SUMMER TRAINING PROGRAM PGDM Batch (2014-16)

Summer Training Program Guidelines

ALMANAC

SUMMER TRAINING PROGRAM (Batch 2014 – 2016) (Duration 08 Weeks, Credits 08)

Sl. No Date Activity Marks

Weightage1. 29 Apr -2 May 2015 Submission of Joining Report(Faculty Guide) ------

2 4 May 2015 Commencement of Project

3. 5 – 11 May 2015 Submission of Synopsis/Project Proposal to faculty 10*Guide

4. 26 -30 May 2015 Initial Evaluation by Faculty Guide 30**

5. 23 – 27 June 2015 Second Evaluation (Non Guide) 50****

6. 29 June – 3 July 2015 Feedback Submission(From the Corporate Guide) 10***

Total 100

7 4 July 2015 End of Project

8 6 July – 10 July 2015Submission of Hard bound copies + CD to office of controller of A&E

9 13 July – 15 JulyFinal Evaluation (Ext Panel VIVA VOCE) 100****

Total 100

gGrand Total 200

Project Evaluation SchemeProject Report = 100 marks VIVA = 100 marks

* Evaluation by Faculty Guide = 90 Marks** Evaluation by Non Guide Faculty = 50Marks*** Evaluation by Corporate Guide = 10 Marks****Evaluation by External/Industry Panel = 50 Marks

Note: A weekly monitoring of the students shall be done by individual faculty guides and their progress shall be recorded on the data sheets provided. Any observation/lapses on the part of students shall be immediately brought to notice of Summer Training Program office for further action.

(Dr. M.Madana Mohan) (Dr. Sabyasachi Rath) Program Chair Dean

SUMMER TRAINING PROGRAM WORK

1. INTRODUCTION

As a student of PGDM you are required to undertake a major individual piece of research work - the

Summer Training Program. The aim of the Summer Training Program is to give you the opportunity to

learn independently and show that you can identify, define and analyse problems and issues and

integrate knowledge in a business context. It is an important part of the programme that tests your

ability to understand and apply the theory, the concepts and the tools of analysis to a specific problem

situation. This Summer Training Program handbook has been compiled to clarify the framework of the

project and suggest some ways of assuring success.

The only precise rule on what constitutes an acceptable project is that it should be an ordered critical

exposition, which affords evidence of reasoning power and knowledge of the relevant literature in an

approved field falling within the subject matter of the programme - Management. The emphasis

should be on applied research and the investigation of some practical problem or issue related to the

situation in which an organisation or system operates.

Please note that the Summer Training Program must not be treated as just another assignment. The

project provides the opportunity to judge the student’s time and self-management skills and his/her

ability to successfully undertake a long and in-depth study. Hence it is not only the product that is

important, but also the process itself. Students must therefore ensure that they maintain regular

contact with their faculty guide and also that they provide the faculty guide with drafts of their work

at regular intervals. Finally, to keep yourself up-to-date and under control as regards your project, it is

imperative that you meet your faculty guide regularly.

2. DEFINITIONS AND OVERIEW OF SUMMER TRAINING PROGRAM

The Summer Training Program is a practical, in-depth study of a problem, issue, opportunity,

technique or procedure – or some combination of these aspects of business. Typically, you will be

required to define an area of investigation, carve out research design, assemble relevant data, analyse

the data, draw conclusions and make recommendations. Your project should demonstrate

organisational, analytical and evaluative skills, and, where appropriate, an ability to design a suitable

implementation and review procedure.

3. GUIDELINES AND REQUIREMENTS FOR THE SUMMER TRAINING PROGRAM

The purpose of the Summer Training Program is to give students the opportunity to carry out an in-

depth study of an applied nature, synthesizing various elements, yet pursing one area of interest in

depth. Your project report should make clear what you have attempted and why you have attempted it;

the methods that you have used to collect, collate and analyze the information obtained; and how you

have evaluated it. Any recommendations made should be supported by the evidence presented and by

logical argument using deductive and inductive reasoning. For an Summer Training Program to be of a

high quality it is imperative to avoid detailed description devoid of analytical content. You should

ensure through the entire period that you work on your dissertation that it meets these requirements.

4. CHOOSING A TOPIC

The topic for Summer Training Program is identified by student in consultation with the

faculty guide.

5. SCOPE OF THE SUMMER TRAINING PROGRAM

An acceptable Summer Training Program will normally fall into one of the following categories:

Exploratory- a study that involves carrying out original research in order to meet the

organization’s continual need for new information for forward decision-making. The main

issues may be human, economical, functional etc, but the construction and/or application of

some kind of research instrument are the focus of the study. The analysis of the research

findings (e.g. client’s responses to questionnaire about changing product specifications) should

take place, resulting in proposals about how to manage relevant aspects of the organisation’s

future.

Explanatory- a study, which would involve studying relationships between different variables

like a cause & effect relationship study.

Descriptive- a study that would need an in-depth portrayal of an accurate profile of events or

situations from the business environment.

6. ORGANISATION OF SUMMER TRAINING PROGRAM

This section presents some of the norms associated with a Summer Training Program. It is strongly

recommended that you follow these guidelines. The final report should be presented in the following

sequence:

Title page

Student’s Declaration

Faculty Guide’s Certificate

Acknowledgements

Abstract

Table of Contents:

List of Tables

List of figures

List of Appendices

Chapter 1. Introduction: This chapter includes the research problem, need for study/significance of the dissertation, objectives, hypotheses, methodology – scope, sample design, sources of information, tools and techniques of analysis, structure of the study with sound justifications/explanations.

Chapter 2. Literature Review: This chapter should reflect the student’s understanding of the relevant theoretical and empirical background of the problem. Focus should be more on the logical presentation of the empirical evolution of conceptual and methodological issues pertaining to research problem. Also highlight the methodological clues drawn through this review for your project.

Chapter 3. The company/Organisation/System: This chapter should contain a brief historical retrospect about the entity of your study.

Chapter 4 & 5: Present your data analysis and inferences

Chapter 6. Summary and Conclusions: Gives an overview of the project, conclusions, implications and recommendations. Also specify the limitations of your study. You may indicate the scope for further research.

Bibliography: List the books, articles, websites that are referred and useful for research on the topic of your specific dissertation. Follow Harvard style of referencing.

Appendices

Your documents should be appropriately numbered. It is usual for Page 1 to start with the

Introduction. The sections prior to the Introduction are usually numbered with small Romans, i.e. i, ii,

iii. It is easier if appendices are numbered in a separate sequence (suggest A, B, C) rather than as a

continuation of the main report.

General Guidelines for Typing (Project Report)

1. NUMBER OF PAGES:

Maximum 50-70 Pages (5% of variations are accepted)

2. TYPING INSTRUCTIONS:

Border Indents

Top, Bottom & Right – 1

Inch.. Left – 1.5 Inch.

Page Numbering – Bottom centered

Font Type – Arial

Font Color – Black only

Font size – Uniform & Consistent throughout the report : 12

(Regular) Chapter Heading – 16 (Bold)

Titles Heading – 14 (Bold)

Write-Ups- 12 Regular

Line Spacing – 1.5

Graphical Presentation – Colour/Black & White

Graphical Number – Each and every Table / Exhibit / Figure must be assigned its reference

number. E.g. – Table 1.1, Fig 1.1, etc.

Note:

a. All pages must be bordered. The border should be a thin line.

b. The VVISM logo should be used on each page in the right side while company logo

should be used on the left side of each page.

3. PRINTING INSTRUCTIONS:

Paper – A4 Size (Executive bond paper)

Annexure – I (Hard bound Copy)

TOPIC NAME

Submitted in partial fulfilment of PGDM

PGDM BATCH 2014-16

Submitted To

Name of the Faculty Guide

Submitted By

Name of the student (REGD. NO)

Annexure – I (Inner Copy)

TOPIC NAME

Submitted in partial fulfilment of PGDM

PGDM BATCH 2014-16

Submitted By

Name of the student

(REGD NO)

Faculty Guide Dean

Annexure II

Declaration

I hereby declare that the project titled “_________________________________________

__________________________________________________________________________“is

an original work undertaken by me, under the guidance of---------------------- (Faculty Guide name).

The report submitted is a bona-fide work of my own efforts and has not been submitted to any

institute/university/conference or published before.

Signature of the student

(Name of the student)

Date:

Place:

Annexure – III

Certificate from the Company/Organization

(This letter has to be on the company’s official letterhead)

TO WHOMESOEVER IT MAY CONCERN

This is to certify that Mr./Ms________________________________________________ student of

Vishwa Vishwani Institute of Systems and Management, Hyderabad has successfully completed

his/her Project with us titled ------------------ for a period of ---------days/weeks from ----to ------.

As per our assessment he/she is hard working and his/her performance has been

satisfactory/good/excellent during the training program. We wish him/her all the very best for his/her

future endeavor.

Signature

(Name of Concerned Person) // Corporate guide

Designation

Date:

Place:

Office Seal

Annexure – IV

Faculty Guide Certificate

I Prof. ____________________________________________________________

certify Mr./Mrs. ____________________________________________________

that the work done and the training undertaken by him/her is genuine to the best of

my Knowledge and is acceptable.

Signature

Date :

Annexure V

Acknowledgement

Words of gratitude

Name of the student

Annexure VI

COMPLETE PROFORMA GUIDELINES

Abstract

This is a summary of about 300 words (not more than one side of double-spaced A4) that describes

the topic; explains the aims and methods of the study and gives a brief resume of the main conclusions

and recommendations.

Table of Contents

The contents page gives the reader the first view of how the project is structured and how the author

attempted to develop the topic. It lists sequentially the sections and major sub-divisions of the

sections; each identified by a heading and located by a page number.

The following box gives an example.

Table of Contents

CONTENTS PAGE NUMBERS

List of Tables i

List of Figures ii

1. INTRODUCTION 1

2. REVIEW OF LITERATURE 16

3. THE INDUSTRY AND COMPANY PROFILE 254. RESEARCH METHODOLOGY 35

5. DATA ANALYSIS & PRESENTATION 40 4.1 Presentation and Analysis 40 4.2 Interpretations 45

6. SUMMARY & CONCLUSIONS 507. SUGGESTIONS OR RECOMMENDATIONS 55

8. BIBLIOGRAPHY 60

9. APPENDICES 65 Appendix A – Questionnaire(example) 66 Appendix B- (If any required) 67

Your precise structure will have to be tailored to the needs of your own project. If in doubt,

discuss with your project faculty guide at an early stage.

List of Tables and Figures

Throughout the project, it is likely that you will want to present material in tabulated or diagrammatic

form. Some such presentations will bear only indirectly or partially on your arguments, and in such

cases you will need to decide about their proper location. Additional or less relevant information may

be better placed in an appendix.

Whether you decide to locate your tables/figures in the main body of the report or the appendices, it is

conventional to provide special “contents pages” so that readers can easily find the information. Tables

and figures should be listed on a separate page as shown below.

Examples of List of Tables

Examples of List of Figures/Graphs

LIST OF TABLES

TABLE PAGE NUMBERS

I Redundancies in the Food Industry, by age, 1980-1987 3

II Employee’s Attitudes to Motivational Factors, by occupation 6

III Employee’s Attitudes to Motivational Factors,by gender 7

LIST OF FIGURES/GRAPHS

FIGURES PAGE NUMBER

I Maslow’s Hierarchy of Needs 5

II Vroom’s Expectancy Theory 10

Annexure - VII

JOINING REPORT ON SUMMER TRAINING PROGRAM

Joining Report

Date : _____________.

(Student Name and Regd. No) , batch 2014-16, a student of Vishwa Vishwani Institute of Systems &

Management, Boston House,Hyderabad-78 has been given the permission to do his/her Summer

Training Program programme at our organization for the period of _____________ to

_______________ under the guidance of Name of the Corporate guide). .

Name of the Company.__________________________________________

Address._____________________________________________________

Date of Joining.________________________________________________

Tel No.______________________________________________________

Area Assigned Marketing/ Finance /HR)__________________

Topic of the Project.____________________________________________

Name of the Corporate Guide

Signature

Seal

Annexure - VIII

FEEDBACK ON SUMMER TRAINING PROGRAM

(To be filled up by the Corporate Guide / Departmental Head)

Regd. No: Name of the Student. ( in full):

Project Title :

Sl No Parameter Excellent Very Good Good Average Poor5 4 3 2 1

1 Extent of conceptual reading & Clarity

2 Comprehension of the project

3 Seriousness, sincerity & Thoroughness

in planning before the study started.

4 Sense of responsibility and Commitment

5 Time and quality orientation

6 Initiative, drive and enthusiasm

7 Communication effectiveness and

keeping the superiors informed about

the progress

8 Prevention of mistakes and seeking

guidance from the experienced persons

9 Depth of study in relation to the scope

envisaged

10 Quality of analysis and diagnosis (depth

& breadth)

11 Practicality or recommendation vis à

vis purpose of the study

12 Behaviour in the organization

Name ______________ Official Seal

Designation _____________(Signature of the Corporate Guide / Departmental Head with Date)

Annexure – IX

Integrated Project Consultation Diary

Regd. No. Name: _____________________________________________

Project Title: ______________________________________________________________________

Faculty Consultation Corporate Guide Consultation

Sl Date: Consultation Signature Sl No Date Consultation Signature

No Topic of Faculty Topic Corporate guide

Guide

Signature of Student:

Date:

The following sequence has to be followed in preparation of the final report.

First page Annexure – I

Second page Annexure – II.

Third page – Annexure – III

Fourth page – Annexure – IV

Fifth page – Annexure – V

Sixth page – Annexure – VI (INDEX) as per the sequence given in appendix VI. All the chapters shall be organized in the order mentioned thereof.

2