Perfect Meet - University Interscholastic League · Coaches will be issued itineraries for each student. At the designated time, coaches will escort students to room indicated on

Page 1 of 19

Suggestions

at a

Glance

Plan

Anticipate

P

T

O

N

W

D

A

Train

Demonstrate

Organize

Work with Everyone

Never assume

Towards a More (nearly)

Perfect Meet

Catherine Morrel

Socorro ISD Advanced Academics

[email protected]

mailto:[email protected]

Page 2 of 19

2013 Elementary UIL Building Details Sierra Vista Elementary and Clarke Middle School

May 3 and 4, 2013

Please know that we will adjust according to the needs of

our host campuses.

Set up beginning at 1:00 May 3.

Will need Air Conditioning until 9:00 p.m.

Advanced Academics will provide security and custodial overtime, pending district approval of overtime, from 3:45 to 9:00 p.m.

Hospitality— Teacher’s Lounge for Coordinator/Coach Hospitality—Library Hospitality will begin at 3:30

Check in/Parent information (barrier)—Sierra Vista Entryway Cafeterias set up for Registration—2 tables in for Red Sierra Vista Cafeteria back

door; 2 tables for Blue Clarke Cafeteria back door Large Room or Rooms to hold students until contests begin 2:00-3:30 p.m.—Both

Cafeterias On Friday, holding Area for students as they arrive between 2:00-3:30 and wait for contests

to begin. Approximately 200 students, teachers and chaperones in EACH cafeteria Snack Bar in EACH cafeteria—Need to begin serving at 2:00 p.m. should be finished

by 5:15 p.m. Please have pizza, hot dogs as well as snacks Please have water as well as soda Please set up to use tickets from campuses as well as cash

Red Division students and teachers gather on Sierra Vista Elementary campus

Blue Division students and teachers gather on Clarke Middle School campus

Signs set up by coordinators

Contest Rooms 2:45-5:00 p.m. 9 regular classrooms to allow 25 students to write essays Ready Writing 2:45-5:00 Sierra

Vista upstairs 400 wing 4 rooms with Interactive White Boards for Art Smart Grades 4-5 Art Smart 3:30-4:45 Sierra

Vista downstairs 300 wing 4 rooms for Maps, Graphs, and Charts MGC 3:30-4:45 Sierra Vista downstairs 100 wing Grading Rooms

Art Coaches—Clarke Side Library 4:15 Training, grading begins after training and after students have been picked up or sent to home campuses

Maps, Graphs and Charts Coaches—Sierra Vista Room110/111 4:00 Training, grading begins after training and after students have been picked up or sent to home campuses

Ready Writing Coaches—Sierra Vista Side Library 5:15 Training, grading begins after training and after students have been picked up or sent to home campuses

Page 3 of 19

Set up beginning at 7:00 a.m. May 4. Will need Air Conditioning May 4 6:45 a.m. to 5:00 p.m. Advanced Academics will provide security and custodial overtime, pending district approval of overtime, from 6:45 a.m. to 5:00 p.m.

Hospitality—Teacher’s Lounge for Coordinator/Coach Hospitality—Library Hospitality will

begin at 7:30 a.m.

Both Cafeterias to hold students until contests begin 7:30 a.m. to 3:30 p.m.—On Saturday,

holding Area for students as they arrive and wait for contests to begin. Approximately 500 students, teachers and chaperones in EACH cafeteria

Red Division students and teachers gather and compete on Sierra Vista Elementary

Blue Division students and teachers gather and compete on Clarke Middle School

Cafeterias set up for Registration—2 tables in for Red Sierra Vista Cafeteria back

door; 2 tables for Blue Clarke Cafeteria back door

Check in/Parent information (barrier)— Sierra Vista Entryway Clarke Entryway

Signs set up by coordinators Snack Bar in EACH cafeteria—Need to begin serving at 7:30 a.m.

Sierra Vista finish serving at 2:00 Clarke finish serving at 3:00

Please have pizza, hot dogs as well as snacks Please have water as well as soda Please set up to use tickets from campuses as well as cash

Contest Rooms 8:00 a.m.-3:00 p.m. Sierra Vista —software will be provided by Advanced Computer Lab Room 110 and 111

Academics and arrange with Helpdesk to load; will provide onsite technician day of meet. Each computer Loaded with 3rd-4th Grade Spelling Software Each computer Loaded with 5th Grade Spelling Software All computers must be able to print.

Regular classrooms to allow 25 students to take written tests Sierra Vista

Rooms 90-106 for Speaking Events Sierra Vista

Rooms 200, 300, 400 for all other testing events Sierra Vista

Clarke —software will be provided by Advanced Academics Computer Lab Room 210 and 212

and arrange with Helpdesk to load; will provide onsite technician day of meet. Each computer Loaded with 3rd-4th Grade Spelling Software Each computer Loaded with 5th Grade Spelling Software All computers must be able to print Regular classrooms to allow 25 students to take written tests Clarke

Rooms 200 for Speaking Events Clarke

Rooms 300, 400, 500 for all other testing events Clarke

Grading Rooms Library—All Speaking Event Training

Clarke Rooms 600 for all Grading, both divisions

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2:30 and 3:30—Awards Assembly for all events and Sweepstakes

Area set up for Awards Assemblies—for finalists, coaches and parents, Clarke Gym

Tabulation room with computer access {Clarke Library Office} Access to a copy machine Building available for set up Friday Provide maps of each school Building will need to be open by 6:30 a.m. on Saturday Events should be over no later than

5:00 p.m. Provide School Radios

One Security Guard per campus One Additional Custodian per campus Signs for schools, trophies and medals, signs for doors All tests, rosters and contest postings and individual and school registration materials

Page 5 of 19

SISD Middle School UIL Academic

Distr ict Meet

Procedures for May 16, 2012

5:00 School Registration Location

Coaches/Coordinators will check in at the registration tables.

Coaches will be issued itineraries for each student.

Students will use the student number to identify themselves on their contest materials.

At the designated time, coaches will escort students to room indicated on itineraries and register for each event 15 minutes in advance of the event.

At end of contest, coaches will accompany students back to cafeteria.

Coaches will return to assigned grading area. ALL COACHES MUST GRADE/JUDGE.

Coaches must make arrangements for students not returning on a bus to meet parents outside of buildings. Only tournament personnel and campus assigned personnel may be on campus.

Each Campus is required to provide personnel to supervise students while coaches

judge/grade.

Hernando

Cafeteria for

both

Red Division

and

Blue Division

STUDENTS MUST BE SUPERVISED AT ALL TIMES.

Blue at Hernando Red at Ituarte


1:45 Schools begin to arrive; report to assigned Cafeteria. Students must remain in assigned area

until 30 minutes before event begins

3:30 School Registration Location

Coordinators will check in at the registration tables set up in each cafeteria.

Each school will be issued a folder with entry information and itineraries for each student.

Students will use the student number listed on itinerary to identify themselves on all contest materials.


Coaches will remain to assist in proctoring.

At end of contest, coaches will accompany students back to cafeteria.

Coaches must make arrangements for students not returning on a bus to meet parents outside of buildings. Only tournament personnel and campus assigned personnel may be on campus.

Coaches will return to assigned grading area. ALL COACHES MUST GRADE/JUDGE.

Each Campus is required to provide personnel to supervise students while coaches

judge/grade.

Red

Division:

at Ituarte

Cafeteria

Blue

Division

at

Hernando

Cafeteria


Page 6 of 19

SISD Middle School UIL Academic

Distr ict Meet

Blue at Hernando Red at Ituarte


7:00 a.m.

Students and Coaches Report to Designated Holding Area Location

Coordinators will check in at the library to pick up materials.

Coaches and students will report to designated holding area.

Coaches will check in at EACH event headquarters

Coaches will be issued itineraries for each student.


At end of contest, coaches will accompany students back to cafeteria. Coaches will return to assigned grading area. ALL COACHES MUST

GRADE/JUDGE. Coaches must make arrangements for students not returning on a

bus to meet parents outside of buildings. Only tournament personnel and campus assigned personnel may be on campus.

Each Campus is required to provide personnel to supervise students while coaches judge/grade.

Red Division:

at Ituarte

Cafeteria

Blue Division

Hernando at

Cafeteria


Page 7 of 19

U I L M i d d l e S c h o o l A c a d e m i c M e e t Rafael Hernando Middle School and Roberto Ituarte Elementary

Per UIL, all students entered in an event must be present for roll call. Roll call begins at the time indicated on the schedule. Students may NOT enter MORE THAN ONE event at the same time. Note additional restrictions in Spelling.

— ALL EVENTS AT Hernando Middle *(8th Grade STAAR Math Retest] W e d n e s d a y , M a y 1 5 , 2 0 1 3 5:00 Students Arrive—side of Hernando on Tierra Sonora (approximately 450 students, teachers and chaperones)

School Coordinator Check in and Registration outside Hernando Cafeteria

Individual Event Registration will be at Math event Headquarters at time indicated. Coaches will register for

each event 15 Minutes before time indicated. Coaches will remain TO GRADE and for VERIFICATION. Finalists will be

announced after grading and verification.

5:30-6:00 Number Sense—6th, 7th, 8th Category A for Blue Category J for Red

6:15-7:00 Calculator Applications—6th, 7th, 8th Category B for Blue Category K for Red

7:15-8:00 Mathematics—6th, 7th, 8th Category C for Blue Category L for Red 6:15-9:00 Coaches grade as each event is completed. Verification follows.

*(All STAAR Retests must be complete by end of day] F r i d a y , M a y 1 7 , 2 0 1 31:45-2:15 All students, Red and Blue Arrive—side of Hernando on Tierra Sonora

Red Division Ituarte Cafeteria Holding area for students and teachers; and all Red Division

competition on Roberto Ituarte Elementary campus (approximately 350 students, teachers and chaperones)

Blue Division Hernando Cafeteria Holding area for students and teachers; and all Blue Division

competition on Rafael Hernando Middle School campus (approximately 350 students, teachers and chaperones)

1:45 School Coordinator Check in and Registration Library

Individual Event Registration: Coaches register for each event Minutes before time indicated at each event 20

Headquarters. Competition should commence at time indicated. All Ready Writing coaches will report to library to serve as graders. Spelling coaches will serve as student monitors in respective Cafeterias. All Editorial Writing coaches will report to Hernando B100 to serve as graders at 7:30.

Category D for Blue Division Category M for Red Division

4:00-6:15 Ready Writing—6th, 7th, 8th

4:00-7:30 Spelling

4:15-5:15 8th Grade 6:45-7:30 6th Grade 5:30-6:30 7th Grade

Coaches for Speaking Events will accompany their students to Speaking Headquarters and receive form of confirmation; coaches will then proceed to library for judging assignment. After ALL speaking events have been adjudicated and tabulated, Verification will begin. Per UIL,

Verification Period will last for 15 minutes. All results are final after verification. Coaches will sign verification form before announcement of finalists.

Category E for Blue Division Category N for Red Division

6:30-7:30 Editorial Writing—7th/8th

Impromptu Speaking 7th Grade and 8th Grade Preliminary Round

Oral Reading—6th, 7th, 8th Preliminary Round

Category F for Blue Division Category O for Red Division 7:30-8:15 Modern Oratory 7th Grade and 8th Grade Preliminary Round

Finalists for speaking events will be announced Friday Night in Student Holding Areas. Coaches will remain for verification.

Verification will be immediately after grading/tabulation is complete. Per UIL, Verification Period will last for 15 minutes after grading. All results are final after verification. Coaches will sign verification form before announcement of finalists.

Students may NOT enter more than one event at the same time or in the same category.

6th Grade Spelling Students may NOT compete in any Category E or N Events.

Page 8 of 19

S a t u r d a y , M a y 1 8 , 2 0 1 3 All students, Red and Blue Arrive—side of Hernando on Tierra Sonora

Red Division Ituarte Cafeteria Holding area for students and teachers; and all Red Division

competition on Roberto Ituarte Elementary campus

Blue Division Hernando Cafeteria Holding area for students and teachers; and all Blue Division

competition on Rafael Hernando Middle School campus

7:15 School Coordinator Check in and Registration Library

Individual Event Registration: Coaches register for each event Minutes before time indicated at each event 20

Headquarters. Competition should commence at time indicated. All coaches will report to designated grading rood to serve as graders; coaches report at time designated by event director to begin grading.

Category G for Blue Division Category P for Red Division 8:00-9:30 Maps, Graphs, and Charts—6th, 7th, 8th

Science II—8th Grade

Science I— 7th Grade

Art Smart—6th Grade / 7th Grade - 8th Grade

Category H for Blue Division Category Q for Red Division 9:30-10:30 Music Memory—6th Grade

Dictionary Skills—6th, 7th, 8th

Category I for Blue Division Category R for Red Division 10:30-11:30 10:30-11:30 Social Studies—6th Grade / 7th Grade - 8th Grade

Listening Skills—6th, 7th, 8th

11:30-1:30 Modern Oratory—7th Grade and 8th Grade Finals

Oral Reading—6th, 7th, 8th Finals

Impromptu—7th Grade and 8th Grade Finals

Medals will be placed in bags for Coordinators to distribute on

Campuses.

Students may NOT enter more than one event at the same time.

Page 9 of 19

Sample PowerPoint Training of Event Directors

1. Ensure that teachers and student receive registration information—students will be assigned a unique contest number. Make sure that coaches give student that number. Unless substituting, that number will be the same in every event.

2. Have the coaches escort their contestants to the appropriate rooms. Once the students are in the appropriate contest room, coaches must return to the general holding area unless they are assisting in proctoring.

3. Serve as event director for designated events. Be fully acquainted with rules. Use your trained proctors.

4. Prior to beginning your event, make sure that you have checked your rooms and that you have enough chairs for all of the contestants. If necessary, you may borrow chairs from neighboring classrooms if that room is not on the list of rooms to be used at that hour; however, they must be returned at the end of the contest.

5. Report at least 45 minutes in advance of contest to headquarters to sign in and pick up boxes with contest materials for events.

6. If your assigned events begin at a later time, please report to headquarters to assist in set up. a. Lead grading: b. Gather all coaches c. Read grading guidelines (poster clearly visible in room for reference) d. Remember each paper is graded three times. e. Record Results after grading is complete

7. Included in your materials will be a roster for every contest you are conducting. At the holding room, coaches will check in their teams, you will highlight the contestant’s name to indicate that he/she is present.

8. Send student to correct competition room 9. Contestants for SPEAKING EVENTS:

a. Contestants for SPEAKING EVENTS will be assigned a speaking order using Joy of Tournament software.

b. Students will go to their speaking room and speak in that order. 1. Judges:

a. Judges will check-in and be trained in a central location. Judges will be sent to rooms at the designated time of each event. Judges’ table gives out and retrieves ballots. Tabulation will occur in the tabulation room.

Middle School UIL Meet Walk Through

Coordinators’ Duties

1. See that coaches receive information contained in the Leaguer or posted on the UIL

website that pertains to the events they coach. 2. Recruit teachers and students to become proctors in UIL contests.

3. Arrange for intra-school and/or interschool competition prior to the official academic district meet.

4. Submit entries on the Joy of Tournaments website by May 4; email

[email protected] with names of alternates.

Duties Before Contest Date

Page 10 of 19

b. You will check students into the holding areas and issue identification tags. c. You will escort students to the speaking rooms.

2. Listen for Verification Period; assist in providing materials for coaches to review 10. Conduct the final round using the same procedure 11. TESTING EVENTS

a. Students will be assigned contestant number to write on tests/assignments. b. Event Director will ensure student knows number. c. Follow testing procedures. Event Director remains in hallway to facilitate. d. COORDINATE grading of tested events and report results to the tabulation room. Use

coaches as graders 12. TRAIN YOUR GRADERS on proper procedures. Provide poster. Coaches sign in on grading

sheet. 13. After grading is complete and students have been ranked, announce a VERIFICATION

PERIOD not to exceed 15 minutes. Coaches accept on Verification Sheet 14. Return results to tournament headquarters:

a. Include list of students winning places 1-6 b. Include Students name, code and complete school information c. Return all testing materials d. Be sure that tabulation personnel check your final form before leaving tabulation

15. Assist in distribution of materials and awards. 16. Once the areas have been cleaned, sign out at the Tournament Headquarters

17. Click your heels in joy as you we complete 2012 MS UIL.

Things to be sure of Clear Registration procedure for Event Directors Verification of Event directors’ return of materials Event Directors need to be AVAILABLE ENTIRE TOURNAMENT Event Directors need to KNOW RULES and be sure that each room has same

instructions

Page 11 of 19

2012 Speaking Event Judges Middle School:

Walter Clarke—Blue (they will judge Red)

Friday,

May 18

Oral Reading Irma Trevizo Kristine Sarabia Toy Wong

Impromptu Kellie Moore Elisabeth Blizzard Marcela Flores

Modern Oratory Omar Martinez Jana Winn

Saturday,

May 19

Oral Reading Jana Winn

Chelaine Marion Toy Wong

Impromptu Omar Martinez

Modern Oratory

John O. Ensor—Blue (they will judge Red)

Both Days

Oral Reading Rachel Guerra

Veronica Sanchez LeeAnn Troncoso Impromptu Tracy Levin

Modern Oratory Denise Sifuentes

Montwood Middle—Blue (they will judge Red) Oral Reading Priscilla Brito

Ivan De La Riva Both

Days

Impromptu Sereena Flores Melissa Jones Modern Oratory Lorena Martinez

Jane Hambric Judges—Red (they will judge Blue)

Both Days

Oral Reading Mrs. Mayela Zamora

Mrs. Pat Moreno Impromptu Mrs. Sandra Aguirre

Modern Oratory

Paso Del Norte Judges—Red (they will judge Blue)

Both Days

Oral Reading Betty Murga

Impromptu Veronica Gandara

Modern Oratory Noel Astorga

Ernesto Serna Judges—Red (they will judge Blue)

Friday, May 18

Oral Reading Abril Martinez Juanita Gandara Myrna Villanueva Impromptu

Modern Oratory

Both Days

Oral Reading Mike Segoviano Jerod ?

Impromptu Modern Oratory

John Drugan Judges—Red (they will judge Blue)

Both

Days

Oral Reading Rebecca Johnson Myra Ortega

Impromptu Loni Dixon

Modern Oratory Myra Ortega

Desert Wind Judges—Red (they will judge Blue)

Both Days

Oral Reading Alejandrina Arrieta

Omar Ochoa Lucy Tovar Melanie Orasco Melissa Delfin Impromptu

Modern Oratory Priscilla Dominguez

Each school must provide list of coaches

Each school must provide 5 additional speaking event judges

Non coach judges may earn up 8 hours of Professional Development credit.

Per District Policy, all judges and chaperones must have a background check.

We did not achieve our goals in advance, but did have sufficient judges on days of

meet. By getting list in advance I knew how many extra judges I needed to recruit.

Page 12 of 19

Academic UIL Event Director Walk-Through Checklist

1. Name: _____________________________________________

School: _____________________________________________

2. Events you will be Running:

a. ________________________________________________

b. ________________________________________________

c. ________________________________________________

3. Rooms each event will use:

a. ________________________________________________

b. ________________________________________________

c. ________________________________________________

4. Number of students entered in your event:

a. ________________________________________________

b. ________________________________________________

c. ________________________________________________

5. Event Headquarters: acceptable ___________ needs modification _______________________________________________________

6. Contest Rooms:

a. ________________________________________________

b. ________________________________________________

c. ________________________________________________ 7. Contest Rooms: acceptable ___________ needs modification

_______________________________________________________

8. Specific additional needs you foresee (please list and explain)

a. ________________________________________________

b. ________________________________________________

c. ________________________________________________

________________________________ __________ _________

Signature Date Time

Page 13 of 19

Thank you for registering the students from Clarke for Oral Reading 6.

The event will not be started until you have informed the Competition Staff in the library that your squad is entered.

Please return this form to the library so that all events can start on time.

Thank you for your assistance and good luck to your squad!

Rec’d by: _______________________________





Rec’d by: _______________________________





Rec’d by: _______________________________

Thank you for registering the students from Clarke for Impromptu Speaking 7.




Rec’d by: _______________________________

Check In Verification

Check In Verification Check In Verification

Check In Verification Check In Verification

Page 14 of 19

READY WRITING CONTEST

“Script to read to Students”

TIME:

Allow 2 ½ hours for the contest: up to 20 minutes for roll call and opening remarks, and exactly two hours for the test. It is critical to stay on schedule as some contestants may need to go to other events.

Allow four hours for grading the essays

Arrange for and announce, during the opening remarks and in the meet program, the time and place for viewing judges’ comments and announcing official results.

CONTEST ADMINISTRATION.

(1) Personnel. A director, who may be a contestant’s coach, should administer the contest. A minimum

of three qualified and impartial judges, who may not be contestants’ coaches, should be appointed by the contest director or meet director. An assistant director may be appointed but is not required.

(2) Time Allotted for Contest. Two hours should be allowed for writing the composition.

Read Aloud to Students:

1. Coaches, contest directors and contestants are responsible for maintaining confidentiality of contest material. Transfer of information relative to the test shall be considered a violation of the academic spring meet code and subject to penalties as outlined in Section 700 of the C&CR.

2. Your contestant number should be placed on the right-hand corners of all pages of the manuscript and enclosed in parentheses.

3. Center your title at the top of the first page of writing. 4. Consistent left margins of approximately one inch should be used. 5. Pages should be numbered on the upper left-hand corners, without

parentheses. 6. Typing Essay:. Typed entry must be single-sided and double-spaced,

using any standard 12-point font on 8 1/2 x 11- inch white paper. When printing the contest on an electronic printer, the print command must be started by the time contest time expires. Students who opt to compose their entries on computers accept the risk of computer malfunction. In case of computer malfunction, the contestant may use the remaining allotted time to complete the composition in handwriting or compose on another computer (if available).

7. Writing By Hand. Contestants who are hand-writing their compositions must use their own standard 8 1/2 x 11-inch ruled white notebook paper or typing paper or the paper provided by the host school. Contestants shall write or print the composition in ink and on only one side of the paper. Contests must write or pint the composition in ink, not pencil.

Page 15 of 19

Red Grades Blue Coaches will sign in next the their school, but will grade opposite division

School Coach Time

In Time Out Signature

Bi l l Sybert

Desert Wind

Ernesto Serna

Jane Hambric

John Drugan

Paso de l Nor te

Socorro Midd le

Event Name:

______________________________________________________________________________________________

Event Director Name:

______________________________________________________________________________________________

Event Director School:

_____________________________________________________________________________________________

Event Director Signature:

__________________________________________________________________________________________

Assigned Grading Room:

___________________________________________________________________________________________

Page 16 of 19

Blue Grades Red

Coaches will sign in next the their school, but will grade opposite division

School Coach Time

In Time Out

Signature

Clarke

Ensor

Montwood Middle

Sanchez

Hernando

Sun Ridge

Slider

Event Name:

______________________________________________________________________________________________

Event Director Name:

______________________________________________________________________________________________

Event Director School:

_____________________________________________________________________________________________

Event Director Signature:

__________________________________________________________________________________________

Assigned Grading Room:

___________________________________________________________________________________________

Page 17 of 19

Event: ___________________________

Middle Schoo l UIL ACADEMIC Meet Resu lt

Ver if icat ion

Place/Rank Contestant

Number

Score (if

applicable) School

Contestant Name

(Please Print)

Red Division Coaches must sign acceptance of results. No protests are accepted after verification is complete (15 minutes).

School Coach Signature

Bill Sybert

Desert Wind

Ernesto Serna

Jane Hambric

John Drugan

Paso del

Norte

Socorro

Page 18 of 19

Evaluation Report UIL Academic Middle School Training May 19, 2012 at 07:00 AM

Total Registered: 90 Total Attended: 90 Total Evaluated: 78

Question 5 4 3 2 1

This session was well organized 56 72%

14 18%

7 9%

1 1%

0 0%

The information presented will help me to better serve students in my classroom

52 67%

15 19%

10 13%

1 1%

0 0%

The presenter(s) communicated the content effectively 54 69%

15 19%

8 10%

1 1%

0 0%

Time allocated for this session was appropriate to the content 58 74%

13 17%

7 9%

0 0%

0 0%

The session as a whole was helpful. 55 71%

15 19%

8 10%

0 0%

0 0%

Comments

very well organized, thank you.

As always, I look forward to UIL competition every year!!! Got 3 winners this year!!!

Excellent organization,everything ran smoothly. Thank you for all of your hard work and making it a great experience for the students and the teachers.

It was good. We do need more study materials for Dictionary Skills aside from the practice tests.

Best organized of days. Ran efficiently and was done quickly.

Another Great Year. I liked the way the school had Big Colorful Posters with information as to where sessions were being held.

Just a suggestion so that coaches are not waiting around for judging assignments-- When students are checked in at speaking/oral event, please have the coaches assigment at the same table. That way we do not waste time re-grouping in the library and we make sure all coaches are serving as judges if needed. If we coached, then we probably do not need to be trained and already know what to look for. Thanks!

Would have been nice to have some of the info in writing.

The class is best suited for judges without experience.

I love the opportunities that UIL provides for student learning. Will continue to participate in the future.

I think this meet went much smoother than it has in the past!

It is always a pleasure to see what amazing things the students can so.

Need clearer signage to help speaking judges. Need escorts to assist all who come to volunteer to navigate event.

Editorial writing contest began at 8:00 p.m. rather than 6:15.

Need to create written directions in regards to substituting students in events.

everyone there were helpful and did a tremendous job

Page 19 of 19

Evaluation Report UIL Academic Elementary UIL Training Feb 17, 2012 at 01:00 PM

Total Registered: 31 Total Attended: 31 Total Evaluated: 22

Question 5 4 3 2 1

This session was well organized 15 68%

4 18%

2 9%

0 0%

1 5%

The information presented will help me to better serve students in my classroom

16 73%

4 18%

2 9%

0 0%

0 0%

The presenter(s) communicated the content effectively 16 73%

4 18%

0 0%

0 0%

2 9%

Time allocated for this session was appropriate to the content 17 77%

4 18%

0 0%

0 0%

1 5%

The session as a whole was helpful. 16 73%

5 23%

0 0%

1 5%

0 0%

Comments

Need to clarify bus drop off on Friday Make clear that no parents are allowed Better signage Having extra help crucial

I suggest we have the same registration process on friday as on saturday. In addition if we can have radios on day of event would be helpful. Possibly add a runner from front door to cafeteria would be beneficial. Since parents can not come in to pick up students we were needed to go back and forth. Also coaches were telling parents to go to cafeteria which caused some upset parents. If we had a runner or someone station in cafeteria to notify student parents were here would make alot easier.

Our school was in charge of 5th grade ready writing. Seems that at the time to grade I was the only one there helping with grading. 3rd, 4th, and our "head" ready writing people were all gone.

You might email a copy of the answer key to events like Art Smart and Maps,graphs, and charts to yourself or someone who will be at the meet with access to a computer as backup.

Great first day! All the students were registered to their assigned classroom. Everything was ready (cafeteria was ready, sheets were ready for coaches and students).

Maybe, for next year we can have tables set up in the front to direct traffic and include signs that say parents are not allowed past the front foyer. Also, have two people

I think Friday went very smoothly and everything ran on time. Registration was well set up.

Still needs to be organized in an efficient manner; coaches grading were patient, fortunately.

It was a great first experience for me. I especially enjoyed reading and rating the writings. Awesome!

Documents

Perfect Meet - University Interscholastic League · Coaches will be issued itineraries for each student. At the designated time, coaches will escort students to room indicated on