Performance Management

Copyright © 2013 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin

Introduction

Performance Management is the process through which managers ensure that employees’ activities and outputs are congruent with organizational goals.

Performance Appraisal is the process through which an organization gets information on how well an employee is doing his or her job.

Performance Feedback provides employees information regarding their performance effectiveness.

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Process of Performance Management

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3 Purposes of Performance Management

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5 Criteria of Performance Measures

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Measuring Performance

Comparative approach compares performance with that of others.

RankingSimple ranking ranks employees from highest to

lowest performer.Alternation ranking is crossing off the best and

worst employees.

Forced distribution is employees ranked in groups.

Paired comparisonManagers compare every employee with every

other employee in work group.

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Attribute Approach

Graphic rating scaleslist of traits evaluated by 5-point rating

scale.legally questionable.

Mixed-standard scalesdefine relevant performance dimensions develop statements representing good,

average, and poor performance along each dimension.

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Behavioral Approach

Critical incidents approach requires managers to keep record of specific examples of effective and ineffective performance.

Behaviorally anchored rating scales (BARS)

Behavioral observation scales (BOS)

Organizational behavior modification is a formal system of behavioral feedback and reinforcement.

Assessment centers are multiple raters who evaluate employees’ performance on a number of exercises.

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Results Approach

Management by Objectives top management passes down company’s

strategic goals to managers to define goals.

Productivity Measurement and Evaluation System (ProMES) goal is to motivate employees to

higher levels of productivity.

Goals

Hierarchy

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Competency Model

Competencies are sets of skills, knowledge, abilities and personal characteristics that enable employees to successfully perform their jobs.

A competency model identifies competencies necessary for each model and provides descriptions common for an entire occupation, organization, job family or specific job.

Also useful for recruiting, selection, training and development.

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Balanced Scorecard Approach

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Quality Approach

A performance management system (PMS) designed with a strong quality orientation can: Assess both person and system factors in the

measurement system. Emphasize managers and employees working

together to solve performance problems. Involve both internal and external customers in

setting standards and measuring performance. Use multiple sources to evaluate person and

system factors. Sustainability is key element of quality

approach.

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6 Statistical Process Quality Control Techniques

1. Process-flow analysis

2. Cause-and-effect diagrams

3. Pareto chart

4. Control chart

5. Histogram

6. Scattergram

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5 Performance Information Sources

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Reducing Rater Errors and Politics

Approaches to Reducing Rater Error: Rater error training Rater accuracy training

Calibration Meetings- attended by managers to discuss employee performance ratings.

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3 Ways Technology Influences PMS

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Technology - Electronic Monitoring

Electronic tracking systems include: Hand and fingerprint recognition systems Global positioning systems (GPS) Systems that track employees using

handheld computers and cell phones

Potential increased efficiency and productivity benefits

Systems present privacy concerns.

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Typical Rater Errors

1. Similar to Me

2. Contrast

3. Leniency

4. Strictness

5. Central Tendency

6. Halo

7. HornsAppraisal Politics- evaluations distort ratings to achieve goals.

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Improve Performance Feedback

1. Give feedback frequently, not once a year.

2. Create right context for discussion.

3. Ask employees to rate performance before the session.

4. Encourage employee to participate.

5. Recognize effective performance through praise.

6. Focus on solving problems.

7. Focus feedback on behavior or results, not on the person.

8. Minimize criticism.

9. Agree to specific goals and set progress review date.

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Ways to Manage Performance

Solid performers High ability and motivation; provide development

Misdirected effort Lack of ability but high motivation; focus on

training

Underutilizers High ability but lack motivation; focus on

interpersonal abilities

Deadwood Low ability and motivation; managerial action,

outplacement, demotion, firing

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Withstand Legal Scrutiny

1. Conduct a valid job analysis related to performance.

2. Base system on specific behaviors or results.

3. Train raters to use system correctly.

4. Review performance ratings and allow for employee appeal.

5. Provide guidance/support for poor performers.

6. Use multiple raters.

7. Document performance evaluations.

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Summary

Measuring and managing performance are key to gaining competitive edge.

Performance management systems (PMS) serve strategic, administrative and developmental purposes.

PMS should be evaluated against criteria of strategic congruence, validity, reliability, acceptability and specificity.

Effective managers need to be aware of the issues involved in determining best methods. feed performance information back to employees take action based on causes for poor performance: ability,

motivation or both be sure that PMS can meet legal scrutiny

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