent or designee shall work with jurisdictions within the district boundaries to address common planning, safe routes to school, crossings and parking. At least 45 days prior to completion of any facilities plan that relates to the potential expansion of existing school sites or the necessity to acquire additional school sites, the Superintendent or designee shall notify and provide copies of the plan or any relevant and available information to the planning commission or agency of the city or county with land use jurisdiction within the district. (Government Code 65352.2) If the city or county commission or agency requests a meeting, the Superintendent or designee shall meet with them within 15 days following the notification. Items that the parties may discuss at the meeting include, but are not limited to, methods of coordinating planning with proposed revitalization efforts and recreation and park programs, options for new school sites, methods of maximizing the safety of persons traveling to and from the site, and opportunities for financial assistance. (Government Code 65352.2) To facilitate the efficient use of public resources when planning for new construction or modernization of school facilities, the district may consider designs that facilitate joint BP 7110

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ENROLLMENT AND FACILITIES MASTER PLANNING (Continued) use of the facility with a local governmental agency, public postsecondary institution, or nonprofit organization. (cf. 1330.1 - Joint Use Agreements) Annual Review The Superintendent or designee shall review the facilities master plan on a regular basis, and provide an annual Board update to reflect changes in the educational program, existing facilities, finances, demographic data, enrollment planning assumptions and recommendations. Legal Reference:

EDUCATION CODE 16011 Long-range comprehensive master plan 16322 California Department of Education services 17017.5 Approval of applications for projects 17070.10-17079.30 Leroy F. Greene School Facilities Act 17251 Powers and duties of California Department of Education 17260-17268 Plans and specifications for school facilities 17280-17317 Field Act 17365-17374 Fitness for occupancy 17405 Relocatable structures; lease requirements 35275 New school planning; cooperation with recreation and park authorities GOVERNMENT CODE 53090-53097.5 Regulation of local agencies by counties and cities 65352.2 Communicating and coordinating of school sites 65995.6 School facilities needs analysis CODE OF REGULATIONS, TITLE 2 1859-1859.199 Leroy F. Greene School Facilities Act CODE OF REGULATIONS, TITLE 5 14001 Minimum standards 14010 Site selection standards 14030-14036 Standards, planning, and approval of school facilities CODE OF REGULATIONS, TITLE 24 101 et seq. Green building standards code UNITED STATES CODE, TITLE 42 12101-12213 Americans with Disabilities Act CODE OF FEDERAL REGULATIONS, TITLE 28 35.101-35.190 Americans with Disabilities Act

BP 7110

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ENROLLMENT AND FACILITIES MASTER PLANNING (Continued)

Management Resources:

CSBA PUBLICATIONS Maximizing Opportunities for Physical Activity Through Joint Use of Facilities, September 2009 Facilities Master Planning, Fact Sheet, November 2007 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS Schools of the Future Report, September 2011 Educational Specifications: Linking Design of School Facilities to Educational Program, 1997 Guide for the Development of a Long-Range Facilities Plan, 1986 OFFICE OF PUBLIC SCHOOL CONSTRUCTION PUBLICATIONS An Overview of the State School Facility Programs, rev. October 2011 School Facility Program Handbook, 2008 STATE ALLOCATION BOARD PUBLICATIONS Public School Construction Cost Reduction Guidelines, 2000

Policy PALO ALTO UNIFIED SCHOOL DISTRICT adopted: 01.12.10, 10.09.12, 01.29.13 Palo Alto, California

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BOARD POLICY Community Relations BP 1220 CITIZEN ADVISORY COMMITTEES The Board of Education recognizes that citizen advisory committees enable the Board to better understand the interests and concerns of the community. The Board shall establish citizen advisory committees when required by law, to strengthen the effectiveness of district and school operations, or to enhance student learning. The purpose of any such committees shall be clearly defined and aligned to the district's vision, mission, and goals. The Board may dissolve any advisory committee not required by law when the committee has fulfilled its duties or at any time the Board deems it necessary. (cf. 0000 - Vision) (cf. 0200 - Goals for the School District) (cf. 0420 - School Plans/Site Councils) (cf. 0420.1 - School-Based Program Coordination) (cf. 0430 - Comprehensive Local Plan for Special Education) (cf. 2230 - Representative and Deliberative Groups) (cf. 3280 - Sale, Lease, Rental of District-Owned Real Property) (cf. 5030 - Student Wellness) (cf. 6020 - Parent Involvement) (cf. 6174 - Education for English Language Learners) (cf. 6175 - Migrant Education Program) (cf. 6178 - Career Technical Education) (cf. 9130 - Board Committees) The Superintendent or designee may establish advisory committees which shall report to him/her in accordance with law, Board policy, and administrative regulation. Citizen advisory committees shall serve in an advisory capacity; they may make recommendations, but their actions shall not be binding on the Board or Superintendent. The membership of citizen advisory committees should reflect the diversity of the community and represent a diversity of viewpoints. The Superintendent or designee shall provide training and information, as necessary, to enable committee members to understand the goals of the committee and to fulfill their role as committee members. Within budget allocations, the Superintendent or designee may approve requests for committee travel and may reimburse committee members for expenses at the same rates and under the same conditions as those provided for district employees. (cf. 3350 - Travel Expenses) Legal reference next page

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CITIZEN ADVISORY COMMITTEES BP 1220 Legal Reference:

EDUCATION CODE 8070 Career technical education advisory committee 11503 Parent involvement program 15278-15282 Citizens' oversight committee 15359.3 School facilities improvement districts 17387-17391 Advisory committees for use of excess school facilities 35147 School site councils and advisory committees 41505-41508 Pupil Retention Block Grant 41570-41573 School and Library Improvement Block Grant 44032 Travel expense payment 52176 Advisory committees, limited-English proficient students program 52852 Site council, school-based program coordination 54425 Advisory committees, compensatory education 54444.1-54444.2 Parent advisory councils, services to migrant children 56190-56194 Community advisory committee, special education 62002.5 Continuing parent advisory committees REPEALED EDUCATION CODE FOR CATEGORICAL PROGRAMS 52012 School site council GOVERNMENT CODE 810.2 Tort claims act, definition employee 810.4 Tort claims act, definition employment 815.2 Injuries by employees within scope of employment 820.9 Members of local public boards not vicariously liable 6250-6270 California Public Records Act 54950-54963 Brown Act UNITED STATES CODE, TITLE 42 1751 Note Local wellness policy COURT DECISIONS Frazer v. Dixon Unified School District, (1993) 18 Cal.App.4th 781

Management Resources: CSBA PUBLICATIONS Maximizing School Board Leadership: Community Leadership, 1996 WEB SITES CSBA: http://www.csba.org California Department of Education: http://www.cde.ca.gov

Policy PALO ALTO UNIFIED SCHOOL DISTRICT adopted: 01.12.10 and 11.18.14 Palo Alto, California

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BOARD OF EDUCATION Attachment: Information 10 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Max “Glenn” McGee, Superintendent FROM: Cathy Mak, Chief Business Officer SUBJECT: 2013-14 Annual Independent Audit Report STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION This is an information item. BACKGROUND Each year, school districts are required by state statute to complete an annual audit report by December 15. The audit must be conducted by an external auditor in conformance with federal and state requirements, in addition to compliance with Generally Accepted Auditing Standards and the standards issued by the State Controller's Office. The general objectives of the annual audit are to determine whether: 1. The financial statements are presented fairly in accordance with generally accepted accounting

principles. 2. There is effective control over and proper accounting for revenues, expenditures, assets, and

liabilities. 3. State and federal reports and claims for advances or reimbursements contain accurate and

reliable financial data and are presented in accordance with the terms of applicable agreements. State and federal funds are being expended in accordance with the terms of applicable agreements.

REPORT The District’s 2013-14 audit shows that: 1. The financial statements are presented fairly, in all material respects, in accordance with

generally accepted accounting principles. 2. With respect to internal controls for financial statements, federal awards and state awards, the

auditors identified no material weaknesses.

The auditors typically begin their fieldwork before the end of the fiscal year and return to complete their examination after the books are closed in September. The auditors work closely with the Fiscal Services Department to examine accounting transactions on a sampling basis and review

attendance and other records of selected schools and programs. Based on the results of these examinations, the auditors express their opinion on the District's financial statements as well as the existing internal controls and reporting procedures in comparison to prescribed standards. The Board's independent auditor, Vavrinek, Trine, Day, & Co. (VTD) has completed the annual audit of the District for fiscal year 2013-14 and has delivered the reports to the State Controller's Office, the California Department of Education, and the County Superintendent of Schools on schedule. Mr. Ahmad Gharaibeh from VTD will be at the meeting to present the results of the audit. A copy of the annual financial audit is available for review in the Business Department and on the PAUSD website at http://pausd.org/community/about/downloads/PAUSD_2013-14_Financial_Report.pdf.

http://pausd.org/community/about/downloads/PAUSD_2013-14_Financial_Report.pdf

http://pausd.org/community/about/downloads/PAUSD_2013-14_Financial_Report.pdf

BOARD OF EDUCATION Attachment: Information 11 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Glenn “Max” McGee, Superintendent FROM: Charles Young, Associate Superintendent – Educational Services SUBJECT: 2014-15 Annual Focused Goals – Work Plan Update STRATEGIC PLAN INITIATIVE Governance and Communication RECOMMENDATION This item is for information only and no action is required. BACKGROUND The Board met in its annual retreat on August 12 and 13, 2014, to discuss its goals for the 2014-15 academic year, and then approved the goals on August 26, 2014. The following is a progress update on Goal Area 4: Develop clear accountabilities for ensuring implementation of key strategic plan initiatives. The work plan, previously referred to as focused goals, contains a number of implementation steps and related metrics. Each item is followed by a sentence or two indicating the progress made in completing the task. Green shading means the implementation step is complete; no shading means we are on schedule for completion; yellow means we are a bit behind, but will catch up; and red means we have not yet started the work on the particular metric and may not be able to complete it on time. Backup materials are available at the request of the Board members. A. ACADEMIC EXCELLENCE AND LEARNING Initiative A1: Differentiate the educational experience to effectively engage, appropriately challenge, and ensure mastery for every student A1.1 Increase small group instruction and other differentiation strategies effectively to appropriately challenge all students to ensure core content mastery 1) Support high quality literacy instruction through partnership with Columbia Teachers College

(CTC) through K-8 professional development and classroom instruction • A great deal is being accomplished in this area, much of which was outlined in the October

Board report, with a primary focus on the elementary level. Areas of particular strength include robust, ongoing professional development and support for all teachers and administrators, common grading rubrics and writing prompts shared among all schools and grade levels, anchor schools, and focused efforts of TOSAs. Middle schools are making steady progress as well, developing and calibrating writing rubrics and assessment prompts while engaging in greater articulation within and among schools around writing.

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2) Clearly communicate use of new rubrics to parents • Individual school sites communicate this information to parents. We are working on

ensuring all parents receive the same information so they can better understand the rubrics as they work with their children.

A1.2 Develop and/or build upon existing range of curricular options and evidence-based delivery models, e.g. online/hybrid learning that provide flexibility and engage students’ diverse talents and interests 1) Establish, clearly articulate, and adhere to a standardization of practices that define the

elements of effective hybrid courses. • The TOSAs at each high school are working with Nancy Pang. Criteria for and philosophy

defining hybrid courses in PAUSD are listed on the District’s website. Initiative A2: Ensure post-secondary preparation by implementing the Common Core State Standards, improving feedback for students, and increasing consistency in curriculum, grading, and homework across sites, grades, and courses A2.1 Integrate Common Core State Standards with an emphasis on content mastery, critical thinking, creativity, communication, collaboration, and technological literacy 1) Implement goals and actions from the Common Core State Standards plan to improve student

performance in mathematics and English Language Arts and Literacy, including history-social science and science and technical subjects. • All sites continue to make steady progress implementing the Common Core State

standards. Some of these efforts include: focused professional development, refinement of lessons and assessments, examination of instructional materials, and revision of course outlines for the middle and high schools. Teachers are exploring instructional support resources and assessments being made available by Smarter Balanced.

2) Monitor impact of expenditures outlined in the Common Core State Standards budget • Staff is continuing to update budget expenditures and projections to meet timelines for

spending CCSS funds. Results of the spring assessment will further guide our efforts.

3) Provide periodic communication to parents regarding the new standards, their design, how they are different from the old standards, and our progress regarding their implementation • Parent communication letters have gone out regarding the Writers Workshop model, and

information is included on the District website. Updates on the new science standards will also be shared in a parent newsletter, and parent education nights are being scheduled to provide further information on our progress with the CCSS rollout.

Initiative A3: Significantly raise the achievement of struggling students by ensuring equity of preparation, access, and support from Pre-K to 12th A3.2 Raise awareness of available resources to support student learning (e.g., parent education, community publications)

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1) Monitor semester grades of students enrolled in intervention programs • This is an ongoing effort with sites using the data to provide support and tracking progress

of students in intervention programs. 2) Evaluate the effectiveness of all intervention support programs K-12

• This project may be undertaken as part of our work with Hanover Research. Due to the scope of this year’s work, and the two program reviews currently taking place with Hanover Research, we may need to move this project to next year.

3) Utilize Response to Intervention (RtI) model to identify and offer strategic support to struggling

students • Each elementary school has developed specific RtI support services for students that

occur during the day and after school. Implementing RtI services at the middle and high schools is a more complex task, and Katherine Baker is working with middle and high school site principals to develop and refine these services. All sites have made RtI a priority, and this is reflected in our work with Austin Buffum, refining our efforts around Professional Learning Communities, and our overall approach to working with all students.

4) Utilize input from parent community to maintain, create, and support programs that reflect

community values • This is part of the LCAP process and a calendar of community meeting dates has been

established to continue this work started last year. These meetings will include an update on the LCAP plan, our progress, and goal setting for next year.

5) Administer a college/career readiness survey, CampusReady, designed to target the four key

areas of college success defined by Dr. David Conley from the Educational Policy Improvement enter (EPIC) • With the change in staffing for the Director of Research and Evaluation position, we are a

little behind with this item, and it is currently under review. 6) Expand the middle and high school AVID programs to include: tutor training, AVID summer

institute attendance for teachers and administrators, district professional development, and staff to support AVID program district-wide • There is a renewed interest and commitment to AVID at participating sites, including

increased participation in the Summer Institute and the addition of a dedicated staff position (part time) to oversee the program.

A3.4 Increase and improve job-embedded professional development and co-teaching to ensure access to the general education curriculum for struggling students 1) Support the co-teaching, push-in model using literacy, math, and English learning specialists,

common preparatory periods, instructional coaching, and PLC groups using current and new systems of collaboration at the elementary level • Educational Services, with site administrators, is currently reviewing the effectiveness of

the change to prep periods at the elementary level to determine its effectiveness.

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2) Update EL Master plan using input from EL Specialists and EL Administrators • Staff will work on this project next year once the State has completed revisions to the EL

Standards. B. PERSONAL DEVELOPMENT AND SUPPORT Initiative B1: Foster personal development and health of students through social, emotional, behavioral, and physical supports and services B1.1 Identify key social, emotional, behavioral, and physical needs of students; provide support for these needs across sites; and monitor student development 1) Provide services to promote student engagement and attendance (e.g., create a process or

program that aims to identify “outside of school” issues that affect “in-school” performance) • CHKS (California Healthy Kids Survey) and PARCs (Palo Alto Reality Check Survey) data

was discussed with site administration, counselors, Safe and Welcoming Schools Committee, Cabinet, Health Council, Continuity of Care Committee, and Project Safety Net Leadership Council with the effort of using the data to set goals to improve efforts in this area.

• The Attendance Committee continues to meet monthly. Recommendations from the Committee will be shared with district leadership in early spring 2015. We have a contract with Youth Community Services in place to encourage student connection and community service opportunities in lieu of a traditional “Saturday school” model.

Initiative B2: Ensure safe and positive school environments for students through partnerships, student engagement, and improved procedures

B2.1 Ensure school environments are safe and welcoming for all students through: student education; mentoring relationships; research-based programs; training for staff, volunteers, and substitutes; and avenues for students to access support

1) Implement Safe and Welcoming Schools Initiative, including ongoing staff and student training

• The Safe and Welcoming Schools committee continues to meet monthly and has developed a web page with related information. A flowchart was developed regarding response steps related to incidents of bullying. Incidents of bullying are being reported using Form A, and will provide us with baseline data at the end of this year.

2) Provide training for approved Board Policy and Administrative Regulations on Bullying and

student conduct • Administrators have received training with the new Board Policy and Administrative

Regulations. Further training is being scheduled and regular updates are provided to all Pre-K through adult administrators.

C. INNOVATIVE STAFF DEVELOPMENT AND RECRUITMENT Initiative C1: Foster a culture of relevant and effective professional growth among all staff to develop a community of learners

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C1.2 Expand delivery of professional development programs to include peer collaboration, best-practice sharing, mentoring, and online learning; and extend to all staff where appropriate 1) Refine the comprehensive K-12 RtI plan building on the work with Austin Buffum centering on supporting a culture of collaboration and adult learning

• Baseline surveys were conducted with school site teams that attended the Austin Buffum professional development day. Educational Services is committed to working with site teams to establish strong professional learning communities. The Santa Clara County Office of Education and a training session with Austin Buffum will provide support in the spring.

2) Implement professional development management software (My Learning Plan) • Training was provided to administrators and tech leads who provided support to teachers

at sites. To date, use of the system has resulted in greater efficiency around generating reports for payroll for stipends, which is a tremendous time saver. Principals and district staff are able to review, in one location, the professional development efforts of their staff.

D. OPTIMIZED BUDGET AND INFRASTRUCTURE Initiative D1: Optimize the use of resources for maximum impact on student learning D1.4: Ensure consistent and adequate distribution of non-facilities resources relative to teacher and student support needs, i.e. class size, counseling resources, and special needs 2) Provide program enhancements that improve student learning experiences and address any

potential issues regarding consistency and adequacy • District and site leadership is currently discussing potential program and personnel

additions for next year, ensuring consistency and adequacy. Evaluating needs related to the implementation of the Common Core State Standards is framing this conversation.

3) Develop and approve an adoption cycle for the purchase of Common Core State Standards

aligned texts and instructional materials • Educational Services is currently working on this action item, soliciting feedback from site

administration and teachers, and evaluating past instructional materials selection processes.

E. TRANSPARENT GOVERNANCE AND COMMUNICATION Initiative E2: Provide a clear district approach to align sites on key areas (e.g., curriculum, course consistency, safety protocols, measuring impact, special needs support) while continuing to support site innovation E2.2: Improve vertical and horizontal alignment on academic rigor, grading, and curricular elements 1) Implement newly adopted elementary report card

• Information updates and a process for rollout of the new progress report took place through FAQs, a video (on website), principal discussions, and an update letter for parents. The Progress Report Committee reconvened, recommending the administration of a survey to K-5 teachers regarding their experience. Survey data was compiled in late

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December and results will be shared in January and February with the committee members, principals, and teachers. Parents will have an opportunity to provide feedback to the Committee. Adjustments will be based on recommendations from the Committee.

2) Sites to examine course consistency within the high schools including course expectations,

grading, and homework • The program review with Hanover Research is well under way. A survey instrument has

been developed and will be shared with staff for review. Site administration is collecting course information documents as part of the review.

3) Redesign SPSA template, format, and process for report to the Board • This action item is being evaluated by the Educational Services team and

recommendations will be made in the spring of this school year.

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BOARD OF EDUCATION Attachment: Discussion 12 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Board of Education FROM: Glenn “Max” McGee, Superintendent SUBJECT: Purchase of Dell Chromebook 11 Units for Palo Alto High School STRATEGIC PLAN INITIATIVE Academic Excellence and Learning RECOMMENDATION It is recommended the Board of Education discuss authorizing staff to purchase 465 Dell Chromebook 11 units in the amount of $157,507.31 for Palo Alto High School using the Western States Contracting Alliance (WSCA) piggyback bid #B27160 awarded to Dell Marketing LP. BACKGROUND This fall, the superintendent authorized the acceptance of a $520,000 gift from the Brin/Wojicki Foundation to purchase Chromebooks and carts and to fund teacher training in the operation and educational applications of the devices for Paly and Gunn ($260,000 for each school). This gift was accepted in consultation with Board officers and in accordance with BP 3290 which states: The Board of Education or Superintendent or designee may accept any bequest or gift of money or property on behalf of the district . . . the Board or Superintendent or designee discourages any gifts which directly or indirectly impair its commitment to providing equal educational opportunities for all district students. {Clearly, this gift supports equal educational opportunities.} Before accepting a gift, the Board or Superintendent or designee shall consider whether the gift:

1. Has a purpose consistent with the district’s vision and philosophy 2. Begins a program which the Board would be unable to continue when the donated funds

are exhausted 3. Entails undesirable or excessive costs 4. Implies endorsement of any business or product

Gift books and instructional materials shall be accepted only if they meet regular district criteria. The Chromebooks were not purchased at that time because we did not have an evaluation plan. As written to the Board in August: “They have a thoughtful plan for using the Chromebooks as tools for writing and for collaborative projects. Also, given the demand for the Computer on Wheel (COW) carts, they noted this donation would alleviate problems teachers have faced regarding reserving COWs for their classes, getting everything set up ahead of time, and occasional connectivity issues, one of which I witnessed firsthand today regarding a printer interface. Since the donation will be split equally

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among Gunn and Paly and that the educational plan is sound … I was in favor of accepting the donation provided: (1) we had definitive specs for the Chromebook so we could bid their purchase; (2) we had a staff member who would provide the professional training and ongoing support; and (3) an evaluation plan was developed, reviewed, and approved by Charles Young, Katherine Baker, and me.” During the past months, Paly administration and faculty have worked with Derek Moore, Chief Technology Officer, to fine-tune their plans for the educational use of the technology and to assure faculty have the professional development necessary to put the Chromebooks to optimal use. Staff also has since developed a thorough evaluation plan. Given the dollar amount of the equipment purchase, Board approval is requested. Gunn is still in the process of developing detailed plans for implementation and evaluation next school year, and the request for that purchase will be made at a future date. While there is minimal cost to the District, primarily from assuring the upkeep of the machines, there are substantial benefits to this acquisition aligned both with our strategic plan and our vision – especially in developing problem solving, critical thinking, and nurturing curiosity and creativity. Having Chromebooks in the ninth and tenth grade English and History classes will create more collaborative learning environments within the class and through networks beyond the classroom walls. This environment will enable and support students and teachers to implement transformative uses of technology while enhancing students’ engagement with content and in promoting the development of self-directed and lifelong learners. Both Paly and Gunn endeavor to prepare students for an ever-changing world that sees technological advancements happening at a rapid rate and are committed to preparing students for whatever path they choose after high school. This acquisition supports our high school WASC goals and the PAUSD Strategic Plan initiatives as we work towards creating learning environments on our campuses that ensure all of our students are future ready. Faculty have been supportive of the plan, and already fifteen of the eighteen teachers who are accepting sets of the Chromebooks have attended one or more of the following professional learning events where they have learned how to operate the computers and also learned how to use them in innovative ways to improve teaching and learning:

- Computer Using Educators (CUE) annual conference - Google Apps for Education Summit(s) - Learning Forward conference - Participating in our own blended learning cohort programs - Participating in our District-run Tech Integration workshops

Additional professional development will focus on collaborative work among teachers in using the devices for more frequent formative assessment, for collaborative and cross-curricular student projects, and for improving writing instruction. The benefits of increasing the number of Chromebook devices in our classrooms includes the opportunity:

o to ensure great teaching and learning can happen in all classrooms and not be dependent upon access

o to collaborate both synchronously and asynchronously with other students seamlessly

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o for students to receive more timely and specific feedback from teachers on formative assessments and writing

o for students to create a positive digital footprint with learning being public on the web o for students to generate more writing and to create more authentic representations of their

learning than ever before o for students to choose how they present their learning o to level the playing field for access for all our students o to remove the ceiling on what they can learn, produce, and pursue

In addition to providing Chromebooks for ninth and tenth grade English and History classes at Paly, every student in the AVID program will receive one as will approximately 50 to 100 students from socio-economically disadvantaged families. Several machines will also be designated for use in special education classrooms. PROPOSAL The proposal is for the Board of Education to authorize staff to purchase 465 Dell Chromebook 11 units in the amount of $157,507.31 for Palo Alto High School using the Western States Contracting Alliance (WSCA) piggyback bid #B27160 awarded to Dell Marketing L.P. Using the piggyback bid complies with Public Contract Code 20118 which permits a public agency to enter into a contract for purchase, without bidding, by allowing the school district to “piggyback” on an identical contract that was already bid by another public agency. WSCA contract #B27160 was made between Dell Marketing LP and the Minnesota Department of Administration, authorized for use in the state of California by the California Department of General Services, Procurement Division. Chief Business Officer, Cathy Mak, and the District’s attorney, have verified the District is in full legal compliance.

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BOARD OF EDUCATION Attachment: Action 13 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Glenn “Max” McGee, Superintendent FROM: Bob Golton, Bond Program Manager SUBJECT: Approval of Program Change and Revised Schematic Design for the Central

Building Project at Gunn High School This item was discussed at the Board of Education meeting of December 9, 2015. Changes to the item are shown here in italics. STRATEGIC PLAN INITIATIVE Budget Trends and Infrastructure RECOMMENDATION It is recommended the Board approve the proposed program change and revised schematic design for the Central Building Project at Gunn High School. BACKGROUND On March 11, 2014, the Board of Education approved the Central Building project at Gunn High School and authorized staff to execute Addendum No. 18 with DLM architects for schematic design. Subsequently on June 17, 2014, the Board approved the schematic design for this project. When school staff returned from the 2014 summer break, new administrative staff at Gunn requested permission to revisit the program and the design scheme approved in June. The primary objective to revisit the design was to further enhance and expand the concept of the proposed Wellness Center on the second floor of the new building. After receiving permission to revisit the design, staff worked with DLM to re-program the Wellness Center concept, which included a site visit to an existing Wellness Center at Balboa High School in San Francisco, a facility that has been operating for several years. The original program for replacement of the Music building is largely unchanged, with the exception of making the Spangenberg restrooms accessible from the exterior. Initial meetings with DSA essentially forced DLM to look at other alternatives to add new student restrooms. The two-story portion of the project has undergone a modest program reconfiguration. The new Student Activities area will remain in its original location, but now the rest of the first floor includes two flexible classrooms and a new computer lab classroom that will house Media Arts’ classes. The two flexible classrooms will be separated by an operable partition so the space can be opened up and used as a large meeting space for staff and other school events. New student restrooms also have been added in lieu of making the Spangenberg restrooms open to students during the day.

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The second story of this building now consists of an expanded Wellness Center and two general purpose classrooms. The expanded Wellness Center includes the nurse’s office and triage area; offices for Guidance and Counseling, Psychologists, and ACS staff; and a conference room. There is also direct access from the Wellness Center to one of the classrooms so that larger functions of the Wellness Center (yoga, for example) can be accommodated. The original program included some functions that are now planned to be housed elsewhere on campus. The College and Career Center will move into the vacated space in Building A, where Guidance and Counseling is currently housed. The Copy Center and PTSA storage will move into recently renovated spaces in Building K. The project budget has been approved for $19,374,242 and the updated schematic design estimate is still within the $14,350,000 construction amount in the budget. Since the approval of the schematic design on June 17, 2014, DLM has worked with Gunn High School site staff to involve project stakeholder groups in the development of this revised schematic design, culminating with a recommendation from the Gunn Facilities Steering Committee on November 12, 2014, to move forward with this revised plan. The net effect of this design change on the project schedule has resulted in a delay to the project, though this has no effect on other projects since this is the last remaining major project on the Gunn campus. DLM will present the revised schematic design to the Board at this meeting. Upon approval of the program change and revised schematic design, staff will proceed with design development and construction documents in preparation for submittal to DSA for their review. The additional DLM design costs are offset by a credit from the architect for a completed Gunn project. During the Design Development process this spring, the site committee and the construction team will address the comments made at the December 9 Board meeting. More specifically, we will address: • The possibility of increasing the number of toilet facilities.

• The potential for creating some outdoor collaboration spaces for teachers to use with their classes

and/or as breakout spaces. • Incorporating landscape and trees in the courtyard area. When we return to the Board for approval of the plans to be submitted to DSA, we will include in the discussion and slide presentation the follow up on these issues. PROPOSAL It is proposed the Board of Education approve the program change and revised schematic design for the Central Building Project at Gunn High School and proceed with design development and construction documents for the project. FISCAL IMPACT The project will be funded with Strong Schools Bond funds from the Gunn High School Central Building project fund.

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12/2/2014

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9 December 2014

H.M. GUNNHIGH SCHOOL

Palo Alto Unified School District

DLMA R C H I T E C T U R E

Board of EducationProgram Change & Revised Schematic Design

Gunn High School - Central Building Project

Central Building Project

Updated Program:Performing Arts Center

• Lobby addition and upgrades, including restrooms

• Music and Choral Classrooms, with support spaces

New Classrooms and Services

• Wellness Center

• Guidance & Counseling and ACS/PSY

• Student Activities Classroom and Commons

• Five New Classrooms, including two that can open to a double size

room, for Media Arts (3) and General Education (2)

• Student and Staff Restrooms

Total area approximately 24,000 sq. ft.

Gunn High School


12/2/2014

2

Gunn High School


Gunn High School


Site Plan Central Building Project

Entry PlazaDrop OffSpangenberg Theater

12/2/2014

3

Gunn High School


First Floor Plan

3 June 2014

Gunn High School


Second Floor Plan

3 June 2014

12/2/2014

4

Gunn High School


Custodial Office

Trash Enclosure

Gunn High School


Original CBP Program Updated CBP Program New Location

Spangenberg Lobby Addition and Upgrades Spangenberg Lobby Addition and Upgrades

Music and Choral Classrooms with support spaces Music and Choral Classrooms with support spaces

Wellness Center – ACS OfficesWellness Center ‐ Nurse (added), Counseling (added), ACS and Psychology

College Career Center Moved to Bldg B

Student Activities and Student Activities Classroom Student Activities and Student Activities Classroom

General Classrooms (2nd Floor) General Classrooms (2nd Floor)

Media Arts Classrooms (1st Floor) Media Arts Classroom (1st Floor)

Central Copy Center Moved to Bldg K

PTSA Storage Moved to Bldg K

Multi‐Flex Room (1st Floor)

Central Building Project Program Changes

12/2/2014

5

Gunn High School


Gunn High School


Building B

CollegeCareer Center

12/2/2014

6

Gunn High School


Building K

PTSA STG. CENTRAL COPYMDF

Social Studies

Social Studies

StaffWellness

Court

Gunn High School


12/2/2014

7

Gunn High School


Gunn High School


12/2/2014

8

Gunn High School


Gunn High School


12/2/2014

9

Gunn High School


Gunn High School


12/2/2014

10

Gunn High School


View towards entry

View towards courtyard

Gunn High School


View at courtyard

View towards lobby

12/2/2014

11

Central Building Project

Revised Schedule Milestones

• Jan 13, 2015 Board Approval of Schematic Design

• Jun 15, 2015 Complete Design/Start CD’s

• Dec 15, 2015 Submit CD’s to DSA for Review

• Aug 1, 2016 DSA Approval

• Oct 15, 2016 Award Construction Contract/NTP

• Mar 15, 2018 Construction Complete/Occupancy

Gunn High School


DLMA R C H I T E C T U R E

BOARD OF EDUCATION Attachment: Action 14 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Board of Education FROM: Glenn “Max” McGee, Superintendent SUBJECT: 2015 Board of Education Committee Assignments

Committee 2012 2013 2014 2015 School / City Liaison Melissa Baten Caswell

Barbara Klausner Melissa Baten Caswell Heidi Emberling

Heidi Emberling Dana Tom

Camille Townsend Terry Godfrey

California Association of Large Suburban School Districts (CALSSD)

Barbara Klausner Camille Townsend

Heidi Emberling Barb Mitchell

Dana Tom Melissa Baten Caswell

Melissa Baten Caswell Camille Townsend

Property Subcommittee Barb Mitchell Dana Tom

Dana Tom Camille Townsend

Camille Townsend Heidi Emberling

Heidi Emberling Ken Dauber Stanford / School Liaison Melissa Baten Caswell

Dana Tom Dana Tom Heidi Emberling

Melissa Baten Caswell Barb Mitchell

Melissa Baten Caswell Terry Godfrey

Santa Clara County School Boards Association (SCCSBA) Executive Board

Camille Townsend Camille Townsend Camille Townsend Ken Dauber

Regional Occupational Program Policy Council

Barbara Klausner Heidi Emberling Barb Mitchell Terry Godfrey

Board Policy Review Committee


Camille Townsend Melissa Baten Caswell

Camille Townsend Heidi Emberling

Heidi Emberling Ken Dauber

Santa Clara County Committee on District Organization

Board President Board President Board President Board President

Los Altos Hills Town Council (LAHTC) / PAUSD Liaison Committee

Dana Tom Barb Mitchell Melissa Baten Caswell Heidi Emberling

Regional Housing Mandate Committee Liaison

Barbara Klausner Melissa Baten Caswell


Barb Mitchell Dana Tom

NA

Cubberley Policy Advisory Committee

Barb Mitchell Camille Townsend

Barb Mitchell Camille Townsend

NA NA

BOARD OF EDUCATION Attachment: Action 15 PALO ALTO UNIFIED SCHOOL DISTRICT Date: 01.13.15 TO: Board of Education FROM: Glenn “Max” McGee, Superintendent SUBJECT: Board of Education Assignments

ASSIGNMENT OF BOARD MEMBERS TO SCHOOLS, SPECIAL PROGRAMS, AND PARENT GROUPS

School / Program 2012-13

Assignments 2013-14

Assignments 2014-15

Assignments 2014-15

Re-Assignments Addison Heidi Emberling Heidi Emberling Melissa Baten Caswell Melissa Baten Caswell Barron Park Melissa Baten Caswell Dana Tom Barb Mitchell Ken Dauber Juana Briones Dana Tom Barbara Mitchell Melissa Baten Caswell Melissa Baten Caswell Duveneck Dana Tom Barbara Mitchell Heidi Emberling Heidi Emberling El Carmelo Melissa Baten Caswell Camille Townsend Dana Tom Terry Godfrey Escondido Melissa Baten Caswell Dana Tom Camille Townsend Camille Townsend Fairmeadow Barbara Mitchell Camille Townsend Dana Tom Terry Godfrey Walter Hays Melissa Baten Caswell Barbara Mitchell Heidi Emberling Heidi Emberling Hoover Dana Tom Melissa Baten Caswell Camille Townsend Camille Townsend Nixon Camille Townsend Melissa Baten Caswell Dana Tom Terry Godfrey Ohlone Heidi Emberling Heidi Emberling Barb Mitchell Ken Dauber Palo Verde Heidi Emberling Heidi Emberling Barb Mitchell Ken Dauber

JLS Dana Tom Melissa Baten Caswell Camille Townsend Camille Townsend Jordan Camille Townsend Dana Tom Barb Mitchell Ken Dauber Terman Heidi Emberling Heidi Emberling Melissa Baten Caswell Melissa Baten Caswell

Gunn Melissa Baten Caswell Barbara Mitchell Heidi Emberling Heidi Emberling Palo Alto Barbara Mitchell Camille Townsend Dana Tom Terry Godfrey

Adult Education Barbara Mitchell Camille Townsend Melissa Baten Caswell Melissa Baten Caswell Children’s Hospital Camille Townsend Dana Tom Heidi Emberling Heidi Emberling

Pre School / Young Fives

Heidi Emberling Heidi Emberling Barb Mitchell Terry Godfrey

Palo Alto Partners in Education (PAPiE)*

Camille Townsend

Barb Mitchell Dana Tom Ken Dauber

Parent Teacher Association (PTA)

Barb Mitchell Melissa Baten Caswell Camille Townsend Camille Townsend

Documents

DATE: TUESDAY, JANUARY 13, 2014 TIME: 5:30 P.M. – …pausd-web.pausd.org/community/board/downloads/pkt_150113.pdf · Gregor Dairaghi Celia Willner Clara Wolfe Kimberly Markevitch