PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD … · 2019-12-06 · PIMA COUNTY COMMUNITY COLLEGE DISTRICT . GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA . OCTOBER 19,

PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA

OCTOBER 19, 2016

NOTICE OF REGULAR GOVERNING BOARD MEETING

5:30 p.m. District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010

AGENDA FOR MEETING*

1. General Matters

1.1 Call to Order

1.2 Public Comment – Call to Audience

The Pima Community College Governing Board welcomes public comment on issues within the jurisdiction of the College. Comments will be limited to five minutes per individual. At the conclusion of public comment, individual Board members may respond to criticism made by those who addressed the Board, may ask staff to review a matter, or may ask that a matter be put on a future agenda. Members of the Board, however, may not discuss or take legal action on matters raised during public comment unless the matters are properly noticed for discussion and legal action. Finally, be advised that internal College processes are available to students and employees for communication.

1.3 Remarks by Governing Board Members [The Chairperson, Secretary and/or members of the Governing Board may comment or provide summaries of recent College-related activities]

1.4 Board Committees

2. Reports

2.1 Administration Reports• Accreditation update – Bruce Moses• Student Success Scorecard: Retention and Completion-Nic Richmond• True Intent Studies-Karrie Mitchell• Workforce Development Initiatives-Ian Roark

2.2 Reports by Representatives to the Board [The representatives to the Board will provide highlights of their group’s activities

Revised 10/19/16

Governing Board Meeting Agenda Date: 10/19/16 Page 2

during the preceding month(s) and issues and suggestions to be considered for administration follow-up or inclusion on a future Board meeting agenda.] • Student – Martin Bastidas • Staff – Michael Tulino • Adjunct Faculty – Carlo Buscemi • Faculty – Mays Imad • Administrator – Brian Stewart

2.3 Chancellor’s Report

[Chancellor Lambert may report on current events at or involving the College; Legislative and Budget Updates, status of follow-up on issues raised during public comment, and recent activities such as: community meetings, presentations and conferences]

3. Information Items 3.1 August 2016 Financial Statements [Preliminary 2016/17 results through August 2016] 3.2 Employment Information [Appointments, acting assignments, retirements and separations] 3.3 Adjunct Faculty Appointments 3.4 Administrative Procedure Change [AP 3.20.01: Assessment of Prior Learning – Revised] [AP 5.10.01: Lactation Room – New] [AP 5.10.02 : ADA & Equal Opportunity, Electronic Information Technology Accessibility Guidelines] 3.5 New Board Policy – First Reading [BP 4.07: Cash Reserves] 3.6 Revision to Board Policy – First Reading [BP 1.25: Meet and Confer with Employee Representatives] 4. Action Items 4.1 Consent Agenda

(1) Approval of Minutes of the following meetings: A. Study Session of September 14, 2016 B. Special Meeting to conduct Executive Session on September 14, 2016 C. Regular Meeting of September 14, 2016

(2) Board Policy Non-Substantive Changes — Final Reading

[BP 3.10: Admissions and Registration – Non-substantive changes]


(3) Intergovernmental Agreement: Pima County Health Department [Authorize the Chair to execute a two-year agreement with Pima County for clinical educational experiences for College allied health program students. There are no financial considerations with this agreement.]

(4) New Position: Staff Instructor [To approve the new Staff Instructor position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program]

(5) New Position: Research Analyst [To approve new position for the Office of Assessment.]

(6) New Position: Program Coordinator [To approve new position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program. Funded from CTD funding dedicated to the Licensed Practical Nurse program.]

(7) Sub-Grant Agreement Renewal: First Things First Innovative Professional Development [To approve the sub-agreement located at Desert Vista Campus and funded by United Way of Tucson. The grant performance period is from July 1, 2016 through June 30, 2017. The award amount is $79,500.00 during the one year performance period.]

(8) Grant Proposal: Highway Safety Plan for Impaired Drivers and Occupant Protection Program [To approve the program located at District and Maintenance & Security and funded by the Governor’s Office for Highway Safety. The grant performance period is from October 1, 2016 through September 30, 2017. The award amount is $20,000.00 during the one year performance.]

(9) Grant Proposal: IUSE (Improving Undergraduate STEM Education) [To approve the grant located at Northwest Campus and funded by the National Science Foundation as a Sub-Agreement with the University of Arizona. The grant performance period is from September 1, 2016 to August 31, 2019. The award amount is $57,198.00 over the three year performance period.]

(10) Grant Proposal: Educational Opportunities Program [To approve the program located at West Campus and funded by the US Department of Education. The award amount $1,179,980.00 over the five year performance period.]

(11) Contract: Ellucian for Banner and Related Products [To execute an agreement for software maintenance for the 2016-2017 Fiscal Year. Total costs are not to exceed $472,459.]

(12) Contract: Oracle Corporation

IGA: Pima County Health Department

Contract: Ellucian

http://www.pima.edu/meeting-notices-support/2016-docs/201610-19-4-1-3-affiliation-agreement-pcc-pima-county-health.pdf

http://www.pima.edu/meeting-notices-support/2016-docs/201610-19-4-1-11-ellucian-for-banner-agreements.pdf


[To approve College participation in 5 year agreement between the State of Arizona and Oracle Corporation for purchases of computer-related hardware and services. Total cost for FY 2016-17 not to exceed $455,342.20]

(13) Contract: LCI Commercial Construction Company [To approve a construction contract for work in the Community Room at Desert Vista not to exceed $121,000 as part of a previously approved capital project.]

(14) Contract: LCI Commercial Construction Company [To approve a construction contract not to exceed $133,000 for work to renovate the Facility Resource Center at Desert Vista as part of an approved capital project.]

(15) Contract: Access and Disability Resources-Communication Access Real-time Translation-FY 2016-2017 [To approve an agreement renewal with Kimberly August, Global Captioning Solutions, Inc., and Strada Communications, Inc. for the provision of Communication Access Real-time Translation (CART) services for July 1, 2016 through June 30, 2017]

(16) Contract: DMG Mori Academy for Advanced Manufacturing [To implement a DMG Mori Academy Educational Partnership Program at Pima Community College, including the purchase of related equipment for $471,000 from Proposition 301 funds. Total purchase of three DMG Mori CNC machines is just under $471,000]

4.2 Other Action Items

(1) Office of the Internal Auditor-2016/2017 Audit Plan [To approve the Internal Audit Plan for the 2016/2017 fiscal year]

(2) Amendment to Board Bylaws [In accordance with Board Bylaw, Article IX: Amendment to Bylaws, Section 1, the Board has requested to consider and vote on proposed amendments to the Bylaws.]

(3) Katz vs. Pima Community College Lawsuit [Possible motion regarding settlement conference]

(4) Request for regular data items to be reported to the Board [Discussion and possible action]

5. Proposed Agenda Items

Adjournment

Regular Meeting

Contract: Oracle Corporation

Contract: LCI CommercialConstruction Company

Contract: LCI CommercialConstruction Company

Contract: Access and DisabilityResources-Communication Access Real-time Translation-FY 2016-2017

http://www.pima.edu/meeting-notices-support/2016-docs/201610-19-4-1-12-oracle-executed-master-agreement.pdf

http://www.pima.edu/meeting-notices-support/2016-docs/201610-19-4-1-15-kimberly-august-agreement.pdf

https://www.pima.edu/administrative-services/purchasing/docs/DV%20Bid%20Community%20Room%20Storage%20Space.pdf

https://www.pima.edu/administrative-services/purchasing/docs/DV-Faculty-Resource-Center-Expansion-Bid.pdf

Governing Board Meeting Agenda Date: 10/19/16 Page 5 November 16, 2016, 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Blvd. Tucson, AZ 85709-1010 * Option to recess into legal advice executive session — Pursuant to A.R.S. §38-431.03(A)(3)

the Governing Board may vote to go into executive session for the purpose of obtaining legal advice from its legal counsel with respect to any item listed on this agenda or any addendum thereto.

* The Governing Board reserves the right to take action on any agenda item. * Additional Information — Additional information about the above agenda items can be

found in the Governing Board packet that is available for review at the Campus Libraries and on the College’s website at www.pima.edu/board/packets.

* To request a reasonable accommodation for individuals with disabilities, a minimum of 5

business days before the event is requested. Contact Phone: (520) 206-4539; Fax: (520) 206-4567.

Members of the Governing Board may participate by telephone, video or internet conferencing. Meeting presentations will be posted within a reasonable time following the meeting.

http://www.pima.edu/board/packets

PimaCountyCommunityCollegeDistrict Governing Board

4905C East Broadway/Tucson, Arizona 85709-1010

GENERAL MATTERS Meeting Date: 10/19/16 Item Number: 1

Item Title Contact Person

General Matters Chancellor’s Office (206-4747)

1.1 Call to Order

1.2 Public Comment

1.3 Governing Board Member Remarks

Approval

Chancellor_____________________________________ Lee D. Lambert, J.D.



REPORTS Meeting Date: 10/19/16 Item Number: 2


Reports Chancellor’s Office (206-4747)

2.1 Administration Reports

2.2 Reports by Representatives to the Board

2.3 Chancellor’s Report

Approval




INFORMATION ITEM

Meeting Date: 10/19/16 Item Number: 3.1


Financial Report – August 2016 Financial Statements Dr. David Bea Executive Vice Chancellor for

Finance and Administration (206-4519)

Recommendation:

Attached are the financial statements showing preliminary 2016/17 results through August 2016. Time will be provided to discuss College fiscal matters.

Justification:

Summary of Revenues & Expenditures – General & Designated Funds – Actuals vs. Budget:

The August preliminary results indicate that total year-to-date revenue is higher than the total year-to-date expenditures by about $7.4 million. This compares favorably to the previous year, which was approximately $6.1 million higher.

General and Designated fund revenues are lower than the previous fiscal year by $0.8 million. Specifically, tuition and fees revenue has decreased by $0.6 million, property tax revenue has increased by $0.3 million and other revenue has decreased by $0.6 million.

Compared with the same time period in fiscal year 2016, actual expenditures have decreased by about $2.0 million. When compared to the same time period of the previous fiscal year, personal services decreased by $0.9 million primarily due to net vacancies and staff reduction. Services and supplies and other expenditures, excluding transfers, have decreased by $1.0 million.

Statement of Revenues, Expenses and Changes in Net Position:

The preliminary results indicate that the College concluded August with a year to date increase in net position of about $5.4 million. This is an increase compared to the previous year’s increase of $4.2 million, primarily due to the decrease in expenses.

Summary of Expenditures – General and Designated Funds – Actuals vs. Budget:

In terms of budget to actual performance, General and Designated Fund expenditures are lower than budgeted amounts. Personal Services expenditures are 10.8 percent of budget, which is a lower percentage than the previous year. In absolute terms, year-to-date Personal Services expenditures were $13.3 million, which is lower than the $14.2 million amount from the same period of fiscal year 2016.

(Continued)

Financial Report – August 2016 Financial Statements Date: 10/12/16 Page 2

Services and Supplies expenditures are approximately 11.8 percent of the budget, which is a lower percentage than the previous year. In absolute terms, Services and Supplies expenditures were $4.0 million which is lower than the $5.0 million amount from the same period of fiscal year 2016.

Statement of Net Position:

As shown in The Statement of Net Position, the total net position at the end of August was $68.8 million, which is a decrease of about $132.7 million compared to the same time last year. Of this decrease, $131.8 million is due to a required accounting change, GASB ‘Statement No. 68, Accounting and Financial Reporting for Pensions’, which was implemented June 30, 2015.

Approvals

Contact Person________________________________ David Bea, Ph.D.

Chancellor____________________________________ Lee D. Lambert, J.D.

Summary of Revenues & Expenditures - General & Designated Funds - Actuals vs. BudgetYear to Date For the Two Months Ending August 31, 2016(Preliminary)

Adjusted Year to Date Year to DateAnnual Budget Actuals % Actuals %

RevenuesTuition and Fees 47,184,000$ 22,738,122$ 48.2 % 23,303,900$ 43.4 %Property Taxes 107,347,000 1,737,273 1.6 % 1,407,238 1.3 %Other Revenue 2,976,000 214,198 7.2 % 778,393 22.6 %

Total Revenues 157,507,000$ 24,689,593$ 15.7 % 25,489,531$ 15.8 %

ExpendituresPersonal Services 122,730,621 13,272,980 10.8 % 14,221,702 11.4 %Services and Supplies 33,760,414 3,991,826 11.8 % 5,041,066 15.1 %Other Expenditures (excl. Transfers) 1,807,679 74,652 4.1 % 93,513 4.6 %

Total Expenditures 158,298,714$ 17,339,458$ 11.0 % 19,356,281$ 12.1 %

Note: Year End Projections are only provided September through June for both revenue and expenditures due to data limitations.

FY 2016/17 FY 2015/16

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul F

Y17

Aug

FY17

Sep

FY17

Oct

FY1

7

Nov

FY1

7

Dec

FY17

Jan

FY17

Feb

FY17

Mar

FY1

7

Apr F

Y17

May

FY1

7

Jun

FY17

General & Designated Funds YTD Revenues vs. Budget

Tuition and Fees Property Taxes Other Revenues Adjusted Budget Revenue* Year End Revenue Projection

*Adjusted Budget Revenue Excludes Fund Balance

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul F

Y17

Aug

FY17

Sep

FY17

Oct

FY1

7

Nov

FY1

7

Dec

FY17

Jan

FY17

Feb

FY17

Mar

FY1

7

Apr F

Y17

May

FY1

7

Jun

FY17

General & Designated Funds YTD Expenditures vs. Budget

Personal Services Services and Supplies Other Expenditures (excl. Transfers)

Adjusted Budget Expenditures* Year End Expenditure Projection

* Adjusted Budget Expenditures Excludes Contingency & Reserves

Statement of Revenues, Expenses and Changes in Net PositionYear To Date For Two Months Ending August 31, 2016(Preliminary) FY 2015/16

General & Auxiliary & Prior YearDesignated Restricted Plant & Total Totals as of

Funds Funds Other Funds All Funds August 31, 2015Operating Revenues

Tuition and Fees 22,738,122$ 569$ 566,068$ 23,304,759$ 23,900,471$ Contracts 214,211 214,211 709,323 Auxiliary Enterprises 44,223 44,223 55,939 Commission and Rents 2,500 134,202 136,702 111,000 Other Operating Revenues 62,744 74,177 136,921 104,657

Total Operating Revenues 23,017,577 253,171 566,068 23,836,816 24,881,390

Nonoperating RevenuesState AppropriationsProperty Taxes 1,737,273 109 1,737,382 1,404,966 Federal Grants 38,343 476,788 515,131 872,188 State and Local Grants 56,605 56,605 53,709 State Shared Sales Taxes 165,916 165,916 318,455 Gifts (500) (500) Investment Income (103,600) 2,488 (101,112) 32,449

Net Nonoperating Revenues 1,672,016 701,297 109 2,373,422 2,681,767

Total Revenues 24,689,593$ 954,468$ 566,177$ 26,210,238$ 27,563,157$

Operating ExpensesEducational and General

Instruction 3,840,700 386,776 63,428 4,290,904 4,471,167 Academic Support 3,186,680 486,560 12,575 3,685,815 4,169,441 Student Services 3,094,256 378,963 3,473,219 3,952,628 Institutional Support 5,141,074 (60,411) 98,403 5,179,066 6,450,897 Operation and Maintenance of Plant 1,872,252 34,465 65,091 1,971,808 2,214,871 Depreciation 1,213,258 1,213,258 1,319,101 Student Financial Aid 204,496 747,821 952,317 684,243 Auxiliary Enterprises 85,726 85,726 75,285 Contingency

Total Operating Expenses 17,339,458$ 2,059,900$ 1,452,755$ 20,852,113$ 23,337,633$

Income Before Other Expenses 7,350,135$ (1,105,432)$ (886,578)$ 5,358,125$ 4,225,524$

Transfers (2,761,347) (2,872,603) 5,633,950 Capital AppropriationsCapital Gifts and Grants

Increase (Decrease) in Net Position 4,588,788$ (3,978,035)$ 4,747,372$ 5,358,125$ 4,225,524$

Net PositionTotal Net Position - Beginning of Year (69,229,049) 14,036,871 118,673,612 63,481,434 197,297,942

Total Net Position - End of Period (64,640,261)$ 10,058,836$ 123,420,984$ 68,839,559$ 201,523,466$

Total Net Position - End of Period: Current Year vs. Prior Year (132,683,907)$

FY 2016/17

Summary of Expenditures - General & Designated Funds - Actuals vs. BudgetYear To Date For Two Months Ending August 31, 2016(Preliminary)

Adjusted Year to Date Available Year to DateAnnual Budget Actuals % Budget Actuals %

Expenditures by FunctionEducational and General

Instruction 56,533,859$ 3,840,700$ 6.8 % 52,693,159$ 3,922,464$ 6.7 %Academic Support 24,923,107 3,186,680 12.8 % 21,736,427 3,641,477 14.3 %Student Services 29,096,999 3,094,256 10.6 % 26,002,743 3,618,410 12.5 %Institutional Support 36,323,661 5,141,074 14.2 % 31,182,587 6,289,644 16.5 %Operation and Maintenance of Plant 14,139,034 1,872,252 13.2 % 12,266,782 1,870,360 13.0 %Student Financial Aid 1,364,000 204,496 15.0 % 1,159,504 13,926 1.1 %

Other ExpensesTransfers 2,761,347 2,761,347 100.0 % (2,334,800) 100.0 %Fund balance reserved for contingency 2,687,993 2,687,993

Total Expenditures by Function 167,830,000$ 20,100,805$ 12.0 % 147,729,195$ 17,021,481$ 10.2 %

Expenditures by AccountPersonal Services

Administrative Personnel 6,388,000$ 829,541$ 13.0 % 5,558,459$ 1,019,640$ 15.4 %Faculty 22,757,000 1,500,650 6.6 % 21,256,350 1,576,118 6.5 %Additional Compensation - Faculty 1,303,664 122,232 9.4 % 1,181,432 99,173 7.1 %Adjunct Faculty 11,429,000 1,119,888 9.8 % 10,309,112 1,034,367 8.8 %Classified Staff 47,109,000 6,004,269 12.7 % 41,104,731 6,589,213 13.8 %Other Compensation 4,788,886 394,610 8.2 % 4,394,276 412,137 10.0 %Student Employment / Workstudy -Fringe Benefits 28,955,071 3,301,790 11.4 % 25,653,281 3,491,054 12.1 %

Total Personal Services 122,730,621 13,272,980 10.8 % 109,457,641 14,221,702 11.4 %

Services and SuppliesCommunications and Utilities 6,207,000 827,678 13.3 % 5,379,322 671,064 10.7 %Travel 2,838,458 107,413 3.8 % 2,731,045 176,275 6.6 %Contractual Services 14,055,840 1,551,700 11.0 % 12,504,140 2,716,652 19.8 %Supplies and Materials 6,509,763 440,666 6.8 % 6,069,097 474,148 6.9 %Student Financial Aid 1,364,000 204,496 15.0 % 1,159,504 13,926 1.1 %Current Fixed Charges 2,785,353 859,873 30.9 % 1,925,480 989,001 38.6 %

Total Services and Supplies 33,760,414 3,991,826 11.8 % 29,768,588 5,041,066 15.1 %

Capital Equipment 433,776 19,280 4.4 % 414,496 46,155 9.0 %Transfers 2,761,347 2,761,347 100.0 % (2,334,800) 100.0 %Other Expenditures 1,373,903 55,372 4.0 % 1,318,531 47,358 3.1 %Contingency and Reserves 6,769,939 6,769,939

Total Expenditures by Account 167,830,000$ 20,100,805$ 12.0 % 147,729,195$ 17,021,481$ 10.2 %

FY 2015/16FY 2016/17

Statement of Net PositionAugust 31, 2016(Preliminary) FY 2015/16

General & Auxiliary & Total All FundsDesignated Restricted Plant & Total Prior Year as of

Funds Funds Other Funds All Funds August 31, 2015AssetsCurrent Assets

Cash and Cash Equivalents 2,295,556$ 9,892,621$ 18,208,450$ 30,396,627$ 24,494,202$ Short-term Investments 25,188,060 25,188,060 25,115,025Receivables:

Property Taxes 4,495,248 12,131 4,507,379 4,443,461 Accounts (net of allowances) 15,529,708 15,529,708 17,110,681 Government Grants and Contracts 160,814 160,814 961,875 Student Loans 61 61 2,684 Other (62,468) 22,257 54,375 14,164 671,747

Inventories 127,091 127,091 132,386 Prepaid Expenses 634,881 27,879 662,760 965,744

Total Current Assets 48,208,076 10,075,692 18,302,896 76,586,664 73,897,805 Noncurrent Assets

Restricted Cash and Cash Equivalents 1,145,426 1,145,426 406,628 Notes Receivable (net of allowances) 462 462 (258,292) Other Long-term Investments 31,203,044 31,203,044 30,619,328 Investments in Capital:

Land 15,291,311 15,291,311 15,291,311 Buildings & Leasehold improvements

(net of depreciation) 81,831,094 81,831,094 87,054,704 Construction in ProgressEquipment (net of depreciation) 5,520,263 5,520,263 5,639,188 Library Books (net of depreciation) 1,817,343 1,817,343 1,814,123 Total Noncurrent Assets 31,203,044 105,605,899 136,808,943 140,566,990

Total Assets 79,411,120$ 10,075,692$ 123,908,795$ 213,395,607$ 214,464,795$

Deferred Outflows of ResourcesDeferred Outflows Related to Pensions 16,340,337 16,340,337

Total Deferred Outflows of Resources 16,340,337$ -$ -$ 16,340,337$ -$

LiabilitiesCurrent Liabilities

Accrued Payroll and Benefits 3,028,295 3,028,295 3,359,812 Accounts Payable and Accrued Liabilities 1,139,805 16,856 21,130 1,177,791 1,300,547 Deposits Held in Custody 466,681 466,681 427,223 Current Portion of Long-term Liabilities 4,494,530 4,494,530 4,296,437

Total Current Liabilities 8,662,630 16,856 487,811 9,167,297 9,384,019 Noncurrent Liabilities

Unearned Revenue 5,250 5,250 5,384 Long-term Liabilities 3,552,922 3,552,922 3,551,926 Net Pension Liability 126,727,908 126,727,908

Total Noncurrent Liabilities 130,286,080 130,286,080 3,557,310

Total Liabilities 138,948,710$ 16,856$ 487,811$ 139,453,377$ 12,941,329$

Deferred Inflows of ResourcesDeferred Inflows Related to Pensions 21,443,008 21,443,008

Total Deferred Inflows of Resources 21,443,008$ -$ -$ 21,443,008$ -$

Net PositionNet Investment in Capital Assets 104,460,011 104,460,011 109,799,326 Restricted for:

Loans (48,383) (48,383) 786,193 Debt Service 745,251 745,251 138,437 Other (Capital Projects)Grants and Contracts 703,752 703,752 14,390

Unrestricted (64,640,261) 9,355,084 18,264,105 (37,021,072) 90,785,120

Total Net Position (64,640,261)$ 10,058,836$ 123,420,984$ 68,839,559$ 201,523,466$

Total Net Position: Current Year vs. Prior Year (132,683,907)$

FY 2016/17

General & Designated Fund Revenue Year to DateComparison with Prior Year

Tuition and Fees$22,738,122

92%

Property Taxes$1,737,273

7%

Other Revenues$214,198

1%

General & Designated Funds YTD Revenues - FY17 - Current Year

For the Two Months Ending August 31, 2016Total of $24,689,593

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul F

Y16

Jul F

Y17

Aug

FY16

Aug

FY17

Sep

FY16

Sep

FY17

Oct

FY1

6

Oct

FY1

7

Nov

FY1

6

Nov

FY1

7

Dec

FY16

Dec

FY17

Jan

FY16

Jan

FY17

Feb

FY16

Feb

FY17

Mar

FY1

6

Mar

FY1

7

Apr F

Y16

Apr F

Y17

May

FY1

6

May

FY1

7

Jun

FY16

Jun

FY17

General & Designated Funds YTD Revenues

Tuition and Fees Property Taxes Other Revenues

Tuition and Fees

$23,303,90091%

Property Taxes$1,407,238

6%Other Revenues

$778,3933%

General & Designated Funds YTD Revenues - FY16 - Prior YearFor the Two Months Ending August 31, 2015

$25,489,531Total of

General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year

Instruction$3,922,464

20%

Academic Support

$3,641,47719%

Student Services

$3,618,41019%

Institutional Support

$6,289,64432%

Operation & Maintenance

of Plant$1,870,360

10%

Other$13,926

0%

General & Designated Funds YTD Expenditures by Program - FY16 - Prior Year


Instruction$3,840,700

22%

Academic Support

$3,186,68018%

Student Services

$3,094,25618%


$5,141,07430%

Operation & Maintenance

of Plant$1,872,252

11%

Other$204,496

1%

General & Designated Funds YTD Expenditures by Program - FY17 - Current YearFor the Two Months Ending August 31, 2016

Total of $17,339,458

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul F

Y16

Jul F

Y17

Aug

FY16

Aug

FY17

Sep

FY16

Sep

FY17

Oct

FY1

6

Oct

FY1

7

Nov

FY1

6

Nov

FY1

7

Dec

FY16

Dec

FY17

Jan

FY16

Jan

FY17

Feb

FY16

Feb

FY17

Mar

FY1

6

Mar

FY1

7

Apr F

Y16

Apr F

Y17

May

FY1

6

May

FY1

7

Jun

FY16

Jun

FY17

General & Designated Funds YTD Expenditures by Program

Instruction Academic Support

Student Services Institutional Support

Operation & Maintenance of Plant Other (excl. Transfers)

General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year

Administrative Personnel$1,019,640

5%

Faculty$1,576,118

8%Additional Compensation -

Faculty$99,173

1%

Adjunct Faculty$1,034,367

5%

Classified Staff$6,589,213

34%Other Compensation$412,137

2%

Fringe Benefits$3,491,054

18%

Communication & Utilities$671,064

4%

Travel$176,275

1%

Contractual Services$2,716,652

14%

Supplies & Materials$474,148

2%

Student Financial Aid$13,926

0%

Other Expenditures$1,082,514

6%

General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY16 - Prior Year


Administrative Personnel$829,541

5%

Faculty$1,500,650

9% Additional Compensation -Faculty

$122,2321%

Adjunct Faculty$1,119,888

6%

Classified Staff$6,004,269

35%

Other Compensation$394,610

2%

Fringe Benefits$3,301,790

19%

Communication & Utilities$827,678

5%

Travel$107,413

1%

Contractual Services$1,551,700

9%

Supplies & Materials$440,666

2%

Student Financial Aid$204,496

1%

Other Expenditures$934,525

5%

General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY 17 - Current Year


All Funds Revenue & Expenses Year to DateCurrent Year

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

Jul R

even

ue

Jul E

xpen

ses

Aug

Reve

nue

Aug

Expe

nses

Sep

Reve

nue

Sep

Expe

nses

Oct

Rev

enue

Oct

Exp

ense

s

Nov

Rev

enue

Nov

Exp

ense

s

Dec

Reve

nue

Dec

Expe

nses

Jan

Reve

nue

Jan

Expe

nses

Feb

Reve

nue

Feb

Expe

nses

Mar

Rev

enue

Mar

Exp

ense

s

Apr R

even

ue

Apr E

xpen

ses

May

Rev

enue

May

Exp

ense

s

Jun

Reve

nue

Jun

Expe

nses

All Funds YTD Revenues & Expenses - FY17

Nonoperating Revenues

Operating Revenues

Instruction

Academic Support


Student Services

Operation & Maintenance of Plant

Other

Glossary for Financial Reports

Statement of Net Position

Assets Current Assets Assets that will be converted into cash or consumed in a relatively short period of time, usually within a year.

Cash & Cash Equivalents Short-term, highly liquid investments that are readily convertible to known amounts of cash and have insignificant risk of changes in value because of changes in interest rates. Generally, only investments of original maturities of three months or less meet this definition. Cash held by external investment managers may be considered to be investments.

Short-term Investments Readily marketable securities that can easily be sold and converted back into cash. For example, coupon bonds that will mature this year. RBC Global Asset Management manages the College’s additional short-term investments. The duration of the investments is less than one year.

Receivables A financial instrument that gives the institution the right and another party the obligation, to make a payment at a future date, generally of cash.

Property taxes The amount of property taxes that the College expects to collect in the next month. General Fund property taxes are used to support operations. The Plant Fund property taxes are used to pay down General Obligation bonds.

Accounts Student account receivables. Student receivables arise from transactions related to tuition and fees. It’s normal for students to register for classes in advance of the start of the term without first paying in full. When a student registers for classes a receivable is created. In the majority of instances, a portion of the receivable will be satisfied by financial aid—either in the form of scholarships, grants, tuition waivers, or loans. Any remaining balance is expected to be paid by the student, the student’s parents, or a third party (e.g., the student’s employer).

(net of allowances) The collectability of receivables is reviewed at fiscal year-end and the value of the allowance for doubtful accounts is adjusted as necessary to ensure its adequacy. The allowance is increased or decreased when necessary to adjust the carrying value of receivables to the expected net realizable value.

Government Grants & Contracts

Higher education institutions routinely receive grants and contracts from the federal government or other entities to support research or training. Federal Pell Grants account for the majority of the College’s government grants. The grants are applied to students’ accounts and the remaining funds are reimbursed to the student. At the same time, a receivable is created to record the funds due the College from the Department of Education.

Student Loans Student loans receivable consists of book loans made to students where the College is responsible for collecting the balance due.

Other Other receivables include refund repayments, third party payments, International Student Insurance Fees, non-sufficient funds (NSF) checks and check fees, and late fees. Also included are Federal Family Educational Loans and Federal Direct Loans which are passed through the College to the student but are not managed by the College. These loans are applied to the student’s account and the College is reimbursed after the fact.

Inventories Facilities maintains parts and tools in inventory that are regularly needed. Facilities personnel manage and track these assets. Once a year for the annual financial report, finance adjusts the inventory value based on the available assets at June 30.

Prepaid Expenses Prepaid Expenses are assets created by the early payment of cash. For example, an annual insurance payment is made in January that covers 6 months in the current fiscal year and 6 months in the next fiscal year. Half of this type of payment is classified as a prepaid expense.


Noncurrent Assets Assets that will not be converted into cash or consumed in a relatively short period of time, usually within a year.

Restricted Cash & Cash Equivalents

If cash and cash equivalents are restricted for use, for other than current operations, they should be classified as noncurrent assets. The College’s restricted cash includes cash collected for debt payments, cash in the National Direct Student Loan fund and agency cash held for loans, third-party scholarships, and student clubs.

Notes Receivable Various federal loan programs are available to students who meet eligibility requirements. Notes Receivable is for National Direct Student Loans (NDSL) and Perkins loans where the College is responsible for collecting the balance.

Other Long-term Investments

Investments have maturities greater than one year. For example, coupon bonds with maturities greater than one year. RBC Global Asset Management manages the College’s other long-term investments. The maturities are generally from one to three years.

Investments in Capital Assets of a durable nature that are used to provide economic benefits for more than one year including the following categories: land, buildings, and leasehold improvements, construction in progress, equipment, and library materials.

Land This category includes all land that is purchased or acquired by gift or bequest. The institution must have title to the land. Land is not depreciated.

Buildings & Leasehold improvements

This category consists of all structures used for operating purposes. Included are all permanently attached fixtures, machinery, and other components that cannot be removed without damaging the buildings. Building improvements are capitalized if they extend the asset’s useful life.

Construction in Progress This category includes the cost of construction work, which is not yet completed. The item is not depreciated until the asset is placed in service. Normally, upon completion, a construction in progress (CIP) item is reclassified, capitalized, and depreciated. Costs associated with the construction of a new building would be included in this category.

Equipment Equipment represents personal property that is movable. Examples of movable equipment include furniture, teaching equipment, laboratory equipment, and motor vehicles. The College’s capitalization threshold is $5,000.

Library Books The College considers library books to be a group asset and capitalizes each year’s additions and adjusts for deletions to the holdings.

(net of depreciation) Buildings and building improvements, equipment and library books are depreciated over their useful lives. This adjustment is netted with the value of the asset reported in the categories above.

Deferred Outflows of Resources

The consumption of net position by the college that is applicable to a future reporting period.

Deferred Outflows Related to Pensions

The consumption of net position related to pensions arising from certain changes in the net pension liability.

Liabilities

Current Liabilities Current liabilities are the portion of obligations (amounts owed) due to be paid within the current operating cycle (normally a year) and that normally require the use of existing current assets to satisfy the debt.

http://en.wikipedia.org/wiki/Depreciation


Accrued Payroll & Benefits

Institutions collect funds from the employer and the employee each payroll to pay for taxes and benefits. The amount collected and due to the government and vendors creates a liability until the payment is made. The College’s payroll liabilities include Federal and State income taxes, FICA, Medicare, health and dental insurance, retirement contributions, medical and dependent care flexible spending plans, etc. A portion of the payable is also deferred pay for faculty.

Accounts Payable & Accrued Liabilities

When goods or services are received, a liability is created, unless cash is paid immediately. The College also records a liability when a payment or financial aid is approved, but not yet applied to a student account.

Deposits Held in Custody These are funds held by the institution for others. The institution handles these accounts as agency funds. The College’s deposits held in custody include the Federal Direct Loans and Federal Family Educational Loans, third party scholarships and student club funds. The College is a pass-through agency holding the funds temporarily.

Current Portion of Long-term Liabilities

This category includes the portion of long-term liabilities that are expected to be paid within the current operating cycle. The College’s current portion of long-term liabilities includes a portion of the compensated absences. A liability is accrued for compensated absences that have been earned based on services already rendered and that are not contingent on a specific event outside the control of the employer or employee. This includes the dollar value of employee vacation and sick leave.

Noncurrent Liabilities Noncurrent liabilities are the portion of obligations (amounts owed) not due to be paid within the current operating cycle.

Unearned Revenue Unearned revenue results when payments have been received for services or goods not yet delivered. The College’s main source of unearned revenue is generated by prepayments of tuition and fees by students, third parties, or financial aid.

Long-term Liabilities Public institutions often issue long-term debt to finance construction or acquisition of academic, student service, or auxiliary enterprise facilities. Long term liability accounts are the portions of debts with due dates greater than twelve months.

Net Pension Liability The liability to employees for benefits provided through a defined benefit pension plan.

Deferred Inflows of Resources

The acquisition of net position by the college that is applicable to a future reporting period.

Deferred Inflows Related to Pensions

The acquisition of net position related to pensions arising from certain changes in the net pension liability.

Net Position Net position is the calculation of assets, plus deferred outflows of resources, minus liabilities, minus deferred inflows of resources. This title and definition of Net Position was changed with Governmental Accounting Standards Board (GASB) Statement No. 63, previously it was titled Net Assets.

Net Investment in Capital Assets

The net invested in capital assets includes the institution’s carrying value of capital assets (cost minus accumulated depreciation) net of any debt outstanding that was used to finance the construction or purchase of such assets.

Restricted Assets Restricted net assets is the portion of net position subject to externally-imposed constraints placed on their use by creditors (such as through debt covenants), grantors, contributors, or laws and regulations of other governments. The College has restricted net assets for loans, debt service, grants, and contracts.

Unrestricted Assets Unrestricted net assets consist of net assets that do not meet the definition of restricted or invested in capital assets, net of related debt.


Statement of Revenues, Expenses and Changes in Net Position

Operating Revenues Revenues resulting from the normal operations of a business.

Tuition & Fees All tuition and fees assessed for educational purposes.

Contracts All amounts earned on contracts or agreements from other governmental or nongovernmental organizations. The College has instructional contracts with numerous outside entities.

Auxiliary Enterprises An auxiliary enterprise is an entity that exists to furnish a service to students, faculty, or staff and charges a fee for the use of goods and services. Examples of auxiliary enterprises include bookstores and food services. Revenue associated with these auxiliary enterprises includes commissions.

Commission & Rents Includes additional income earned from rent of College space including rent revenue from the College renting space for cellular phone towers, leasing building space, and other facility rentals.

Other Operating Revenues

Includes non-sufficient funds (NSF) check fees, payment installment plan fees, international student insurance fees, miscellaneous copy and printing charges and miscellaneous ticket revenue.

Nonoperating Revenues Generally nonexchange revenues in which the institution receives values without directly giving equal value in return.

State Appropriations Funds appropriated to the College through the State budget process.

Property Taxes Funds levied and received by the College through Pima County property taxes as authorized by the Arizona Revised Statutes.

Federal Grants Includes all amounts earned on grants from federal agencies. The grant funds are restricted in their use by grant agreements. The College must fulfill the terms of the grant to be eligible for the funding.

State & Local Grants Includes all amounts earned on grants from state, local government and nongovernmental organizations.

State Shared Sales Taxes Shared state sales taxes are provided by the Arizona Revised Statutes for workforce development. These funds are also known as Proposition 301 funds.

Gifts Contributions are voluntary non-exchange revenues, which are recognized when all applicable eligibility requirements are met. Scholarships that the Foundation provides to students are an example of this type of nonoperating revenue.

Investment Income Includes dividends, interest, or royalties and gains or losses on investments.

Operating Expenses Expenses related to normal daily business operations such as wages, rent, advertising, insurance, etc.

Instruction Includes expenses for all activities that are part of an institution’s instruction program. For example, faculty salaries are included in the Instructional expenses.

Academic Support Includes expenses incurred to provide support services for the institution’s primary programs of instruction, research, and public service. It includes the following activities: • The retention, preservation, and display of educational materials, such as libraries, museums, and

galleries • Media, such as audio-visual services, and technology, such as computing support• Academic administration (including academic deans but not department chairpersons) and personnel

providing administrative support and management direction to the three primary missions• Separately budgeted support for course and curriculum development


Student Services Includes expenses incurred for the offices of admissions and the registrar and activities that, as their primary purpose, contribute to students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program. This classification includes expenses for student activities, cultural events, student newspapers, intramural athletics, student organizations, intercollegiate athletics (if the program is not operated as an auxiliary enterprise), counseling and career guidance (excluding informal academic counseling by the faculty), student aid administration, and student health service (if not operated as an auxiliary enterprise).

Institutional Support Includes expenses for central, executive-level activities concerned with management and long-range planning for the entire institution, such as the governing board, planning and programming operations, and legal services; fiscal operations; administrative information technology (when not accounted for in other categories); employee personnel and records; logistical activities that provide procurement, storerooms, printing, and transportation services to the institution; support services to faculty and staff that are not operated as auxiliary enterprises; and activities concerned with community and alumni relations, including development and fundraising.

Operation & Maintenance of Plant

Includes all expenses for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. These expenses include items such as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; security; emergency preparedness; safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.

Depreciation Includes both depreciation of the institution’s plant, property, and equipment, and amortization of assets acquired by capital lease.

Student Financial Aid Includes expenses for scholarships - from restricted or unrestricted funds - in the form of grants that neither require the student to perform service to the institution as consideration for the grant, nor require the student to repay the amount of the grant to the funding source.

Contingency Commitments and contingencies that could materially affect the financial condition of the entity as reflected in its financial statements.

Transfers Funds moved from one fund type to another, for example general fund support for capital projects.

Capital Appropriations The capital appropriations category includes all appropriations from legislative acts of the federal, state, or local governments or by a local taxing authority specifically for capital expenditures. The state has suspended capital appropriations to community colleges for the last several years.

Capital Gifts & Grants Restricted gifts or grants for capital purposes, for example a donation to construct an arts center.

Definitions adapted from the Financial Accounting & Reporting Manual for Higher Education, a NACUBO online subscription service.



INFORMATION ITEM Meeting Date: 10/19/16 Item Number: 3.2


Employment Information Dan Berryman Vice Chancellor for Human

Resources (206-4586)

Information:

For your information and in accordance with BP 2.02 and SPG-4201/BA, the Chancellor submits the following employment information:

Faculty:

Maine, Jeanine Title: Instructional Faculty, Nursing Rate of Pay: $68,440 Start Date: 08/17/2016 Highest Degree Earned: Master of Science, Nursing Awarding Institution: Grand Canyon University Most Recent Previous Job: Nurse

Staff:

Brooks, William Fiscal Support Specialist, Cashier Rate of Pay: $18.83 Start Date: 10/03/2016 Highest Degree Earned: Bachelor of Science, Business Administration Awarding Institution: Northern Arizona University Most Recent Previous Job: Student Services Technician

Cole, Gary Laboratory Specialist, Aviation Maintenance Rate of Pay: $18.83 Start Date: 10/10/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Avionics Repair Technician

Guthery, Vance Trades Maintenance Technician Rate of Pay: $13.54 Start Date: 10/03/2016 Highest Degree Earned: Bachelor of Arts, History Awarding Institution: University of Arizona Most Recent Previous Job: Maintenance Engineer

(Continued)

Employment Information Date: 10/19/16 Page 2

McCullough, Patricia Program Assistant, PSESI Rate of Pay: $18.83 Start Date: 10/03/2016 Highest Degree Earned: Associate of General Studies Awarding Institution: Pima Community College Most Recent Previous Job: Support Technician

Maggio, Thomas Laboratory Specialist, Aviation Maintenance Rate of Pay: $18.83 Start Date: 10/03/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Avionics Mechanic

Narey, Don Instructor, College Readiness- HPOG Rate of Pay: $44,463 Start Date: 10/03/2016 Highest Degree Earned: Master of Arts, Organizational Communication Awarding Institution: Emerson College Most Recent Previous Job: Director of Education

Richmond, Julie 3-D Laboratory Specialist Rate of Pay: $18.83 Start Date: 09/21/2016 Highest Degree Earned: Master of Fine Arts, Ceramics Awarding Institution: University of Massachusetts Most Recent Previous Job: Adjunct Faculty

Rossini, Frank Trades Maintenance Technician, Grounds Rate of Pay: $13.54 Start Date: 10/03/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Grounds Keeper

Stevens, Pilita Student Services Technician, Information Center Rate of Pay: $15.65 Start Date: 09/12/2016 Highest Degree Earned: Bachelor of Science, Accounting Awarding Institution: Divine Word University Most Recent Previous Job: Student Services Technician

(Continued)


Thames, Anne Library Services Specialist Rate of Pay: $17.77 Start Date: 09/12/2016 Highest Degree Earned: Master of Education, Educational Leadership Awarding Institution: Northern Arizona University Most Recent Previous Job: Librarian

West, Danielle Support Technician, Learning Commons Rate of Pay: $14.61 Start Date: 10/03/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Accounting Tutor

Wilson, Melissa Fiscal Analyst, Student Accounts Rate of Pay: $50,383 Start Date: 10/03/2016 Highest Degree Earned: Master of Management Awarding Institution: University of Phoenix Most Recent Previous Job: Manager, Center for Teaching and Learning

Direct Appointments:

Anduaga, Leticia Effective: 09/17/2016 From: Human Resources Advanced Analyst To: Human Resources Program Manager

Temporary:

Bane, Alison Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/13/2016 Highest Degree Earned: Bachelor of Science, Mathematics Awarding Institution: University of Arizona Most Recent Previous Job: Math Teacher

Brady, Blake Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/12/2016 Highest Degree Earned: Bachelor of Science, Microbiology Awarding Institution: Northern Arizona University Most Recent Previous Job: Biologist

(Continued)


Bessette, Samuel Title: Tutor 0 Rate of Pay: $8.05 Start Date: 08/18/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Courtesy Clerk

Bustamante, Esther Title: Instructor Rate of Pay: $21.38 Start Date: 09/13/2016 Highest Degree Earned: Bachelor of Science, Nutritional Sciences Awarding Institution: University of Arizona Most Recent Previous Job: Fitness Instructor

Colburn, Gregory Title: Classroom Model Rate of Pay: $8.05 Start Date: 09/02/2016 Highest Degree Earned: Bachelor of Science, Dance Awarding Institution: University of Wisconsin Most Recent Previous Job: Instructor

Contreras, Michael Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 10/12/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Firefighter/EMT

Crisantes, Carolina Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/16/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Firefighter/EMT

Dickey, John Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/02/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sales Associate

(Continued)


Dotts, John Title: Instructor Rate of Pay: $21.38 Start Date: 09/15/2016 Highest Degree Earned: Bachelor of Science, Biology Awarding Institution: University of Kansas Most Recent Previous Job: Substitute Teacher

Frazier, Jaclyn Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 08/04/2016 Highest Degree Earned: Bachelor of Science, Public Safety and Emergency Management Awarding Institution: Grand Canyon University Most Recent Previous Job: Firefighter/EMT

Gates, Michael Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 10/12/2016 Highest Degree Earned: Associate of Applied Science, Fire Science Awarding Institution: Pima Community College Most Recent Previous Job: Firefighter/EMT

Gill, Alexander Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/16/2016 Highest Degree Earned: Bachelor of Science, Physiological Sciences Awarding Institution: University of Arizona Most Recent Previous Job: Research Technician

Gonzalez, Leticia Title: Event Assistant Rate of Pay: $10.00 Start Date: 09/06/2016 Highest Degree Earned: Bachelor of Science, Family Studies Awarding Institution: University of Arizona Most Recent Previous Job: Customer Service Representative

Gordon, Stephanie Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/06/2016 Highest Degree Earned: Bachelor of Science, Biology Awarding Institution: University of Arizona Most Recent Previous Job: General Assistant

(Continued)


Ivanov, Ivan Title: Tutor 0 Rate of Pay: $8.05 Start Date: 10/13/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Concierge

Jolly, James Title: Tutor 0 Rate of Pay: $8.05 Start Date: 08/18/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Intern

Juengel, Derek Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 09/14/2016 Highest Degree Earned: Bachelor of Arts, Social Behavior and Human Understanding Awarding Institution: University of Arizona Most Recent Previous Job: Firefighter

Khamsi, Tymon Title: Classroom Model Rate of Pay: $15.00 Start Date: 09/01/2016 Highest Degree Earned: Bachelor of Science, Environmental Hydrology Awarding Institution: University of Arizona Most Recent Previous Job: Admissions Evaluator

Kohli, Jyoti Title: Tutor 0 Rate of Pay: $8.05 Start Date: 10/13/2016 Highest Degree Earned: Bachelor of Science, Microbiology Awarding Institution: Northern Arizona University Most Recent Previous Job: Biologist

Kram, Aaron Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/07/2016 Highest Degree Earned: Bachelor of Science, Biomedical Science Awarding Institution: Northern Arizona University Most Recent Previous Job: DNA Prep Lab Intern

(Continued)


Laine, Abigail Title: Classroom Model Rate of Pay: $10.00 Start Date: 09/14/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Cleaning Crew Member

Leister, Catherine Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/09/2016 Highest Degree Earned: Bachelor of Arts, Linguistics and German Studies Awarding Institution: University of Arizona Most Recent Previous Job: Direct Support Provider

Lewis, Seante Title: Support Assistant Rate of Pay: $13.54 Start Date: 09/02/2016 Highest Degree Earned: Bachelor of Arts, Creative Writing Awarding Institution: University of Arizona Most Recent Previous Job: Information Receptionist/File Clerk

Martinez, Brandy Title: Tutor 0 Rate of Pay: $8.25 Start Date: 09/16/2016 Highest Degree Earned: No Post- Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Administrative Assistant

McIntyre, Sierra Title: Tutor 0 Rate of Pay: $8.05 Start Date: 08/30/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sales

Mitchell, Keana Title: Office Aide Rate of Pay: $8.05 Start Date: 08/08/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Sales

(Continued)


Morl, Gareth Title: Tutor 0 Rate of Pay: $8.25 Start Date: 09/16/16 Highest Degree Earned: Bachelor of Arts, Philosophy Awarding Institution: Santa Clara University Most Recent Previous Job: Receiver

Persons, Jordan Title: Workforce Trainer Rate of Pay: $15.45 Start Date: 08/24/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Firefighter/EMT

Sbeta, Tahani Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/22/2016 Highest Degree Earned: Bachelor of Science, Architecture Awarding Institution: University of Tripoli Most Recent Previous Job: Architect

Spohn-Cyr, John-Jason Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/13/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Game Prep Assistant

Tran, Peter Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/07/2016 Highest Degree Earned: Bachelor of Science, Biochemistry Awarding Institution: University of Arizona Most Recent Previous Job: Clinical Laboratory Supervisor IV

Troisi, Dustin Title: Tutor 0 Rate of Pay: $8.05 Start Date: 10/13/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Laborer

(Continued)


Young, Nathan Title: Tutor 0 Rate of Pay: $8.05 Start Date: 09/19/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Wrought Iron Fabricator, Welder, and Painter

Zhang, Qian Title: Laboratory Technician, Science Rate of Pay: $15.65 Start Date: 09/07/2016 Highest Degree Earned: Bachelor of Science, Biology Awarding Institution: University of Arizona Most Recent Previous Job: Lab Aid

Acting Assignments:

Ruiz, Nelson Effective: 09/27/2016 From: Fiscal Support Specialist To: Acting Fiscal Analyst, Accounts Payable

Retirements:

Neubauer, Ph.D., Jeffrey P. Instructional Faculty WC - Psychology Start Date: 07/31/1999 End Date: 10/21/2016

Separations:

Lopez, Israel Police Officer Maintenance and Security – Department of Public Safety End Date: 09/02/2016

Fox, Christopher W. Program Coordinator DO – HRIS Operations End Date: 08/24/2016

(Continued)


Fukuda, Janet B. Advanced Program Coordinator NW – Access and Disability Resources End Date: 08/31/2016

Moore, Tyler L. Instructional Designer DO – Organization and Employee Development End Date: 09/09/2016

Richman, William A. IT Analyst DO – Campus Staff End Date: 09/09/2016

Rodriguez, Daniel P. Student Services Specialist NW – Military and Veteran Services End Date: 09/16/2016

2014-17 Strategic Plan: Employment Information not applicable

Approvals

Contact Person ______________________________________ D.C. Berryman

Chancellor_______________________________________ Lee D. Lambert, J.D.

(Continued)



ACTION ITEM Meeting Date: 10/19/16 Item Number: 3.3


Adjunct Faculty Appointments Dr. Dolores Duran-Cerda Acting Provost and Executive Vice

Chancellor (206-4999)

Recommendation:

The Chancellor recommends these individuals as certified adjunct faculty applicants. The Chancellor also recommends these individuals be approved for use as a pool of employees for current and future adjunct faculty assignments and as temporary non-credit instructors in areas for which they are qualified.

Justification:

The positions identified below are necessary for the College to deliver its programs and services. The individuals recommended for hire were selected following a competitive process unless noted otherwise.

The current rate of pay for adjunct faculty is $800.00 per load hour.

Name: Aguilar, Nekame Discipline(s): Translation and Interpretation Studies (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Arts, Spanish, University of Arizona, Tucson, Arizona Experience: Over nine years of experience as a translator, interpreter, and interpreter

supervisor.

Name: Anzalone, Anthony M. Discipline(s): Electrical Utilities Technology (Occupational/Workforce) Start Date: 8/29/16 Education: Port Chester Senior High School, Port Chester, New York Experience: Over thirty years of experience as a power plant operator and electrical generation

system supervisor.

Name: Black, Rebecka Discipline(s): Art (Academic), Art for Personal Development (Developmental) Start Date: 8/24/16 Education: Bachelor of Arts, Fine Arts, University of Houston-Downtown, Houston, Texas;

Master of Arts, Art History, University of Houston, Houston, Texas Experience: Over four years of experience teaching anthropology and linguistics for the

University of Arizona.

(Continued)

Adjunct Faculty Appointments Date: 10/19/16 Page 2

Name: Bowlby, Korey S. Discipline(s): Administration of Justice (Academic), Law Enforcement

(Occupational/Workforce) Start Date: 08/30/16 Education: Bachelor of Arts, Homeland Security; Master of Arts, both degrees awarded by

American Public University System, Charles Town, West Virginia Experience: Over four years of experience in law enforcement operations.

Name: Bourie, Keith Discipline(s): Fire Science (Occupational/Workforce), Emergency Medical Technology

(Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Education, Elementary Education, University of Arizona, Tucson,

Arizona; Master of Education, Educational Leadership, Northern Arizona University, Flagstaff, Arizona

Experience: Over twelve years of experience as a fire captain and paramedic.

Name: Broughton, Kathleen D. Discipline(s): Education (Academic), Computer Information Systems

(Occupational/Workforce), Mathematics (Developmental) Start Date: 8/24/16 Education: Bachelor of Science, Computer Science, Pembroke State University, Pembroke,

North Carolina; Master of Education, Teaching and Teacher Education, University of Arizona, Tucson, Arizona

Experience: Over ten years of experience teaching high school mathematics.

Name: Carey, Robert E. Jr. Discipline(s): Engineering (Academic), Mathematics (Developmental) Start Date: 8/24/16 Education: Bachelor of Science, dual majors: Electrical Engineering and Computer

Engineering, University of Missouri, Columbia; Master of Science, Engineering Electrical Option, California State University, Fresno, California

Experience: Over nineteen years of work experience as a senior principal systems engineer.

Name: Chrestman, Ph.D., Justin B. Discipline(s): Writing (Academic) Start Date: 8/25/16 Education: Bachelor of Arts, English; Master of fine Arts, Creative Writing, both bachelor’s

and master’s degrees awarded by New Mexico State University, Las Cruces, New Mexico; Doctor of Philosophy, Creative Writing & Literature, University of Houston, Houston, Texas.

Experience: Over three years of experience teaching English courses at the University of Houston.

(Continued)


Name: Clarke, Jeremy Discipline(s): Writing (Academic), Literature (Academic), General Technical Writing

(Academic) Start Date: 8/24/16 Education: Bachelor of Science, dual majors: English and History; Master of Arts, English,

all degrees awarded by Illinois State University, Normal, Illinois Experience: Over twelve years of teaching English, history, writing and humanities at the high

school level.

Name: Cortes, Stephanie R. Discipline(s): Astronomy (Academic) Start Date: 8/24/16 Education: Bachelor of Science, Physics and Astronomy, Clemson University; Master of

Science, Astronomy, University of Arizona, Tucson, Arizona Experience: Over three years of experience as a teaching assistant. One year of experience

teaching an astronomy course as an adjunct faculty for Pima Community College.

Name: Dagostino, Laurie V. Discipline(s): Education, Education-General/Post-Degree (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, Elementary Education, University of Arizona, Tucson, Arizona;

Master of Arts in Education, Curriculum and Instruction, Adult Education, University of Phoenix, Phoenix, Arizona

Experience: Over sixteen years of experience as a teacher and educational program coordinator for the Tucson Unified School District.

Name: Durazo, Ernesto Discipline(s): Fitness and Wellness (Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Science, General Studies, University of Arizona, Tucson, Arizona Experience: Over five years of experience as a baseball coach assistant.

Name: Fey, Ph.D., Gail E. Discipline(s): Communication, Writing, & General Technical Writing (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, English, Westminster College, New Wilmington, Pennsylvania;

Master of Science, Technical Writing; Doctor of Philosophy, Communication and Rhetoric, both graduate degrees awarded by Rensselaer Polytechnic Institute, Troy, New York.

Experience: Over ten years combined experience in technical writing, business communications, and editing.

Name: Gayda, Elyse M. Discipline(s): Medical Laboratory Technician (Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Science, Health Sciences-Allied health, Northern Arizona State

University, Flagstaff, Arizona

(Continued)


Experience: Over three years of experience working as a medical laboratory technician in a hospital setting.

Name: Groover, Susan “Diane” Discipline(s): Accounting (Occupational/Workforce), Accounting (Academic Limited

Exemption) Start Date: 8/24/16 Education: Bachelor of Science, Business Information Systems, University of Phoenix,

Phoenix, Arizona; Bachelor of Science in Business Administration, University of Arizona, Tucson, Arizona; Master of Business Administration, University of Arizona, Tucson, Arizona

Experience: Over nine years of experience as an accountant. Over twenty-one years of experience in utilizing accounting and finance in both business and higher education including at Pima Community College. Three years of adjunct teaching in finance and accounting courses at Pima Community College.

Name: Guerrero, Jennifer R. Discipline(s): Nursing (Academic); Nursing Assistant (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Science, Nursing, University of Arizona, Tucson, Arizona; Master of

Science, Nursing, Grand Canyon University, Phoenix, Arizona Experience: Over twelve years of experience working as a staff nurse and nurse case manager.

Name: Herald, Christopher R. Discipline(s): Music (Academic); Music Studio Instruction (Academic) Start Date: 8/24/16 Education: Bachelor of Music, Woodwinds Performance, University of Akron, Akron, Ohio;

Master of Music, University of Denver, Boulder, Colorado Experience: Over five years of teaching musical instruments in higher education and a private

setting.

Name: Hidalgo, Dylan Discipline(s): Fitness and Wellness (Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Arts, Exercise Science Professional Trainer, Kansas Wesleyan

University, Salina, Kansas Experience: Over five years of experience as a coach assistant.

Name: Hill, Jacob P. Discipline(s): Building and Construction (Occupational Limited Exemption) Start Date: 8/25/16 Education: Bisbee High School, Bisbee, Arizona Experience: Over fifteen years of experience as an electrical service technician and foreman.

(Continued)


Name: House, Eric A. Discipline(s): Writing (Academic) Start Date: 8/25/16 Education: Bachelor of Arts, English, Northern Arizona University, Flagstaff, Arizona;

Master of Arts, Rhetoric, Composition, and Teaching of English, University of Arizona, Tucson, Arizona

Experience: Over three years of experience teaching English courses at the University of Arizona.

Name: Jones, Zachary M. Discipline(s): Fitness and Wellness (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Science, Communications, Grand Valley State University, Allendale,

Michigan Experience: Over seven years of experience as a personal fitness trainer.

Name: King, Matthew Discipline(s): Computer Information Systems, (Occupational/Workforce), Computer Software

Applications, (Occupational/Workforce), Digital Arts (Occupational/Workforce) Start Date: 08/24/16 Education: Associate of Applied Science, Digital & Film Arts, Pima Community College,

Tucson, Arizona; Bachelor of Science, Information Technology, University of Phoenix, Phoenix, Arizona

Experience: Over eight years of experience as a lead visual editor.

Name: Kraft, Christine M. Discipline(s): Social Services (Academic), Behavioral Health Services

(Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Science, Family Studies, University of Arizona, Tucson, Arizona;

Master of Social Work, Social Work, Arizona State University, Tempe, Arizona, Experience: Over ten years of experience as a clinical supervisor and teaching college level

courses in social work.

Name: Lyons, Emily R. Discipline(s): Writing, Literature, (Academic), General Technical Writing (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, dual majors: English, and Music; Master of Arts, English

Literature, all three degrees awarded by Northern Arizona University, Flagstaff. Experience: Over seven years of experience teaching English courses at the University of

Arizona and Northern Arizona University.

(Continued)

Adjunct Faculty Appointments Date: 10/19/16 Page 6 Name: Mendoza, EdD., Sean H.V. Discipline(s): Educational Technology Training (Academic), Computer Information Systems,

(Occupational/Workforce), Computer Software Applications (Occupational/Workforce)

Start Date: 10/19/16 Education: Bachelor of Science in Education, Career & Technical Education; Master of

Education, Educational Leadership, both degrees awarded by Northern Arizona University, Flagstaff, Arizona; Doctor of Education, Educational Technology, Pepperdine University, Malibu, California.

Experience: Over twenty-two years of experience in higher education and over twenty years of occupational experience. Also, previously taught computer courses for Pima Community College.

Name: Monette, Jenni R. Discipline(s): Journalism (Academic), Writing (Developmental) Start Date: 08/24/16 Education: Bachelor of Arts, English-Communication, Fort Lewis College, Durango,

Colorado; Master of Arts, Journalism, Columbia University in the City of New York, New York, New York

Experience: Over nineteen years of experience, both domestic and abroad, working in variety of capacities including an anchor person, reporter, television producer, documentary filmmaker.

Name: Oluwo, Ramoni D. Discipline(s): Chemistry (Academic), Chemical Engineering (Academic), Mathematics

(Developmental) Start Date: 8/24/16 Education: Bachelor of Science, Chemical Engineering; Master of Science, Chemical

Engineering, both degrees awarded by Arizona State University, Tempe, Arizona. Experience: More than sixteen years of experience teaching English and writing at the

community college level. Name: Ortiz-Pinate, Milta I. Discipline(s): Theater (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, English: Creative Writing, San Francisco State University, San

Francisco, California; Master of Fine Arts, Writing, Northwestern University, Evanston, IL

Experience: Over nine years of experience as actor, playwright and director of various theater projects.

(Continued)


Name: Ozgur, Ozlem A. Discipline(s): Philosophy (Academic), Digital Arts (Occupational/Workforce), Arts for Personal

Development (Developmental) Start Date: 9/8/16 Education: Bachelor of Arts, Philosophy; Bachelor of Fine Arts, Studio Art, both degrees

awarded by University of Arizona, Tucson, Arizona; Master of Fine Arts, Filmmaking, San Francisco Art Institute, San Francisco, California; Master of Arts, Philosophy, Stanford University, Stanford, California

Experience: More than twelve years of experience as an artist with films and video productions. More than ten years of experience in teaching art and film courses as a teaching assistant.

Name: Rhyner, Donna L. Discipline(s): Nursing, Non-Didactic (Occupational/Workforce), Nursing Assistant

(Occupational/Workforce), Start Date: 8/24/16 Education: Bachelor of Science, Nursing, University of Arizona, Tucson, Arizona Experience: Over ten years of experience working as a registered nurse in a hospital setting.

Name: Ririe, Tyson J. Discipline(s): Mathematics (Academic), Optical Science (Academic), Physics (Academic) Start Date: 8/25/16 Education: Bachelor of Science, Physics, Brigham Young University, Provo, Utah; Master of

Science, Optical Sciences, University of Arizona, Tucson, Arizona Experience: Over five years of experience as a graduate optical sciences research and teaching

assistant at the University of Arizona.

Name: Romans, Ph.D., H Clarke. Discipline(s): Chemistry (Academic), Engineering, General and Chemical (Academic),

Mathematics (Developmental) Start Date: 9/8/16 Education: Bachelor of Science, Chemical Chemistry, Stanford University, Stanford,

California; Doctor of Philosophy, Chemical Engineering, University of Idaho, Moscow, Idaho

Experience: More than seven years of teaching experience as an adjunct faculty teaching chemistry courses for Pima Community College.

Name: Samuel-Ojo, Ph.D., Olusola Discipline(s): Computer Information Systems (Occupational/Workforce), Computer Software

Applications (Occupational/ Workforce) Start Date: 8/24/16 Education: Master of Science, Information Systems and Technology; Doctor of Philosophy,

Information Systems and Technology, both degrees awarded by Claremont Graduate University, Claremont, California

Experience: More than ten years of software engineering and operations software development.

(Continued)


Name: Spinogatti, Aaron A. Discipline(s): Biology (Academic) Start Date: 8/24/16 Education: Bachelor of Science, Biological Science (Cell and Developmental Biology),

California State University, Fullerton, California; Master of Science, Biotechnology, Johns Hopkins University, Baltimore, Maryland

Experience: More than five years of work experience as scientist in biotechnology field.

Name: Stuber, Eileen A. Discipline(s): Nursing-Didactic (Academic Limited Exemption) Start Date: 8/24/16 Education: Bachelor of Science, Georgia Southern University, Statesboro, Georgia Experience: More than two years working as a registered nurse in the intensive care unit.

Name: Sweet, Teena L. Discipline(s): Nursing-Non Didactic (Occupational/Workforce), Nursing Assistant

(Occupational/Workforce), Medical Assistant (Occupational/Workforce) Start Date: 8/24/16 Education: Bachelor of Science, Nursing, Grand Canyon University, Phoenix, Arizona. Experience: More than eleven years working as a registered nurse in both hospital and private

healthcare facilities.

Name: Turker, Ph.D., Ahmet T. Discipline(s): Political Science (Academic) Start Date: 8/25/16 Education: Doctor of Philosophy, Political Science, University of Cincinnati, Cincinnati,

Ohio. Experience: Over three years of experience teaching English courses at the University of

Houston.

Name: Valentinsson, Mary-Caitlyn Discipline(s): Anthropology, Archaeology (Academic), English as a Second Language

(Developmental) Start Date: 08/24/16 Education: Bachelor of Arts, Language, Culture, & Society, City University of New York,

New York, New York; Master of Arts, Linguistics, University of Arizona, Tucson, Arizona

Experience: Over four years of experience as a graduate teaching assistant and research assistant for the University of Arizona.

Approvals

Contact Person ______________________________ Dolores Durán-Cerda, Ph.D.


(Continued)





Administrative Procedure Changes Chancellor’s Office (206-4650)

Information:

For your information, the Chancellor informs the Governing Board of the following changes to Administrative Procedures. Changes are being made as part of the comprehensive review and reorganization of all policies.

AP 3.20.01 Assessment of Prior Learning AP 5.10.01 Lactation Room AP 5.10.02 ADA & Equal Opportunity, Electronic Information Technology

Accessibility Guidelines

Approvals

Chancellor______________________________________ Lee D. Lambert, J.D.

AP 3.20.01

1

PimaCountyCommunityCollegeDistrict Administrative Procedure

AP Title: Assessment of Prior Learning

AP Number: AP 3.20.01

Adoption Date: 5/16/00

Schedule for Review & Update: Every three years

Review Date(s): 3/12/14, 10/5/16

Revision Date(s): 3/12/14, 10/5/16

Sponsoring Unit/Department: Office of the Provost

Policy Title(s) & No(s). Assessment of Credit for Prior

Learning, BP 3.20

Legal Reference:

Cross Reference:

PURPOSE

Credit for prior learning recognizes that students may have had documentable

learning experiences outside the college classroom that are equivalent to the

required competencies in a Pima Community College course. Prior learning is

college-equivalent learning acquired through non-traditional school, work or other

life experiences.

SECTION 1: Acceptance of Prior Learning

Pima Community College may accept, at the discretion of the department faculty

group, credit earned through a variety of non-traditional methods. These might

include skills from military service, job-related training, and volunteer arenas. A

student must be accepted to Pima Community College before any evaluation of

prior learning occurs.

AP 3.20.01

2

A. National Standardized Tests. Credit may be awarded for national

standardized exams, such as CLEP (College Level Examination Program), AP

(Advanced Placement), GED® (General Educational Development), and IB

(International Baccalaureate), based on the student achieving an identified cut

score. Cut scores and equivalencies are reviewed and recommended by the

appropriate department faculty group, per the equivalencies agreed upon by the

state wide Articulation Task Force. The recommendations are given to the

Assistant Vice Chancellor for Curriculum and Academic Services for final

approval.

B. Challenge Exams/Assessment. A challenge exam or assessment may be

offered for individual courses. The assessment should be designed to verify that

the student met the course outcomes and, upon successful completion of that

assessment, students will receive credit for the course.

C. Evaluated Military Training. Credits awarded from transcripts of military

service and professional certifications/training are accepted, utilizing American

Council on Education (ACE) recommended equivalencies

D. Non-Credit to Credit (Mirror Courses). College credit may be awarded for

non-credit courses, including clock-hour courses, which have the same

competencies and outcomes as credit courses. Students must have documented

assessments reflecting the learning outcomes of the class in order to earn credit.

E. Evaluated Industry Certificates and Training Programs. College credit may

be awarded for professional training courses or recognized industry credentials

which have been evaluated by an organization such as (ACE).

F. Portfolio Evaluation. Pima may award credit earned through portfolio

evaluation. Any accepted portfolio must offer detailed evidence of learning

outcomes with supporting documentation, and should include descriptions of

professional experience if appropriate.

SECTION 2: Transferability of Prior Learning

Most colleges and universities accept credit awarded for CLEP, AP and IB, but

they do re-evaluate credit for those exams scores based on their own policies.

Credit received through other types of Prior Learning Assessment is not

necessarily transferable to other colleges and universities. Pima Community

AP 3.20.01

3

College will apply credit for prior learning toward transfer programs if any of the

three state universities agree to accept those credits.

SECTION 3: Grades Awarded for Prior Learning

Credits awarded for national standardized tests will be designated on a student

transcript as TP (Transfer Pass) grades, rather than letter grades. Credits are not

awarded for scores below the minimum indicated in the catalog. Credit earned via

challenge exam will be indicated on the student transcript by placing an “X” to the

left of the assigned grade. Credit earned through all other types of prior learning

assessment will be indicated on the student transcript by placing an “O” to the left

of the assigned grade.

SECTION 4: Qualifications and Allowance of Prior Learning Credits toward

Degree or Certificate Completion

Students must meet qualifications to have prior learning credits posted on their

transcripts. Those qualifications will be defined in the Procedures Manual for

Prior Learning Assessment. The College will allow a maximum of 50% of a

program’s credits to be earned through prior learning assessment. Credits earned

through Prior Learning Assessment do not apply toward the minimum credits

required to be earned in residence at Pima Community College toward degrees and

certificates. Credit will not be awarded for a lower level or prerequisite course

when credit has already been earned in a higher level course within the same field,

unless those specific courses are required to meet degree or prerequisite

requirements.

AP 5.10.01

1


AP Title: Lactation Room




Review Date(s): 9/20/16

Revision Date(s): 9/20/16

Sponsoring Unit/Department: Human Resources

Policy Title(s) & No(s). Equal Employment Opportunity, ADA,

Non-Discrimination and Anti-

Harassment (including Sexual

Harassment), BP 5.10

Legal Reference: Section 7(r) of the Fair Labor Standards

Act of 1938 (29 U.S.C. 207)

Cross Reference: Prime Policy, BP 1.01; Equal

Educational Opportunity, BP 3.05

PURPOSE

Pima Community College has made available designated rooms at each campus

and/or site for lactating mothers who are employees and students of the College in

accordance with Section 7(r) of the Fair Labor Standards Act of 1938, which

mandates an employer shall provide –

A. A reasonable break time for an employee to express breast milk for her

nursing child for one year after the child’s birth each time such employee

has need to express milk; and

B. A place, other than a bathroom, that is shielded from view and free from

intrusion from coworkers and the public, which may be used by an employee

to express breast milk.

AP 5.10.01

2

Procedures have been developed and put in place to allow lactating mothers to

utilize the designated rooms for the sole purpose of expressing milk.

Each campus and/or site will have designated staff in the offices of the President,

Vice President, Student Life, and other departments to assist and provide

information regarding the Lactation Room (i.e. campus and/or site location(s),

reserving the Lactation Room, and obtaining the access card). A list of designated

staff and their contact information will be distributed to the appropriate staff and/or

departments.

During normal business hours (M – F, 8:00 a.m. to 5:00 p.m.) a lactating mother

may contact a designated staff member on her campus and/or site in-person, by

telephone, or email to request a reservation for the Lactation Room for a thirty-

minute time period.

For use after-hours or on weekends, employees and students should contact Police

Dispatch at 206-2700 to gain access to the Lactation Room.

SECTION 1: Designated Staff Members at Each Campus and/or site

A. Are responsible for notifying Employee Relations of changes to their contact

information.

B. Will be responsible for utilizing the reservation calendar for their respective

campus and/or site via an online reservation system. Please Note: Only

authorized or designated staff members have access to the Lactation Room

reservation system.

C. Will have access to the calendar to reserve the room for employees and

students, as requested for a thirty-minute time period.

D. Will include the person’s name and contact number when creating the

reservation.

E. Will block off time each day for cleaning and/ or maintenance purposes

based on the need and availability of their campus and/or site.

F. Will receive and maintain one access card and report any missing, non-

returned, or lost cards to College Police at 206-2700 for immediate

deactivation. In the event a card is deactivated, [email protected] should

be notified for a replacement.

G. Will follow the standard card request procedures to request new or

replacement cards. Authorization will be required by the AVC for Human

Resources or designee. Please Note: Facilities Work Control should be

informed of authorized designees.

mailto:[email protected]

AP 5.10.01

3

SECTION 2: Regular Employees, Faculty, Adjunct Faculty, and Temporary

Employees

A. Will contact a designated staff member on their campus and/or site (see

Locations & Contact Information) to complete the Access Request Form at

least two weeks prior to requesting a reservation. The form will be

forwarded to HR for review and approval. If approved, access to all campus

and/or site Lactation Rooms will be added to their access card for one year.

If the employee does not have an access card, one will be issued to them.

B. May reserve the Lactation Room for a thirty-minute time period by

contacting a designated staff member on their campus and/or site (see

Locations & Contact Information). The Lactation Room may be reserved for

the same day, or in advance for up to 1 – 2 weeks.

C. Will see their campus and/or site contact before and after each use of the

Lactation Room to sign in and out.

D. Should refer to the When utilizing the room section below for additional

information.

SECTION 3: Students

A. May reserve the Lactation Room for a thirty-minute time period by

contacting a designated staff member on their campus and/or site (see

Locations & Contact Information).

B. Will be provided with the location of the room and an access card to gain

entry.

C. May pick up the access card five minutes prior to the reserved time period

however, if the room has been reserved prior to the scheduled time, there

may be a delay in the access card’s availability.

D. Must return the access card within five minutes of the scheduled use time.

E. Will see their campus and/or site contact before and after each use of the

Lactation Room to sign in and out.

F. Should refer to the When utilizing the room section below for additional

information.

SECTION 4: When Utilizing the Room, College Employees and Students

Should

A. Be sure to use the dead bolt to lock the door from the inside to ensure

privacy.

B. Be courteous to other lactating mothers and keep to their allotted time.

C. Report any maintenance issues immediately by calling 206-2733.

AP 5.10.01

4

D. Report any security or safety concerns immediately to PCC Campus and/or

site Police at 206-2700.

E. Report any other issues or concerns to Human Resources, Employee

Relations at 206-4624.

If the access card does not work, after college hours an employee or student should

contact College Police at 206-2700 and follow the instructions provided by College

Police.

If the access card does not work during college hours, an employee or student

should contact the Maintenance Department at 206-2733 and follow the

instructions provided by Maintenance Personnel.

The Process for Accessing the Lactation Room and a list of designated Campus

and/or site Contacts can be found on the Intranet > Employee Relations >

Resources for All Staff. Students can access the same information through My

Pima.

AP 5.10.01

5

Locations & Contact Information

______________________________________________________________________________

Name Department PCC Ext. Email Address Lactation Room

Community Campus

Gayle Bell President’s Office 6577 [email protected] A-265

Lucy Schubert VPSD’s Office 3982 [email protected]

Desert Vista Campus

Susan Rivera Dean’s Office 5105 [email protected] F-223**

Crystal Santa Cruz President’s Office 5098 [email protected] Lupita Caballero* Student Life 5026 [email protected]

*Effective spring semester** F-223 is under construction; please contact a Campus Contact for the temporary location.

District Office

Denise Dudoit Human Resources 4539 [email protected] D -227

Kelly Lim Human Resources 4624 [email protected]

Karyza Ochoa Provost Office 4522 [email protected]

Downtown Campus

Robyn Figliolino Admissions & Registration 7105 [email protected] CC-114

Sharon Arceneaux VPSD’s Office 7263 [email protected]

Norma Mesta VPI’s Office 7053 [email protected]

Ana Hurtado Faculty Resource Center 7314 [email protected]

Pat Houston VPI 7053 [email protected]

Yira Brimage Vice President 7263 [email protected]

Susan Santiago Library 7248 [email protected]

East Campus

Nikki Quinn Dean’s Office 7618 [email protected] L-109

Yolanda Gonzales President’s Office 7619 [email protected]

Teresa Martinez Adjunct Faculty Office 7645 [email protected]

Darlene Godoy Instruction 7642 [email protected]

Maintenance & Security (M&S)

Esther Federico Facilities 2610 [email protected] MS-124

Ouatfa Chuffe-Moscoso Occupational Health & Safety 2765 [email protected]

Sarah Murphy Facilities 2733 [email protected]

Northwest Campus

Araceli Cons Dean’s Office 2180 [email protected] C-335

Sandee Seitzinger President’s Office 2216 [email protected]

West Campus

Jennifer Wellborn Student Life Office 6742 [email protected] AG-35

Christina Sabori VPI’s Office 6782 [email protected]

Judith Palmer VPSD’s Office 6677 [email protected]

Janette Valencia President’s Office 6752 [email protected]

Marisol Dicochea Dean’s Office 6005 [email protected]

Roxanna Lucero Student Life Office 3171 [email protected]

29th Street Coalition Center/Public Safety Institute (PSESI)

Mary Mercado Adult Education 3553 [email protected] 206

Claudia Fox Adult Education 3556 [email protected]

































AP 5.10.02

1


AP Title: ADA & Equal Opportunity,

Electronic Information

Technology Accessibility

Guidelines


Adoption Date:

Schedule for Review & Update: Every two years

Review Date(s):

Revision Date(s): 8/11/16


Policy Title(s) & No(s): Equal Employment Opportunity, ADA,

Non-Discrimination and Anti-

Harassment (including Sexual

Harassment), BP 5.10

Legal Reference: Title II and III of the Americans with

Disabilities Act, 42 U.S.C. §12131 et

seq., and its implementing regulation at

28 C.F.R. Part 35; §504 of the

Rehabilitation Act, 29 U.S.C. §794, and

its implementing regulation at 34

C.F.R. Part 104

Cross Reference:

PURPOSE

The College is committed to supporting an electronic information technology

(EIT) environment that is accessible to all, and in particular to individuals with

disabilities. The purpose of this Administrative Procedure (AP) is to provide

procedures for College administrators, instructors and staff to create, maintain

and/or procure accessible EIT.

AP 5.10.02

2

EIT is continually changing and compliance with this AP will be an ongoing

process.

SECTION 1: Responsibility for Implementation and Coordination of this AP

The College ADA/504 Coordinator is responsible for implementing this AP,

including answering questions or concerns regarding the rights and responsibilities

described in this AP and developing and maintaining systems and working groups

that facilitate and monitor compliance with this AP.

The ADA/504 Coordinator may be reached by email at [email protected]

or by phone at 520-206-4868.

SECTION 2: Definitions

2.1 Accessible refers to the concept that individuals with disabilities have access

to and use of EIT that is comparable to the access to and use of EIT by individuals

without disabilities.

2.2 Assistive/Access Technologies are any item, piece of equipment, or system,

that is commonly used to increase, maintain, or improve functional capabilities of

individuals with disabilities. Examples include special input devices, screen-

reading software, and screen magnifiers.

2.3 Electronic Information Technology (EIT) is any electronically delivered

information or electronic system for interacting with individuals. It includes:

Web pages

Electronic instructional materials

Electronic documents

Video and audio materials

Software, hardware and operating systems

2.4 Official College EIT is any College administrative or instructional EIT used

to deliver content or interact with individuals for administrative, instructional, or

informational purposes.

2.5 EIT Developer is anyone who develops, maintains, or procures official

college EIT, including, but not limited to:

Faculty

Staff


AP 5.10.02

3

Administrators

Volunteers

Vendors

2.6 EIT Accessibility Standards mean the standards set out in Section 5 of this

AP and any associated Standard Operating Procedures (SOPS).

The following specific EIT terms are used in this AP:

New EIT is any official college EIT developed, created, or procured after the

adoption of this AP.

Active EIT is any official college EIT that was developed, created, or procured

prior to the date of the adoption of this AP and continues to be used after the

adoption of this AP.

Inactive EIT is any official College EIT that was developed, created or

procured prior to the adoption of this AP and not currently used for

administrative, instructional, or informational purposes.

SECTION 3: Requirements

Unless an exception is granted pursuant to Section 4:

3.1 EIT Developers must make all new EIT comply with EIT Accessibility

Standards as of the date of the adoption of this AP.

3.2 EIT Developers must either remove or make all active EIT comply with EIT

Accessibility Standards within two (2) years of the adoption of this AP, except that

EIT Developers must:

Make active EIT meet EIT Accessibility Standards at an earlier date when

there is a significant alteration or update made to active EIT, such as the

visual design of a web page or a major revision of the content of a web page,

or

Make active EIT meet EIT Accessibility Standards or provide an equally

effective alternative, if a qualified individual with a disability requests an

accommodation regarding accessibility of the active EIT.

3.4 If a person has a need or reason to access Inactive EIT, EIT Developers must

bring Inactive EIT into compliance with EIT Accessibility Standards upon request

AP 5.10.02

4

within 21 days as part of an accommodation or provide an equally effective

alternative for a qualified person with a disability.

3.5 All College websites must indicate in plain text a method of contact for users

who have trouble accessing content within the site. Suggested language includes

the following:

If you have trouble accessing this page and/or need to request an alternate

format, contact the College’s ADA/504 Coordinator at

[email protected] or by phone at 520-206-4868.

The ADA/504 Coordinator, or designee, will respond to any request for an

alternate format in a timely manner.

3.6 The ADA/504 Coordinator is responsible for implementing this AP with

respect to (a) providing students working in campus labs or on publically accessed

campus computers with Assistive/Access Technologies and (b) providing College

employees, including student employees, with Assistive/Access Technologies.

3.7 The College will develop processes for the purchase of only accessible EIT.

It is recommended that EIT Developers include the following language in RFPs,

purchase orders and contracts for EIT:

In providing any electronic information technology equipment and/or

software to the College (“EIT”), Vendor shall provide access to EIT to

individuals with disabilities, in compliance with College

policies/administrative procedures and federal and state laws and

regulations including but not limited to Section 504 of the Rehabilitation

Act and Title II and III of the Americans with Disabilities Act and

applicable regulations. Vendor shall also comply with the Web Content

Accessibility Guidelines (“WCAG”) 2.0 Level AA guidelines.

SECTION 4: Resolving Accessibility Issues — Exceptions to Requirements

4.1 The ADA/504 Coordinator is responsible for resolving issues regarding the

accessibility of Official College EIT.

4.2 Any person experiencing accessibility issues with Official College EIT

should notify the ADA/504 Coordinator.

AP 5.10.02

5

4.3 If an EIT Developer becomes aware of an accessibility issue relating to any

Official College EIT, he or she will immediately notify the ADA/504 Coordinator.

EIT Developers will work with the ADA/504 Coordinator to address the

accessibility issue in an effective and timely manner.

4.4 In resolving accessibility issues, the ADA/504 Coordinator may grant EIT

Developers exceptions to the Accessibility Standards set out in Section 5 or other

requirements of this AP in situations where he or she determines that modifying

the particular EIT would create an undue burden or would result in a fundamental

alteration of the service, program, or activity.

• Any decision of the ADA/504 Coordinator to grant an exception to the

Accessibility Standards or other requirements of this AP shall be in writing

detailing the reasons for the exception and shall also be approved in writing

by, the Provost or designee who has knowledge of the College’s resources

and has budgetary authority. The ADA/504 Coordinator shall also consult

with the College’s Legal Counsel, before granting any exception.

• If an exception to the Accessibility Standards is granted, an EIT Developer

must provide alternate access to the content or service that does not result in

an undue burden or fundamental alteration, but ensures that, to the maximum

extent possible, individuals with disabilities receive the same benefits or

services as their non-disabled peers.

SECTION 5: EIT Accessibility Standards

The development, maintenance and procurement of Official College EIT will

conform to the accessibility standards specified in the accessibility standards set

out below as appropriately tailored to the specific circumstances of the College.

Accessibility Standards may be further described, detailed or added in Standard

Operation Procedures (“SOPs”).

The standards set out in this section are minimum standards. Nothing in this

section is intended to prevent the use of standards for a particular EIT that results

in greater access to and use of EIT by individuals with disabilities.

Level AA guidelines outlined in the Web Content Accessibility Guidelines

(“WCAG”) set out in WCAG 2.0 (https://www.w3.org/WAI/intro/wcag.php)

Web Accessibility Initiative Accessible Rich Internet Applications Suite

(“WAI-ARIA”) 1.0 for web content Described and Captioned Media Program

(DCMP) Captioning Key, sponsored by the National Association of the Deaf

https://www.w3.org/WAI/intro/wcag.php

AP 5.10.02

6

and the US Department of Education

(http://www.captioningkey.org/quality_captioning.html)

Federal Communication Commission captioning quality standards for

synchronicity, completeness, and placement.

(https://apps.fcc.gov/edocs_public/attachmatch/FCC-14-12A1.pdf)

US Access Board’s Guide 508 Standards - Software Applications and

Operating Systems, Section 508 1194.21. 1194.22. found at

(https://www.access-board.gov/guidelines-and-standards/communications-and-

it/about-the-section-508-standards/guide-to-the-section-508-standards).

http://www.captioningkey.org/quality_captioning.html

https://apps.fcc.gov/edocs_public/attachmatch/FCC-14-12A1.pdf

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards/guide-to-the-section-508-standards





New Board Policy – First Reading Chancellor’s Office (206-4747)

Recommendation:

For your information, the Chancellor submits the first reading of the following new Board Policy:

BP 4.07 Cash Reserves

Justification:

The College has traditionally maintained eight percent of current and general fund revenues in cash to continue operations in case of unexpected events. Generally, PCC invests in the state’s Local Government Investment Pool (LGIP), which provides daily liquidity; for example, a maximum of three million dollars can be withdrawn if a request is made by 10:00 a.m. on that day.

BP 4.07 was reviewed and approved by the Finance and Audit Committee on August 16, 2016, and formalizes the operational practice for cash reserves into Board Policy.

Financial Considerations:

None.

Approvals


Draft — 9-21-16 BP 4.07

1

PimaCountyCommunityCollegeDistrict Board Policy

Board Policy Title: Cash Reserves

Board Policy Number: BP 4.07

Adoption Date:


Review Date(s):

Revision Date(s):

Sponsoring Unit/Department: Finance

Motion Number:

Legal Reference: ARS § 15-1461

Cross Reference:

To ensure financial stability in case of unexpected events, the Pima County

Community College District shall maintain in cash and cash equivalent reserves a

minimum of eight percent of the revenues of the current general and designated

fund budgets.





Revision to Board Policy – First Reading Chancellor’s Office (206-4747)

Recommendation:

For your information, the Chancellor submits the first reading of proposed substantive changes to the following Board Policy:

BP 1.25: Meet and Confer with Employee Representatives.

Justification:

In response to requests from Board members, the administration offers potential changes to BP 1.25 to clarify roles and responsibilities for the meet and confer process. The suggested revisions to BP 1.25 are offered mindful of the significant work completed by the Personnel Governance Task Force and that a comprehensive recommendation on BP 1.25 will be based on the work of the task force.


None.

Approval


(Continued)

Draft — 10-11-16 BP 1.25

1


Board Policy Title: Meet and Confer with Employee

Representatives



Schedule for Review & Update: Annually

Review Date(s): 12/5/14, 10/11/16

Revision Date(s): 9/13/00, 10/11/16

Sponsoring Unit/Department: Chancellor / Human Resources

Motion Number: 2842, 6066

Legal Reference:

Cross Reference:

The Pima County Community College District Board of Governors Governing

Board (the Board) appreciates the benefits of employee input into the decision-

making processes of the College. Therefore, the Board permits individual

employees and employee groups to participate in a formally structured meet and

confer process to assist it in making its to inform decisions regarding

compensation, benefits, and terms and conditions of employment.

The Board recognizes employee representative groups to provide input for the

development of personnel policies directly and substantially related to wages,

salaries and working conditions. Such recognition does not preclude input from

others and other employees shall have opportunities for input.

In order to facilitate employee participation, the Board adopts this meet and confer

policy with employee representative groups.

Draft — 10-11-16 BP 1.25

2

I. Employee Input

The primary means for employee input shall be through open, scheduled

meet and confer sessions between employee and management teams. At

meet and confer sessions, opportunities for other eligible employees to

provide input shall be included. In addition, College-wide information

sessions and surveys will be conducted. At any time during the meet and

confer process, employees may provide written comments to their Employee

Team or the Board’s Management Team. An employee may only comment

on policies or issues that pertain to his/her employee classification.

II. Definition and Delineation

The issues included in the meet and confer process are Board-determined

and comprise those personnel policies specific to the responsibilities or

contractual obligations and benefits for regular, full-time employees' within

a classification, as well as wages, salaries and working conditions.

The meet and confer process does not include personnel policies relating to

assignments outside the job descriptions and full-time duties for the

classification or which the Governing Board has determined should be

applied consistently to more than one employee classification.

Issues outside those covered by the meet and confer definition and

delineation may be presented in writing by the Employee Team to the

Board’s Management Team. The Board’s Management Team will forward

these written issues to the Board for determination of appropriate action.

While meet and confer does not include personnel policies or fringe benefits

common to all employee classifications, the Board will authorize regular

discussions with employee representative groups and other employees on

these matters.

Any conflict or disagreement about the issues within the meet and confer

process will be solely resolved by the Board of Governors.

III. Meet and Confer Teams

Meet and confer shall occur between the Board’s Management Team and a

team comprised of the representative group for the employee classification

(Employee Team). Meet and confer Teams teams shall have no more than

Draft — 10-11-16 BP 1.25

3

six members. Employee Teams may include one non-College employee

who is also a member of the representative group.

The Board of Governors designates the Chancellor as its chief liaison for the

meet and confer process. For each employee classification, the Chancellor

will appoint a team of administrators and managers to represent the Board

receive input and develop recommendations (Board’s Management Teams).

The Chancellor will authorize the Board's Management Teams to will

facilitate the meet and confer process and report through him/her to the

Chancellor to the Board.

IV. Employee Classifications Eligible to Elect Employee Representative

Groups

Categories of employees eligible to elect an employee representative group

to provide advice and counsel to the Board through the meet and confer

process are:

1) Full-time regular classified employees – non-exempt;

2) Full-time regular classified employees – exempt;

3) Full-time regular instructional and educational support faculty.

V. Election of Employee Representative Groups

An employee classification is represented in the meet and confer process by

an elected employee representative group. That group will continue to

represent the employee classification unless a new employee representative

group is elected.

An employee representative group(s) may request an election to represent an

employee classification by September l. The request must contain the

signatures of at least 25% of employees within the employee classification

as verified by the Department of Human Resources. The Department of

Human Resources will forward the verified request(s) to the Board.

Should the Board determine such an election shall be held, it will be no later

than October 1. The election will be administered by a party mutually agreed

to by the organizations which appear on the ballot. Should the organizations

be unable to agree upon a party to administer the election by September 15,

the Board, or its designee, shall appoint such a party.

Draft — 10-11-16 BP 1.25

4

A majority of the votes cast will determine which organization will become

the employee representative group. That organization shall become the

employee group representative on January 1. In the event of a tie vote, no

change to the existing employee representative group will occur.

Results of the election shall be reported to the Board at the next regular

meeting following the conclusion of voting.

VI. Authority of Meet and Confer Teams

The Board’s Management Team, designated by in consultation with the

Chancellor, shall have full authority to meet and confer and sign memoranda

of understanding on items agreed to during the meet and confer process.

Such memoranda are subject to review by College legal counsel and are not

considered College policy until reviewed and approved by the Governing

Board. For those proposals and issues on which there is disagreement, either

party Team may present a brief written statement setting forth its position on

the proposal or issue, which will be forwarded to the Board in the manner

prescribed in Section II, Paragraph 3.

VII. Legal

All memoranda of understanding shall be submitted to legal counsel for

review. Legal counsel shall review such memoranda separately and, at the

conclusion of meet and confer and prior to submission to the Governing

Board, shall review the policy statement as a whole.

The purpose of such a review shall be to assure that all provisions are legal

and within the authority of the Board. Additionally, counsel shall advise

whenever provisions or language may pose potential legal problems.

VIII. Guidelines

Prior to commencement of meet and confer, the parties Teams shall establish

guidelines for the conduct of the meet and confer process. These shall

include, but not necessarily be limited to the following:

meeting dates and times;

beginning and ending dates of meet and confer;

times for employee comment periods;

topics and schedules for College-wide information sessions;

dates of general forums;

Draft — 10-11-16 BP 1.25

5

record of sessions;

date on which issues/proposals shall be exchanged; and

role of spectators.

IX. Timeline

The meet and confer process shall be limited to the time period January

through April, but can be extended upon the mutual agreement of the Teams.

X. Third Party Facilitation

The Board is in agreement with the concept of third party advice to resolve

serious conflicts arising from the meet and confer process.

If at the conclusion of meet and confer either Team concludes that

continuing meet and confer is unlikely to produce agreement on an issue(s),

that Team may request facilitation by a neutral third party. If, in its

discretion, the Board determines that doing so will more effectively assist it

to facilitate the meet and confer process, the Board may elect to engage a

neutral third party to facilitate discussion/consultation. However, the Board

recognizes the responsibility to make decisions and reserves the right to

accept or reject the facilitated discussion.

XI. Unit Individuality

The Board recognizes meet and confer as a process whereby each employee

representative group or individual employees can bring forth for discussion

issues of importance, recognizing that priorities may differ. Meet and confer

agreements related to similar issues may differ among employee

representative groups.

PimaCountyCommunityCollegeDistrict Board of Governors


ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1


Consent Agenda Chancellor’s Office (206-4747)

Recommendation:

The Chancellor recommends to the Board that the following items be considered as Consent Agenda Items.

4.1 (1) Approval of Minutes of the following meetings: A. Study Session of September 14, 2016 B. Special Meeting to conduct Executive Session on September 14, 2016 C. Regular Meeting of September 14, 2016

(2) Board Policy Non-Substantive Changes — Final Reading (3) Intergovernmental Agreement: Pima County Health Department (4) New Position: Staff Instructor (5) New Position: Research Analyst (6) New Position: Program Coordinator (7) Sub-Grant Agreement Renewal: First Things First Innovative Professional

Development (8) Grant Proposal: Highway Safety Plan for Impaired Drivers and Occupant

Protection Program (9) Grant Proposal: IUSE (Improving Undergraduate STEM Education) (10) Grant Proposal: Educational Opportunities Program (11) Contract: Ellucian for Banner and Related Products (12) Contract: Oracle Corporation (13) Contract: LCI Commercial Construction Company (14) Contract: LCI Commercial Construction Company (15) Contract: Ingram-Primary Book Vendor (16) Contract: Access and Disability Resources-Communication Access Real-time

Translation-FY 2016-2017 (17) Contract: DMG Mori Academy for Advanced Manufacturing

Approval




ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1(1) A


Unapproved Minutes of the Special Meeting of September 14, 2016

Chancellor’s Office (206-4747)

Recommendation:

The unapproved Minutes of the Special Meeting of September 14, 2016 are submitted for approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT

A Study Session of the Pima County Community College District Governing Board was held on Wednesday, September 14, 2016 at 2:00 p.m. in the Community Board Room, C-105, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005.

Persons in Attendance

Board Members: Mark Hanna, Board Chair Demion Clinco Sylvia Lee Scott Stewart

General Counsel Jeffrey Silvyn

Recording Secretary Andrea Gauna

Administration Lee Lambert, Chancellor

1. Call to OrderMark Hanna called the meeting to order at 2:03 pm.

2. Audit ReviewKurt Weirich, Senior Auditor reported on the Office of the Internal Auditor (OIA) Self-Assessment 2015-2016 and the Engagement Plan and Risk Assessment-Fiscal Year 2016-2017.

Mr. Weirich noted the Finance and Audit Committed approved the presented Engagement Plan and Risk Assessment for Fiscal Year 2016/2017. This is a risk-based engagement plan taking into account the organization’s risk management framework. Mr. Weirich noted the plan is flexible, so as risks become apparent, the plan can be revisited and changed.

The team’s primary goal is to have a process to determine for the year what their audit plan is going to look like. Mr. Weirich noted the importance of identifying the objectives for the plan. These objectives were established by the College for the strategic direction and general operating goals. Some of these objectives put into the planning process are to improve access and student success, improve responsiveness to the needs of the business community, increase diversity and develop a culture of organizational learning, employee accountability and employee development.

The next steps to the planning process were to identify risks in both higher education and organizations in general. The risks identified are collaboration and change management, compliance, legislative and regulatory landscape and IT and data privacy. Several reports

Board of Governors Study Session Minutes – September 14, 2016 Page 2

were looked at to identify of concerns or risks of higher education institutions, the Grant Thornton, The State of Higher Education in 2016, the Urban Institute, and Higher Education 2016: Evaluating Campaign Proposals, and ACUA, Association of College & University Auditors.

Mr. Weirich reported on the risks and concerns specific to Pima Community College based on an analysis of the College. The team interviewed PCC employees and directors of the College and there were over 230 responses in their analysis of risks related to concerns of the college. The top three concerns identified are compliance and regulator, employee performance management, and governance.

Board member Stewart asked if this analysis was just an opinion survey. Mr. Weirich said he would follow-up with Lori Cox, Director of Internal Audit to get a copy of the PCC employee interview and survey questions and would forward the information to the Governing Board.

Mr. Weirich reported on the significance of risks and how they are assessed based on impact, probability, and velocity. Each risk event is categorized by velocity (the pace the organization is expected to experience in terms of the impact of the risk) and lists its probability or likelihood that a risk event occurs or that the area is not functioning as intended.

The Engagement Plan includes audits for Attendance Tracking, Enrollment Management and Purchasing and Contracting and some continuous auditing projects include compliance and regulatory for the CLERY Act, Financial Aid/Title IV, Governance, and Information technology. There are several carry over audits from last year’s plan which include Accessibility and Disabled Resources, the Athletics Follow-up Audit, Automotive and Veteran’s. Mr. Weirich did note they are close to completing the Athletics follow-up audit.

Board Chair Hanna asked if the audit team is capable of completing the goals set out based on the resources they currently have. Mr. Weirich is confident they can carry out the plan and have it completed by the end of the year.

Board member Stewart asked what percentage of last year’s plan was executed. Mr. Weirich noted he did not have the percentage numbers but would get back to the Board with this information.

Board member Lee noted that some of the Finance and Audit Committee recommendations were not followed through in a timely manner and asked the Chancellor his plans for improvement in this area. The Chancellor noted that with each audit finding he will attach a cover letter with directives for each unit to come up with a plan and a timeline for completion of the plan. Dave Bea, Executive Vice Chancellor for Finance and Administration, Lori Cox and her team and Jeff Silvyn have been empowered to apply greater accountability to the areas that are not staying on top of their timelines.

Board member Clinco asked about the carryover items from last year’s engagement plan and if a delivery deadline date could be added to this year’s plan. He also asked for more detail


on the carryover items and why they are rolling over. Mr. Weirich noted that employee turnover is part of the problem. They may conduct a follow-up audit and find that the original employees are no longer available so they are must take time to educate the new employees before continuing with the plan. Lack of resources is also a problem.

The Chancellor noted that the College needs to provide better technical support to the units so they know how to go about addressing issues and closing gaps. Chancellor Lambert also wants to take a team approach to close each of the gap areas and make sure the right controls are put in place and be sure they know who is responsible for what in each area. A clear single point of contact needs to be identified and take the lead to make sure things get done.

Board Chair Hanna recommends that under the carryover items, a projected completion date is added to the plan.

Board member Stewart would like to see more clarity in the org chart; it should be a more functional one. Chancellor Lambert noted that the aspect of the reorg will make that more clear.

Mr. Weirich reported on the Office of the Internal Auditor Self-Assessment. Their findings were that they are in general conformance with audit standards. Their audit charter includes standards, code of ethics, and a definition of internal audit. They have day-to-day supervision, working papers, report reviews. They survey their audit clients and adhere to a code of ethics. They have continuous professional education in internal audit and do meet the standards as a department.

Some of the strengths highlighted in the assessment are that they are qualified, experienced, certified staff and have significant industry involvement at local and national levels. They maintain positive working relationships with College personnel. They have strong engagement with new employees at orientation and make several internal audit presentations throughout the year.

One area that needs improvement is the timeliness of reporting. The auditors plan for improvement include using more of an electronic process to communicate, this will help in turning the reports around quickly. Some other areas of improvement include updating the audit charter and tracking unresolved audit issues using an electronic process for reporting. Because staffing is limited, the auditors are also looking at doing more controlled self-assessments. These assessments allow staff members to review their own controls in their own areas and have more control of what happens by doing self-analysis and self-reporting.

The auditors are also looking at increasing their use of data mining software and engaging more with employees. They plan on attending more meetings and doing some presentations and workshops focusing on controlled self-assessments.

Board members Hanna and Stewart noted their concern that because there are only two auditors, their goals for the plan may be unreachable. Mr. Weirich agrees that it is aggressive but attainable and added that the Chancellor is onboard with the plan.


Board members Hanna and Clinco thanked both Mr. Weiner and Ms. Cox for the overwhelming work that they do.

Adjournment

The meeting adjourned at 2:41 p.m.

__________________________________________ Secretary

__________________________________________ Date



ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1(1) B


Unapproved Minutes of the Special Meeting to conduct Executive Session on September 14, 2016


Recommendation:

The unapproved Minutes of the Special Meeting to conduct Executive Session on September 14, 2016 are submitted for approval.

Approval




ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1(1) C


Unapproved Minutes of the Regular Meeting of September 14, 2016


Recommendation:

The unapproved Minutes of the Regular Meeting of September 14, 2016 are submitted for approval.

Approval


PIMA COUNTY COMMUNITY COLLEGE DISTRICT

The Regular Meeting of the Pima County Community College District Board of Governors was held on Wednesday, September 14, 2016 at 5:30 p.m., in the Community/Board Room, District Central Office, 4905C E. Broadway, Tucson, AZ 85709-1010.

BOARD MEMBERS

Mark Hanna, Chair Demion Clinco Sylvia Lee Scott Stewart Martha Durkin, Secretary/Vice Chair (not present)

REPRESENTATIVES TO THE BOARD

Martin Bastidas, Student Michael Tulino, Staff Carlo Buscemi, Adjunct Mays Imad, Faculty Brian Stewart, Administrator

RECORDING SECRETARY

Andrea Gauna

GENERAL COUNSEL

Jeffrey Silvyn

ADMINISTRATION

Lee Lambert, Chancellor Michael Amick, Vice President of Distance

Education Dave Bea, Executive Vice Chancellor for

Finance and Administration Dan Berryman, Vice Chancellor, Human

Resources Yira Brimage, Vice President of Student

Engagement and Student Affairs Gregory Busch, Vice President of Instruction

at West Campus and Transfer Pathways Alison Colter-Mack, Assistant Vice

Chancellor, Human Resources Aubrey Conover, Campus Vice President Nina Corson, Dean of Mathematics

Suzanne Desjardin, Dean of Social Sciences, Acting

David Doré, President, Northwest and Downtown Campus

Dolores Duran-Cerda, Provost and Executive Vice Chancellor for Academic and Student Services, Acting

Julian Easter, Assistant Vice Chancellor, Academic Affairs

Trina Felty, Interim Vice President of Instruction

Joseph Gaw, Dean of Nursing Patricia Houston, Dean of Communication Libby Howell, Executive Director, Media,

Community and Government Relations Janice Kempster, Dean of Distance Learning Karrie Mitchell, Assistant Vice Chancellor,

Enrollment Management and Student Affairs

Lorraine Morales, President, Community and East Campus

Bruce Moses, Assistant Vice Chancellor, Accreditation & Quality Improvement

Michelle Nieuwenhuis, Executive Director, Department of Safety (Acting)

Ann Parker, Vice President of Student Transitions

Morgan Phillips, President, Desert Vista and West Campus

Nicola Richmond, Assistant Vice Chancellor, Institutional Research, Planning & Effectiveness

Ian Roark, Vice President of Workforce Development

Irene Robles-Lopez, Vice President of Student Affairs, Academic Advising and Retention (Student Affairs-Community Campus)

Ted Roush, Vice President, Desert Vista Campus

Ted Roush, Campus Vice President

Board of Governors Minutes Regular Meeting – September 14, 2016 Page 2

Edgar Soto, Dean of Athletics, Fitness and Wellness

Brian Stewart, Dean of Student Affairs, Desert Vista Campus

Jeff Thies, Dean of Developmental Education Bill Ward, Vice Chancellor, Facilities

Greg Wilson, Dean of Applied Technology Darla Zirbes, Campus Vice President

GENERAL MATTERS

Call to Order

Mark Hanna called the meeting to order at 5:31 p.m.

Pledge of Allegiance

Sylvia Lee led the Pledge of Allegiance.

Public Comment – Call to Audience Joi Stirrup addressed the Board about admissions and recruitment.

Taralynn Petrites, Joi Stirrup, and Elva DeLaTorre addressed the Board about the LIFT Conference.

Board member Lee thanked Joi Stirrup and her team for the work they do. She also noted that she would like an agenda item that addresses enrollment barriers.

Remarks by Governing Board Members

Board Chair Hanna reported that the Governing Board is considering changes to its Bylaws. The Bylaw amendments will be presented at the October Governing Board meeting for approval.

Board Chair Hanna expressed his support for honor student, Eduardo Lujan Olivas. Mr. Olivas earned a tuition waiver to attend Arizona State University as part of a competition but the Arizona Board of Regents (ABOR) revoked the scholarship because Mr. Olivas is a DACA student. Board Chair Hanna thanked Chancellor Lambert, Karrie Mitchell, Assistant Vice Chancellor for Enrollment Management and Student Affairs and many other folks who stepped up to show their support of Mr. Olivas. The Chancellor and several PCC Board members are discussing, the possibility of meeting with ABOR to discuss this issue.

Board Chair Hanna reported on attending the Fiat Chrysler NC3 Automotive Program launch and the STEAM workshop. He also had the opportunity to take a tour of PCC facilities.

Board member Stewart attended All College Day, Victoria Awards Ceremony, Chrysler Automotive kickoff and an AADGB meeting. Board member Stewart will not be seeking re-


election to the Governing Board. He advised AADGB that they would need to identify a new ACCT state coordinator. He also attended the GISS Institute.

Board member Clinco attended the Fiat Chrysler event and the Governing Board retreat. He thanked everyone who participated.

Board member Lee attended the GISS Institute and noted some of the student success stories that were shared by other colleges at the conference.

REPORTS

Administration Reports

July 2016 Financial Statements-Dave Bea Dave Bea, Executive Vice Chancellor for Finance and Administration reported on the monthly financial reports for first of FY 2017 through July 2017. Dr. Bea noted that compared to prior years, the tuition revenue is low. The revenues may look bad but it is related to receivable tuition not actual tuition. The large difference is due to the changes made to the student payment program, the college implemented a new rolling payment plan for students last Spring. The old process created inflated enrollment numbers. Only July financials are affected and the financials typically are remedied in August. Dr. Bea reviewed the August financials and they look fine.

Agenda for the Higher Learning Commission-Bruce Moses Bruce Moses, Vice Chancellor for Accreditation and Quality Control reported that the Focused Visit agenda will be ready on Thursday. Mr. Moses noted that the peer reviewers will be here on September 26 and 27 to conduct the Focused Visit. The Peer Review Chair will be conducting a location visit to the Aviation Program on September 28. On December 5-6, there will be an Institutional Actions Council Hearing in Chicago with Pima representatives. There will be an HLC Board of Trustees meeting on February 23-24, 2017 to decide whether to remove PCC from Notice.

A draft report from the Peer Review Visiting Team is due to HLC by October 25, 2016. PCC will have two weeks to review the report for facts and submit a response. The final report from the Peer Review Visiting Team is due on November 22, 2016. The Institutional Action Council (IAC) will draft a report based on the report from the Peer Review Visiting Team and the IAC Hearing in December. This final report is due to HLC in mid-January 2017. PCC will then have two weeks to review the report for facts and submit a response. The final report from IAC is due to HLC in early February 2017.

Mr. Moses reported that HLC required the College to host a focused evaluation validating the contents of the Notice Report and on the effectiveness and long-term viability of changes at the College. They are only here to respond to the 11 areas addressed in the Notice Report. The reviewers will not be addressing any other areas of the College. Mr. Moses also noted that PCC does not assist in setting up the agenda; it is entirely developed by the Peer Review Team.


Mr. Moses noted that the location visit would have no bearings on the decision of whether or not the College comes off Notice. The visit is to ensure the College supports what the students need in order to complete their degree or certificate.

The College’s next comprehensive visit will be either Fall 2018 or Spring 2019. Mr. Moses reported on the other types of HLC visits the College might receive during our ten-year cycle.

Some of the possible agenda items are meetings with Deans and Department Chairs, the Strategic Planning Committee, the Assessment Work-group, Contingency of Governing Board members, Community members, students, Human Resources and the Executive Leadership Team.

Board Chair Hanna asked if these are interviews and if we will be providing documentation at these meetings. Mr. Moses noted that the reviewers will split up and conduct individual half hour to 45-minute meetings with each of the PCC groups identified. Mr. Moses will continue to gather evidence to submit to the reviewers.

Mr. Moses and subject matter experts will be conducting forums at each of the campuses to provide information about what the College is doing towards continuous improvement.

Board member Clinco asked how we are presenting the additional evidence gathered to the Peer Review Team. Mr. Moses noted he is collecting the additional evidence and adding it to the previous information. He will be sending it electronically to the Peer Review Team and HLC by the end of next week. Board member Clinco asked that this information be sent to the Board to review before being sent to HLC.

KPIs and Planning-Nic Richmond Nic Richmond, Assistant Vice Chancellor reported on the work being done on the Mission KPIs and the release dates of the data. The KPI release dates are as followed:

• Student Success-September 2016• Access-October 2016• Teaching and Program Excellence-November 2016• Student Services-December 2016• Community Engagement-February 2017• Diversity, Inclusion and Global Education-March 2017• Institutional Effectiveness-April 2017

Voluntary Framework of Accountability (VFA) was selected by the College to monitor the success of the College’s students because it looks at first time students (full and part-time) and includes measures of progress and outcomes. The VFA also allows PCC to compare ourselves with 150 participating colleges.

Dr. Richmond noted an example of the data collected and how the College plans to use this data.


The Strategic Planning Team will be meeting at the end of the month to go over the data collected and how the College can link it to planning. The team is discussing Mission KPIs as part of the 2016-2017 strategic planning process. Interactive reports will release operational data aligned within this consistent system.

Board Chair Hanna noted that the College will be better informed because of the richness of the data. With this information, we can make informed decisions and strategic plans to improve student success and move the College forward.

Board member Stewart was hoping to see more depth and some examples of how the College plans to use the data. He would like more information sent to the Board to review. Dr. Richmond agreed to send the Board members more information.

Board member Clinco asked about how the College plans to use the data to reach out to non-returning students and the College’s timeline for rapid response to these students. Dr. Richmond noted that she is working with Karrie Mitchell to identify these students, collect contact information, and reach out to them. With this report information, the College can easily get to the email addresses of students. Dr. Richmond also noted that she is able to measure student progress beginning at the time the student first interacts with the College. The data can identify students who have applied and connected with the College. The data will also identify students who did not complete all of the steps necessary. The College will reach out to those students as well.

Board member Clinco asked if there is an engagement plan to reach out to non-returning students identified in the data. Chancellor Lambert noted that there is a data informed plan in place through the Strategic Enrollment Management Plan (SEMP) and he would like the opportunity to have a Board study session to present the plan to the Board.

Board member Lee asked if there is going to be a student success rubric or visual to identify the indicators of success. Dr. Richmond noted that most of the current indicators of success are taken from the VFA but that they would like to use PCC’s student intent process and enhance it. To get a head start for next year, there are plans on doing an active enrollment student survey to get an idea of the student’s end goal. Chancellor Lambert added that they would like to take the data sets and convert them into a scorecard or graphic so it is easier for everyone to see and understand where we are.

Dr. Richmond added that the Mission KPI data are being introduced at sessions throughout the campuses and the information will be posted to the website.

Reports by Representatives to the Board

Board Chair Hanna noted that the Board appreciates that the representatives keep their comments brief and centered on student success.

Student – Martin Bastidas Student Representative Martin Bastidas reported on the Community Campus National Adult and Family Literacy Week, the Desert Vista Tucson Clean and Beautiful, Downtown Campus Hispanic Heritage Month and the 50th Anniversary of PCC celebration welcoming


Salvador Duran in Concert, East Campus Emerging Leaders Workshop, Northwest Campus Voter Registration Day, and West Campus National Latino AIDS Awareness Day (NLAAD) and Job Fair. Mr. Bastidas also reported on the new ICC Team members. Student Representatives did not present a recommendation/concern to the Board.

Temporary Staff – There was no report.

Staff – Michael Tulino Mr. Tulino did not have a formal report but noted the Pima All email sent last week about the tragic situation of friend and previous colleague Craig Winters and family. Mr. Tulino is encouraging everyone to help by sharing the GoFundMe link provided in the Pima All.

Adjunct Faculty – Carlo Buscemi Mr. Buscemi thanked Tal Sutton for his assistance in integrated Adjunct Faculty into the Faculty Senate leadership decision-making committees. Mr. Buscemi thanked the administration and Provost, and the various campus Presidents for assisting and supporting the formation of the group’s association. Adjunct Faculty did not present a recommendation/concern to the Board.

Faculty – Mays Imad Mays Imad reported on the Faculty Senate meetings of August and September 2016. Ms. Imad noted important Faculty Senate accomplishments over the past year and provided updates on the progress of the following subcommittees: Accreditation, Assessment, Professional Development, Strategic Planning and Budget, and Charter Revision. She also reported on the Ethnic Group and STEM Innovation Challenge. Faculty did not present a recommendation/concern to the Board.

Administrator – Brian Stewart Brian Stewart reported on the Commission on Adult Basic Education (COABE) Capitol Hill Day 2016, Arizona Department of Education Task-Force on alternative pathways for Arizona High School Equivalency, the CTE Dual Credit Academics/Pathways to Prosperity Initiative, and the Diversity Plan. Administrators did not present a recommendation/concern to the Board.

Chancellor’s Report Chancellor Lambert introduced Gregory Busch, Vice President of West Campus and Christopher Albers, Chief of Police.

Chancellor Lambert acknowledged the Talent Search Grant on the agenda. This is the sixth time receiving this grant. He also acknowledged the Becalos-Santander Universidades International Program for its success in increasing student engagement.

Chancellor Lambert noted that the information item, Special Assistant to the Chancellor, is not a new position. This position was once the Vice Chancellor position held by former employee Debbie Yoklic. The Special Assistant is a reframing of that position and will have an emphasis on major college initiatives and the framework around those initiatives. Board member Lee noted that the Board was hopeful this position would come back.


Chancellor Lambert reported on attending the GISS Institute and Chrysler/NC3 Launch. He noted the importance of having the automotive training and keeping students here in Tucson.

He also talked about the outreach and recruitment efforts. The College plans to enlist the community to assist with our outreach efforts. PCC conducted a volunteer survey internally and PCC is providing volunteer training. We will be reaching out to the community to see who wants to be part of our outreach efforts. This multi-year strategy could take 2-3 years to see positive results.

Chancellor Lambert reported that this is the second year PCC has sent a cohort to the LIFT Conference. This program creates an innovative leadership approach, building staff leadership abilities.

Chancellor Lambert noted that the Aviation Program issue was a perfect example of accountability, compliance and student success. PCC discovered that it did not list the Aviation Program location with the Department of Education (DOE) and HLC. PCC self-reported the location issue to the DOE and HLC. PCC just received notification from the DOE that the location has been approved for Title IV eligibility. Chancellor Lambert thanked the mayor’s office, AACC’s Walter Bumphus, and Representative Raul Grijalva for reaching out to the DOE. This is an approach PCC wants to take moving forward. The College will seek out the problems that are challenging us, clean up the problems and move in the right direction.

Lorraine Morales provided an update on the Academic Advising Task Force and reported that all recommendations by the task force have been implemented and the plans are on track.

INFORMATION ITEMS

Employment Information — was noted as an information item.

Adjunct Faculty Appointments — was noted as an information item.

Formation of Department Chair Task Force-was noted as an information item.

Reclassified Position: Special Assistant to the Chancellor — was noted as an information item.

ACTION ITEMS

Consent Agenda Board member Stewart would like a correction made to the Study Session minutes of August 15, 2016. The minutes referred to him as Board member Scott.


Board Chair Hanna pulled Item #4.1(11) Curriculum Recommendations: Multiple New Programs-Welding Certificates from the consent agenda and will not be discussed at this time.

Motion No. 201609-02

Scott Stewart – M, Demion Clinco – S, to approve the Consent Agenda without Item #4.1(11)

(1) Approval of Minutes of the following meetings: A. Study Session of August 1, 2016 B. Special Meeting to conduct Executive Session on August 1, 2016 C. Study Session of August 10, 2016 D. Special Meeting to conduct Executive Session on August 10, 2016 E. Regular Meeting of August 10, 2016 F. Study Session of August 15, 2016 G. Special Meeting to conduct Executive Session on August 17, 2016

(2) Authorization for New Position: Diversity Officer (3) Internal Data Sharing Agreement Pertaining to Wage Information from the Arizona

Department of Economic Security Unemployment Insurance Program (4) Board Policy Substantive Changes, Deletion, and New Board Policy-Final Reading (5) Intergovernmental Agreement: Pinal County (6) Intergovernmental Agreement (Renewal): Pascua Yaqui Tribe and Pima County

Community College District (7) Grant Proposal: TalentSearch (8) Grant Proposal: Carl Perkins IV-Basic Grant (9) Grant Proposal: First Focus on Kids (10) Grant Proposal: U.S. Department of State for Becalos Program (11) Curriculum Recommendations: Multiple New Programs-Computer Aided Design

(CAD) Certificates (12) Curriculum Recommendations: Multiple Program-Inactivations (13) Contract: Increase Approval for HP Manage Print Services

Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

OTHER ACTION ITEMS

Employment Contract: Chancellor Board member Hanna noted that Board member Durkin was fully involved in the discussion and actions of the Chancellor’s evaluation and employment contract.


Scott Stewart – M, Sylvia Lee – S, to approve the Chancellor’s employment contract.



Chancellor’s Goals, Objectives and Timelines 2016-2017


Scott Stewart – M, Demion Clinco – S, to approve the Chancellor’s Goals, Objectives and Timelines 2016-2017.


Chancellor’s 2015-2016 Evaluation


Scott Stewart – M, Demion Clinco – S, to approve the Chancellor’s 2015-2016 Evaluation.


Governing Board 2015-16 Self-Assessment


Demion Clinco – M, Sylvia Lee – S, to approve the Governing Board 2015-16 Self-Assessment.


Discussion and nomination of Board member(s) to Association of Community College Trustees committees


Sylvia Lee – M, Demion Clinco – S, to nominate Board members to serve on ACCT committees.



Board member Hanna volunteered to serve on either the Member Communications and Education Committee or Public Policy and Advocacy ACCT Committees.

Association of Community College Trustees (ACCT) Leadership Congress


Scott Stewart – M, Sylvia Lee – S, to nominate one Board member to serve as the voting delegate(s) for the upcoming ACCT Leadership Congress, October 5-8, 2016


Board member Stewart nominated Board Chair Hanna to serve as the voting delegate for the upcoming ACCT Leadership Congress.

Board Chair Hanna accepted.

Proposed Agenda Items

Board Chair Hanna would like the Chancellor and PCC administration to present a policy on student success at a future Board meeting.

Board member Lee requested a report at the next Board meeting on enrollment barriers.

ADJOURNMENT

Adjournment

The meeting adjourned at 8:01 p.m.

___________________________________________ Secretary

___________________________________________ Date



ACTION ITEM Meeting Date: 10/19/16 Item Number: 4.1 (2)


Board Policy Non-Substantive Changes — Final Reading Office of the Chancellor (206-4747)

Recommendation:

The Chancellor recommends that the Governing Board approve the following Board Policy:

Revisions (Non-substantive): BP 3.10 Admissions and Registration

Justification:

Recommended changes are being made as part of the comprehensive review and reorganization of all policies. Non-substantive changes include (1) edits such that the meaning of the policy is unchanged; (2) edits for clarity; (3) title changes; and/or (4) those that reflect of current organizational structure. As per AP 1.01.02, “Non-substantive changes may be presented to the Board of Governors as a part of the "consent agenda" at any regular Board meeting.”


None.

Approvals


Draft — 9-16-16 BP 3.10

1


Board Policy Title: Admissions and Registration



Schedule for Review and Update: Every three years

Review Date(s): 5/22/14, 9/16/16

Revision Date(s): 11/17/99, 4/17/01, 2/18/09, 6/2/14,

9/16/16


Motion Number: 6144

Legal Reference: A.R.S. § 15-1801 through 15-1821.01

Cross Reference: Transfer Students and Credit, BP 3.21;

Limited Enrollment (Selective

Admissions), BP 3.22; General

Education, BP 3.35; Equal Employment

Opportunity, ADA, Non-

Discrimination and Anti-Harassment

(including Sexual Harassment), BP

5.10 and Dual Enrollment Guidelines

The Pima County Community College District is open to students if they fall

within one of the categories pursuant to A.R.S. § 15-1805.01 through 15-1821,

provided that the established College criteria, guidelines and procedures have been

met.

The scope of program or course accessibility may be limited due to certain

curriculum requirements, fiscal constraints, facility limitations, external agency

requirements or student preparedness. All such degree and certificate programs

and their respective requirements shall be identified in the college catalog.

http://www.pima.edu/policies/boardpolicies/BP-3506.shtml

Draft — 9-16-16 BP 3.10

2

No person shall be denied admission or registration to the College on the basis of

gender, race, ethnicity, national origin, age, disability, sexual orientation, gender

identity or expression.

Dr. Morgan Phillips





Intergovernmental Agreement with Pima County Health Department

Joseph Gaw Academic Dean, Nursing

(206-6853)

Recommendation:

The Chancellor recommends that the Governing Board authorize its Chair to execute a two-year Intergovernmental Agency Agreement with Pima County to provide for clinical educational experiences for College allied health program students. This agreement is a continuation of a cooperative effort that began in 2011.

Justification:

The College offers educational programs in a variety of healthcare fields such as dental hygienist and nursing. A critical part of these programs is practical experience and exposure to actual patient care situations. The Pima County Health Department offers a variety of community-based health programs for underserved populations. Through this IGA, the College is able to provide allied health students with practical educational opportunities and the County is able to enhance its community health programs, particularly its mobile health clinics.


There are no financial considerations with this agreement. Each party is responsible for its own expenses and neither receives compensation from the other.

Approvals

Contact Person ____________________________ Morgan Phillips

Chancellor_________________________________ Lee D. Lambert J.D.





New Position – Staff Instructor Daniel Berryman Vice Chancellor for Human

Resources, (206-4586)

Recommendation:

The Chancellor recommends that the Governing Board approve the new Staff Instructor position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program.

Justification:

This is a new position for a Staff Instructor for the Licensed Practical Nurse-Center for Training and Development nursing program. This position will deliver instruction to non-credit students in nursing; prepare instructional materials, lesson plans, classroom and laboratory presentations; and assist students in achieving their educational goals. This position is part of a re-organization of the nursing program to better support education for the students and ensure compliance with Arizona State Board of Nursing.

Duties and Responsibilities: • Delivers instruction to non-credit students in nursing.• Prepares instructional materials, lesson plans, classroom, and laboratory presentations.• Prepares progress reports, evaluates student’s skills, and evaluates student progression

in the program.• Prepares official records, forms, and related documentation.• Provides student counseling for discipline issues and creates positive outcomes.• Recruits potential students for the program and assists with orientations.• Provides referrals to students to internal departments and external agencies to meet

their needs.• Develops, researches, reviews, and revises curriculum; selects texts, equipment, and

materials including evaluation of alternative delivery methods of instruction.• May serve as a resource for other staff instructors.• Represents the College at awards conferences and state committees.


The salary grade for this position is C41 – starting base salary of $44,463. The position will be funded from CTD funding dedicated to the Licensed Practical Nurse program.

New Position – Staff Instructor Date: 10/19/16 Page 2

Approval

Contact PersonDaniel Berryman






New Position – Research Analyst Daniel Berryman Vice Chancellor for Human


Recommendation:

The Chancellor recommends that the Governing Board approve the new Research Analyst for the Office of Assessment.

Justification:

This is a new position for a Research Analyst for the Office of Assessment. This position will support the Director for Assessment in compiling data and developing reports for student learning outcomes at the course and program level. This position will also have responsibility for conducting research and analysis; and evaluating best practices.

Duties and Responsibilities: • Serves as the primary point-of-contact for compiling data and reporting in support of student

learning outcome assessments at the course, program, and general education levels. • Develops, analyzes, and summarizes statistical reports and evaluates contextual information

for interpretation. • Prepares and writes internal and external student learning outcomes status reports.• Develops a plan to ensure consistent assessment of data for academic and non-academic

programs and units.• Retrieves, analyzes, and reports student data, course data, and program reviews utilizing

statistical techniques.• Provides research and analysis to ensure that the assessment methods used at the College

reflect best practices and that measures conform to high standards of validity and reliability.• May develop surveys and work with faculty to select appropriate audiences for survey

participation and interpretation of results.


The salary grade for this position is C42 – starting base salary of $50,383. Funding is allocated to the Office of Assessment.

New Position – Research Analyst Date: 10/19/16 Page 2

Approvals







New Position – Program Coordinator Daniel Berryman Vice Chancellor for Human


Recommendation:

The Chancellor recommends that the Governing Board approve the new Program Coordinator position for the Licensed Practical Nurse/Center for Training and Development (CTD) nursing program.

Justification:

This is a new position part-time (.5 FTE) for a Program Coordinator for the Licensed Practical Nurse-Center for Training and Development nursing program. This position will ensure all Certified Nurse Assistant programs are aligned and meet state requirements. This position will participate in developing and implementing program goals and activities for the Certified Nurse Assistant (CAN) and Patient Care Technician (PCT) programs and coordinate the curriculum and evaluation processes.

Duties and Responsibilities: • May supervise paraprofessional and support staff to include: prioritizing and assigning

work; conducting performance evaluations; ensuring staff is trained; and, making hiring, termination, and disciplinary recommendations.

• Participates in the development, implementation, coordination, and supervision ofCNA/PCT program goals, objectives, and activities.

• Develops and presents marketing materials used for student recruitment.• Compiles and reviews data and preparing related reports and correspondence.• Responds to requests for information for information regarding CNA/PCT.• Participates in monitoring CNA/PCT budgets.• Ensures compliance with the Arizona Nurse Practice Act for CNA and the maintenance

of a plan of program evaluation.


The salary grade for this position is C41 – starting base salary of $22,232 for .5 FTE. The position will be funded from CTD funding dedicated to the Licensed Practical Nurse program.

New Position – Program Coordinator Date: 10/19/16 Page 2

Approvals







Sub-Grant Agreement Renewal: First Things First Innovative Professional Development

Morgan Phillips, President

DV Campus (206-5001)

Recommendation:

The Chancellor recommends that the Governing Board authorize the Chancellor or designee to accept and implement the renewal of the First Things First Innovative Professional Development Sub-grant Agreement from United Way of Tucson and Southern Arizona. The grant performance period is from July 1, 2016 to June 30, 2017. The Pima Community College – Desert Vista Campus will receive $79,500.00 over the one year performance period.

Justification:

The sub-grant agreement from United Way of Tucson and Southern Arizona will provide continuity of services to Pima Community College (PCC) Early Childhood Education students and build upon the work of the past sub-grants. Since 2009, the sub-grant has facilitated completion of Early Childhood associate degrees at PCC and smooth transitions to Early Childhood Bachelor's degree programs at the University of Arizona. This initiative supports Strategic Direction 2, improve access and student success.

Terms of the Grant:

First Things First will support the following objectives: • Increase opportunities for PCC students to transfer to a bachelor’s degree program in Early

Childhood. • Form partnerships with state and local entities to build and maintain a system of high quality

Early Childhood Education in Pima County, tied to college credit.


The total grant amount is $79,500.00 for a 12 month period. The table below illustrates the grant budget.

(Continued)

Sub-Grant Agreement Renewal: First Things First Innovative Date: 10/19/16 Professional Development Page 2

Category Total Project Costs Staff Classified

• Advanced Program Coordinator $44,463 Adjunct Faculty (1 credit CSA course) $1,924 Other Compensation (tutors & lab technicians) $6,622 Fringe benefits $17,228 Travel $1,243 Supplies and materials $793 Subtotal Direct Costs $72,273 Indirect Costs (10%) $7,227 Total Program Expenses $79,500

Institutional Commitment:

In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – Desert Vista has committed the following personnel, facilities, and supplies as direct contributions to ensure the project’s success.

In-Kind and Direct Contributions Estimated Annual Cost Office Space 400 sq ft @ $12.21/sq ft $4,884 Supplies Furniture, phones, storage cabinet, computers, laptops, printers $47,333 Personnel

• Program Manager, $35,000 of $70,340 salary + fringe of$21,805

• 1 hour monthly Campus President• 1 hour monthly Business Office Supervisor• 2 hours monthly Grants office staff• Minimal monthly contributions from the Director of

Enrollment Services and Staff, Human Resources,Student Support Services, Marketing and PublicRelations, Information Technology, InstitutionalResearch, Planning & Effectiveness, and Maintenance &Security $58,496

Total $109,362

Sub-Grant Agreement Renewal: First Things First Innovative Date: 10/19/16 Professional Development Page 3

Dr. Morgan Phillips

Approvals

Contact Person ____________________________ Morgan Phillips




ACTION ITEM

Meeting Date: 10/19/16 Item Number: 4.1 (8)


Grant Proposal: 2017 Highway Safety Plan for Impaired Drivers and Occupant Protection Program

Bill Ward, Vice Chancellor

Facilities (206-2610)

Recommendation:

The Chancellor recommends that the Governing Board authorize its Chair to execute the “2017 Highway Safety Plan for Impaired Drivers and Occupant Protection Program” awarded by the Governor’s Office for Highway Safety (GOHS). The grant performance period is from October 1, 2016 through September 30, 2017. The award amount is $20,000 for the one year performance period.

Justification:

GOHS provides PCC police force the ability to work overtime for specific, designated community events including the Holiday DUI Task Force. This grant supports the College’s Strategic Plan direction 3: Foster partnerships to strengthen educational opportunities in response to community needs.

Terms of the Grant:

This award from the Governor’s Office for Highway Safety will provide support for three DUI Task Force events as outlined below.


PCC was awarded $20,000 for fiscal year 2016-17. The table below illustrates the grant budget.

Category Year One Total Personnel Services Holiday DUI Task Force (Overtime pay for Officers to support three DUI Deployments)

$14,286 $14,286

Fringe – 40%* *PCC’s fringe rate for Public Safety personnel is 56%, but themaximum rate allowed by the GOHS is 40%

$5,714 $5,714

Total Cost $20,000 $20,000

(Continued)

Grant Proposal: 2017 Highway Safety Plan for Impaired Date: 10/19/16 Drivers and Occupant Protection Program Page 2


In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – Maintenance and Security has committed the following personnel as direct contributions to ensure the project’s success.

In-Kind and Direct Contributions Estimated Annual Cost Personnel

• 2 hours quarterly for Police Commander• 2 hours quarterly for Support Staff• 2 hours quarterly for the Fiscal Supervisor• 2 hours quarterly for Grants office staff $1,234

Total $1,234

Approvals

Contact Person _________________________________ William R. Ward II






Sub-Grant Proposal: IUSE (Improving Undergraduate STEM Education), a sub-grant from University of Arizona

Dr. David Doré, President

NW Campus (206-2111)

Recommendation:

The Chancellor recommends that the Governing Board authorize the Chancellor or designee to accept and implement the IUSE grant as a Sub-grant Agreement with the University of Arizona. The grant performance period is from September 1, 2016 to August 31, 2019. The award amount is $57,198.00 over the three year performance period.

Justification:

The sub-grant agreement from University of Arizona will provide an Introductory Lab Biology Course designed and developed in collaboration between PCC Faculty member Jennifer Katcher and U of A faculty members Molly Bolger and Lisa Elfring to engage students in authentic scientific practices – “Model Based Inquiry.” This type of engagement has been shown to improve student’s attitudes and understanding of scientific research. New materials will be developed and the course will be co-taught by the PCC and U of A faculty. This initiative supports Strategic Direction 2, improve access and student success.

Terms of the Grant:

IUSE grant will support the following objectives: • Collaborative course design between PCC and U of A faculty.• Students will experience an authentic scientific research lab course.

Financial Considerations: The total grant amount is $57,198 for a 36-month period. The table below illustrates the grant budget.

(Continued)

Grant Proposal: IUSE (Improving Undergraduate STEM Education)

David Doré

Category Year 1 Year 2 Year 3 Total Project

Costs Adjunct Faculty $7,215 $7,215 $7,215 $21,645 Fringe benefits $2,237 $2,237 $2,237 $6,711 Travel $0 $1,500 $1,500 $3,000 Supplies and materials $0 $4,500 $5,000 $9,500 Subtotal Direct Costs $9,452 $15,452 $15,952 $40,856 Indirect Costs (40%) $3,781 $6,181 $6,381 $16,342 Total Program Expenses $13,233 $21,633 $22,333 $57,198


In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – Northwest has committed the following personnel, facilities, and supplies as direct contributions to ensure the project’s success.

In-Kind and Direct Contributions Estimated Annual Cost Office Space 200 sq ft @ $12.21/sq ft $2,442 Supplies Furniture, phones, storage cabinet, computers, laptops, printers $8,009 Personnel

• 1 hour monthly Campus President• 1 hour monthly Dean of Science• 1 hour monthly Business Office Supervisor• 2 hours monthly Grants office staff• Minimal monthly contributions from the Director of

Enrollment Services and Staff, Human Resources,Student Support Services, Marketing and PublicRelations, Information Technology, InstitutionalResearch, Planning & Effectiveness, and Maintenance &Security $2,191

Total $12,642

Approvals

Contact Person ________________________________ Dr. David Doré

Chancellor_____________________________________ Lee D. Lambert J.D.



ACTION ITEM



Grant Proposal: Educational Opportunities Program Morgan Phillips, President

West Campus (206-5001)

Recommendation:

The Chancellor recommends that the Governing Board authorize the Chancellor or designee to accept and implement the Educational Opportunities Centers (EOC) Program located at West Campus and awarded by the U.S. Department of Education. The grant performance period is from September 1, 2016 through August 31, 2021. The award amount is $1,179,980.00 over the five-year performance period.

Justification:

For the first time, Pima Community College – West Campus (PCC-WC) was awarded the Educational Opportunity Center grant. The 2016-2021 award is from the U.S. Department of Education and will serve 1,000 low income and potential first generation college students from a target area including western and southwest Tucson and western Pima County. In the target area, 39% of families (22,177) live below 150% of the poverty level, the standard for TRiO eligibility, with 11.5% earning less than $10,000 per year. Less than 10% of adults have earned a bachelor’s degree, and high school graduation rates are lower than the state and national average; among those who do graduate, only 44.7% attend college.

This initiative falls under Strategic Direction 2, improve access and student success, and Strategic Direction 3, foster partnerships to strengthen educational opportunities in response to community needs.

Terms of the Grant:

The EOC Program activities are focused on increasing participant academic achievement and preparing individuals for college entry.

The table below summarizes the program’s planned services and activities:

Required and Permissible Services Related Activities Public information campaign

• Advising and assistance with courseselection

• Information and assistance with applyingfor admission to college and financial aid

• Preparation for college entrance exams

Clear plans for serving individuals from underserved populations (low literacy, limited English proficiency, veterans, etc.)

• EOC Specialists with mobile offices toreach rural areas

• Extensive collaboration and cooperation

(Continued)

Grant Proposal: Educational Opportunities Centers Program Date: 10/19/16 Page 2

• Financial literacy education• Guidance on secondary school re-entry

or alternative credentials• Personal, career, and academic

counseling• Tutoring• Mentoring

with community partners to leverage existing resources for adult learners without duplicating services

• Creation of individual success plans foreach participant and monitoring progress


The total grant award is $1,179,980.00 for a 60-month period. The table below illustrates the grant budget:

Category Year 1 Year 2 Year 3 Year 4 Year 5 Total Project

Costs Personnel: Adv Program Coordinator C42 1.0 FTE $50,383 $50,383 $51,391 $52,418 $53,467 $54,536 $262,195 Program Coordinator 2 total @ 1.0 FTE (C41) $44,463 $88,926 $90,705 $92,519 $94,369 $96,256 $462,774 Fringe (31% exempt) $43,186 $44,050 $44,930 $45,829 $46,746 $224,741 Travel: National Conference, TRIO Trainings and Local Mileage $12,298 $12,298 $12,298 $12,298 $12,298 $61,490 Supplies: Instructional Supplies and General Office Supplies: yr 1 only computers and printer for minilab $15,322 $9,922 $7,846 $5,847 $4,256 $43,193 Other: Program Database, testing fees, Postage, Printing, Cell Phones $8,400 $10,150 $8,503 $6,705 $4,422 $38,180 Total Direct Costs $218,515 $218,518 $218,519 $218,518 $218,518 $1,092,587 Indirect Costs (8%) $17,481 $17,481 $17,481 $17,481 $17,481 $87,407 Total EOC Project $235,996 $235,996 $235,996 $235,996 $235,996 $1,179,980


In-Kind and Direct Contributions are often calculated in a grant’s budget to demonstrate the institutional commitment of the organization. This provides the funder with assurance that the

(Continued)

Grant Proposal: Educational Opportunities Centers Program Date: 10/19/16 Page 2

Dr. Morgan Phillips

awardee will support the success of the grant by integrating the program into the larger structure of the institution through support from existing facilities, services, and personnel. Pima Community College – West Campus has committed the following facilities, supplies and personnel as direct contributions to ensure the project’s success.

In-Kind and Direct Contributions Estimated Annual Cost Office Space 1,363 sq ft @ $12.21/sq ft $16,642 Supplies Furniture, phones, storage cabinet, computers, laptops, printers $24,176 Personnel

• 5% of the Vice President of Student Development• 4 hours monthly for Campus President• 6 hours monthly for the Business Office Supervisor• 2.5 – 10 hours monthly for Grants office staff• Minimal monthly contributions from the Director of

Enrollment Services and Staff, Human Resources,Student Support Services, Marketing and PublicRelations, Information Technology, InstitutionalResearch, Planning, & Effectiveness, and Maintenance &Security $18,250

Total $59,068

Approvals

Contact Person ________________________________ Morgan Phillips


(Continued)



ACTION ITEM



Contract: Ellucian for Banner and Related Products Dr. David Bea Executive Vice Chancellor for


Recommendation:

The Chancellor recommends that the Board of Governors authorize him or designee to execute an agreement with Ellucian for software maintenance for the 2016-2017 Fiscal Year. Total costs are not to exceed $472,459.

Justification:

After a competitive Request for Proposal (“RFP”) process, in August 1997, Pima Community College entered two agreements with Ellucian – a Software License Agreement (“SFA”) and a Technical Services Agreement (“TSA”). Under the SFA, Ellucian, in exchange for a one-time fee of one million fifty thousand dollars ($1,050,000), granted College a perpetual license to Banner software. . Banner is the Information System that consists of several base modules - Student, Finance, Financial Aid, and Human Resources, as well as student and employee access through the internet (collectively “Banner”). Banner is used College-wide and enables access to the Oracle database, which houses a range of student, employee, and financial information. Under the TSA, with initial term 1997-2004, Ellucian agreed to provide College all necessary Banner updates and maintenance services in exchange for an annual maintenance fee paid by College. The TSA had an auto-renewal provision which the College exercised on a year-to-year basis between 2004 and 2007. In 2007, College and Ellucian extended the TSA, by executing Amendment 1, for a ten-year term 2007-2017. There is no record of competitive solicitation for this maintenance service.

Between 2008 and 2016, the College purchased additional Ellucian products to complement the Banner system and improve functionality for students, faculty, and staff (“Banner Component”). For each Banner Component, the College purchased from Ellucian a perpetual license (by executing Amendments to the 1997 SFA) and simultaneously entered a maintenance service agreement with Ellucian (by executing Amendments to the 1997 TSA). Because Ellucian owns all Banner Components, the licenses and maintenance services were procured noncompetitively as sole source The College’s Information Technology (IT) department updates and maintains the Banner system to prevent the interruption of day-to-day activities and services.

All maintenance service agreements with Ellucian (one TSA for Banner and seven TSA Amendments for Banner Modules) will expire on August 31, 2017.

(Continued)

Contract: Ellucian for Banner and Related Products Date: 10/19/16 Page 2

The College’s Contracts and Purchasing Department is reviewing options for August 31, 2017 contract expiration. Options include: (1) negotiation of the maintenance service agreement with Ellucian if a sole source procurement is warranted; (2) competitive solicitation of vendors capable of servicing the Ellucian-owned Banner, if any; and (3) competitive solicitation for possible Banner replacement.

Financial Consideration:

A total of $472,459 was included in the proposed IT operating budget for FY 2017 and adopted by the Board of Governors at the June 8, 2016 meeting. Funds will be used to pay maintenance service fees for nine different Banner Modules and Banner Components, as outlined below:

Item Amount Ellucian Banner $371,820 Ellucian Banner Add-on Modules

• Banner Document Management System• Degree Works• Data Defense• ApplicationXtender• TracDat• Workflow• Flexible Registration• On-Demand Subscription Library $100,639

Total $472,459

Strategic Plan:

This agreement supports Strategic Direction 6.4 – Create structures and mechanisms to build a culture of data informed decision making at all levels. The Ellucian set of products provides core College functions for students, finance, financial aid, human resources, and accounts payable.

Approvals





ACTION ITEM



Contract: Purchase of computer hardware and software products and services from Oracle America, Inc. through contract expiration of 6/25/2020

Dr. David Bea Executive Vice Chancellor for


Recommendation:

The Chancellor recommends the Board authorize him or designee to execute the agreements necessary to affect purchase of computer hardware and software products and services from Oracle America, Inc. through a five-year contract awarded June 25, 2015 by the State of Arizona, State Procurement Office.

Justification:

The College uses various computer products and services supplied by Oracle America, Inc. (“Oracle”) to operate the College’s enterprise information technology systems in support of the College’s Banner database, Banner Self Service, Oracle Reports and Banner integrated third-party programs. These systems are critical to the operation of the College.

Contracting process:

In June 2015, the State of Arizona Procurement Office entered a five-year agreement with Oracle that may be used by all state agencies and other public and non-profit entities who are current members in the State Purchasing Cooperative. In entering the agreement, the State noted that products and services provided by Oracle were typically mission critical and that the lack of comparable alternatives or vendors made a competitive procurement process impractical. The State contract includes all essential terms and conditions, along with a pricing schedule which includes contracted discounts from list price effective until contract expiration.

The College previously had its own, independent agreement with Oracle that expired August 31, 2016. Due to the critical nature of Oracle products and services and need to avoid an interruption in services, the College issued a stop-gap purchase order while a longer-term agreement was arranged. The College Contracts and Purchasing Office considered an independent bid process was not practical under the circumstances and that use of the State contract was the most effective, economical way to obtain ongoing purchases from Oracle. As noted above, the State contract includes all key terms which will be supplemented to the extent necessary by standard College Terms and Conditions of Purchase. The Contract and Purchasing Office consulted with General Counsel to arrive at its recommendation.

(Continued)

https://drive.google.com/file/d/0B2lLr3RWIrjYVlVlMnpIby13Q1E/view

Contract: Computer products and services from Oracle America, Inc. Date: 10/19/16 Page 2


The FY17 operating budget includes the initial expenditure, $492,224.91, anticipated under this contract. Additional FY17 expenditures, if any, and future year expenditures will be based upon IT Department needs, the State’s discount from price list and will be subject to the College’s budget approval processes.

Approvals



Contract (State of Arizona)





Contract: LCI Commercial Construction Co. — Desert Vista Community Room

William R. Ward II Vice Chancellor, Facilities

(206-2610)

Recommendation:

The Chancellor recommends the Governing Board authorize him or designee to execute a contract with LCI Commercial Construction Co. not to exceed $121,000 to construct a storage room addition to the Community Room at Desert Vista.

Vendor Selection & Justification:

In FY16, construction was completed on the DV Community Room. When the use of the DV Community Room dictates moving unused tables and chairs elsewhere, storage becomes an issue at the campus. Storage need was anticipated and previously approved as a separate capital project.

The Purchasing Department put the project out for bid and managed the selection process. Six responses were received and reviewed, and the low bid of $119,000 from LCI was approved for award. LCI has complied with insurance certificates and bond required to proceed with a purchase order.


The Board of Governors approved $121,000 in May 2014 with the FY15/FY 16 Capital Plan to fund the creation of storage space for the tables and chairs used in the Desert Vista Community Room. Planning for the project began in fiscal year 2015 when the College contracted with Sakellar Associates to provide architectural and engineering services to determine the specifications for construction of this project. The recommended contract will be funded from the previously approved capital project funds carried forward for construction.

Approvals







Contract: LCI Commercial Construction Co. — Desert Vista Campus Faculty Resource Center

William R. Ward II Vice Chancellor, Facilities

(206-2610)

Recommendation:

The Chancellor recommends the Governing Board authorize him or designee to execute a contract with LCI Commercial Construction Co. not to exceed $133,000 to renovate the Desert Vista Campus Faculty Resource Center.

Vendor Selection & Justification:

The Purchasing Department put the project out for bid and managed the selection process. Two responses were received and reviewed, and the low bid of $133,000 from LCI was approved for award. LCI has complied with insurance certificates and bond requirements to proceed with a purchase order.


The Board of Governors approved $205,300 in May 2014 with the FY15/FY16 Capital Budget Plan to fund the renovation of the Faculty Resource Center (FRC) and an adjacent classroom to create one Faculty Resource Center. The new FRC will include up to 15 adjunct faculty workstations, five faculty-student enclosed meeting spaces, an enclosed Faculty Sandbox technology area, worktable, and soft seating area. Planning for the project began in fiscal year 2015 when the College contracted with Sakellar Associates to provide architectural and engineering services to determine the specifications for renovation. The recommended contract will be funded from the previously approved capital project funds carried forward for construction.

Approvals







Contracts: Communication Access Real-time Translation-FY 2016-2017

Dr. Dolores Duran Cerda, Acting Provost and Executive

Vice Chancellor (206-4999) Recommendation:

The Chancellor recommends that the Governing Board approve renewal of agreements with Kimberly August, Global Captioning Solutions, Inc., and Strada Communications, Inc. for the provision of Communication Access Real-time Translation (CART) services for July 1, 2016 through June 30, 2017.

Justification:

Pima Community College provides reasonable accommodations to individuals with disabilities for which CART services assist the hearing-impaired by translating spoken words into text, providing personal and immediate access to communication in the classroom, workplace and public College activities. The College awarded annually renewable contracts following a Request-for-Proposal (RFP) conducted in 2013 for which the College affects renewals through issuance of a purchase order. The contracts will be amended to clarify the services contemplated in the solicitation include those for other than students.


The College annually budgets for CART expenses while actual expenditures are dependent upon College needs. The College may engage the services of any of the three vendors based upon the services necessary and the vendor’s availability and capabilities. The contracted rates have not changed since 2013 with annual expenditures by vendor noted below.

VENDOR FY2014 FY2015 FY2016 FY2017 Grand Total Kimberly August $324,963 $174,191 $240,721 $23,213 $763,088 Global Captioning Solutions, Inc. $7,250 $11,594 $18,844 Strada Communications, Inc. $11,310 $12,723 $22,270 Grand Total $343,523 $186,913 $252,315 $23,213 $804,202

Approvals

Contact Person ______________________________ Dolores Durán-Cerda, Ph.D.




ACTION ITEM



Contract: DMG Mori Academy for Advanced Manufacturing

Dr. David Dore President (206-7100)

Recommendation:

The Chancellor recommends that the Governing Board authorize the Chancellor, or designee, to execute the agreements necessary to implement a DMG Mori Academy Educational Partnership Program at Pima College, including the purchase of related equipment for $471,000 from Proposition 301 funds.

Justification:

The College operates a Machine Tool Technology (MAC) program at the Downtown Campus as part of its Applied Technology and Advanced Manufacturing programs. Computer Numerical Control (CNC) machines are central pieces of equipment used in the training. Currently every CNC machine in the MAC lab is from Haas Automation, one of the world’s largest machine tool builders.

Mori Seiki is a competing manufacturer of metal cutting machines, including CNC controlled lathes and milling machines. Like Haas, Mori Seiki offers a machining educational program based on industry and its own proprietary standards. In order to better diversify the educational opportunities of Pima College students, the College seeks to join the Mori Seiki program. As a DMG Mori Academy school, Pima College would have access to curriculum, delivery systems, and resources to assist students and faculty to learn the skills necessary to operate additional types of high-performance machining equipment. College faculty would be able to receive ongoing industry education directly from DMG Mori engineers and technicians. The MAC program will also receive access to an online course library to supplement the program’s hands-on training. Through the DMG Mori Academy, Pima’s MAC students will be able to participate in mentorship programs, and they will have opportunities to serve as DMG Mori machine technicians.

Each of the three CNC machines the College would purchase as part of the Mori Seiki program uses a different type of control system. As a result, the combination of existing equipment from Haas and the new equipment from Mori Seiki would expose students and faculty to a significantly wider range of machine types than is currently possible.

DMG Mori is aligned with the National Institute of Metalworking Skills (NIMS). College industry partners, including the Southern Arizona Manufacturing Partners (SAMP), and local high

(Continued)

Contract: DMG Mori Academy for Advanced Manufacturing Date: 10/19/16 Page 2

school partner programs such as Desert View and Tucson High, have requested that we participate in NIMS and offer NIMS industry certifications to MAC students. Our students are currently earning NIMS certifications, and the program scored over 90% on its recent NIMS site audit. The program should receive its full accreditation notice in the coming weeks.


To implement the program, the College proposes to purchase three DMG Mori CNC machines for a total of just under $471,000, which reflects a discount of about 10% from standard prices. This figure is within the previously approved capital funding budget (Prop 301) of $500,700 to purchase equipment for the enhancement and expansion of Pima’s Advanced Manufacturing programs.

Strategic Plan:

This proposal supports:

Strategic Direction 4.1 – Redesign/reinvent occupational program/curriculum based upon clearly defined industry-recognized credentials in partnership with industry. The DMG Mori Academy is aligned with NIMS, the body that accredits the Machine Tool Technology (MAC) program.

Strategic Direction 4.2 – Partner with industry to customize educational/training programs (content and format). DMG Mori’s Education On Demand online training modules will enable program to supplement hands-on learning.

Strategic Direction 4.5 – Partner with industry leaders to provide the skilled workforce necessary to grow the following emerging sectors: aerospace, defense, biosciences, healthcare, renewable energy. Many of the partner companies in SAMP fall in the aerospace and defense sector.

Approvals

Contact Person________________________________ David Dore, Ph.D.


David Dore



ACTION ITEM



Internal Audit Plan 2016/2017 Fiscal Year Lori K. M. Cox Director, Internal Audit

(206-4561)

Recommendation:

The Chancellor recommends the Governing Board approve the attached Internal Audit Plan for the 2016/2017 fiscal year.

Justification:

The Fiscal Year 2016/2017 Internal Audit Plan outlines the priorities of the Office of the Internal Auditor consistent with the College’s goals and risks. The Internal Audit Plan is designed to provide the most timely and comprehensive scope of audit coverage possible to the College utilizing the resources available to Internal Audit. The Internal Audit Plan was endorsed by the Board of Governor’s Finance and Audit Committee

The IA Plan supports the College’s Strategic Plan, specifically:

Strategic Direction 6: Develop a culture of organizational learning, employee accountability, and employee development.

Strategy 6.2. Create structures and mechanisms to build a culture of excellence that fosters accountability, leadership, and continuous improvement at all levels

Strategy 6.3. Align existing policies and procedures and develop new policies, procedures, and support structures that provide for and enable constructive employee engagement.


None

Approvals

Contact Person________________________________ Lori K. M. Cox


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OIA, RA & AP 2016/2017 – September 2016

0.9%0.9%0.9%1.3%1.7%1.7%1.7%2.2%2.2%2.2%3.0%3.0%3.0%3.5%

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7.4%11.7%12.6%

16.5%

Facilities Management & UsageOccupational Programs

Student Code of ConductAttendance Tracking

CurriculumEquipment/Resources

Marketing & CommunicationsEmployee Classification & Pay Administration

Employee DevelopmentTraining

Accounting & FinancesPurchasing & Contracting

StrategySafety & Security

Information SecurityEnrollment Management

Employee Recruiting & RetentionAdvising & Academic Support

GovernanceEmployee Performance Management

Compliance & Regulatory

% Response (230 Responses)

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PCC Specific Risks & Concerns**

IDENTIFY RISKS

TOP 3 HIGHER EDUCATION & ORGANIZATIONAL RISKS 2016* Collaboration and Change Management Compliance, Legislative, & Regulatory Landscape Information Security & Data Privacy

* See Appendix A for sources of information.

PCC SPECIFIC RISKS & CONCERNSAdditional information utilized to identify risks included: Association of College & University Auditors (ACUA), Government Affairs Committee,

Key Federal Regulations 2016 Chancellor’s Goals, Objectives, & Timelines 2015 – 2016 College Budget 2016 – 2017 College Mission, Vision, and Values Compliance and Ethics Hotline Complaints & Grievances Comprehensive Annual Financial Report, June 30, 2015 Inter-Campus Council Interviews Meeting Minutes (BOG, Faculty Senate, & All College Council) PCC Employee Exit Interview Documentation PCC Employee Interviews & Surveys PCC Notice Report PCCCD Expenditure Limitation Report & Single Audit, OAG, June 30, 2015 PCCCD Single Audit (Including Compliance and Internal Controls), OAG, June 30, 2015

** Includes risk areas identified by more than one source. See Appendix B for detail.



MEASURING RISKS

The significance of risks is assessed based on impact, probability, and velocity. Impact (I): The effect on the College, and stakeholders, if a risk event occurs or if the area is not functioning as intended.

Impact can include lost revenue, increased expenses, declining enrollment, fines, adverse publicity,sanctions, reputational damage, and reduced employee morale.

Probability (P): The likelihood that a risk event could occur or that the area is not functioning as intended.Probability factors can include prior audit results, turnover, management and staff concerns, lack ofinternal monitoring and/or governance, operational and control weaknesses, and lack of training.

Velocity (V): The pace the organization is expected to experience the impact of risk.The speed of regulatory enforcement action is an example of velocity.

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GOVERNANCE1

(Governance encompasses thepolicies, processes, and structuresused by the College to direct andcontrol its activities, to achieveits objectives, and to protect theinterest of its diverse stakeholdergroups in an ethical manner.)

COMPLIANCE &REGULATORY2

INFORMATIONSECURITY3

Likely EmployeeDevelopment Equipment &

Resources

ADVISING &ACADEMIC SUPPORT Attendance Tracking Curriculum Employee Performance

Management4

Employee Recruitment &Retention ENROLLMENT

MANAGEMENT Purchasing & Contracting Student Code of Conduct

Possible FacilitiesManagement& UsageOccupational

Programs Training

Employee Classification &Pay Administration Safety & Security

Unlikely Marketing &Communications

Accounting &Finance

Rare

VELOCITY5 Insignificant Minor Moderate Major Catastrophic

Impact

1 Includes Higher Education and Organizational Risk – Collaboration and Change Management 2 Includes Higher Ed and Organizational Risk - Compliance, Legislative, & Regulatory Landscape 3 Includes Higher Education and Organizational Risk – Information Security & Data Privacy 4 Includes Employee Performance Evaluation System and Step Progression Planning 5 Only areas of rapid velocity were included; areas of rapid velocity are in bold and all capitals.



PRIORITIZING RISKS AND PLAN DEVELOPMENT

Factors used to prioritize risks and build the engagement plan include: College Strategic Direction ( pg. 1) Overlapping (Top 3) Higher Education and Organizational Risks (pg. 2) PCC Specific Risk & Concerns rated as:

- Major or Catastrophic Impact- Likely or Almost Certain Probability- Rapid Velocity

Additional audit planning considerations include: Internal Audit resources Current or upcoming operational and system changes Special requests

DETAILED PLAN

INTERNAL AUDIT ENGAGEMENT PLAN 2016/20176

ENGAGEMENT TYPE DESCRIPTION TIMING OPERATIONAL AUDITS

Attendance Tracking Fall 2016 Enrollment Management Spring 2017 Purchasing and Contacting Spring 2017

CONTINUOUS AUDITING PROJECTS

Compliance and Regulatory- CLERY Act- Financial Aid/Title IV- Health Insurance Portability and Accountability

Act (HIPAA) - Title IX

Governance Information Technology: Data Privacy and Security

Fall 2016 and Spring 2017

FOLLOW-UP AUDITS Aviation Controls Fall 2016 International Students Fall 2016

OTHER SERVICES, DUTIES, AND SPECIAL PROJECTS Fiscal Year 2015/2016 Carry Over:

Accessibility and Disabled Resources August 2016 Athletics Follow-up Audit August 2016 Automotive September 2016 Veteran’s October 2016

Special Projects and Reviews (as needed) - Advising & Academic Support (Fall 2016)

Fall 2016

Investigations (as needed)

6 Due to the dynamic environment of the College and risk environment, the plan will be reviewed quarterly and updated as necessary. Any changes or updates to the plan will be reviewed with the Finance and Audit Committee and the Board.

Pima County Community College District Office of the Internal Auditor Engagement Plan and Risk Assessment – FY 2016/2017

Appendix A OIA, RA & AP 2016/2017 – September 2016

APPENDIX A INFORMATION SOURCES

Allianz Global Corporate and Specialty, Allianz Risk Barometer 2016 Association of Governing Boards of Universities and Colleges, Top Public Policy Issues for Higher Education, 2015-

2016 Baseline, The Top 5 Cyber-Risk Trends in 2016 EduVentures, EduVentures Announces Higher Education Predictions for 2016 Grant Thornton, The State of Higher Education in 2016 Huron Consulting Group, Identifying Risks and Responses for Higher Education Institutions in Transition Inside Counsel, Prediction 2016: Privacy remains a top risk Protiviti, Executive Perspectives on Top Risks for 2016 The Center for Digital Education, The Top Higher Ed IT Issues of 2016 Urban Institute, Higher Education 2016: Evaluating Campaign Proposals


Appendix B OIA, RA & AP 2016/2017 – September 2016

Area/Function/General Risk (Audit Universe)(Italics are subcategories of the main category in bold.)

Total Response

% Response

Compliance and Regulatory 38 16.5% General College-wide Compliance 15 6.5% Accreditation 3 1.3% Accessibility & Disabled Resources 1 0.4% Af fordable Care Act 1 0.4% Clery 1 0.4% FAA 1 0.4% FERPA 1 0.4% FLSA 1 0.4% NJCAA 1 0.4% Financial Aid/Title IV 9 3.9% Title IX 1 0.4% Veteran's Af fairs 1 0.4% OSHA 2 0.9%

Employee Performance Management 29 12.6% Employee Step Progression Plan 15 6.5% Employee Performance Evaluation System 14 6.1%

Governance 27 11.7% Overall Governance 5 2.2% Accountability 5 2.2% Communication 5 2.2% Morale 6 2.6% Processes, Policies, and Procedures 4 1.7% Cooperation 1 0.4% Culture 1 0.4%

Advising and Academic Support (including Student Affairs) 17 7.4%Employee Recruiting & Retention 13 5.7%Enrollment Management 12 5.2%Information Security 11 4.8%

Data Access and Security 6 2.6% Data Privacy/Integrity 5 2.2%

Safety and Security 8 3.5%Strategy (i.e. planning and resource allocation, major initiatives, etc.) 7 3.0%Purchasing & Contracting 7 3.0%Accounting & Finances (Accounting, Budgeting, Finances, and Financial Reporting) 7 3.0%Training 5 2.2%Employee Development 5 2.2%Employee Classification and Pay Administration 5 2.2%Marketing and Communications 4 1.7%Equipment/Resources (i.e. maintenance, inventory, usage, etc.) 4 1.7%Curriculum 4 1.7%Attendance Tracking 3 1.3%Student Code of Conduct 2 0.9%Occupational Programs 2 0.9%Facilities Management & Usage 2 0.9%

APPENDIX B PCC SPECIFIC RISK AND CONCERNS - RESPONSE DETAIL Page 1 of 2


Appendix B OIA, RA & AP 2015/2016 – September 2016

Area/Function/General Risk (Audit Universe) Total Response

% Response

Athletics 1 0.4%Course Scheduling 1 0.4%Customer Service 1 0.4%Information Technology Resources 1 0.4%Student Complaints 1 0.4%Team Work 1 0.4%Volume of Work 1 0.4%Workflow Evaluation 1 0.4%Faculty Professional Development Funds 1 0.4%Benefits Administration 1 0.4%Campus Public Safety 1 0.4%Distance Education 1 0.4%Diversity and Multicultural Services 1 0.4%Foundation & Alumni Services 1 0.4%Payroll 1 0.4%Provost 1 0.4%Risk Management 1 0.4%Workforce Development 1 0.4%

TOTAL RESPONSES 230

APPENDIX B PCC SPECIFIC RISK AND CONCERNS: RESPONSE DETAIL, Page 2 of 2





Amendment to Board Bylaws Chancellor’s Office (206-4747)

Justification:

In accordance with Board Bylaw, Article IX: Amendment to Bylaws, Section 1, the Board has requested to consider and vote on proposed amendments to the Bylaws.

Approval


Documents

PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD … · 2019-12-06 · PIMA COUNTY COMMUNITY COLLEGE DISTRICT . GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA . OCTOBER 19,