PHILIPPINE RECLAMATION AUTHORITY

Republic of the Philippines

ELIGIBILITY DOCUMENTS

CONSULTANCY SERVICES for the

OFFSHORE EXPLORATION AND GEO-SCIENTIFIC SURVEY AND INVESTIGATION OF THREE (3) PROSPECTIVE MARINE SAND QUARRY AREAS AT MALAPASCUA IN CEBU, MERIDA AND ORMOC CITY IN LEYTE AND

BULACAN-PAMPANGA-BATAAN AREA

(PBCONS-17-001)

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TABLE OF CONTENTS

SECTION I. REQUEST FOR EXPRESSION OF INTEREST ....................................... 3 SECTION II. TERMS OF REFERENCE ................................................................. 6 SECTION III. ELIGIBILITY DOCUMENTS .......................................................... 12 SECTION IV. ELIGIBILITY DATA SHEET .......................................................... 19 SECTION V. ELIGIBILITY FORMS ..................................................................... 24 SECTION VI. CHECKLIST OF ELIGIBILITY DOCUMENTS ................................. 31

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Section I. Request for Expression of Interest

Republic of the Philippines

PHILIPPINE RECLAMATION AUTHORITY (Public Estates Authority)

7/F 7th Floor, Legaspi Towers 200 Bldg., 107 Paseo de Roxas St., Legaspi Village, 1226 City of Makati Tel . Nos.(02) 459-5000;Facsimile No. (02)815-2662

Website: www.pea.gov.ph Email: info@gov.ph

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Request for Expression of Interest

CONSULTANCY SERVICES FOR THE OFFSHORE EXPLORATION

AND GEO-SCIENTIFIC SURVEY AND INVESTIGATION OF THE THREE (3) PROSPECTIVE MARINE SAND QUARRY AREAS AT

MALAPASCUA IN CEBU, MERIDA AND ORMOC CITY IN LEYTE, AND BULACAN-PAMPANGA-BATAAN AREA

1. The Philippine Reclamation Authority (PRA), through its 2017 Corporate Operating Budget

(COB), intends to apply the sum of Seventeen Million Nine Hundred Ninety Eight Thousand Six Hundred Eighty Pesos (Php17,998,680.00), inclusive of all applicable taxes and fees, being the Approved Budget for the Contract (ABC) to payments under the contract for the Consultancy Services for the Offshore Exploration and Geo-Scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte, and Bulacan-Pampanga-Bataan Area. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals.

2. The PRA now calls for the submission of eligibility documents for the Consultancy Services in undertaking the Offshore Exploration and Geo-Scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte, and Bulacan-Pampanga-Bataan Area. Interested consultants may purchase Eligibility Documents at a non-refundable fee of Twenty Five Thousand Pesos (Php25,000.00) from August 16 to 28, 2017 at 7th Floor, Legaspi Towers 200 Bldg., 107 Paseo de Roxas Street, Legaspi Village, Makati City, from Monday to Friday at 8:00AM to 5:00 PM, except Saturdays, Sundays and Holidays, and until August 29, 2017 from 8:00 to 12:00 NN.

A complete set of the Eligibility Documents may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the PRA, provided that the Bidder shall pay the applicable fee prior to the submission of their Eligibility Documents.

3. Consultants who purchased Eligibility Documents must submit their accomplished Eligibility Documents on or before August 29, 2017 at 12:00 NN at the same address above. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion. The Opening of the Eligibility Documents will be on the same date at 1:30 PM at the PRA Conference Room, 6th Floor Legaspi Towers 200 Bldg., 107 Paseo de Roxas Street, Legaspi Village, Makati City.

4. The PRA Bids and Awards Committee shall draw up the short list of consultants from those who have submitted eligibility documents and have been determined as eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”, and its implementing Rules and Regulations (IRR). The short list shall consist of at most five (5) prospective consultants who will be entitled to submit bids. The criteria and rating system for shortlisting of eligible consultants are as follows:

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Criteria Score

Similar Experience of the Firm 35 points Qualification of the Key Personnel to be assigned to the Project 40 points Firm’s Job Capacity 25 points

Total 100 points The Consultant(s) must pass the required minimum score of seventy (70) points to be shortlisted.

5. Bidding will be conducted through open competitive bidding procedures using non-discretionary “pass/fail” criterion as specified in the IRR of RA 9184. Bidding is restricted to Filipino citizens/sole proprietorships, cooperatives, and partnerships or organizations with at least sixty (60%) percent interest or outstanding capital stock belonging to citizens of the Philippines.

6. The PRA shall evaluate bids using the Quality-Cost Based Evaluation (QCBE) procedure. The PRA shall indicate the weights to be allocated for the Technical and Financial Proposals. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders.

7. The contract shall be completed within two hundred forty (240) calendar days reckoned from receipt of the Notice to Proceed to be issued to the consultant.

8. The PRA reserves the right to reject any and all bids, annul the bidding process, or not award the contract at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

9. For further information, please refer to:

ATTY. KAREN A. VILLAMIL Chairperson, Bids and Awards Committee 7th Floor, Legaspi Towers 200, Paseo de Roxas St., Legaspi Village, Makati City Tel No. (02)459-5000; Facsimile No. (02)815-2662 www.pea.gov.ph

August 15, 2017

KAREN A. VILLAMIL BAC Chairperson

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Section II. Terms of Reference

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Procurement of Consultancy Services for the Offshore Exploration and Geo-scientific Survey and Investigation of

the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte

and Bulacan-Pampanga-Bataan Area

I. INTRODUCTION

On September 30, 1999, former President Joseph Ejercito Estrada issued Executive

Order (E.O) No. 153 “Authorizing the Utilization of Offshore Areas Not Covered by Approved Mining Permits and Contracts as Sources of Dredgefill Materials for Government Reclamation Projects and for Other Purposes” wherein the Government thru the Department of Environment and Natural Resources (DENR), Natural Resources Defense Council (NRDC) and Philippine Reclamation Authority (PRA) formerly Public Estates Authority (PEA) were authorized to utilize the areas not covered by approved mining permits/contracts, including areas covered by pending mining applications, as borrow areas for dredgefill materials for such reclamation projects considering that existing and future reclamation projects are deemed vital to the country’s socio-economic development. On April 14, 2000, the DENR issued Administrative Order No. 2000-25 or the Implementing Rules and Regulations of EO No. 153 defining the rationale, terms, authority of the DENR, Mines and Geosciences Bureau (MGB) and PRA to utilize areas not covered by approved mining permits/contracts as borrow areas for government reclamation projects, as well as the requirements, rules and procedures for permit applications.

Pursuant thereto, the PRA identified twenty three (23) prospective offshore quarry

sites nationwide, from Region 1 to 10 including CARAGA Region and the San Nicholas Shoal in Cavite, and applied for reservation with the MGB for future studies and investigation as possible marine sand quarry areas.

After undertaking ocular inspections, site assessments and evaluations, the PRA

ranked three (3) borrow pit sites in accordance to priority in determining the values and quality of marine sand deposits for reclamation purposes as follows: (1) Malapascua in Cebu, (2) Merida and Ormoc City in Leyte and (3) Bulacan-Pampanga-Bataan Area. The offshore exploration and geo-scientific investigation of the identified borrow pit sites are among the activities required for the issuance of the Government Seabed Quarry Permit (GSQP) by the DENR-MGB for their actual utilization.

Thus, PRA is in need of the services and expertise of local accredited consultancy

firms in the country to undertake the Offshore Exploration and Geo-scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas located at Malapascua in Cebu, Merida and Ormoc City in Leyte and Bulacan-Pampanga-Bataan Area.

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II. OBJECTIVES

This Terms of Reference (TOR) is for the procurement, through public bidding pursuant to Republic Act (R.A.) No. 9184 and Implementing Rules and Regulations (IRR), specifically for consulting services under the category of other technical services or special studies.

The following are the objectives for the preparation of the required reports and studies

for the offshore exploration and geo-scientific survey of the above stated three (3) potential marine sand quarry areas:

1. Engage the services of most qualified Consultant/s (i.e., joint venture or

consortium of Filipino Consultants) to undertake the scope of work, provide the needed equipment and submit the required output within the prescribed timeframe;

2. Establish the procedures and guidelines for the submission of the output,

reports/ studies and other documents as herein indicated; 3. Provide eligible bidder(s) / Consultant(s) with the data and information

about the Project as well as instructions needed for the preparation and submission of proposals / bids;

4. Describe the detailed scope of work, the expected output and timetable;

and 5. Prescribe the terms and conditions of the consultancy services contract.

III. DESCRIPTION OF THE PROJECT

The Project involves the conduct of bathymetric survey of the seabed topography,

seismic profiling, water quality and sediment sampling for the three (3) areas. These three (3) identified sites are located in Malapascua in Cebu with an area of 5,000 hectares, Merida and Ormoc City, Leyte with an area of 5,000 hectares and the Bulacan-Pampanga-Bataan Area with an area of 20,000 hectares for a total area of 30,000 hectares, more or less, as shown in Annexes A, B and C, respectively.

IV. OUTPUTS 1. Interpret seismic profiles indicating seismostratigraphy, possible

geological structures and depths to acoustic basement or bedrock.

2. Sections/profiles showing the sea bottom profiles/topography.

3. Bathymetric map of the survey corridor and 3D presentation of bathymetric contours.

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4. Location map of geophysical tracklines and sampling points with coordinates for retracing and/or verification.

5. Data on physio-chemical characteristics of the samples.

6. Comprehensive Report on the findings/results and recommendations to the

satisfaction of the Agency.

V. REPORTORIAL REQUIREMENTS AND TIMETABLE 1. The total contract period shall be two hundred forty (240) calendar days

within which the Consultant shall submit to PRA the required study, reports

and programs under the following schedule:

a. Inception Report to be submitted within fifteen (15) calendar days

from receipt of the Notice to Proceed (NTP) in three (3) copies and

soft copies thereof on CDs and USB containing the detailed work program and methodology for various field activities including plans/studies/output to be submitted.

b. Monthly Progress Reports – to be submitted within forty-five (45)

calendar days from receipt of the NTP and every thirty (30) calendar

days thereafter, in three (3) copies and soft copies thereof on CD and USB showing the progress of the consultancy work vis-à-vis the detailed work program submitted in the Inception Report.

c. Draft Final Report – to be submitted within two hundred (200)

calendar days from the receipt of the NTP in three (3) copies and

soft copies thereof on CDs and USB for review and comment of the PRA before submitting the final outputs.

d. Final Report – to be submitted on or before two hundred forty (240)

calendar days from receipt of NTP in three (3) copies and soft copies

thereof on CDs and USB. The final report shall be subject to PRA approval and acceptance.

VI. SCOPE OF WORK

The Consultant/s shall undertake the following: 1.) A high resolution seismic survey shall be carried out in these three (3)

identified sites to better understand the sub-surface seabed structure, seismostratigraphy and depth to bedrock for the assessment of marine aggregate deposit in the area.

2.) Sub-bottom profiling (seismic) and seabottom topographic measurements shall be carried out simultaneously along the pre-determined traverse lines at an interval of about five hundred (500) meters and tie lines at interval of

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one (1) kilometer. To ensure interpretability of seismic data, some of the traverse lines shall be extended to about 250 meters on both sides of the additional area in a direction normal to the coastline. Infill sea bottom topographic survey shall likewise be carried out to gather a better picture of the bottom topography using a GPSMAP echosounder or equivalent superior equipment.

3.) Grab and piston core sampling shall also be carried out to better understand the distribution of surface and subsurface sediments within the specified survey corridor. A total of thirty (30) sediment samples to be taken from Cebu (5 samples), Leyte (5 samples) and Bulacan-Pampanga-Bataan (20 samples).

4.) Research vessels and motorized outriggers shall be used as survey

platforms during the survey. In areas where the research vessels cannot be effectively utilized because of shallow depths (< 10m), a “basing” type outrigger shall be used. A smaller pumpboat shall be used for infill bathymetric survey.

5.) Measurement of Physio-chemical characteristics and collection of

seawater samples shall also be done using either a big or smaller watercraft whichever is convenient. A total of sixty (60) water samples to be taken from Cebu (10 samples), Leyte (10 samples) and Bulacan-Pampanga-Bataan (40 samples).

6.) Data processing and interpretation shall then immediately and

simultaneously be carried out.

7.) To map, delineate and characterize potential marine aggregate occurrences in the abovementioned areas using high-resolution seismic and bathymetric profiling systems, piston and grab sampling.

8.) Gather baseline information on the water quality, sediment characteristics

and physico-chemical parameters of three (3) sites.

9.) Local clearances/permits/licenses required by the locality where the Exploration and Geo-Scientific Survey and Investigation will be undertaken shall be on the account and responsibility of the CONSULTANT.

10.) The CONSULTANT must be ready to defend/appear/answer any

queries concerning its undertaking and output as mention herein.

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VII. KEY MANPOWER REQUIREMENT AND RELEVANT EXPERIENCE

Position/Title Number Years of Relevant Experience Qualifications

Project Manager - Mining Engineer

1 10 - Must be a Licensed Mining Engineer - Must be a Project Manager for at

least ten (10) years in handling Offshore Mining projects

- Preferably with Basic Occupational Safety and Health (BOSH) and Construction Occupational Safety and Health (COSH) Certificates

Sr. Geologist 1 5 - Must be a Licensed Geologist - Must have at least five (5) years of

work experience in the related field required for this position

Sr. Marine Biologist 1 5 - Must have a Bachelor’s/College Degree in Marine Biology or equivalent.

- Must have at least five (5) years of working experience in the related field required for this position

VIII. CONTRACT IMPLEMENTATION GUIDELINES The contract for the consultancy services shall be between PRA and the Consultant

who submitted the Highest Rated Responsive Bid (HRRB). Payment for services rendered shall be made based on progress billing with the following schedule:

1.) Submission and Acceptance of Inception Report – 5% of the

Remuneration Cost (RC) 2.) Submission and Acceptance of Monthly Progress Report – 50% of the RC

(10% for each Progress Report) 3.) Submission and Acceptance of Draft Final Report – 15% of the RC 4.) Submission of Final Report – 20% of the RC 5.) Issuance of Acceptance of Final Report by PRA – 10% of the RC All payments made on the above schedule shall be subject to a ten percent (10%)

retention which shall be released by PRA pursuant to the provision of the Contract.

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Section III. Eligibility Documents

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1. Eligibility Criteria

1.1. The following persons/entities shall be allowed to participate in the bidding for Consulting Services:

(a) Duly licensed Filipino citizens/sole proprietorships;

(b) Partnerships duly organized under the laws of the Philippines and of which at least sixty percent (60%) of the interest belongs to citizens of the Philippines;

(c) Corporations duly organized under the laws of the Philippines and of which at least sixty percent (60%) of the outstanding capital stock belongs to citizens of the Philippines;

(d) Cooperatives duly organized under the laws of the Philippines; or

(e) Persons/entities forming themselves into a joint venture, i.e., a group of two (2) or more persons/entities that intend to be jointly and severally responsible or liable for a particular contract: Provided, however, That Filipino ownership or interest thereof shall be at least sixty percent (60%). For this purpose, Filipino ownership or interest shall be based on the contributions of each of the members of the joint venture as specified in their JVA.

1.2. When the types and fields of Consulting Services involve the practice of professions regulated by law, those who will actually perform the services shall be Filipino citizens and registered professionals authorized by the appropriate regulatory body to practice those professions and allied professions specified in the EDS.

1.3. If the Request for Expression of Interest allows participation of foreign consultants, prospective foreign bidders may be eligible subject to the conditions stated in the EDS.

1.4. Government owned or –controlled corporations (GOCCs) may be eligible to participate only if they can establish that they (a) are legally and financially autonomous, (b) operate under commercial law, and (c) are not attached agencies of the Procuring Entity.

2. Eligibility Requirements

2.1. The following eligibility requirements, together with the Eligibility Documents Submission Form, shall be submitted on or before the date of the eligibility check specified in the Request for Expression of Interest and Clause 5 for purposes of determining eligibility of prospective bidders:

(a) Class “A” Documents –

Legal Documents

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(i) PhilGEPS Certificate of Registration and Membership in accordance with Section 8.5.2 of the IRR, except for foreign bidders participating in the procurement by a Philippine Foreign Service Office or Post, which shall submit their eligibility documents under Section 24.1 of the IRR, provided, that the winning Consultant shall register with PhilGEPS in accordance with Section 37.1.4 of the IRR.

Technical Documents

(ii) Statement of the prospective bidder of all its ongoing and completed government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid, within the relevant period provided in the EDS. The statement shall include, for each contract, the following:

(ii.1) the name and location of the contract;

(ii.2) date of award of the contract;

(ii.3) type and brief description of consulting services;

(ii.4) consultant’s role (whether main consultant, subconsultant, or partner in a JV)

(ii.5) amount of contract;

(ii.6) contract duration; and

(ii.7) certificate of satisfactory completion or equivalent document specified in the EDS issued by the client, in the case of a completed contract.

(iii) Statement of the consultant specifying its nationality and confirming that those who will actually perform the service are registered professionals authorized by the appropriate regulatory body to practice those professions and allied professions in accordance with Clause 1.2, including their respective curriculum vitae.

(b) Class “B” Document –

If applicable, the Joint Venture Agreement (JVA) in case the joint venture is already in existence, or duly notarized statements from all the potential joint venture partners in accordance with Section 24.1(b) of the IRR of RA 9184.

2.2. The eligibility requirements or statements, the bids, and all other documents to be submitted to the BAC must be in English. If the eligibility requirements or statements, the bids, and all other documents submitted to the BAC are in foreign language other than English, it must be accompanied by a translation

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of the documents in English. The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country; and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines. The English translation shall govern, for purposes of interpretation of the bid.

2.3. Prospective bidders may obtain a full range of expertise by associating with individual consultant(s) and/or other consultants or entities through a JV or subcontracting arrangements, as appropriate. However, subconsultants may only participate in the bid of one short listed consultant. Foreign Consultants shall seek the participation of Filipino Consultants by entering into a JV with, or subcontracting part of the project to, Filipino Consultants.

3. Format and Signing of Eligibility Documents

3.1. Prospective bidders shall submit their eligibility documents through their duly authorized representative on or before the deadline specified in Clause 5.

3.2. Prospective bidders shall prepare an original and copies of the eligibility documents. In the event of any discrepancy between the original and the copies, the original shall prevail.

3.3. The Eligibility Documents Submission Form shall be signed by the duly authorized representative/s of the Bidder. Failure to do so shall be a ground for the rejection of the eligibility documents.

3.4. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the duly authorized representative/s of the prospective bidder.

4. Sealing and Marking of Eligibility Documents

4.1. Prospective bidders shall enclose their original eligibility documents described in Clause 2.1, in a sealed envelope marked “ORIGINAL – ELIGIBILITY DOCUMENTS”. Each copy thereof shall be similarly sealed duly marking the envelopes as “COPY NO. ___ - ELIGIBILITY DOCUMENTS”. These envelopes containing the original and the copies shall then be enclosed in one single envelope.

4.2. The original and the number of copies of the eligibility documents as indicated in the EDS shall be typed or written in ink and shall be signed by the prospective bidder or its duly authorized representative/s.

4.3. All envelopes shall:

(a) contain the name of the contract to be bid in capital letters;

(b) bear the name and address of the prospective bidder in capital letters;

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(c) be addressed to the Procuring Entity’s BAC specified in the EDS;

(d) bear the specific identification of this Project indicated in the EDS; and

(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of eligibility documents, in accordance with Clause 5.

4.4 Eligibility documents that are not properly sealed and marked, as required in the bidding documents, shall not be rejected, but the bidder or its duly authorized representative shall acknowledge such condition of the documents as submitted. The BAC shall assume no responsibility for the misplacement of the contents of the improperly sealed or marked eligibility documents, or for its premature opening.

5. Deadline for Submission of Eligibility Documents

Eligibility documents must be received by the Procuring Entity’s BAC at the address and on or before the date and time indicated in the Request for Expression of Interest and the EDS.

6. Late Submission of Eligibility Documents

Any eligibility documents submitted after the deadline for submission and receipt prescribed in Clause 5 shall be declared “Late” and shall not be accepted by the Procuring Entity. The BAC shall record in the minutes of submission and opening of eligibility documents, the Bidder’s name, its representative and the time the eligibility documents were submitted late.

7. Modification and Withdrawal of Eligibility Documents

7.1. The prospective bidder may modify its eligibility documents after it has been submitted; provided that the modification is received by the Procuring Entity prior to the deadline specified in Clause 5. The prospective bidder shall not be allowed to retrieve its original eligibility documents, but shall be allowed to submit another set equally sealed, properly identified, linked to its original bid marked as “ELIGIBILITY MODIFICATION” and stamped “received” by the BAC. Modifications received after the applicable deadline shall not be considered and shall be returned to the prospective bidder unopened.

7.2. A prospective bidder may, through a letter of withdrawal, withdraw its eligibility documents after it has been submitted, for valid and justifiable reason; provided that the letter of withdrawal is received by the Procuring Entity prior to the deadline prescribed for submission and receipt of eligibility documents.

7.3. Eligibility documents requested to be withdrawn in accordance with this Clause shall be returned unopened to the prospective bidder concerned. A prospective bidder that withdraws its eligibility documents shall not be permitted to submit another set, directly or indirectly, for the same project. A prospective bidder that acquired the eligibility documents may also express its intention not to participate in the bidding through a letter which should reach

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and be stamped by the BAC before the deadline for submission and receipt of eligibility documents.

8. Opening and Preliminary Examination of Eligibility Documents

8.1. The BAC will open the envelopes containing the eligibility documents in the presence of the prospective bidders’ representatives who choose to attend, at the time, on the date, and at the place specified in the EDS. The prospective bidders’ representatives who are present shall sign a register evidencing their attendance.

In case the submitted eligibility envelopes cannot be opened as scheduled due to justifiable reasons, the BAC shall take custody of the said envelopes and reschedule the opening on the next working day or at the soonest possible time through the issuance of a Notice of Postponement to be posted in the PhilGEPS website and the website of the Procuring Entity concerned.

8.2. Letters of withdrawal shall be read out and recorded during the opening of eligibility documents and the envelope containing the corresponding withdrawn eligibility documents shall be returned unopened to the withdrawing prospective bidder.

8.3. The eligibility documents envelopes and modifications, if any, shall be opened one at a time, and the following read out and recorded:

(a) the name of the prospective bidder;

(b) whether there is a modification or substitution; and

(c) the presence or absence of each document comprising the eligibility documents vis-à-vis a checklist of the required documents.

8.4. The eligibility of each prospective bidder shall be determined by examining each bidder’s eligibility requirements or statements against a checklist of requirements, using non-discretionary “pass/fail” criterion, as stated in the Request for Expression of Interest, and shall be determined as either “eligible” or “ineligible.” If a prospective bidder submits the specific eligibility document required, he shall be rated “passed” for that particular requirement. In this regard, failure to submit a requirement, or an incomplete or patently insufficient submission, shall be considered “failed” for the particular eligibility requirement concerned. If a prospective bidder is rated “passed” for all the eligibility requirements, he shall be considered eligible to participate in the bidding, and the BAC shall mark the set of eligibility documents of the prospective bidder concerned as “eligible.” If a prospective bidder is rated “failed” in any of the eligibility requirements, he shall be considered ineligible to participate in the bidding, and the BAC shall mark the set of eligibility documents of the prospective bidder concerned as “ineligible.” In either case, the BAC chairperson or his duly designated authority shall countersign the markings.

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9. Short Listing of Consultants

9.1. Only prospective bidders whose submitted contracts are similar in nature and complexity to the contract to be bid as provided in the EDS shall be considered for short listing.

9.2. The BAC shall draw up the short list of prospective bidders from those declared eligible using the detailed set of criteria and rating system to be used specified in the EDS.

9.3. Short listed consultants shall be invited to participate in the bidding for this project through a Notice of Eligibility and Short Listing issued by the BAC.

10. Protest Mechanism

Decision of the Procuring Entity at any stage of the procurement process may be questioned in accordance with Section 55 of the IRR of RA 9184.

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Section IV. Eligibility Data Sheet

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Eligibility Data Sheet Eligibility Documents

1.2 The consultancy services for the Offshore Exploration and Geo-Scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte and Bulacan-Pampanga-Bataan Area. These involve professions specializing in the conduct of bathymetric survey of the seabed topography, seismic profiling, water quality and sediment sampling.

The key staff shall be composed of the following registered professionals authorized by the appropriate regulatory body to practice professions:

Key staff Years of Relevant

Experience

Number of Personnel Qualifications

Project Manager – Mining Engineer

10 1

- Must be a Licensed Mining Engineer

- Must be a Project Manager for at least ten (10) years in handling Offshore Mining projects

- Preferably with Basic Occupational Safety and Health (BOSH) and Construction Occupational Safety and Health (COSH) Certificates

Sr. Geologist 5 1

- Must be a Licensed Geologist - Must have at least five (5) years

of work experience in the related field required for this position

Sr. Marine Biologist

5 1

- Must have a Bachelor’s/College Degree in Marine Biology or equivalent.

- Must have at least five (5) years of working experience in the related field required for this position

1.3 No further instructions.

2.1(a)(ii) The statement of all ongoing and completed government and private contracts shall include all such contracts within the last five (5) years prior to the deadline for the submission and receipt of eligibility documents.

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2.1(a)(ii.7) Acceptable proof of satisfactory completion of completed contracts such as Certificate of Satisfactory Completion or Performance, Official Receipt of final services rendered issued by the Client, Certificate of Completion/Acceptance, or Certificate of Services Rendered issued by any five (5) government/private clients within the last five (5) years.

4.2 Each prospective bidder shall submit one (1) original and two (2) copies of its eligibility documents.

4.3(c) The project procurement will be handled by the PRA Bids and Awards Committee, as follows:

ATTY. KAREN A. VILLAMIL

Chairperson – Bids and Awards Committee

Philippine Reclamation Authority

7F Legaspi Tower 200 Bldg., 107 Paseo de Roxas St., Legaspi Village, Makati City

4.3(d) Consultancy Services for the Offshore Exploration and Geo-Scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte and Bulacan-Pampanga-Bataan Area.

5 The address for submission of eligibility documents is at PHILIPPINE RECLAMATION AUTHORITY, 7th Floor Legaspi Towers 200 Bldg., 107 Paseo de Roxas St., Legaspi Village, Makati City.

The deadline for submission of eligibility documents is on or before 12:00 n.n. of August 29, 2017.

8.1 The place of opening of eligibility documents is at PRA Conference Room, 6th Floor Legaspi Towers 200 Bldg., 107 Paseo de Roxas St., Legaspi Village, Makati City.

The date and time of opening of eligibility documents is on August 29, 2017 at 01:30 p.m.

9.1 Similar contracts shall refer to Consultancy Services rendered to government agencies or private entities pertaining to the conduct of offshore bathymetric or seismic profiling. The Consultant must have completed a project or contract of the same kind with a contract amount of at least 50% of the ABC

9.2 The following criteria and their corresponding maximum points shall be used in the shortlisting of consultants:

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To be eligible for inclusion in the shortlist, a consultant must obtain a Minimum or Passing Total Score of 70%

Criteria Maximum Points

1. Experience of the Firm

The firm must have satisfactorily completed one services contract similar to, and with the following cost as percentage of the Approved Budget for the Contract (ABC) of the services to be procured

Cost as % of ABC Points

100% or more 35

75% to <100% 30

50% to <75% 25

If the firm has not completed any similar contract, it shall be disqualified.

Single largest completed similar services contract shall be considered for evaluation.

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2. Qualifications of Principals and Key Personnel of the Firm

The principals and key personnel of the firm, as a whole, must meet the following requirements: Education 10 Points

Experience 30 Points

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3. Job Capacity

The job capacity of the firm shall be rated as follows: Adequate Number of Technical Personnel for the contract 10 Points

Adequate Capacity Net of 15 Points

25

Total 100

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Section V. Eligibility Forms

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ELIGIBILITY DOCUMENTS SUBMISSION FORM

[Date]

ATTY. KAREN A. VILLAMIL Chairperson Bids and Awards Committee Philippine Reclamation Authority 7F Legaspi Towers 200 Bldg. 107 Paseo de Roxas Street Legaspi Village, Makati City

Ladies/Gentlemen:

In connection with your Request for Expression of Interest dated August _____, 2017 for the Procurement of Consultancy Services for the Offshore Exploration and Geo-scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte and Bulacan-Pampanga-Bataan Area, [Name of Consultant] hereby expresses interest in participating in the eligibility and short listing for said Project and submits the attached eligibility documents in compliance with the Eligibility Documents therefor.

In line with this submission, we certify that:

a) [Name of Consultant] is not blacklisted or barred from bidding by the GoP or any of its agencies, offices, corporations, LGUs, or autonomous regional government, including foreign government/foreign or international financing institution; and

b) Each of the documents submitted herewith is an authentic copy of the original, complete, and all statements and information provided therein are true and correct.

We acknowledge and accept the Procuring Entity’s right to inspect and audit all records relating to our submission irrespective of whether we are declared eligible and short listed or not.

We further acknowledge that failure to sign this Eligibility Document Submission Form shall be a ground for our disqualification.

Yours sincerely,

Signature Name and Title of Authorized Signatory

Name of Consultant Address

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SF-CONS-15A Statement of Similar Completed Projects List of Completed Government and Private Contracts, within the last five (5) years. Name of Consultant : ________________________________ Business Address : ________________________________ Name and Location

of Contract

Date of Award of the

Contract

Type of Consulting

Services

Description of

Consulting Services

Consulting Role (Main Consultant,

Sub-consultant, or partner in a

JV)

Amount of

Contract

Contract Duration

Classification (Government

/Private)

1

2

3

4

5

6

7

8

9

Attachments: 1. Certificate of Satisfactory Completion or Performance, Official Receipt of final payment of services

rendered issued Client, Certificate of Completion/Acceptance, or Certificate of Services Rendered issued by any five (5) government/private clients for the past five (5) years.

Submitted by: Name of Representative of Bidder Position Date: ______________________

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SF-CONS-15B

Statement of Ongoing Projects List of Ongoing Government and Private Contracts, including those awarded but not yet started. Name of Consultant : ________________________________ Business Address : ________________________________ Name and Location

of Contract

Date of Award of the

Contract

Type of Consulting

Services

Description of

Consulting Services

Consulting Role (Main Consultant,

Sub-consultant, or partner in a

JV)

Amount of

Contract

Contract Duration

Classification (Government

/Private)

1

2

3

4

5

6

7

8

9

Attachments: 1. For projects similar in nature, attach Notice of Award and/or Contract issued by government/private

clients for the past five (5) years. Submitted by: Name of Representative of Bidder Position Date: ______________________

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SF-CONS-17

STATEMENT ON OWNERS/ PRINCIPALS/ PARTNERS AND KEY STAFF Date of Issuance ATTY. JANILO E. RUBIATO General Manager and CEO Philippine Reclamation Authority 7F Legaspi Towers 200 Bldg. 107 Paseo de Roxas Street Legaspi Village, Makati City Attention : ATTY. KAREN A. VILLAMIL Chairperson Bids and Awards Committee Dear Sir: In compliance with the requirements of the Philippine Reclamation Authority (PRA) - Bids and Awards Committee for the bidding of the Procurement of Consultancy Services for the Offshore Exploration and Geo-scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte and Bulacan-Pampanga-Bataan Area, we certify that (Name of the Bidder) has the following owners/principals/partners and key staff:

Name and Title Degree Years with Firm Age

1.

2.

3.

4.

5.

.

.

Attached are their Curriculum Vitae. Very truly yours, Name of Representative of Bidder Position Name of the Bidder

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SF-CONS-20 STATEMENT ON CITIZENSHIP PROFESSIONAL REGISTRATION Date of Issuance ATTY. JANILO E. RUBIATO General Manager and CEO Philippine Reclamation Authority 7F Legaspi Towers 200 Bldg. 107 Paseo de Roxas Street Legaspi Village, Makati City Attention : ATTY. KAREN A. VILLAMIL Chairperson Bids and Awards Committee Dear Sir: (Name of the Bidding Firm) is issuing this statement in compliance with the requirements of the Philippine Reclamation Authority (PRA) - Bids and Awards Committee, that the members of the Project Team below (state applicable statement: are all Filipino in nationality or consists of Filipino and Foreign in Nationality), have the technical capability to satisfactorily render the required services and possess the required professional license issued by the Professional Regulation Commission / other appropriate regulatory body. Proposed Project Team for the project:

Name Assignment

(Name of the Bidding Firm) issues this statement in accordance with Clause 2.1.a.iii of the eligibility requirements for the project. Attachments:

1. Valid license, diploma and certificate to substantiate professional registration or highest educational attainment and trainings undertaken or conducted and curriculum vitae.

Very truly yours, Name of Representative of Bidder Position Name of the Bidder

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SF-CONS-23 LETTER OF AUTHORITY TO VALIDATE SUBMITTED DOCUMENTS Date of Issuance ATTY. JANILO E. RUBIATO General Manager and CEO Philippine Reclamation Authority 7F Legaspi Towers 200 Bldg. 107 Paseo de Roxas Street Legaspi Village, Makati City Attention : ATTY. KAREN A. VILLAMIL Chairperson Bids and Awards Committee Dear Sir: Reference is made to our Application for Eligibility and to Bid for the hereunder project/contract: Name of Project : Procurement of Consultancy Services for the Offshore Exploration and Geo-

scientific Survey and Investigation of the Three (3) Prospective Marine Sand Quarry Areas at Malapascua in Cebu, Merida and Ormoc City in Leyte and Bulacan-Pampanga-Bataan Area

Brief Description : Conduct of bathymetric survey of the seabed topography, seismic profiling, water

quality and sediment sampling for the abovementioned three (3) areas In accordance with Republic Act 9184 and its Implementing Rules and Regulations (IRR), we/I hereby authorize the Philippine Reclamation Authority or its authorized representative/s to verify the statements, documents and information submitted herewith to substantiate our eligibility. The following persons, including telephone/fax numbers may be contacted to provide further information with regard to this application:

NAME TEL. NUMBER FAX NUMBER a. Technical Matters ______________________________ ________________ ________________

b. Financial Matters ______________________________ ________________ ________________

c. Personnel Matters ______________________________ ________________ ________________ Very truly yours, _______________________________________ Name of Firm / Consultant By: ________________________________________ Name and Signature of Authorized Representative Position/Designation: _______________________ Date: ____________________________________

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Section VI. Checklist of Eligibility Documents

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Tab Number Description

CLASS “A” DOCUMENTS / LEGAL DOCUMENTS

1 Eligibility Documents Submission Form

2 PhilGEPS Certificate Registration and Membership

TECHNICAL DOCUMENTS

3 SF-CONS-15A Statement of completed government and private contracts similar in nature within the last five (5) years.

Similar contracts shall refer to consultancy services rendered to government agencies or private entities pertaining to conduct of offshore exploration or bathymetric or seismic profiling, surveys and investigation. The Consultant must have completed a project or contract of the same kind with a contract amount of at least 50% of the ABC.

Certificate of Satisfactory Completion or Performance, Official Receipt of payment of services rendered issued by client / Notice of Acceptance issued by any five (5) Government and Private clients for the past five (5) years.

4 SF-CONS-15B Statement of on-going government and private contracts both in the Philippines and other countries for the past five (5) years including contracts awarded but not yet started.

For projects similar in nature, attach Notice of Award and/or Contract issued by government/private clients for the past five (5) years.

5 SF-CONS-17 Statement on Owners / Principals / Partners and Key Staff

6 SF-CONS-20 Statement of Citizenship & Professional Registration

CLASS “B” DOCUMENTS

7 Valid joint venture agreement, in case of a joint venture.

In the absence of JVA, duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance the bid is successful.

8 SF-CONS-23 Letter of Authority to validate submitted documents.