Peter Duerr, York UniversityPeter Duerr, York University

Carol Perry, University of Carol Perry, University of GuelphGuelph

May 3, 2011May 3, 2011

Ontario Digitization InitiativeMoving forward through collaboration

Peter Duerr, York UniversityCarol Perry, University of Guelph

TRY ConferenceMay 3, 2011

Ontario Council of University Libraries (OCUL) established the Ontario Digitization Ontario Council of University Libraries (OCUL) established the Ontario Digitization Initiative (ODI) in 2008.Initiative (ODI) in 2008.

Objective – to mass digitize 50 million pages of government documents.Objective – to mass digitize 50 million pages of government documents. 1 million pages have been processed so far. 1 million pages have been processed so far. Our presentation outlines the obstacles overcome, remaining challenges and Our presentation outlines the obstacles overcome, remaining challenges and

upcoming strategies for further success.upcoming strategies for further success.

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AbstractAbstract

Today’s AgendaToday’s Agenda

Background – ODI ProjectBackground – ODI Project Pilot Project OutlinePilot Project Outline Current WorkCurrent Work ChallengesChallenges Moving forwardMoving forward

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BackgroundBackground

OCUL $100,000 commitment to digitize government OCUL $100,000 commitment to digitize government publicationspublications

Formed strategic partnerships Formed strategic partnerships Strategizing/information gathering/re: priorities & Strategizing/information gathering/re: priorities &

best practicesbest practices

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Establishment of ODI Establishment of ODI the Ontario Digitization Initiativethe Ontario Digitization Initiative

Developed mandateDeveloped mandate

Initiated 6 month pilot projectInitiated 6 month pilot project

Pilot project collections identified & prioritizedPilot project collections identified & prioritized

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Pilot Project results = 912,000 pagesPilot Project results = 912,000 pages

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Pilot Project OutcomesPilot Project Outcomes

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Open Access – Internet ArchiveOpen Access – Internet Archive http://www.archive.org/

Select “Canadian Libraries” from the drop-down menuSelect “Canadian Libraries” from the drop-down menu

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Open Access Scholars Portal Open Access Scholars Portal E-booksE-books

http://books1.scholarsportal.info/home.htmlSelect “Public Collections Only” optionSelect “Public Collections Only” option

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Public viewing - IA downloadsPublic viewing - IA downloads

Wherever information is placed – people will find it Wherever information is placed – people will find it and use itand use it

April 2009-Nov 2010April 2009-Nov 2010 April 2009-April 2011April 2009-April 2011• BillsBills 14,164 14,164 15,85515,855• Min. of Environment Min. of Environment 244,482244,482 270,091270,091• Sessional papers Sessional papers 29,792 29,792 36,67236,672• Statutes Statutes 10,305 10,305 12,33312,333• Regulations Regulations 26,576 26,576 35,15035,150• CommissionsCommissions 2,734 2,734 3,2163,216

• Total downloads =Total downloads = 328,053328,053 373,317373,317

Public viewing - Scholars PortalPublic viewing - Scholars Portal

Number of views April 2010 - April 2011Number of views April 2010 - April 2011

– Ontario Statutes = 209Ontario Statutes = 209

– Ontario Sessional Papers = 8357Ontario Sessional Papers = 8357

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Acknowledge realityAcknowledge reality

There will be challenges!!!There will be challenges!!!

– FundingFunding– PersonnelPersonnel– Turnover of working group membersTurnover of working group members– Access (metadata)Access (metadata)– Copyright permissionsCopyright permissions– Locating paper copiesLocating paper copies

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Current projectsCurrent projects

Ontario Sessional PapersOntario Sessional Papers– OCUL fundingOCUL funding

Royal Commissions & Commissions of InquiryRoyal Commissions & Commissions of Inquiry– Funded by Law Foundation of OntarioFunded by Law Foundation of Ontario

OMAFRA BulletinsOMAFRA Bulletins– University of GuelphUniversity of Guelph

Scholars Portal Metadata improvement ProjectScholars Portal Metadata improvement Project McMaster digitization projectMcMaster digitization project

– Conservation authorities collectionConservation authorities collection

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Moving forwardMoving forward

April 2011 - Developed 2-year strategic planApril 2011 - Developed 2-year strategic plan

– Seek new funding opportunitiesSeek new funding opportunities OMAFRA KTT OMAFRA KTT LFO LFO

– Work with other stakeholders Work with other stakeholders Last copy agreementsLast copy agreements Best practicesBest practices ProtocolsProtocols Compile list of other digitization projects – wikiCompile list of other digitization projects – wiki

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ODI ContactsODI Contacts

Chair: Carol Perry Chair: Carol Perry carolp@uoguelph.cacarolp@uoguelph.ca

Peter Duerr Peter Duerr pduerr@york.capduerr@york.ca

Kate Davis Kate Davis kate@scholarsportal.infokate@scholarsportal.info

Helene LeBlanc Helene LeBlanc hleblanc@wlu.cahleblanc@wlu.ca Sam-chin Li Sam-chin Li samchin.li@utoronto.casamchin.li@utoronto.ca

Karen Marshall Karen Marshall karen.marshall@uwo.cakaren.marshall@uwo.ca

Simone O’Byrne Simone O’Byrne Simon.OByrne@ontario.caSimon.OByrne@ontario.ca

Kathy Scardellato Kathy Scardellato kathy.scardellato@ocul.on.cakathy.scardellato@ocul.on.ca (OCUL Executive Director)(OCUL Executive Director)

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Thank YouThank You

Questions?Questions?

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