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PILATESALLIANCEAUSTRALASIAAnassociationforregulationinthePilatesindustry

CONTENTSPart1–Preliminary

1. DefinitionsPart2–Membership

2. Membershipqualifications

3. Applicationformembership

4. Cessationofmembership

5. Membershipentitlementsnottransferable

6. Resignationofmembership

7. Registerofmembers

8. Feesandsubscriptions

9. Members’liabilities

10. Resolutionofdisputes

11. Discipliningofmembers

12. Rightofappealofdisciplinedmember

Part3–TheCommittee

13.Powersofthecommittee

14.Compositionandmembershipofcommittee

15.Electionofcommitteemembers

16.Secretary

17.Treasurer

18.Casualvacancies

19.Removalofcommitteemembers

20.Committeemeetingsandquorum

21.Delegationbycommitteetosub‐committee

22.Votinganddecisions

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Part4–Generalmeetings

23.Annualgeneralmeetings–holdingof

24.Annualgeneralmeetings–callingofandbusiness

25.Specialgeneralmeetings–callingof

26.Notice

27.Quorumforgeneralmeetings

28.Presidingmember

29.Adjournment

30.Makingofdecisions

31.Specialresolutions

32.Voting

33.Proxyvoting

34.Postalballots

35.UseofTechnologyatGeneralMeetings

Part5–Miscellaneous

36.Insurance

37.Funds–source

38.Funds–management

39.Changeofname,objectsandconstitution

40.Custodyofbooksetc

41.Inspectionofbooksetc

42.Serviceofnotices

43.Financialyear

44.Windingupordissolutionoftheassociation

Schedules

A. Applicationformembershipofassociation

B. CodeofEthics(Members)

C. CodeofPractice(Members)

D. Proxyvotingform

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Part1–Preliminary1. Definitions

(1) Inthisconstitution:

ThePurposeThepurposeofthePilatesAllianceAustralasia(PAA)istopromote,protectanddeveloptheprofessionalPilatesMethodindustrythroughoutallstatesandterritoriesofAustralia.Itwillseektoachievethisthrough:

promotionofethicalandprofessionalworkingstandardsinthePilatesprofession

settingofstandardsandguidelinesforinstructors,studiosandeducationalbodiestoabidebytocreateandmaintainintegritywithinthePilatesindustry

promotionofnationalrecognitionofqualifiedPilatesteachersandprofessionalPilatesstudiosandorganisations

advocacyofmembersincludingactivelobbyingtogovernment,healthfundsandotherrelevantdepartmentsandorganisations

promotionofprofessionalgrowththroughcontinuingeducation representationofthemembershipandpromotionofthePilatesMethodof

exerciseamongstthepublic,inallitsrecognisedandprofessionallyappropriateformsPilatesMethodisamethodofbodyconditioningandcorrection(includingrehabilitation)originallydevelopedbyJosephandClaraPilates.Itisamethodbasedonestablishingcorestabilisationandintegrationofmindandbody.Thereisarequiredadherencetothesixoriginalbasicprinciplesandarequiredunderstandingofbodymechanics,posturalassessmentandcorrectionandunderstandingofthehumancondition.InordertobeateacherofthePilatesMethodonemustalsoexperienceandpracticethemethodandunderstandthatitisnevercompletebutaconstantevolutionoflearning.

PilatesMethodAllianceisbasedinMiamiFloridaandisaninternationalbodyforregulationwithinthePilatesIndustry.ThePilatesAllianceofAustralasiaseekstobelike‐mindedandinalignmentwiththePilatesmethodAllianceinternationally,yetspecificallyrepresentPilatesMethodprofessionalsandparticipantsthroughoutAustralia,AsiaandthePacific.

registeredstudiomeansastudioownedbyaminimumLevel2orabovememberoftheassociation,whichisregisteredwiththeassociationinadditiontothemember’spersonalmembership.

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educationalorganisationmeansanorganisationregisteredbytheassociationashavingmetthestandardstoprovidetheappropriatetrainingprogramstoensurethatinstructormembersandtrainermembersattaintheleveloftrainingcreditasregulatedbytheassociationfromtimetotime.

publicofficermeansthepersonwhoisappointedastheassociation’spublicofficer,anduntilheorsheisreplacedbyapersonsoappointed,includesthepersonwhoisnominatedastheassociation’spublicofficerintheassociation’sapplicationforregistration.

Director‐GeneralmeanstheDirector‐GeneraloftheDepartmentofServices,TechnologyandAdministration.

ordinarycommitteemembermeansamemberofthecommitteewhoisnotanoffice‐beareroftheassociation.Asreferredtoinrule14(2).

secretarymeans:

a) thepersonholdingofficeunderthisconstitutionassecretaryoftheassociation,or

b) ifnosuchpersonholdsthatoffice–thepublicofficeroftheassociation.

specialgeneralmeetingmeansageneralmeetingoftheassociationotherthananannualgeneralmeeting.

theActmeanstheAssociationsIncorporationAct2009.

theRegulationmeanstheAssociationsIncorporationRegulation2016.

(2) Inthisconstitution:a) areferencetoafunctionincludesareferencetoapower,authorityandduty,and

b) areferencetotheexerciseofafunctionincludes,ifthefunctionisaduty,areferencetotheperformanceoftheduty.

(3) TheprovisionsoftheInterpretationAct1987applytoandinrespectofthis

constitutioninthesamemannerasthoseprovisionswouldsoapplyifthisconstitutionwereaninstrumentmadeundertheAct.

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Part2–Membership2. Membershipqualifications

(1) Apersoniseligibletobeamemberoftheassociationifthepersonis

activelyengagedwiththePilatesMethodofexercisethrougheducation,healthcare,generalpublicparticipationoreithertheadministrationorsupervisionofinstructorsandhasbeennominatedandapprovedformembershipoftheassociationinaccordancewithclause3.(1)

(2) Therewillbedifferentcategoriesofmembershipandeachcategorywillbe

determinedbyaspecificqualificationcriteria.Thecategorieswillbe:

(a) Associate(i) students(ii) interestedparties

(b) Matwork(c) Full

(i) instructor(ii) trainer(iii) principal(iv) principaltrainer.

(3) Allpersonsnominatedandapprovedformembershipinaccordancewith

clause3(1),havingcompletedandsignedanapplicationformembership,(ScheduleAtothisconstitution),willasafurtherprerequisiteofmembership,signandabidebythe:

(a) membersCodeofEthics(ScheduleB)and(b) membersCodeofPractice(ScheduleC).

(4) Subjecttoqualificationcriteriaandaregistrationfee,asdeterminedfrom

timetotimebythecommittee,registrationwiththeassociationwillbeextendedto:

(a) registeredstudios,and(b) educationalorganisations.

3. Applicationformembership

(1) Applicationofapersonformembershipoftheassociation:(a) mustbemadeinwriting(includingbyelectronicmeans,ifthecommittee

sodetermines)intheformdeterminedbythecommittee,and(b) mustbelodged(includingbyelectronicmeans,ifthecommitteeso

determines)withtheMemberRelationsOfficeroftheassociation.

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(2) Assoonaspracticableafterreceivinganominationformembership,thepublicofficermustreferthenominationtothecommitteewhichistodeterminewhethertoapproveortorejecttheapplication.

(3) Assoonaspracticableafterthecommitteemakesthatdetermination,the

publicofficermust:(a) notifytheapplicantnominee,inwriting,thatthecommitteeapprovedor

rejectedtheapplication(whicheverisapplicable),and(b) ifthecommitteeapprovedtheapplication,requesttheapplicanttopay

(withintheperiodof28daysafterreceiptbytheapplicantofthenotification)thesumpayableunderthisconstitutionbyamemberasentrancefeeandannualsubscription.

(4) Thepublicofficermust,onpaymentbytheapplicantoftheamounts

referredtoinsubclause(3)(b)withintheperiodreferredtointhatprovision,enterorcausetobeenteredtheapplicant’snameintheregisterofmembersand,onthenamebeingsoentered,theapplicantbecomesamemberoftheassociation.

(5) Tocompleteregistrationformembershipthenewmembermustagreeto

abidebytheCodeofEthicsandtheCodeofPracticebysigningtheircommitmentandcompliancetobothcodes.

4.CessationofmembershipApersonceasestobeamemberoftheassociationiftheperson:

(a) dies,or(b) resignsmembership,or(c) isexpelledfromtheassociation,or(d) failstopaytheannualmembershipfeeunderclause8(2)within3months

afterthefeeisdue,or(e) failstomeetthestandardofcontinuingeducationandtrainingas

nominatedbytheassociation.

5.MembershipentitlementsnottransferableAright,privilegeorobligationwhichapersonhasbyreasonofbeingamemberoftheassociation:

(a) isnotcapableofbeingtransferredortransmittedtoanotherperson,and(b) terminatesoncessationoftheperson’smembership.

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6.Resignationofmembership

(1) Amemberoftheassociationmayresignfrommembershipoftheassociationbyfirstgivingtothepublicofficerwrittennoticeofatleast1month(orsuchotherperiodasthecommitteemaydetermine)ofthemember’sintentiontoresignand,ontheexpirationoftheperiodofnotice,thememberceasestobeamember.

(2) Ifamemberoftheassociationceasestobeamemberundersubclause(1),

andineveryothercasewhereamemberceasestoholdmembership,thepublicofficermustmakeanappropriateentryintheregisterofmembersrecordingthedateonwhichthememberceasedtobeamember.

7.Registerofmembers

(1) Thepublicofficeroftheassociationmustestablishandmaintainaregisterofmembersoftheassociationspecifyingthenameandpostalorresidentialaddressofeachpersonwhoisamemberoftheassociationtogetherwiththedateonwhichthepersonbecameamember.

(2) TheregisterofmembersmustbekeptinNewSouthWales:(a) atthemainpremisesoftheassociation,or(b) iftheassociationhasnopremises,attheassociation’sofficialaddress.

(3) Theregisterofmembersmustbeopenforinspection,freeofcharge,byany

memberoftheassociationatanyreasonablehour

(4) Amemberoftheassociationmayobtainacopyofanypartoftheregisteronpaymentofafeeofnotmorethan$1foreachpagecopiedor,ifsomeotheramountisdeterminedbythecommittee,thatotheramount.

(5) Ifamemberrequeststhatanyinformationcontainedontheregisterabout

themember(otherthanthemember’sname)notbeavailableforinspection,thatinformationmustnotbemadeavailableforinspection.

(6) Amembermustnotuseinformationaboutapersonobtainedfromthe

registertocontactorsendmaterialtotheperson,otherthanfor:(a) thepurposesofsendingthepersonanewsletter,anoticeinrespectofa

meetingorothereventrelatingtotheassociationorothermaterialrelatingtotheassociation,or

(b) anyotherpurposenecessarytocomplywitharequirementoftheActortheRegulation.

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8.Feesandsubscriptions

(1) Amemberoftheassociationmust,onadmissiontomembership,paytotheassociationafeeof$1or,ifsomeotheramountisdeterminedbythecommittee,thatotheramount.

(2) Inadditiontoanyamountpayablebythememberundersubclause(1),a

memberoftheassociationmustpaytotheassociationanannualmembershipfeeof$2or,ifsomeotheramountisdeterminedbythecommittee,thatotheramount:

(a) exceptasprovidedbyparagraph(b),mustaccompanytheapplicationformembership,and

(b) annualrenewalofmembershipmustbemadeontheanniversarydateofthecommencementofmembership,oronadatearbitrarilydesignatedbytheassociation.

9.Members’liabilitiesTheliabilityofamemberoftheassociationtocontributetowardsthepaymentofthedebtsandliabilitiesoftheassociationorthecosts,chargesandexpensesofthewindingupoftheassociationislimitedtotheamount,ifany,unpaidbythememberinrespectofmembershipoftheassociationasrequiredbyclause8.10.Resolutionofdisputes

(1) Adisputebetweenamemberandanothermember(intheircapacityasmembers)oftheassociation,oradisputebetweenamemberormembersandtheassociation,aretobereferredtoacommunityjusticecentreformediationundertheCommunityJusticeCentresAct1983.

(2) Atleast7daysbeforeamediationsessionistocommence,thepartiesareto

exchangestatementsoftheissuesthatareindisputebetweenthemandsupplycopiestothemediator.

(3) Ifadisputeisnotresolvedbymediationwithin3monthsofthereferraltoa

communityjusticecentre,thedisputeistobereferredtoarbitration.

(4) TheCommercialArbitrationAct1984appliestoanysuchdisputereferredtoarbitration.

11.Discipliningofmembers

(1) Acomplaintmaybemadetothecommitteebyanypersonthatisamemberoftheassociationregardinganothermember,ifthatothermember:

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(a) hasrefusedorneglectedtocomplywithaprovisionorprovisionsofthisconstitution,or

(b) haspersistentlyrefusedorneglectedtocomplywiththeobjectsoftheassociationor,

(c) haswilfullyactedinamannerprejudicialtotheinterestsoftheassociation,or

(d) hasnotmaintainedsufficientlearningaccreditationassetdownbytheassociation,or

(e) hasrefusedorneglectedtocomplywiththeCodeofPracticeandorCodeofEthicsformembersofthePilatesAllianceofAustralasia.

(2) Onreceivingsuchcomplaint,thepublicofficerwillinformthecommitteeof

thecomplaintinwritingforconsiderationatthenextcommitteemeeting.

(3) Thecommitteemayrefusetodealwithacomplaintifitconsidersthecomplainttobetrivialorvexatiousinnature.

(4) Ifthecommitteedecidestodealwiththecomplaint,thecommittee:(a) mustcausenoticeofthecomplainttobeservedonthememberconcerned,

and(b) mustgivethememberatleast14daysfromthetimethenoticeisserved

withinwhichtomakesubmissiontothecommitteeinconnectionwiththecomplaint,and

(c) musttakeintoconsiderationanysubmissionsmadebythememberinconnectionwiththecomplaint.

(5) Thecommitteemay,byresolution,expelthememberfromtheassociation

orsuspendthememberfrommembershipoftheassociationif,afterconsideringthecomplaintandanysubmissionsmadeinconnectionwiththecomplaint,itissatisfiedthatthefactsallegedinthecomplainthavebeenprovedandtheexpulsionorsuspensioniswarrantedinthecircumstances.

(6) Ifthecommitteeexpelsorsuspendsamember,thepublicofficermust,

within7daysaftertheactionistaken,causewrittennoticetobegiventothememberoftheactiontaken,ofthereasonsgivenbythecommitteeforhavingtakenthatactionandofthemember’srightofappealunderclause12.

(7) Theexpulsionorsuspensiondoesnottakeeffect:

(a) untiltheexpirationoftheperiodwithinwhichthememberisentitledtoappealagainsttheresolutionconcerned,or

(b) ifwithinthatperiodthememberexercisestherightofappeal,unlessanduntiltheassociationconfirmstheresolutionunderclause12,whicheveristhelater.

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12.Rightofappealofdisciplinedmember

(1) Amembermayappealtotheassociationingeneralmeetingagainstaresolutionofthecommitteeunderclause11,within7daysafternoticeoftheresolutionisservedonthemember,bylodgingwiththepublicofficeranoticetothateffect.

(2) Thenoticemay,butneednot,beaccompaniedbyastatementofthegrounds

onwhichthememberintendstorelyforthepurposesoftheappeal.

(3) Onreceiptofanoticefromamemberundersubclause(1),thepublicofficermustnotifythecommitteewhichistoconveneageneralmeetingoftheassociationtobeheldwithin28daysafterthedateonwhichthePublicofficerreceivedthenotice.

(4) Atageneralmeetingoftheassociationconvenedundersubclause(3):(a) nobusinessotherthanthequestionoftheappealistobetransacted,and(b) thecommitteeandthemembermustbegiventheopportunitytostatetheir

respectivecasesorallyorinwriting,orboth,and(c) thememberspresentaretovotebysecretballotonthequestionofwhether

theresolutionshouldbeconfirmedorrevoked.

(5) Theappealistobedeterminedbyasimplemajorityofvotescastbymembersoftheassociation.

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Part3–TheCommittee13.PowersofthecommitteeSubjecttotheAct,theRegulationandthisconstitutionandtoanyresolutionpassedbytheassociationingeneralmeeting,thecommittee:

(a) istocontrolandmanagetheaffairsoftheassociation,and(b) mayexerciseallsuchfunctionsasmaybeexercisedbytheassociation,

otherthanthosefunctionsthatarerequiredbythisconstitutiontobeexercisedbyageneralmeetingofmembersoftheassociation,and

(c) haspowertoperformallsuchactsanddoallsuchthingsasappeartothecommitteetobenecessaryordesirableforthepropermanagementoftheaffairsoftheassociation.

14.Compositionandmembershipofcommittee

(1) Thecommitteeistoconsistof:(a) theoffice‐bearersoftheassociation,and(b) atleastthreeordinarycommitteemembers,eachofwhomistobeelected

attheannualgeneralmeetingoftheassociationunderclause15.

(2) Theoffice‐bearersoftheassociationareasfollows:(a) thepresident,(c) thevice‐president,(d) thetreasurer,(e) thesecretary.

(3) Eachmemberofthecommitteeis,subjecttothisconstitution,toholdoffice

foraninitialtermofthreeyears,butiseligibleforre‐electionfortwofurtherconsecutivetermsofthreeyears,butthereafteraperiodoftwoyearsmustelapsebeforesuchpersonsshallbeeligibleforanewtermofoffice.

(4) Intheeventofacasualvacancyoccurringinthemembershipofthe

committee,thecommitteemayappointamemberoftheassociationtoholdoffice,subjecttothisconstitution,underclause18(1).Anyperiodservedonthecommitteebyamembersoappointed,shallnotbecountedindeterminingthelengthofmembershiponthecommittee.

15.Electionofcommitteemembers

(1) Nominationsofcandidatesforelectionasoffice‐bearersoftheassociationorasordinarycommitteemembers:

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(a) mustbemadeinwriting,signedbytwomembersoftheassociationandaccompaniedbythewrittenconsentofthecandidate(whichmaybeendorsedontheformofthenomination),and

(b) mustbedeliveredtothepublicofficeroftheassociationatleast7daysbeforethedatefixedfortheholdingoftheannualgeneralmeetingatwhichtheelectionistotakeplace.

(2) NomineesforthekeypositionsofPresidentandVicePresidentarerequired

tohavepreviousPAAcommitteeexperience.(a) Intheeventthattherearenonominationsreceivedformemberswhohave

previousPAAcommitteeexperience,additionalnominationsaretobeinvited/receivedattheannualgeneralmeeting.

(3) Ifinsufficientnominationsarereceivedtofillallvacanciesonthecommittee,thecandidatesnominatedaretakentobeelectedandfurthernominationsaretobereceivedattheannualgeneralmeeting.

(4) Ifinsufficientfurthernominationsarereceived,anyvacantpositions

remainingonthecommitteearetakentobecasualvacancies.

(5) Ifthenumberofnominationsreceivedisequaltothenumberofvacanciestobefilled,thepersonsnominatedaretakentobeelected.

(6) Ifthenumberofnominationsreceivedexceedsthenumberofvacanciesto

befilled,aballotistobeheld.

(7) Theballotfortheelectionofoffice‐bearersandordinarycommitteemembersofthecommitteeistobeconductedattheannualgeneralmeetinginsuchusualandpropermannerasthecommitteemaydirect.

(8) Apersonnominatedasacandidateforelectionasanoffice‐bearerorasan

ordinarycommitteememberoftheassociationmustbeamemberoftheassociation.

16.Secretary

(1) Itisthedutyofthesecretarytokeepminutesof:(a) allappointmentsofoffice‐bearersandmembersofthecommittee,and(b) thenamesofmembersofthecommitteepresentatacommitteemeetingor

ageneralmeeting,and(c) allproceedingsatcommitteemeetingsandgeneralmeetings.

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(2) Minutesofproceedingsatameetingmustbesignedbythechairpersonofthemeetingorbythechairpersonofthenextsucceedingmeeting.

17.Treasurer

Itisthedutyofthetreasureroftheassociationtoensure:(a) thatallmoneyduetotheassociationiscollectedandreceivedandthatall

paymentsauthorisedbytheassociationaremade,and(b) thatcorrectbooksandaccountsarekeptshowingthefinancialaffairsofthe

association,includingfulldetailsofallreceiptsandexpenditureconnectedwiththeactivitiesoftheassociation.

18.Casualvacancies

(1) Intheeventofacasualmembershipvacancyoccurringinthemembershipofthecommittee,thecommitteemayappointamemberoftheassociationtofillthevacancyandthemembersoappointedistoholdoffice,subjecttothisconstitution,untiltheconclusionoftheannualgeneralmeetingnextfollowingthedateoftheappointment.

(2) Acasualvacancyintheofficeofamemberofthecommitteeoccursifthe

member:(a) dies,or(b) ceasestobeamemberoftheassociation,or(c) becomesaninsolventunderadministrationwithinthemeaningofthe

CorporationsAct2001oftheCommonwealth,or(d) resignsofficebynoticeinwritinggiventothepublicofficer,or(e) isremovedfromofficeunderclause19,or(f) becomesamentallyincapacitatedperson,or(g) isabsentwithouttheconsentofthecommitteefromthreeconsecutive

meetingsofthecommittee,or(h) isconvictedofanoffenceinvolvingfraudordishonestyforwhichthe

maximumpenaltyonconvictionisimprisonmentfornotlessthan3months.

19.Removalofcommitteemembers

(1) Theassociationingeneralmeetingmaybyresolutionremoveanymemberofthecommitteefromtheofficeofmemberbeforetheexpirationofthemember’stermofofficeandmaybyresolutionappointanotherpersontoholdofficeuntiltheexpirationofthetermofofficeofthemembersoremoved.

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(2) Ifamemberofthecommitteetowhomaproposedresolutionreferredtoin

subclause(1)relatesmakesrepresentationsinwritingtothepublicofficerorpresident(notexceedingareasonablelength)andrequeststhattherepresentationsbenotifiedtothemembersoftheassociation,thepublicofficerorthepresidentmaysendacopyoftherepresentationstoeachmemberoftheassociationor,iftherepresentationsarenotsosent,thememberisentitledtorequirethattherepresentationsbereadoutatthemeetingatwhichtheresolutionisconsidered.

20.Committeemeetingsandquorum

(1) Thecommitteemustmeetatleastthreetimesineachperiodof12monthsatsuchplaceandtimeasthecommitteemaydetermine.

(2) Additionalmeetingsofthecommitteemaybeconvenedbythepresidentor

byanymemberofthecommittee.

(3) Oralorwrittennoticeofameetingofthecommitteemustbegivenbythepublicofficertoeachmemberofthecommitteeatleast48hours(orsuchotherperiodasmaybeunanimouslyagreedonbythemembersofthecommittee)beforethetimeappointedfortheholdingofthemeeting.

(4) Noticeofameetinggivenundersubclause(3)mustspecifythegeneral

natureofthebusinesstobetransactedatthemeetingandnobusinessotherthanthatbusinessistobetransactedatthemeeting,exceptbusinesswhichthecommitteememberspresentatthemeetingunanimouslyagreetotreatasurgentbusiness.

(5) Anythreemembersofthecommitteeconstituteaquorumforthe

transactionofthebusinessofameetingofthecommittee.

(6) Nobusinessistobetransactedbythecommitteeunlessaquorumispresentandif,withinhalfanhourofthetimeappointedforthemeeting,aquorumisnotpresent,themeetingistostandadjournedtothesameplaceandatthesamehourofthesamedayinthefollowingweekoratatimeanddateappointedbytheassociation.

(7) Ifattheadjournedmeetingaquorumisnotpresentwithinhalfanhourof

thetimeappointedforthemeeting,themeetingistobedissolved.

(8) Atameetingofthecommittee:

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(a) thepresidentor,inthepresident’sabsence,thevice‐presidentistopreside,or

(b) ifthepresidentandthevice‐presidentareabsentorunwillingtoact,suchoneoftheremainingmembersofthecommitteeasmaybechosenbythememberspresentatthemeetingistopreside.

21.Delegationbycommitteetosub‐committee

(1) Thecommitteemay,byinstrumentinwriting,delegatetooneormoresub‐committees(consistingofsuchmemberormembersoftheassociationasthecommitteethinksfit)theexerciseofsuchofthefunctionsofthecommitteeasarespecifiedintheinstrument,otherthan:

(a) thispowerofdelegation,and(b) afunctionwhichisadutyimposedonthecommitteebytheActofbyany

otherlaw.

(2) Afunctiontheexerciseofwhichhasbeendelegatedtoasub‐committeeunderthisclausemay,whilethedelegationremainsunrevoked,beexercisedfromtimetotimebythesub‐committeeinaccordancewiththetermsofthedelegation.

(3) Adelegationunderthisclausemaybemadesubjecttosuchconditionsor

limitationsastotheexerciseofanyfunction,orastotimeorcircumstances,asmaybespecifiedintheinstrumentofdelegation.

(4) Despiteanydelegationunderthisclause,thecommitteemaycontinueto

exerciseanyfunctiondelegated.

(5) Anyactorthingdoneorsufferedbyasub‐committeeactingintheexerciseofadelegationunderthisclausehasthesameforceandeffectasitwouldhaveifithadbeendoneorsufferedbythecommittee.

(6) Thecommitteemay,byinstrumentinwriting,revokewhollyorinpartany

delegationunderthisclause.

(7) Asub‐committeemaymeetandadjournasitthinksproper.

22.Votinganddecisions

(1) Questionsarisingatameetingofthecommitteeorofanysub‐committeeappointedbythecommitteearetobedeterminedbyamajorityofthevotesofmembersofthecommitteeorsub‐committeepresentatthemeeting.

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(2) Eachmemberpresentatameetingofthecommitteeorofanysub‐

committeeappointedbythecommittee(includingthepersonpresidingatthemeeting)isentitledtoonevotebut,intheeventofanequalityofvotesonanyquestion,thepersonpresidingmayexerciseasecondorcastingvote.

(3) Subjecttoclause20(5),thecommitteemayactdespiteanyvacancyonthe

committee.

(4) Anyactorthingdoneorsuffered,orpurportingtohavebeendoneorsuffered,bythecommitteeorbyasub‐committeeappointedbythecommittee,isvalidandeffectualdespiteanydefectthatmayafterwardsbediscoveredintheappointmentorqualificationofanymemberofthecommitteeorsub‐committee.

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Part4–Generalmeetings23.Annualgeneralmeetings–holdingof

(1) Theassociationmustholditsannualgeneralmeetings:(a) within6monthsafterthecloseoftheassociation’sfinancialyear,or(b) withinsuchlatertimeasmaybeallowedbytheDirector‐Generalor

prescribedbytheRegulation24.Annualgeneralmeetings‐callingofandbusiness

(2) Theannualgeneralmeetingoftheassociationis,subjecttotheActandtoclause23,tobeconvenedonsuchdateandatsuchplaceandtimeasthecommitteethinksfit.

(3) Inadditiontoanyotherbusinesswhichmaybetransactedatanannual

generalmeeting,thebusinessofanannualgeneralmeetingistoincludethefollowing:

(c) toconfirmtheminutesofthelastprecedingannualgeneralmeetingandofanyspecialgeneralmeetingheldsincethatmeeting,

(d) toreceivefromthecommitteereportsontheactivitiesoftheassociationduringthelastprecedingfinancialyear,

(e) toelectoffice‐bearersoftheassociationandordinarycommitteemembers,and

(f) toreceiveandconsideranyfinancialstatementorreportrequiredtobesubmittedtomembersundertheAct.

(4) Anannualgeneralmeetingmustbespecifiedassuchinthenoticeconvening

it.

25.Specialgeneralmeetings‐callingof

(1) Thecommitteemay,wheneveritthinksfit,conveneaspecialgeneralmeetingoftheassociation.

(2) Thecommitteemust,ontherequisitioninwritingofatleast5percentof

thetotalnumberofmembers,conveneaspecialgeneralmeetingoftheassociation.

(3) Arequisitionofmembersforaspecialgeneralmeeting:(a) muststatethepurposeorpurposesofthemeeting,and(b) mustbesignedbythemembersmakingtherequisition,and(c) mustbelodgedwiththepublicofficer,and

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(d) mayconsistofseveraldocumentsinasimilarform,eachsignedbyoneormoreofthemembersmakingtherequisition.

(4) Ifthecommitteefailstoconveneaspecialgeneralmeetingtobeheldwithin

1monthafterthatdateonwhicharequisitionofmembersforthemeetingislodgedwiththepublicofficer,anyoneormoreofthememberswhomadetherequisitionmayconveneaspecialgeneralmeetingtobeheldnotlaterthan3monthsafterthatdate.

(5) Aspecialgeneralmeetingconvenedbyamemberormembersasreferredto

insubclause(4)mustbeconvenedasnearlyasispracticableinthesamemannerasgeneralmeetingsareconvenedbythecommittee.

26.Notice

(1) Exceptifthenatureofthebusinessproposedtobedealtwithatageneralmeetingrequiresaspecialresolutionoftheassociation,thesecretarymust,atleast14daysbeforethedatefixedfortheholdingofthegeneralmeeting,giveanoticetoeachmemberspecifyingtheplace,dateandtimeofthemeetingandthenatureofthebusinessproposedtobetransactedatthemeeting.

(2) Ifthenatureofthebusinessproposedtobedealtwithatageneralmeeting

requiresaspecialresolutionoftheassociation,thesecretarymust,atleast21daysbeforethedatefixedfortheholdingofthegeneralmeeting,causenoticetobegiventoeachmemberspecifying,inadditiontothematterrequiredundersubclause(1),theintentiontoproposetheresolutionasaspecialresolution.

(3) Nobusinessotherthanthatspecifiedinthenoticeconveningageneral

meetingistobetransactedatthemeetingexcept,inthecaseofanannualgeneralmeeting,businesswhichmaybetransactedunderclause24(2).

(4) Amemberdesiringtobringanybusinessbeforeageneralmeetingmaygive

noticeinwritingofthatbusinesstothesecretarywhomustincludethatbusinessinthenextnoticecallingageneralmeetinggivenafterreceiptofthenoticefromthemember.

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27.Quorumforgeneralmeetings

(1) Noitemofbusinessistobetransactedatageneralmeetingunlessaquorumofmembersentitledunderthisconstitutiontovoteispresentduringthetimethemeetingisconsideringthatitem.

(2) Fivememberspresent(beingmembersentitledunderthisconstitutionto

voteatageneralmeeting)constituteaquorumforthetransactionofthebusinessofageneralmeeting.

(3) Ifwithinhalfanhouraftertheappointedtimeforthecommencementofa

generalmeetingaquorumisnotpresent,themeeting:(a) ifconvenedontherequisitionofmembers,istobedissolved,and(b) inanyothercase,istostandadjournedtothesamedayinthefollowing

weekatthesametimeand(unlessanotherplaceisspecifiedatthetimeoftheadjournmentbythepersonpresidingatthemeetingorcommunicatedbywrittennoticetomembersgivenbeforethedaytowhichthemeetingisadjourned)atthesameplace.

(4) Ifattheadjournedmeetingaquorumisnotpresentwithinhalfanhourafter

thetimeappointedforthecommencementofthemeeting,thememberspresent(beingatleastthree)aretoconstituteaquorum.

28.Presidingmember

(1) Thepresidentor,inthepresident’sabsence,thevice‐president,istopresideaschairpersonateachgeneralmeetingoftheassociation.

(2) Ifthepresidentandthevice‐presidentareabsentorunwillingtoact,the

memberspresentmustelectoneoftheirnumbertopresideaschairpersonatthemeeting.

29.Adjournment

(1) Thechairpersonofageneralmeetingatwhichaquorumispresentmay,withtheconsentofthemajorityofmemberspresentatthemeeting,adjournthemeetingfromtimetotimeandplacetoplace,butnobusinessistobetransactedatanadjournedmeetingotherthanthebusinessleftunfinishedatthemeetingatwhichtheadjournmenttookplace.

(2) Ifageneralmeetingisadjournedfor14daysormore,thepublicofficermust

givewrittenororalnoticeoftheadjournedmeetingtoeachmemberoftheassociationstatingtheplace,dateandtimeofthemeetingandthenatureofthebusinesstobetransactedatthemeeting.

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(3) Exceptasprovidedinsubclauses(1)and(2),noticeofanadjournmentofa

generalmeetingorofthebusinesstobetransactedatanadjournedmeetingisnotrequiredtobegiven.

30.Makingofdecisions

(1) Aquestionarisingatageneralmeetingoftheassociationistobedeterminedbyeither:

(a) ashowofhands,or(b) ifonthemotionofthechairpersonorif5ormorememberspresentatthe

meetingdecidethatthequestionshouldbedeterminedbyawrittenballot.

(2) Ifthequestionistobedeterminedbyashowofhands,adeclarationbythe

chairpersonthataresolutionhas,onashowofhands,beencarriedorcarriedunanimouslyorcarriedbyaparticularmajorityorlost,oranentrytothateffectintheminutebookoftheassociation,isevidenceofthefactwithoutproofofthenumberorproportionofthevotesrecordedinfavouroforagainstthatresolution.

(3) Ifthequestionistobedeterminedbyawrittenballot,theballotistobe

conductedinaccordancewiththedirectionsofthechairperson.31.Specialresolutions

Aspecialresolutionmayonlybepassedbytheassociationinaccordancewithsection39oftheAct.32.Voting

(1) Onanyquestionarisingatageneralmeetingoftheassociationamemberhasonevoteonly.

(2) Inthecaseofanequalityofvotesonaquestionatageneralmeeting,the

chairpersonofthemeetingisentitledtoexerciseasecondorcastingvote.

(3) Amemberisnotentitledtovoteatanygeneralmeetingoftheassociationunlessallmoneydueandpayablebythemembertotheassociationhasbeenpaid.

(4) Amemberisnotentitledtovoteatanygeneralmeetingoftheassociationif

thememberisunder18yearsofage.

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33.Proxyvoting

(1) Amemberwhodoesnotattendageneralmeetingbutisotherwiseeligibletovoteatthatmeetingmayappointaproxytovoteontheirbehalf.

(2) Aproxyvotecanonlybecastbyamemberwhoisthemselfeligibletovoteat

thegeneralmeetingorbytheChairpersonofthemeeting.

(3) Aproxyvotecanonlybecastbyapersonattendingthegeneralmeeting.

(4) AproxycanonlybeappointedusingtheformsetoutinScheduleD.

(5) Theproxyformmaybesubmittedbypostorbyfacsimiletransmissionandmustbereceivedbytheassociationonebusinessdaypriortothemeeting.

(6) Exceptasprovidedinsubclause5,aproxymustprovidetheproxyformto

theChairpersonofthegeneralmeetingpriortoanyvotetakingplace.

(7) Aproxyformmayincludevotinginstructionsthatdirecttheproxyonhowtovoteonsomeorallindividualitemsofbusinessofthemeeting.

(8) Intheabsenceofvotinginstructionsconcerninganindividualitemof

business,theproxyisentitledtoexercisetheproxyvoteastheyseefit.

(9) Inthecaseofadisputedproxyappointmentorifitisunclearastothevotinginstructionsofthemember,theChairpersonofthemeetinghassolediscretiontodecideonthedisputeorvotinginstructions.

34.Postalballots

(1) Theassociationmayholdapostalorelectronicballot(asthecommitteedetermines)todetermineanyissueorproposal(otherthananappealunderclause12).

(2) ApostalorelectronicballotistobeconductedinaccordancewithSchedule3totheRegulation.

35.UseofTechnologyatGeneralMeetings

(1) Ageneralmeetingmaybeheldat2ormorevenuesusinganytechnologyapprovedbythecommitteethatgiveseachoftheassociation’smembersareasonableopportunitytoparticipate.

(2) Amemberofanassociationwhoparticipatesinageneralmeetingusingthattechnologyistakentobepresentatthemeetingand,ifthemembervotesatthemeeting,istakentohavevotedinperson.

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Part5–Miscellaneous36.Insurance

Theassociationmayeffectandmaintaininsurance.37.Funds–source

(1) Thefundsoftheassociationaretobederivedfromentrancefeesandannualsubscriptionsofmembers,donationsand,subjecttoanyresolutionpassedbytheassociationingeneralmeeting,suchothersourcesasthecommitteedetermines.

(2) Allmoneyreceivedbytheassociationmustbedepositedassoonas

practicableandwithoutdeductiontothecreditoftheassociation’sbankorotherauthoriseddeposit‐takinginstitutionaccount.

(3) Theassociationmust,assoonaspracticableafterreceivinganymoney,issue

anappropriatereceipt.38.Funds–management

(1) Subjecttoanyresolutionpassedbytheassociationingeneralmeeting,thefundsoftheassociationaretobeusedinpursuanceoftheobjectsoftheassociationinsuchmannerasthecommitteedetermines.

(2) Allcheques,drafts,billsofexchange,promissorynotesandothernegotiable

instrumentsmustbesignedbyanytwomembersofthecommitteeoremployeesoftheassociation,beingmembersoremployeesauthorisedtodosobythecommittee.

39.Changeofname,objectsandconstitution

AnapplicationtotheDirector‐Generalforregistrationofachangeintheassociation’sname,objectsorconstitutioninaccordancewithsection10oftheActistobemadebythepublicofficeroracommitteemember.40.Custodyofbooksetc

Exceptasotherwiseprovidedbythisconstitution,thepublicofficermustkeepinhisorhercustodyorunderhisorhercontrolallrecords,booksandotherdocumentsrelatingtotheassociation.

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41.Inspectionofbooksetc

(1) Thefollowingdocumentsmustbeopentoinspection,freeofcharge,byamemberoftheassociationatanyreasonablehour:

(a) records,booksandotherfinancialdocumentsoftheassociation,(b) thisconstitution,and(c) minutesofallcommitteemeetingsandgeneralmeetingsoftheassociation.(2) Amemberoftheassociationmayobtainacopyofanyofthedocuments

referredtoinsubclause(1)onpaymentofafeeofnotmorethan$1foreachpagecopiedor,ifsomeotheramountisdeterminedbythecommittee,thatotheramount.

42.Serviceofnotices

(1) Forthepurposeofthisconstitution,anoticemaybeservedonorgiventoaperson:

(a) bydeliveringittothepersonpersonally,or(b) bysendingitbypre‐paidposttotheaddressoftheperson,or(c) bysendingitbyfacsimiletransmissionorsomeotherformofelectronic

transmissiontoanaddressspecifiedbythepersonforgivingorservingthenotice.

(2) Forthepurposeofthisconstitution,anoticeistaken,unlessthecontraryis

proved,tohavebeengivenorserved:(a) inthecaseofanoticegivenorservedpersonally,onthedateonwhichitis

receivedbytheaddressee,and(b) inthecaseofanoticesentbypre‐paidpost,onthedatewhenitwouldhave

beendeliveredintheordinarycourseofpost,and(c) inthecaseofanoticesentbyfacsimiletransmissionorsomeotherformof

electronictransmission,onthedateitwassentor,ifthemachinefromwhichthetransmissionwassentproducesareportindicatingthatthenoticewassentonalaterdate,onthatdate.

43.Financialyear

Thefinancialyearoftheassociationis:(a) theperiodoftimecommencingonthedateofincorporationofthe

associationandendingonthefollowing30June,and(b) eachperiodof12monthsaftertheexpirationofthepreviousfinancialyear

oftheassociation,commencingon1Julyandendingonthefollowing30June.

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44.WindingupordissolutionoftheAssociation

InawindingupoftheassociationanysurpluspropertymustbedistributedinthemannersetoutinSection65oftheAct.