Physical Property & Evidence Collection, Storage and ... · Physical Property & Evidence Collection, Storage and Management The ADAMS Property & Evidence solution (P&E) gives you

ADAMS Solution Guide

Physical EvidencePhysical Property & Evidence Collection, Storage and Management

The ADAMS Property & Evidence solution (P&E) gives you rock-solid control over the collection, storage and management of evidence gathered at crime scenes. With its highly configurable screens and reports, ADAMS P&E allows you to tailor the software to your Standard Operating Procedures (SOPs). You can streamline evidence processing, reduce redundant data entry, increase efficiency, and improve check-in response time. Using barcode bag-and-tag at the crime scene, and rigorous check-in and check-out processes, your chain of custody is locked down from the time evidence is collected to laboratory analysis to its day in court and final disposition.

Highlights

Gather evidence at a crime scene. Collect, document and check in evidence.

Enter property item detail. Describe property item details such as when the item was collected and where it was located along with other customizable, category-specific fields at the crime scene or at the agency.

Create property sub-items. Use sub-items for tracking samples for analysis. Identify clippings from clothing, DNA samples, cartridges for firearms analysis, etc. Display a user-friendly view of the item/sub-item hierarchy. Create sub-items of sub-items for a complete, detailed chain-of-custody.

Highlights continued

Print reports. Generate numerous reports to list property items and sub-items, chain of custody, item status, bar coded audit reports, analysis reports, plus other reports useful in managing the property room.

For more information, contact Foray Technologies corporate headquarters at (619) 858-1360 or [email protected]

www.foray.com

© Foray, LLC All Rights Reserved. rev 2012-06-01 #FT-LE-SG-PE


Configure the system. Configure the P&E system to match the agency’s SOPs.

Define storage location types. Set up the various types of storage locations (room, bin, shelf, refrigerator, vault, vehicle bay, etc.).

Set up storage hierarchy. Specify the storage hierarchy for each storage location (such as multiple property rooms, on- and off-site labs, dry rooms, etc.).

Identify package types. Set up the system with any number of package types (gun box, brown bag, latent envelope, sexual assault kit, etc.).

Create property item categories. Create item categories (foreign currency, license plate, media, luggage, etc.) to assist in search and analysis.

Configure analysis types. Set up various analysis types (DNA, Latent Prints, Narcotics, etc.) and track physical evidence processing throughout the lab.

Create custom fields. Set up any number of custom fields for agency-specific SOP needs.

Lay out barcode labels. Customize the contents and layout of barcode labels.

ADAMS Solution Guide | Physical Evidence | Physical Property & Evidence Collection, Storage and Management

Foray ADAMS - Property Item Detail Report 10/21/2010 10:21:25AM

General Info

Firearms

Foray PD

Gun found near front window

Gun Box 1

New

PI-0003

Category:

Contributing Agency ID:

Description:

Package Type:Quantity:

Status:

Unique ID:

PI-0003

Item ID:

Firearms/Tool markAnalysis Type:Analysis Notes:

Not SetLocation:

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Parent ID:

1-1

Type: HandgunMake: SMITH & WESSONModel: 38Serial Number: 12345678Caliber: 38 S&WColor: ChromeDescription: Scratched barrel

Chain of Custody:

Date & Time User Action-------------------------------------------------------------------------------------10/21/2010 10:04:18 AM Mont AddedIP Address: fe80::347a:2816:9865:93e4%14Authentication: Reason: Logged In User Method: Automatic System User: User: Mont User ID: Mont Domain Name: MONT-PC Distingished Name: WinNT://WORKGROUP/MONT-PC/mont SID: S-1-5-21-586787866-2284885229-3458166953-1000-------------------------------------------------------------------------------------10/21/2010 10:16:56 AM Mont ViewedDetail: In Adams WebIP Address: fe80::347a:2816:9865:93e4%14Authentication: Reason: Logged In User Method: Automatic System User: User: Mont User ID: Mont Domain Name: MONT-PC Distingished Name: WinNT://WORKGROUP/MONT-PC/mont SID: S-1-5-21-586787866-2284885229-3458166953-1000-------------------------------------------------------------------------------------10/21/2010 10:17:27 AM Mont EditedIP Address: fe80::347a:2816:9865:93e4%14Authentication: Reason: Logged In User Method: Automatic System User: User: Mont User ID: Mont Domain Name: MONT-PC Distingished Name: WinNT://WORKGROUP/MONT-PC/mont SID: S-1-5-21-586787866-2284885229-3458166953-1000-------------------------------------------------------------------------------------10/21/2010 10:21:23 AM Mont PrintedDetail: Property Report

Page 1 of 2

Foray ADAMS - Checked In Receipt 10/21/2010 10:53:45AM

Crime Type:

Date of Crime:

Recieved By:

Date/Time of Collection:

Receipt Date:

Armed Robbery

10/13/2010 12:00:00AM

20101013-01Case #:

10/21/2010 10:53:45AM

10/21/2010 10:52:41 AM

User: Mont

User ID: Mont

Domain Name: MONT-PC

Distinguished Name: WinNT://WORKGROUP/MONT-PC/mont

SID: S-1-5-21-586787866-2284885229-3458166953-1000

Released By: Full Name: Sue Black

Organization: FedEx

Address:

444 Anystreet

Anytown, HI 99001

Daytime: 555-1212

Drivers License #123456

Date of Birth:3/17/1975

Race: White Gender: Female

Category:



Status:Unique ID:

Item ID:

Analysis Type:Analysis Notes:

Location:

PI-0003

Checked InForay PD

PI-0003

Not Set

Gun Box 1Firearms/Tool mark

Firearms

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1-1

Gun found near front windowDescription:


Category:



Status:Unique ID:

Item ID:


Location:

PI-0004

Checked InForay PD

PI-0004

Not Set

Brown Bag 56None

Firearm Evidence

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1-2

Shell CasingsDescription:

Page 1 of 2

Top Location: Printed By: Mont Rothstein1001

2/23/2011 10:53:37AMForay ADAMS - Audit Report

Including: Audited

Location NameSort Order:

02/28/2011Status As of Date:

Name:

Location Type:

Location ID: 1001

Property RoomProperty Room

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1001Date Last Audited:

Name:

Location Type:

Location ID: 1002

BinBin 1

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1002Date Last Audited: 2/23/2011 10:34:39 AM

Missing Items

Item ID:

Category:

Description:

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PI-0004

4

Cash

Damaged Package

Category:

PI-0002

2

Credit Cards

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Item ID:

Description:

Name:

Location Type:

Location ID: 1003

BinBin 2

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Extra Items

Item ID:

Category:

Description:

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PI-0004

4

Cash

Correct Location:Name:

Type:

ID:

Bin

Bin 1

1002

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Use evidence lockers. Identify the method of delivery to the property room, whether it be in-person or by using a secure drop location.

Select property room locations to store property items. Determine which locations (room, shelf, bins, cold storage, etc.) should be used for each piece of submitted evidence.

Print receipts. Create a receipt for the person submitting the evidence as a record of the change of custody.

Authenticate property item releases. As an additional security step, authenticate the person that is checking out evidence using positive identification, whether they are law enforcement personnel, a common carrier, or a representative from another agency.



Transfer custody. Check out a property item/sub-item or group of items to the crime lab, district attorney, another agency, or any other off-site location.

Display current property item custody. View the current location and changes in chain of custody for selected property items.


Audit. Create barcode-enabled reports of the storage locations to verify what is expected to be in those locations.

Select locations to audit. For property rooms too large to be audited at one time, create rolling audits so that the audit can be broken up over time and over selected locations.

Record audit exceptions. Note exceptions to the audit, document missing or extra property items, and make note of any damaged items.

2/23/2011 10:29:16AMForay ADAMS - Locations To Audit

Printed By: Mont RothsteinTop Location:

Not Audited Since

Empty Locations Included:

1001

False

Sorted By: Location Name

How to Perform an Audit

Step 1 - Scan the barcode for the first location on the report. If a barcode is physically affixed to the location scan that.

If there is no barcode on the location then scan the one on the report.

* To re-do a location simply scan its barcode again. Only the last scan of a location will be used.

Step 2 - Scan each item within the location. If an item is scanned more than once within a location it will not be

counted twice. See the Processing Barcodes sheet for special barcodes that allow the following actions:

* Mark an item's package as damaged

* Remove a location that was mistakenly scanned

Step 3 - Repeat steps one and two for each location on the report.

* It is not necessary to scan all locations on a report at once. You can stop at any time, as long as each location is

completely scanned, and process the batch.

Step 4 - Login to Foray Adams Web and click on the Actions->Process Audit menu.

Step 5 - Consult your scanner's user manual to enable batch mode (if desired).

Step 6 - If the last barcode scanned was the Process Batch barcode then the batch will be automatically processed. If

not click the Process Batch button to process.

Location ID:

Location Type:

Name:

1002

BinBin 1

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1002Number of Items: 4

Location ID:

Location Type:

Name:

1003

BinBin 2

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ADAMS Solution Guide | Physical Evidence | Physical Property & Evidence Collection, Storage and Management ADAMS Solution Guide | Physical Evidence | Physical Property & Evidence Collection, Storage and Management
















Not Audited Since


1001

False

















Location ID:

Location Type:

Name:

1002

BinBin 1

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Location ID:

Location Type:

Name:

1003

BinBin 2

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Not Audited Since


1001

False

















Location ID:

Location Type:

Name:

1002

BinBin 1

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Location ID:

Location Type:

Name:

1003

BinBin 2

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Highlights







www.foray.com













General Info

Firearms

Foray PD


Gun Box 1

New

PI-0003

Category:


Description:


Status:

Unique ID:

PI-0003

Item ID:


Not SetLocation:

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Parent ID:

1-1


Chain of Custody:


Page 1 of 2


Crime Type:

Date of Crime:

Recieved By:


Receipt Date:

Armed Robbery

10/13/2010 12:00:00AM

20101013-01Case #:

10/21/2010 10:53:45AM

10/21/2010 10:52:41 AM

User: Mont

User ID: Mont



SID: S-1-5-21-586787866-2284885229-3458166953-1000


Organization: FedEx

Address:

444 Anystreet

Anytown, HI 99001

Daytime: 555-1212




Category:



Status:Unique ID:

Item ID:


Location:

PI-0003

Checked InForay PD

PI-0003

Not Set


Firearms

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1-1



Category:



Status:Unique ID:

Item ID:


Location:

PI-0004

Checked InForay PD

PI-0004

Not Set

Brown Bag 56None

Firearm Evidence

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1-2


Page 1 of 2



Including: Audited



Name:

Location Type:

Location ID: 1001


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Name:

Location Type:

Location ID: 1002

BinBin 1

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Missing Items

Item ID:

Category:

Description:

▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌▌█▌▌ ▌█▌█▌▌

PI-0004

4

Cash

Damaged Package

Category:

PI-0002

2

Credit Cards

▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌█▌ ▌▌█▌▌ ▌█▌█▌▌

Item ID:

Description:

Name:

Location Type:

Location ID: 1003

BinBin 2

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Extra Items

Item ID:

Category:

Description:

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PI-0004

4

Cash


Type:

ID:

Bin

Bin 1

1002

Page 1 of 1





Highlights







www.foray.com













General Info

Firearms

Foray PD


Gun Box 1

New

PI-0003

Category:


Description:


Status:

Unique ID:

PI-0003

Item ID:


Not SetLocation:

▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌█▌█▌ ▌▌▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌█▌█▌ ▌▌▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌█▌█▌ ▌▌▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌█▌█▌ ▌▌▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌█▌█▌ ▌▌▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌█▌█▌ ▌▌▌▌ ▌█▌█▌▌▌ ▌█▌█▌▌▌█▌█▌▌ ▌▌█▌▌ █▌▌▌ ▌▌█▌█▌▌▌ █▌█▌▌▌▌ █▌█▌▌▌▌ █▌█▌▌█▌█▌ ▌▌▌▌ ▌█▌█▌▌

Parent ID:

1-1


Chain of Custody:


Page 1 of 2


Crime Type:

Date of Crime:

Recieved By:


Receipt Date:

Armed Robbery

10/13/2010 12:00:00AM

20101013-01Case #:

10/21/2010 10:53:45AM

10/21/2010 10:52:41 AM

User: Mont

User ID: Mont



SID: S-1-5-21-586787866-2284885229-3458166953-1000


Organization: FedEx

Address:

444 Anystreet

Anytown, HI 99001

Daytime: 555-1212




Category:



Status:Unique ID:

Item ID:


Location:

PI-0003

Checked InForay PD

PI-0003

Not Set


Firearms

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1-1



Category:



Status:Unique ID:

Item ID:


Location:

PI-0004

Checked InForay PD

PI-0004

Not Set

Brown Bag 56None

Firearm Evidence

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1-2


Page 1 of 2



Including: Audited



Name:

Location Type:

Location ID: 1001


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Name:

Location Type:

Location ID: 1002

BinBin 1

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Missing Items

Item ID:

Category:

Description:

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PI-0004

4

Cash

Damaged Package

Category:

PI-0002

2

Credit Cards

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Item ID:

Description:

Name:

Location Type:

Location ID: 1003

BinBin 2

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Extra Items

Item ID:

Category:

Description:

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PI-0004

4

Cash


Type:

ID:

Bin

Bin 1

1002

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Physical Property & Evidence Collection, Storage and ... · Physical Property & Evidence Collection, Storage and Management The ADAMS Property & Evidence solution (P&E) gives you