Peninsula Corridor Joint Powers BoardQ2+JPB+Quarterly+Report.pdf · 2012. 2. 16. · Quarterly Capital Program Status Report and DBE Status Report Prepared for the March 1, 2012 JPB

Quarterly Capital Program Status Reportand DBE Status Report

Prepared for the March 1, 2012 JPB Meeting

2nd Quarter FY2012: October 1, 2011 – December 31, 2011

Peninsula Corridor Joint Powers Board

Caltrain

QUARTERLY CAPITAL PROGRAM STATUS REPORT Status Date: December 31, 2011

TABLE OF CONTENTS

Capital Program - Budget Status Summary...................................................................... 1

Traffic Light Report ........................................................................................................... 3

Atherton Station Improvements (Project On-hold) ............................................................ 4

Broadway Station Improvements (Project On-hold).......................................................... 6

Dumbarton Rail Corridor Project....................................................................................... 8

Electrification (Environmental & 35% Design) ................................................................ 10

Jerrold Avenue Bridge Replacement Project ................................................................. 12

Los Gatos and Guadalupe Bridges Replacement........................................................... 14

Narrow Banding Project .................................................................................................. 16

Quint Street Bridge Project ............................................................................................. 18

Rail Operations Control System Project ........................................................................ 20

Real Time Transit Information Project ........................................................................... 22

Rolling Stock Project - F40 Sep-Hep Replacement Project ........................................... 24

Rolling Stock Project - Repair Gallery Car Truck - Bolster Repair .................................. 25

San Bruno Grade Separation.......................................................................................... 26

San Francisco Roadway Bridges Replacement ............................................................. 28

San Mateo Bridges Rehabilitation Project ...................................................................... 30

Signal Pre-emption Improvement Project ....................................................................... 32

South San Francisco Parking Lot .................................................................................. 34

South Terminal and Santa Clara Stations Improvements Project................................... 36

Systemwide Station Rehab Program – FY2011 ............................................................ 38

Systemwide Station Rehab Program – FY2012 ............................................................ 40

Systemwide Track Rehab Program – FY2012 ............................................................... 42

DBE Status Report.......................................................................................................... 44

Definition of Terms.......................................................................................................... 45

Performance Status (Traffic Light) Criteria ..................................................................... 47

This page is intentionally left blank.

FY2007 FY2008 FY2009 FY2010 FY2011 FY2012

1. Station and Intermodal Access $42,558 $6,242 $75,482 $5,225 $500 $400

2. Right of Way $35,865 $27,030 $58,172 $52,575 $15,049 $29,653

3. Rolling Stock / Equipment $1,624 $16,213 $1,600 $6,423 $7,620 $8,299

4. Operational Facilities & Equip. $500 $2,450 $3,052 $8,371 $2,007 $1,535

5. Others $2,600 $3,160 $8,299 $2,290 $1,990 $1,990

6. Caltrain Modification Program $0 $3,326 $4,500 $8,651 $9,460 $19,600

7. Electrification $0 $4,000 $0 $0 $0 $0

$83,147 $62,421 $151,105 $83,535 $36,626 $61,477

$87,216 $96,971 $76,917 $72,626 $92,126 $28,855 (3)

Some of the major projects completed include, but are not limited to the following:CTX - Caltrain Express (Baby Bullet) Engineering / Construction ProjectCTX - Baby Bullet Train - Procurement of Rolling StockCentralized Traffic Control ProjectPurchase and Installation of Ticket Vending Machines (TVM) - Phase 2Centralized Equipment & Maintenance Operations Facility Related ProjectsSan Francisco Station ImprovementsSan Mateo Station ImprovementsSunnyvale Multimodal ProjectTunnel Rehabilitation ProjectHillsdale Station Outboard Platform ImprovementsBridge Seismic Retrofit and Deck Replacement ProjectCentralized Equipment Maintenance & Operations Facility (CEMOF)North Terminal Operations Improvements ProjectBurlingame Station Platform & Track Improvements Project Diridon Station ImprovementsGuadalupe River Bridge Interim Repair ProjectCal Ave Station Improvements / Palo Alto Ped Underpass & Platform Improvements / Bridge Deck Repair ProjectSan Bruno / South Linden Interim Safety Improvement ProjectProcurement of Eight Caltrain Passenger CarsSan Mateo County Grade Crossing Improvement ProgramSouth San Francisco Station Parking Lot Project

Caltrain - Capital Program - Budget Status Summary

Programs

Total Board Approved Budget by FY (1)

Q2 FY2012 - October 1 to December 31, 2011

All Costs in $1,000's

(3) Expenditures shown for FY2012 through December 31, 2011 are unaudited.

Note: (1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the JPB

Total Audited Expenditures by FY (2)

(2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for the expenditures could be from prior fiscal years.

projects. Unspent budget in a fiscal year will be carried forward to subsequent budget years. at the beginning of each fiscal year. This authorizes the amount that could be spent on

Page 1


Page 2

October 1, 2011 - December 31, 2011 Caltrain QUARTERLY REPORT Active Capital Projects

PageQ1 FY12 Q2 FY12 Q1 FY12 Q2 FY12 Q1 FY12 Q2 FY12 Q1 FY12 Q2 FY12

Atherton Station Improvements (Project On hold) 4

Broadway Station Improvements (Project On hold) 6

Dumbarton Rail Corridor ProjectN/A N/A

8

Electrification - Environmental and 35% Design 10

12

Los Gatos & Guadalupe Bridges Replacement 14

N/A N/A 16

18

N/A N/A 20

N/A N/A 22

N/A N/A N/A N/A N/A 24


San Bruno Grade Separation 26

28

30

32

N/A N/A 34

N/A N/A 36




Rolling Stock Project - Repair Gallery Car Truck - Bolster Repair

Narrow Banding Project

Quint Street Bridge Project

San Francisco Roadway Bridges Replacement

Real Time Transit Information Project

San Mateo Bridges Rehabilitation Project

TRAFFIC LIGHT REPORTThe following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers.

SCOPE SCHEDULE BUDGET / COST HSR IMPACT

Jerrold Avenue Bridge Replacement Project

Rail Operations Control System Project

Rolling Stock Project - F40 Sep-Hep Replacement Project

Systemwide Track Rehab Program - FY2012

Systemwide Station Rehab Program - FY2012

South Terminal and Santa Clara Stations Improvements Project

Signal Pre-emption Improvement Project

South San Francisco Parking Lot

Systemwide Station Rehab Program - FY2011

G G

G G

G

G G

G G G

W W W W W W

W W W W W W

G

G

G

G

R

R

G

R

R

R

R

G

R

R

G

R

G

R

G

G G

Y Y

G

YY

G G

G

G

G

G

Y

G

G

G

G

G

G

G G

G

GG

Y

G G

G G

G GG

G

G

G

G

G

G

G G G

G G G G G G

G G G

G

G

G G G

G

G

G G G

Y

R

G

GG

R

Y

Y

Y Y

G G

Y Y

Y

R

G G G

Y

Y

GG

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G

Y

G

Y

Y

G

Y

G

G G GG G G

R R

R

Page 3

Oct. 1, 2011 - Dec. 31, 2011 Caltrain QUARTERLY REPORT Capital Projects

SCOPE:

Issues:

SCHEDULE:

Progress:Oct - Dec 2011

Jan - Mar 2012

Issues:

Project is on hold.

Design has been completed; project was placed on hold for further efforts (see note in "Other" section). Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Atherton Station project.

ATHERTON STATION IMPROVEMENTSSCOPE HSR IMPACTSCHEDULE BUDGET/COST

Project is on hold; schedule needs to be redefined and re-baselined.

Future Activities:

This project provides for the design and construction of new station facilities at Atherton Station (MP 27.80) to eliminate the "hold out rule". The scope of the project includes demolishing the center platform and providing outboard boarding platforms with a center inter-track fence and a signalized/gated pedestrian crossing at the northern end of the platforms.

W W W

W

W

R

Page 4


BUDGET:

Issues:

HSR IMPACT:

OTHERS:

The project was put on hold for any further design efforts. Estimate at Completion will be re-evaluated when project is re-activated.

Project scope, budget and delivery schedule will likely be impacted by High Speed Rail development along the Caltrain corridor.

$385,712

$4,285,800$522,960

ATHERTON STATION IMPROVEMENTS

Contingency $120,710

Total

($125,600)

$0

($1,261,277)

($90,525)$200,000

$2,000,000

($543,396)

($265,002)

($2,285,800)

$290,525

$160,625

$0

$143,640 $687,036 Administration

$365,000

$0

$2,557,527

$339,642

$0

$28,906

$0

$0

$22,696

$529,173

$160,625

$0$0

Right of Way

Construction

Construction Management

(d)

$239,400

Segment Group

Planning & Engineering

$0

$1,296,250

$339,639

(e) = (a - d)

Current Board Approved Budget Expended to Date Committed

To DateEstimate at Completion

Variance at Completion

(a) (b) (c)

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

Planning & Engineering Right of Way Construction ConstructionManagement

Administration Contingency

Am

ount

in $

Segment Groups

Project Budget / Cost Status

Current Board Approved Budget Estimate at Completion Expended to Date

W

R

W

Project has been placed on hold; Capital Program Management team is currently reviewing the impact of capital improvements (incl. Dumbarton Rail Extension) in the vicinity of Atherton Station.

Page 5


SCOPE:

Issues:

SCHEDULE:


Jan - Mar 2012

Issues: Project is on hold; schedule needs to be redefined and re-baselined.

BUDGET/COST

Future Activities:

Project is on hold.

BROADWAY STATION IMPROVEMENTSSCOPE SCHEDULE HSR IMPACT

The project was put on hold for any further design efforts. Scope of project is on hold; Caltrain capital program management team is reviewing the impacts of other improvements in the vicinity of the station to determine the appropriate scope definition for the Broadway Station project.

This project is to eliminate the "hold out rule", reduce gate down time and provide pedestrian/patron safety by providing outboard boarding platforms at the Broadway Station (MP 15.2). The platforms are to be staggered, the Northbound platform north of Broadway Avenue and the Southbound platforms remaining south of Broadway Avenue. Scope includes track work, signal work, pedestrian active warning devices, lighting and general construction work on platforms and associated amenities. This work shall eliminate the hold out rule and reduce gate downtime. Most of the track rehab work in the vicinity of the Broadway station has been transferred to the Burlingame Outboard Platform Project.

W W W

W

W

R

Page 6


BUDGET:

Issues:

HSR IMPACT:

OTHER:

The project was put on hold for any further design efforts. Estimate at Completion will be re-evaluated when project is re-activated.

Segment Group

$1,410,282


Administration

Contingency

Total

$324,958

$194,557

BROADWAY STATION IMPROVEMENTS

$0

Right of Way

Construction

($291,197)

($1,021,804)

$0

($2,310,447)

($785,482)

$4,174,947$30,906

$0

$23,854

$243,196

$0

$162,130

$1,864,500


$2,789,341

(e) = (a - d)

Current Board Approved Budget Expended to Date Committed

To DateEstimate at Completion


(a)

$0

$1,059,935

(d)(b) (c)

$1,265,000$1,059,935

$1,417,334

$0

$0

$326,493

$0

Project scope, budget and delivery schedule will likely be impacted by High Speed Rail development along the Caltrain corridor.

$0

Project has been placed on hold; Capital Program Management team is currently reviewing the impact of future capital improvements in the vicinity of the Broadway station.

$326,493

$460,959 ($298,829)

($4,707,759)

$980,039

$616,155

$7,497,100

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

Planning & Engineering Right of Way Construction Construction Management Administration Contingency

Amou

nt in

$

Segment Groups



W

W

R

Page 7

Oct. 1, 2011 - Dec. 31, 2011 Caltrain QUARTERLY REPORT Active Capital Projects

SCOPE:

Issues:

SCHEDULE:

Progress:

Oct - Dec 2011

Jan - Mar 2012

Issues:

CAP = Citizen Advisory PanelDBROC = Dumbarton Bridge Route Operations CommitteeFTA = Federal TransitAdministrationMTC = Metropolitan Transportation Commission PAC = Policy AdvisoryCommitteePDT = Project Development Team UPRR = Union Pacific Railroad ADEIS = Administrative Draft Environmental Impact Statement

(1) Environmental Mitigation – Pending the result of the findings in the Environmental Impact Report (EIR) under the California Environmental Quality Act (CEQA) and under the National Environmental Policy Act (NEPA), the project may be required to implement various mitigation conditions in the bay and the wetlands. This may result in additional studies, schedule delays and / or cost increase.

DUMBARTON RAIL CORRIDORProject Sponsor: SMCTA Project Management: Caltrain

SCOPE SCHEDULE BUDGET / COST OTHER

(2) Future required negotiations for right-of-way acquisition and operating and capital agreements with other affected railroads and agencies (i.e., the Union Pacific Railroad and the Capitol Corridor) may result in potential schedule delays, additional studies, or capital and operating costs.

Environmental reviews are taking longer than expected. This is due to a delayed start of the scoping period, the development of new phasing options, a delay in obtaining concurrence with project partners MTC and the FTA regarding inputs to the ridership model and the need to consider phasing options in the environmental evaluation. The project has also encountered significant funding and implementation issues when the MTC approved shifting $91 million RM2 funding from the Dumbarton project to the BART Warm Springs project in January 2009 and repayment is deferred until 2019-2020.

The Dumbarton Rail Corridor (DRC) Project will extend commuter rail service across the Bay between the Peninsula and the East Bay by rehabilitating and reconstructing rail facilities on the existing railroad alignment and right-of-way. Three new passenger rail stations in Menlo Park/East Palo Alto, Newark, Union City, and a new layover facility in the East Bay will be constructed, as well as upgrading the Fremont Centerville Station. The proposed Dumbarton train service will consist of six trains across the bridge during the morning commute and six during the evening commute. Morning trains will originate at the Union City Intermodal Station, cross the bay to Redwood City, and then three trains will travel north to San Francisco and three will travel south to San Jose. In the evening, all trains will reverse pattern and travel back to Union City.

The current scope and budget is for Environmental Clearance and Preliminary Engineering only.

Future Activities:

(3) Dumbarton Bridge – The existing bridge has been out of service since the mid-1980s. Uncertainties surrounding the existing condition of the bridge and also various regulations and other needs may significantly affect the options and the designs for rehabilitation and replacement of the Dumbarton Bridge.

G G

G

R

R

G

(1) Completed the administrative drafts of the Purpose and Need report, and the Introduction chapters of the EIS.(2) Completed the draft ridership report.(3) Completed final Description of Alternatives.(4) Prepared updated project cost estimates.(5) Continued the EIS Technical Study Updates.(6) Conducted public outreach meetings in Newark, Union City, Fremont, Menlo Park and Redwood City.

(1) Complete the project cost estimates and 15 percent engineering.(2) Complete a draft of the Impacts chapter of the ADEIS.(3) Conduct meetings with the Project Development Team, the Citizens Advisory Panel, and the Policy Advisory Panel.(4) Submit the Purpose and Need and Project Description to the Federal Transit Administration.

Page 8


BUDGET:

Issues:

J

OTHER: None.

Right of Way $0

$3,068

$15,468,000

(a)

Segment Group Current Board Approved Budget

Planning & Engineering $9,312,128

(c)

Expended to Date Committed To Date

$7,878,416 $8,727,854

(b)

DUMBARTON RAIL CORRIDOR

(d) (e) = (a - d)

Estimate at Completion


$9,312,128 $0

$2,000 $0

$3,068 $0

$4 $4

$1,040 $1,040

$0 $0

$0 $5,734,872

$2,000

$5,734,872

Construction


$415,932 $0

Administration $5,598,904

$2,027 $2,027

$0 Contingency

$5,346,982

$0$15,468,000

$415,932 $0

$14,329,829

Funding approved is sufficient to complete the environmental and preliminary engineering phases of the project.

MTC reprogrammed $91 million of the project's funding to the BART Warm Springs extension in September 2008, and the $91M is proposed to be re-paid after FY 2019-20. Remaining project funding would be insufficient even for Phase 1 construction. The repayment of the $91 Million after FY 2019-20 would delay the project ten years. The certainty of the payback is in question, as it depends upon the willingness of a future Alameda County Congestion Management Agency (ACCMA) action to honor the action of its current board. A public hearing was held on January 14, 2009, for the RM2 funding reassignment and the action was formally approved by the MTC commissioners at the January 28, 2009, MTC Meeting. It places the Dumbarton Project focus on near-term and interim actions as a consequence of the 10+ year delay in capital funding: 1) completion of the draft EIR/EIS; 2) steps towards purchase of needed right-of-way; 3) expansion of bus service in the corridor in the interim.

$13,228,469Total

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000



Am

ount

in $

Segment Groups



G

G

Page 9

Oct. 1, 2011 - Dec. 31, 2011 CALTRAIN QUARTERLY REPORT Active Capital Projects

SCOPE:

Issues:

SCHEDULE:


Jan - Mar 2012

Issues: Caltrain is currently working with California High Speed Rail Authority, among others, to determine the impact of high speed rail development on this project. Project scope is under review. Until review is complete, project remains at the 35% design phase; thereby, will significantly slip from the original project schedule.

Future Activities:

Continue to coordinate with California High-Speed Train Project (CHSTP) on engineering and planning activities for the Caltrain Corridor.

Coordinated with California High-Speed Train Project (CHSTP) on engineering and planning activities for the Caltrain Corridor.

Current program scope is funded through the completion of environmental activities and 35% design engineering activities.

The Electrification Program will electrify the 52-mile Caltrain Commuter line from San Francisco to Tamien. The project will include the following activities: (1) an approved Environmental Assessment / Environmental Impact Report (EA/EIR); (2) the design and installation of approximately 150 single track miles of overhead contact system (OCS) that will distribute power to the electrically-powered locomotives or electric multiple unit (EMU) trainsets; (3) the design and construction of two traction power substations (TPS) and eight autotransformer stations to deliver the 25kV, 60Hz, single-phase, alternating current to the OCS; (4) the design and installation of enhancements to the signaling and grade crossing control systems to make the system compatible with electrification and to provide for future operations service levels; and (5) the integration of the Electrification System, Signaling modifications and Electric Rolling Stock.

ELECTRIFICATIONSCOPE SCHEDULE BUDGET/ COST HSR IMPACT

Caltrain is currently working with California High Speed Rail Authority, among others, to determine the impact of high speed rail development on this project. Project scope is under review.

Y

R

RY

Y

G

Page 10

Oct. 1, 2011 - Dec. 31, 2011 CALTRAIN QUARTERLY REPORT Active Capital Projects

BUDGET:

*NOTE: Budget and cost are for construction planning, constructability review and value engineering support activities.

Issues:

HSR IMPACT:

OTHER:

Total Estimate-at-Completion (EAC) shown above is through 35% Engineering Design only. Once the scope of the project is coordinated with California High Speed Rail Authority (CHSRA), the budget for the balance of the project will be updated and reflected in the report. Full funding for the project will depend on the coordination of the project with CHSRA.

Caltrain is currently working with California High Speed Rail Authority, among others, to determine the impact of high speed rail development on this project. Project scope is under review.

None.

$0

$0

$0 $421,750

$7,688,688

Total

$0

$0 $161,417 Construction Management*

$1,094,408

Segment Group

Right of Way $1,023,051

$1,094,408 Construction*

(a)

Current Board Approved Budget

$20,658,149

Expended to Date

$15,744,066


(d)(b) (c)

ELECTRIFICATION

$20,658,149

$421,750

$31,047,463

(e) = (a - d)

Committed To Date

$31,047,463

$7,252,411

$23,824,418

$7,256,233

$0

$23,805,642



$80,004

$15,759,019 $0

$7,688,688

$161,417

$711,161

$80,004

$18,000 $0 $1,023,051

$711,161

$18,000

Contingency

Administration

$0


$0

$2,500,000

$5,000,000

$7,500,000

$10,000,000

$12,500,000

$15,000,000

$17,500,000

$20,000,000

$22,500,000



Segment Groups

Am

ount

in $


Y

G

G

Page 11


Issues:

Oct - Dec 2011

Future Activities:Jan - Mar 2012

Issues:

Final design and construction of the Jerrold Avenue (MP 2.85) Bridge including: (1) Replacement of the existing intermediate three-spans of the Jerrold Avenue bridge with a single span bridge (including the installation of two (2) jump-spans to conform to the present bridge layout); (2) Reconstruction of tracks impacted by the new structures; (3) Reconstruction of the traveled way and sidewalks.

JERROLD AVENUE BRIDGE REPLACEMENT PROJECT

SCOPE SCHEDULE BUDGET/COST HSR IMPACT

SCOPE:

SCHEDULE:

Progress:

Project delayed by 112 days as a result of contractor's delay in obtaining steel plate and an error in fabrication of girder for the new bridge. The PCJPB is currently reviewing the Time Impact Analysis (TIA) to identify the impact of the delay on budget and other aspects of the project.

None.

G

(1) Complete rail relay with Continuous Welded Rail (CWR).(2) Complete surfacing Main Track 1(MT1) to final grade.(3) Re-install fencing.(4) Complete final grading.(5) Repair damaged pre-cast beams.

(1) Completed cutover of new bridge.(2) Demobilized Self Propelled Modular Transporter equipment.(3) Completed touch up painting.(4) Completed demolition of old bridge.(5) Completed relocation of the City of San Francisco's communication line in order to minimize sidewalk construction schedule conflict.

RG G G

R

(6) Completed relocation of sewer line.(7) Completed grading and paving Jerrold street.(8) Completed curb and gutter work.(9) Re-opened Jerrold Avenue.

Page 12


BUDGET:

Issues:

HSR IMPACT:

None.

2,049,164

1,519,466 - - 1,518,603

6,623,038

10,799,841 11,153,25513,607,733

(e) = (a - d)


13,600,000

$1,164

1,520,450

$863

(d)

$5931,043,247

$0

Administration 2,048,000

1,626,883

-

7,469,700 $4,247

$865

$7,733

None.

1,277,235

6,693,008

1,786,351 1,786,351

JERROLD AVENUE BRIDGE REPLACEMENT PROJECT

-

1,043,247

-

Expended to Date Committed to Date Estimate at CompletionSegment Group


(c)(b)

-

7,473,947

1,043,840

(a)

1,116,983


Construction Management 1,521,315

Construction

Right of Way

Total

Contingency

$0

$2,500,000

$5,000,000

$7,500,000

$10,000,000

$12,500,000


Amou

nt in

$

Segment Groups



G

G

Page 13


SCOPE:

Issues:

SCHEDULE:


Future Activities:Jan - Mar 2012

Issues:

(1) Project is on hold until the timeline for the operational study and capacity analysis is known.

The project schedule will be updated once the operational and capacity analysis study is completed in order to properly respond to FTA based on an appropriate project scope.

(1) Planning and Operations continued to finalize scope of the operational and capacity analysis study. The work is expected to begin in February 2012.

The project is located over a sensitive riparian habitat which requires Caltrain to design a bridge structure that has minimal environmental impacts.The FTA has required Caltrain to provide justifications on whether or not the new replacement bridge should be designed to support a third track. A separate operational study and capacity analysis will be needed to finalize the project scope, purpose and needs for the environmental clearance.

The Los Gatos and Guadalupe Bridge Replacement Project includes: (1) Preliminary Design, Environmental Document and Final Design to remove and replace the existing MT-1 and MT-2 bridges crossing Los Gatos Creek. As recommended in the Project Study Report (PSR), the new replacement structure is to be a pre-stressed / pre-cast concrete bridge with new foundations and a new widened bridge deck that functions as a construction shoofly. (2) The preliminary design (only) of a replacement bridge for the existing MT-1 timber bridge crossing the Guadalupe River.

LOS GATOS AND GUADALUPE BRIDGES REPLACEMENTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

As federal funds are involved in the 35% design phase, the project will be on-hold at 35% design until environmental clearance from the FTA is obtained.

GR

R

G

G

G

Page 14


BUDGET:

Issues:

HSR IMPACT:

$0

$1,402,600

Administration

Contingency $952,343

$1,803,021

Total

$0

$1,815,216 $1,886,837

$4,434

$50,000

$3,850,794

$0

$2,243,657

(a) (c)


(d)

Expended to Date Committed to Date


$1,402,600

$0

$1,803,021

$952,343

$0

(b)

$16,080

(e) = (a - d)


$0

$0

$0

$0

The current Board approved Budget and the Estimate at Completion of about $10.3 million is for the environmental and design phases plus partial funding for construction. Once the scope is refined, the Budget and Estimate at Completion will be updated and reflected in the report.

None.


Right of Way

Construction

$10,302,415$3,171,959

$9,080

$3,093,338

$1,264,608

$10,302,415

$2,243,657

Segment Group

LOS GATOS AND GUADALUPE BRIDGES REPLACEMENT

$0

$3,850,794


$1,264,608

$0

$50,000

$4,434

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000



Amou

nt in

$

Segment Groups



G

G

Page 15


SCOPE:

SCHEDULE:


Jan - Mar 2012

Issues: None.

NARROW BANDING PROJECTSCOPE SCHEDULE BUDGET / COST OTHER

Future Activities:

None.Issues:

The initial phase of the project was for the development of a strategic plan that will enable Caltrain to apply for licenses for continued radio operations and to plan for the phased replacement and upgrade of existing radio equipment. The second and current phase is for the implementation of the strategic plan and procurement of replacement equipment.

G

G

G G G

G

(1) Issued Notice to Proceed to Day Wireless.(2) Conducted Kick Off Meeting with Day Wireless for the radio narrow banding project.(3) Received Project Management Plan (PMP) from Day Wireless.(4) Reviewed and commented on the PMP.(5) Received Site Specific Work Plan (SSWP) from Day Wireless.

(1) Approve the Project Management Plan from Day Wireless.(2) Perform reference checks for base station contract.(3) Perform mixed mode test with 12 radios in narrow band mode.(4) Board award of contract for the base station work.

(6) Finalized the Base Station improvement design.(7) Advertised the Issue For Bid (IFB) package for the Voice Radio Base Station Improvements project.(8) Conducted pre-bid meeting for the Voice Radio Base Station package.(9) Issued addendum for the Voice Radio Base Station IFB package.(10) Received bids for Voice Radio Base Station package.(11) Began review of Voice Radio Base Station package.

Page 16


BUDGET:

Issues:

OTHER:

$469,769

Contingency

$655,900


Administration

$0

$433,652

$603,301

$4,061$97,700

Construction

Segment Group


Right of Way

(e) = (a - d)

Current Board Approved Budget Expended to Date Committed to

DateEstimate at Completion

$603,301


(c)(b)(a) (d)

$97,700

$0

$0

$0

NARROW BANDING PROJECT

$0

$0

$0

$0

$655,900

$0

$760,930

$0

$577,002

$502,309

$0

$469,745

$0

$502,309

$2,620,140Total $2,620,140

None.

$968,827 $0

None.

$1,484,484

$61,369$760,930

$433,652

$4,061

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000


Amou

nt in

$

Segment Groups



G

G

Page 17


SCOPE:

Issues:

SCHEDULE:


Jan - Mar 2012

Issues:

The project schedule has not been updated in this October to December Quarterly Report. It will be updated following discussions with San Francisco County Transportation Authority (SFCTA). The schedule delay was due to ongoing negotiations with SFCTA.

Future Activities:

Coordination with the City and County of San Francisco is delaying start of final design.

BUDGET / COST HSR IMPACTQUINT STREET BRIDGE PROJECT

SCOPE SCHEDULE

G

Proposed Scope: (1) Close Quint Street crossing permanently to vehicular traffic. Remove the Quint Street Bridge, fill the bridge opening with an embankment and construct new tracks on the embankment.(2) Perform other related work such as utility protection, trackwork and street utilities.

The scope change for Quint Street from bridge replacement in kind to bridge replacement with tracks on embankment will enable completion of the project within the approved budget without compromising the JPB goals on seismic vulnerability, state of good repair and safety and will not preclude the potential construction of a station in the vicinity.

Final scope is being finalized in coordination with the City and County of San Francisco.

(1) Continued to coordinate with SFCTA. (2) Participated in the community meeting organized by SFCTA on Nov 9, 2011 to present the proposed scope of an embankment with Quint street closure.

(1) Continue to coordinate with the SFCTA on increasing outreach regarding project options with the affected community.(2) Prepare for the SFCTA Board meeting in January 2012. (3) PTG will submit the final Archaeological Research and Design Treatment Plan (ARDTP) report in January 2012.

Y

Y

GR

R

Page 18


BUDGET:

Issues:

HSR IMPACT:

$6,353,595

Total

Construction

(e) = (a - d)


$139,417

$177

Current Board Approved Budget and Estimate at Completion costs are based on Quint Street bridge replacement with tracks on embankment in Quint Street and based on street closure. If another alternative is selected, project budget would need to be re-baselined.

$684,376 $11,539,138

$1,712,410 $2,264,185

(d)

$34

$2,350,684$1,323,602

(c)

Committed to Date


$2,976

(b)

$3,153

$12,223,514


$2,490,101

$6,808

$781,475

$34

Expended to Date

(a)

Segment Group


Contingency

None.

$27,981,590


$7,469,450

$1,697,914

Administration $152,521 $923,435

$0

$16,456

$2,349,791

$923,435

$658

$20,512,140

$0$8,051,509

$2,724,158 $2,571,637

Right of Way

$2,489,155 $658

QUINT STREET BRIDGE PROJECT

$139,364

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000


Amou

nt in

$

Segment Groups

Project Budget / Approved Funding / Cost Status


G

G

Page 19


The Advanced Train Control System/Internet Protocol (ATCS/IP) has been added to the scope.

Issues:

Oct - Dec 2011

Jan - Mar 2012

Issues:

(1) JPB team attended ROCS Factory Acceptance Test (FAT) at ARINC’s facility in Marina Del Rey starting 11/7//11 for 3 weeks.(2) ROCS FAT failed. Of the 38 test procedures, 29 passed, 1 was incomplete and 8 failed.(3) Reviewed defects list and decided which defects should be revisited in the next ROCS FAT.(4) Prepared for Phase 1 installation of ROCS equipment at Central Control Facility (CCF).(5) Functional team visited the site at Marina Del Rey (MDR) to determine actions needed to resolve the FAT problems.(6) Developed detailed action list to identify all ROCS issues.(7) Continued coordination of CCF work.

(1) Follow up visits at MDR.(2) Revise the System Implementation and Installation Plan (SIIP) (Contract Deliverables Requirements List (CDRL) 5).(3) Revise the Training Plan (CDRL 16).(4) Develop various non-revenue test procedures.(5) Continue coordination of CCF work.

Rail Operations Control System Project (ROCS)

SCOPE SCHEDULE BUDGET/COST OTHER

SCOPE:

Future Activities:

Progress:

In December 2011, the project was forecasted to be 8 months behind the baseline schedule due to previous unsuccessful Pre-FAT. The actual time being spent by ARINC to correct failures in preparation for FAT far exceeded the durations estimated by ARINC in previous schedules.

This project provides for the procurement and commissioning of a new operating control system for the Caltrain corridor. The project includes software procurement and development, hardware procurement and installation, testing, training, support and maintenance of the new system. The new system will meet all functionality and features necessary for current operations as well as accommodate for future projects identified by the JPB, such as Electrification, Positive Train Control (PTC), and various communication improvements.

None.

SCHEDULE:

G

G

GR R

R

Page 20


BUDGET:

Issues:

OTHER:

(b) (c)


(a)

$11,197,816 $7,498,919

$0 $0 Contingency

$361,155$361,155

$9,031,410

$4,469,080$4,282,000

$1,489,039

Right of Way

Rail Operations Control System Project (ROCS)

$0

$361,155

$0


Estimate at CompletionSegment Group


($474,850)

($206,056)

($1,206,232)

None.

$761,635

$1,907,049

Administration

Total

$0

$4,523,083

$0


$3,457,514

$743,661$1,017,389

$0

$4,048,233 Construction

(e) = (a - d)


$12,404,048

($1,721,828)

$1,223,445

$1,196,501 $292,538

(d)

$0 $361,155

EAC has been increased by $1.2M reflecting the forecasted delay. Additional Funding is needed.

$6,003,828$4,469,080

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000



Amou

nt in

$

Segment Groups

Project Budget / Cost StatusCurrent Board Approved Budget Estimate at Completion Expended to Date

G

R

Page 21


Issues:

SCHEDULE:


Jan - Mar 2012

Issues:

Future Activities:

SCOPE:The Real Time Transit Information Project includes design and implementaion of a Predictive Arrival/Departure System (PADS) for all Caltrain trains. The real time predictive data will be provided to MTC’s 511 system to be disseminated to the public. The train predictive arrival/departure times will be displayed on the Visual Message Signs (VMS) at the San Francisco 4th & King, Millbrae, San Mateo, Redwood City, Palo Alto, Mountain View, Sunnyvale, and the San Jose Diridon stations. ARINC is the selected contractor.

(1) Provide information to ARINC to develop the System Implementation and Integration Plan (SIIP).(2) ARINC will continue to test the software in preparation of FAT.

In December 2011, the project was forecasted to be 8 months behind the current baseline due to failed Pre-Factory Acceptance Test and the time required by ARINC to correct failures in preparation for Factory Acceptance Testing (FAT) far exceeded the durations estimated by ARINC in previous schedules.

OTHER

(1) Met with ARINC to discuss the System Implementation and Integration Plan (SIIP) and Training Plan.(2) Received updated PADS Test Procedures and provided comments.

REAL TIME TRANSIT INFORMATION PROJECT (Caltrain PADS)SCOPE SCHEDULE BUDGET/COST

None.

G

G GGR

R

Page 22


BUDGET:

Issues:

OTHER:

Construction


Administration

None.

Segment Group


$0

REAL TIME TRANSIT INFORMATION PROJECT (Caltrain PADS)

$0

$1,893,763

$271,165

$1,903,453

$133,271

$35,933

Right of Way

Total

$0

$0

$13,916

$135

$2,919

($100,000)

EAC has been increased by $100K reflecting the forecasted delay of an additional 3 months.

Contingency

($116,970)

$133,136

$921,101

$35,933

$0

$1,879,847$1,028,078

$84,276

$35,933

$0

(e) = (a - d)


(c) (d)

Committed To Date


$2,020,423

$268,246

$4,337,585$2,263,267

$0

$35,933

$1,221,957

$175,000

(a) (b)

Current Board Approved Budget Expended to Date

$2,460,968

$1,221,957

$0

$4,237,585

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

Planning &Engineering

Right of Way Construction ConstructionManagement


Am

ount

in $

Segment Groups

Project Budget / Cost StatusCurrent Board Approved Budget Estimate at Completion Expended to Date

G

G

Page 23

Oct. 1, 2011 - Dec. 31, 2011 Caltrain Quarterly Report Active Capital Projects

SCOPE:

Issues: None.

SCHEDULE:

Start Finish Start Finish5/1/10 9/30/13 5/1/10A 9/30/13


FutureActivities:Jan - Mar 2012

Issues:

BUDGET:

Total

Issues:

Issues:

Current Baseline Current Forecast

BUDGET/COST

OTHER:

ROLLING STOCK PROJECT - F40 SEP-HEP REPLACEMENT PROJECTSCOPE SCHEDULE OTHER


$3,161,134

None.

None.

Estimate at CompletionExpended to Date

$1,141,500


$3,135,250 $3,161,134 $0

Committed to Date

G G

G

G

G

(1) Continued assembly of the HEP-SEP units in Yonkers, New York.(2) Eight SEP-HEP units have been assembled and delivered to CEMOF to date.(3) Eight SEP-HEP units have been installed to date.

(1) Continue conducting progress meetings. (2) Continue assembly of the HEP-SEP units in Yonkers, New York.(3) Continue delivered and installation of SEP-HEP units at CEMOF.

G

G

Caltrain's existing F40 locomotives Separate Head-End Power (SEP-HEP) units have reached their life expectancy and will be replaced with new diesel engines and related components of the SEP-HEP diesel unit package. The contract consists of: Base - Replacement of 11 - F40 locomotives SEP-HEP units. Option 1 - Replacement of an additional seven SEP-HEP units and purchase one spare SEP-HEP unit. Option 2 - Purchase one set of spare parts and purchase one spare SEP-HEP unit.

G

None.

Page 24

Oct. 1, 2011 - Dec 31, 2011 Caltrain Quarterly Report Active Capital Projects

SCOPE:

Issues: None.

SCHEDULE:

Start Finish Start Finish5/3/10 12/31/11 5/3/10A 3/31/12



Issues:

BUDGET:

Total

Issues:

Issues:

ROLLING STOCK PROJECT - REPAIR GALLERY CAR TRUCK - BOLSTER REPAIR


$275,528

The vendor has fallen behind by three months in repairing the final two bolsters.

Current Baseline Current Forecast

SCOPE SCHEDULE OTHERBUDGET/COST

None.

Estimate at CompletionExpended to Date

$203,337


$275,528 $275,528 $0

Committed to Date

OTHER:

G

G

G

(1) Continued repair of bolsters.(2) Four bolsters have been repaired and installed to date.

(1) Vendor to complete repair and ship the final two bolsters for installation. (2) Install the final two bolsters. (3) Close out project.

G

This project is to repair six bolsters on the Nippon Sharyo gallery cars with manufacturing defects. Caltrain found the newer gallery cars were experiencing bolster cracking problems. It was determined the cracks were due to a manufacturing defect, and reinforcements are needed. Additionally, it was determined that all spring plank wear liners are cracked, and must be replaced. Six bolsters are to be repaired this year.

G

None.

G

Y

Y

Page 25


SCOPE:

Issues:

SCHEDULE:


Jan - Mar 2012

Issues:

The project will raise the railroad in a retained embankment and lower roadways crossing the railroad right-of-way from just south of the I-380 flyover to approximately San Felipe Road in San Bruno. The project will eliminate at-grade vehicular crossings at San Bruno Avenue, San Mateo Avenue and Angus Avenue and replace them with grade separated vehicular access with a four-track footprint. Pedestrian under-crossings will be constructed at Euclid and Sylvan Avenues in San Bruno. The existing San Bruno station will be relocated onto an elevated structure at San Bruno and San Mateo Avenues. The former site of San Bruno Lumber will become a surface parking lot for the new San Bruno station. A BART vent structure will be retrofitted to support Caltrain track loading.

None.

SAN BRUNO GRADE SEPARATIONSCOPE SCHEDULE BUDGET / COST HSR IMPACT

Future Activities:

G

G

G GY

Y

(1) Completed temporary station.(2) Completed cut over of Angus Avenue signal house.(3) Completed water line relocation.(4) Completed installing AT&T fiber-optic boxes.(5) Completed PG&E electrical source.(6) Completed construction of shoofly crossings at San Mateo, San Bruno and Angus avenues.(7) Completed sewer line relocation.

( 8) Completed paving of grade crossings for shoofly cut-over.( 9) Finalized discussions with BART regarding Site Specific Work Plan approval.(10) Relocated signal conduit for shoofly cut-over.(11) Installed additional lighting at temporary station.(12) Continued fiber-optic relocation.(13) Continued lowering AT&T undertrack. (14) Continued construction of the shoofly.

(1) Complete construction of the shoofly.(2) Complete relocation of the grade crossings at San Mateo, San Bruno and Angus avenues.(3) Complete cut-over of the shoofly.(4) Continue fiber-optic relocation.(5) Continue lowering AT&T undertrack. (6) Begin removal of Main Track # 1 (MT1) and Main Track # 2 (MT2).(7) Begin excavation for light weight fill.

Contractor is behind schedule by 216 days due to weather, change orders and contractor delays. A recovery schedule is being developed.

Page 26


BUDGET:

Issues: None.

$11,076,163

Construction

$11,392,196

$89,935,135 $32,211,164

(c) (d) (e) = (a - d)

Committed to Date



$216 $1,263,562 $2,058,000

$2,236 $21,291,000$20,755,140

(a) (b)

Segment Group Current Board Approved Budget Expended to Date

$11,391,000

Right of Way

$11,075,000$7,424,708

$86,367,373 $89,925,693

$7,424,708


Administration

$2,058,216

Total $126,220,736$147,015,435 $68,335,143

HSR IMPACT:

None.

$1,196

SAN BRUNO GRADE SEPARATION

$0

$9,442

$1,163

$6,680,569

$20,852,271

$1,263,562

$10,312,822

$21,293,236 Planning & Engineering

$1,182

$15,435

Contingency $11,260,489 $11,259,307

$147,000,000

$0

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000

$100,000,000


Amou

nt in

$

Segment Groups



G

G

Page 27


SCOPE:

SCHEDULE:


Jan - Mar 2012

Issues:

Issues: A Cooperative Agreement is needed between Caltrain and the City and County of San Francisco to assign responsibilities during design and construction.

Future Activities:

(1) Continued coordination with the various utility companies, in particular with PG&E.(2) Project is proceeding to 65% design.(3) Received and continued to review draft Cooperative Agreements needed between Caltrain and the City and County of San Francisco to assign responsibilities during design and construction.

(1) Continue coordination with various utility agencies. Continue to gather comments on 35% design from utility agencies, in particular with PG&E and San Francisco Water Department.

None.

SAN FRANCISCO ROADWAY BRIDGES REPLACEMENTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

The San Francisco Roadway Bridges Replacement project upgrades the Caltrain owned vehicular bridges located at 22nd Street, 23rd Street and Paul Avenue and includes:(1) Remove and replace the existing two-span steel-through girder superstructures as the bridges have reached the end of their useful lives, and allowing sufficient vertical clearance to accommodate future projects such as electrification.(2) Remove and reconstruct the existing utility lines attached to the bridges. Provide temporary supports until the bridges are reconstructed.

G

G

GG

G

G

Page 28


BUDGET:

Issues:

HSR IMPACT:

$20,199,708Total

Additional funding needed will be considered as part of the FY2013 budget development process.

$14,813,416

None.

$1,974,970 ($5,386,292)

SAN FRANCISCO ROADWAY BRIDGES REPLACEMENT

$0

($496,021)

($3,102,614)

$861,334

$24,588

$35,716

$15,370 $1,127,438

($51,997)

($300,634)

($610,086)

($824,940)

$2,287,950

$3,093,697

$1,991,612

$1,860,180

$195,000

$11,635,442

$143,003

$1,037,962

$24,588

$1,364,160

$35,716$8,532,828

$1,054,604

(e) = (a - d)

Current Board Approved Budget Expended to Date Committed to

DateEstimate at Completion


(c)(b)(a) (d)


Administration

Construction

Segment Group


Right of Way

Contingency

$1,677,864

$0

$861,334

$15,370

$2,268,757

$826,805

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000


Amou

nt in

$

Segment Groups



G

G

Page 29


SCOPE:

`

Issues:

SCHEDULE:


Jan - Mar 2012

Issues: Contractor is behind schedule by 92 days as the installation rate of micro-piles is slower than anticipated. The PCJPB is reviewing the Time Impact Analysis (TIA) to identify the extent of the schedule delay.

None.

The scope of the project includes: Seismic retrofit of foundations/abutments of four Caltrain bridges located at Poplar Avenue, Santa Inez Avenue, Monte Diablo Avenue and Tilton Avenue in San Mateo.

The project has been modified to better coordinate with High Speed Rail (HSR) and also to make certain that a project invested in today isn’t deemed obsolete in the near future. The current scope is to perform the seismic improvement only and should not have any impact on HSR. The bridges will also be maintained and kept in a state of good repair. It is anticipated that the bridges will be replaced in the future, once the High Speed Rail alignment is known.

Future Activities:

SAN MATEO BRIDGES REHABILITATION PROJECTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

G

G G GY

Y

(1) Completed abutment and rebar for footings.(2) Completed concrete footings. (3) Completed forming and placing concrete curbs.(4) Completed installation of steel bents.(5) Completed structural welding of steel bents.

(1) Issue final completion to Contractor.(2) Receive final progress payment from Contractor.(3) Project close out.

(6) Completed painting new bridge.(7) Completed striping and paving of streets.(8) Issued substantial completion to contractor.

Page 30


BUDGET:

Issues:

HSR IMPACT:

None.

$757,861

$3,002,374

$0

The project has been modified to better coordinate with High Speed Rail (HSR). The current scope is to perform the seismic retrofit of foundation / abutments only and should not have any impact on HSR.

Administration

$1,427,293

$10,434,937$10,063,842

$3,002,374

$1,088,123

Construction

$11,600,000

$809,100

$2,701,631

Total

$3,060,000


$3,601,976

(a)

$0

Current Available BudgetSegment Group


Right of Way

(e) = (a - d)


(c)(b)

Committed to Date


(d)

Expended to Date

$3,601,976

$2,701,631

$809,100

$0

$2,701,631

$3,601,976

$0

$3,632,051

$0

$2,712,389

Contingency

$0

$3,060,000

$1,427,293

$11,600,000

$0

$0

$0

$0

$0

SAN MATEO BRIDGES REHABILITATION PROJECT

$0

$0

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000


Amou

nt in

$

Segment Groups


Use Total Funding from MPR Estimate at Completion Expended to Date

G

G

Page 31


SCOPE:

SCHEDULE:


FutureJan - Mar 2012

Issues:

The purpose of this project is to improve the safety of signalized traffic intersections adjacent to at-grade highway-rail crossings. The proposed improvements include backup batteries and train detection upgrades. The project will achieve a minimum of three to four seconds of advanced pre-emption for the following five signalized traffic intersections. The crossings were nominated by California Public Utility Commission (CPUC) staff based on a calculated hazard index formula.(1) Brewster Avenue, Redwood City(2) Churchill Avenue, Palo Alto(3) East Meadow Avenue, Palo Alto(4) Rengstorff Avenue, Mountain View(5) Castro Street, Mountain View

SIGNAL PRE-EMPTION IMPROVEMENT PROJECTSCOPE SCHEDULE BUDGET / COST HSR IMPACT

None.Issues:

G

G

G

(1) Met with partner agencies, including the Cities.(2) Reviewed design progress.(3) Provided design support.(4) Received preliminary cost estimates and project schedule.

(1) Continue review of design submittals.(2) Continue to provide design support.(3) Meet with designer to review progress - monthly.(4) Meet with Caltrans to provide progress information - monthly.(5) Review preliminary cost estimates and project schedule.(6) Submit a project completion extension request to Caltrans.

Y

Y Y

Schedule has slipped ten months due to a longer than anticipated design procurement cycle and additional scope to optimize the pre-emption improvement.

Page 32


BUDGET:

Issues:

HSR IMPACT:

$190,000

$100,000

$0 Right of Way

Contingency

$350,000


Administration

$0 ($574,417)

$534,000

$2,191,583

$244,270

Committed to Date


$0

$3,000

$0

$410,000

$110,000

$244,270


(c)(b)

$0

($19,000)

($184,000)

$764,417

Current Board Approved Budget Expended to Date

$0

Segment Group

$0

$3,782$2,301,583

$0

$215,000

SIGNAL PRE-EMPTION IMPROVEMENT PROJECT

Planning & Engineering $415,769

(a) (d)

$176,522 ($195,000)

(e) = (a - d)

Current projected costs exceed the CPUC/Caltrans grant. Request for additional funds has been sent to Caltrans. If additonal funds are not approved, project scope will need to be reduced.

$3,137,583

Construction

$0

$81,000

None.

$424,574 ($862,417)$663,039 $4,000,000Total

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000


Amou

nt in

$

Segment Groups



G

Y

Page 33


SCOPE:

Issues:

SCHEDULE:


Jan - Mar 2012

Issues:

The project will rehabilitate and improve the existing parking lot at the South San Francisco Caltrain station. This will provide interimimprovements until such time as High Speed Rail and the new South San Francisco Station Project come to fruition.

The project will rehabilitate the existing parking lot by patching the existing pavement, where necessary, and adding a new asphalt top coat. In addition, the project will provide proper drainage, improve the lighting, and provide traffic islands and striping. This project will provide up to 74 parking spaces.

SOUTH SAN FRANCISCO PARKING LOTSCOPE SCHEDULE BUDGET / COST OTHER

Future Activities:

None.

(1) Amtrak completed asphalt grinding.(2) Completed project closeout.

Note: This will be the last quarterly report for the project.

None.

None.

G

G G GG

G

Page 34


BUDGET:

Issues:

OTHER: None.

SOUTH SAN FRANCISCO PARKING LOT

$146,190

$0 $0

(b)

$101,000

Expended to Date

(a)

Segment Group

$342,652 Construction 457,348 $460,079




($49,000)

$0

$133,000

$0

$268,599 $265,584

$196,784 189,000 $184,682

$457,348

$0

$1,061,137Total $1,068,637

(c)

$146,190

(d)

($45,190)

(e) = (a - d)

Committed To Date


$438,863

$0

$1,053,804

$265,584

$0

($135,599)

$326,000

Right of Way

Administration

None.

$146,190


$1,500,000

$0

$326,000

$140,000

$800,000

Contingency

-

100,000

200,000

300,000

400,000

500,000

600,000

700,000



Amou

nt in

$

Segment Groups



G

G

Page 35


Issues:

Oct - Dec 2011

Issues:

Progress:

The South Terminal Station Project includes construction of two new platforms at the Diridon Station with stairs and ADA ramps to access the existing pedestrian underpass. The platforms will include canopies, signage, mini-high platforms and Ticket Vending Machine (TVM), Visual Message System (VMS), Public Address System (PA), Closed Circuit Television (CCTV), and Card Interface System (CID) . The project also includes removal of the maintenance facilities located in the terminal, removal and construction of tracks, installation of new turnouts, fencing, drainage, and maintenance and alteration of the existing signal system to accommodate new track work.

The Santa Clara Station Project includes design and construction of a 700' long by 30' wide center platform, a 150' extension to the existing southbound platform, and a pedestrian underpass between the 2 platforms. The project also includes track work shifting of MT3 (Main Track #3), construction of approximately 1500' of MT2 (Main Track #2) through the station area, and a relocated turnout of MT2 at the south end of the station.


SCOPE SCHEDULE BUDGET/COST OTHER

SCOPE:

None.

Future Activities: Jan - Mar 2012

South Terminal: (1) Continue installation of lighting, VMS poles and signs; Complete installation of Uninterruptable Power System (UPS).(2) Test electrical and communications equipment and wiring; Test generators.(3) Install 6 spare conduits by Platform A; Complete punchlist work; Complete construction.Santa Clara:(1) Complete installation of skylights; Construct emergency crossing.(2) Test electrical and communications equipment and wiring.(3) Construct median fence and signage; Complete work on narrow platform.(4) Complete punchlist work; Complete construction.The current forecasted schedule is 125 days behind the contract baseline schedule due to the need to re-install cable for platform communication equipment per specified design documents. Although there were delays with the completion of the construction of the center (northbound) platform at Santa Clara station due to access issues, partial beneficial occupancy of the station was granted, the platform was re-opened to the public on December 19, 2011. Even though the contractor increased the crew size and was working on Saturdays to mitigate the delay with the completion of the center platform, the schedule for completion of construction, including punch list items, has been revised to mid February, 2012. Grand Opening for the stations are scheduled for February 29, 2012.

South Terminal :(1) Completed Control Point (CP) Bird and CP Alameda/Shark signal cutovers successfully.(2) Installed Public Address (PA) system, Closed Circuit Television (CCTV) and AT&T connections.(3) Continued installation of lighting, Visual Message System (VMS) poles and signs, and testing at platforms D&E.(4) Continued punchlist work.Santa Clara : (1) Continued construction of P1 Platform Extension; Shifted Main Track # 2 (MT2) and associated signals. (2) Installed guard/handrails, shelter lighting/PA/VMS system, signal pathway and cable. Continued installation of amenities and signage. (3) Continued pulling of electrical and communications wire; Tested electrical and communications equipment and wiring.

SCHEDULE:

G

G

GG

Y

Y

Page 36


BUDGET:

Issues:

OTHER:

$7,830,346

$2,408,970

(b) (c)

$7,864,867 $7,864,867

$33,370,095

$8,225,830

$32,189,185

$6,408,167


Construction Management $8,788,476

$50,000

$35,619,991 Construction

$6,319,874


$0

$6,312,279

$0


Estimate at CompletionSegment Group


$696,038

$8,230,346

Right of Way

(a)

$677,172

($200,000)

$830,805

None.

$8,353,223

$50,000

$1,712,932

(d)

Administration

Contingency

$7,595 $6,312,279

$0

$34,942,819

$0 $0

$54,719,554 $55,868,959$61,017,657

None.

Total

(e) = (a - d)


$60,186,852

($400,000)

$8,988,476

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000



Amou

nt in

$

Segment Groups



G

G

Page 37


SCOPE:

Issues:

SCHEDULE:



Issues:

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2011SCOPE SCHEDULE OTHERBUDGET/COST

G G

G

G

(1) Module 21 - Completed. (Completed in previous quarters.)(2) Module 22 - Completed. (Completed in previous quarters.)(3) Module 23 - Completed. (Completed in previous quarters.)(4) Module 24 - Completed. (Completed in previous quarters.)(2) Module 25 - Completed.(6) Module 26 - Completed. (Completed in previous quarters.)(7) Module 29 - Completed. (Completed in previous quarters.)

Note: This will be the last Quarterly Report for the project.

(1) Project close out.

G

This project provides safety improvements at various passenger stations along the Caltrain right of way. The project is divided into nine modules which will allow timely contracting and construction in the most cost effective manner. Construction of the following seven Modules will be performed by Amtrak:

(1) Module 21 - Replace regulatory signs including Spot Cab signs.(2) Module 22 - Repaint buildings, shelters and platform markings. (3) Module 23 - Replace windows and doors. (4) Module 24 - Replace display cases.(5) Module 25 - Replace shelters. (6) Module 26 - Roof inspections and replacement. (7) Module 29 - Resurface uneven walking surfaces at station grade crossings.

G

None.

None.

Page 38


Issues:

None.

0 Administration

$807,549

$274,900

$36,649 0 0

$36,649$807,549

$465,972 $476,394

$19,000

$752,534 $762,956

OTHER:

Contingency$274,900

0

0

$0 $0

$274,379 $274,379

$12,183 $12,183

$477,000

$19,000

0

Right of Way $0 $0 $0 $0 0

Planning & Engineering $0 $0

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2011

BUDGET:

Variance at CompletionSegment Group

Total

Construction $477,000



Committed to Date

$0 $0

Expended to Date


$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000



Amou

nt in

$

Segment Groups



G

G

None.

Page 39


SCOPE:

Issues:

SCHEDULE:



Issues:

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2012SCOPE SCHEDULE OTHERBUDGET/COST

G G

G

G

(1) Module 31 - receive and review cost proposal and complete work.(2) Module 32 - Complete.(3) Module 33, 34 and 37 - Develop scope definition.

G

This project provides safety improvements at various passenger stations along the Caltrain right of way. The project is divided into modules which will allow timely contracting and construction in the most cost effective manner. Construction of the following seven Modules will be performed by the Contract Rail Operator:

1. Module 31 - Repaint building - Menlo Park Model Railroad.2. Module 32 - Tactile tile painting, platform striping and markings.3. Module 33 - Replace Information Display Cases.4. Module 34 - Repaint Bike Lockers – Bayshore, SSF, Burlingame, Redwood City, Santa Clara and Tamien.5. Module 35 - Replace shelters – 22nd Street, Hayward Park, Redwood City and Mountain View.6. Module 36 - Replace center track fence – Redwood City.7. Module 37 - Replace windows & doors – San Jose Diridon.

G

None.

None.

(1) Module 31 - completed scope definition.(2) Module 31 - requested proposal from Amtrak and held pre-bid walk with contractor.(3) Module 32 - completed preparing scope definition and requested cost proposal from Amtrak.(4) Module 32 - received and reviewed cost proposal.(5) Module 32 - issued the Work Directive.

Page 40


Issues:

None.

30,675 Administration

$500,000

$140,000

$0 0 109,554

$0$609,554

$0 $110,000

$12,191

$68,301 $178,301

OTHER:

Contingency$170,675

76,688

2,191

$0 $0

$61,798 $61,798

$6,503 $6,503

$350,000

$10,000

0

Right of Way $0 $0 $0 $0 0

Planning & Engineering $0 $0

SYSTEMWIDE STATION REHABILITATION PROJECT - FY2012

BUDGET:


Total

Construction $426,688



Committed to Date

$0 $0

Expended to Date


$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000



Amou

nt in

$

Segment Groups



G

G

None.

Page 41


SCOPE:

Issues: None.

SCHEDULE:


Note 1: A frog is a mechanical device to allow trains to cross over rails in turnouts and crossings.


Issues:

SYSTEMWIDE TRACK REHABILITATION PROJECT - FY2012SCOPE SCHEDULE OTHERBUDGET/COST

None.

G G

G

G

(1) Continue ongoing maintenance work.

G

The systemwide track rehabilitation program covers the work required to keep the Caltrain railroad in a state of good repair. The type and scope of work scheduled for each fiscal year is based upon the condition of the railroad as reflected in Caltrain's State of Good Repair database. The scope of work proposed for FY2012 includes the following:

1) Replace stock rails and points at ends of #20 passing tracks on an as-needed basis.2) Verse testing.2) Production rail joint replacement at approximately 50 locations.3) Remove old or bonded over insulated (Allegheny) joints at approximately 50 locations (100 welds).4) Production ties and surfacing, 30 miles of surfacing, 25 turnouts and 1,000 main line ties at various locations.6) Upgrade rail lubricators.7) Purchase of small tools and equipment required for track maintenance activities.8) Work in South San Francisco yard, billable to UP.9) Upgrades to Track Geometry Car including interior displays, acquisition of test unit for permanent mounting and mechanical

repairs.10) Purchase various work equipment.11) Bridge repair at Prevost St, Delmas Avenue and Alma Avenue.12) Signal structure fall hazard elimination.

G

(1) Installed 760 main line ties.(2) Surfaced 8.9 miles of main line track.(3) Build up seven frogs. (Refer to Note 1)(4) Placed 1,100 tons of ballast.(5) Installed 2,150 anchors.(6) Ground 20 switches.

( 7) Replaced four insulated joints.( 8) Installed 73 switch ties.( 9) Replaced 362 feet of rail.(10) Performed nine thermite welds.

Page 42


Issues: None.

None.

0 Administration

$8,200,000

$748,000

$0 0 (27,062)

$0$8,172,938

$1,769,867 $2,000,000

$250,000

$2,020,559 $2,250,692

OTHER:

Contingency$748,000

(27,062)

0

$0 $0

$191,268 $191,268

$59,424 $59,424

$7,000,000

$250,000

0

Right of Way $2,000 $0 $0 $2,000 0

Planning & Engineering $200,000 $0

SYSTEMWIDE TRACK REHABILITATION PROJECT - FY2012

BUDGET:


Total

Construction $6,972,938



Committed to Date

$0 $200,000

Expended to Date


$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000



Amou

nt in

$

Segment Groups



G

G

Page 43

Status Q1 FFY12

Amount of Contracts Awarded $1,072,600

Amount of Contracts Awarded to DBEs $0 *

Overall Annual Goal in % 10.5%

% DBE Attainment 0.0%

% Over/(Under) Goal -10.5%

*Contracts awarded to date had minimal subcontracting opportunities and are not indicative of performance for the remainder of the year since it is still early in the Federal fiscal period.

(From October 1 to December 31, 2011)

The following is a summary of Caltrain’s DBE Status:

Caltrain

Disadvantaged Business Enterprise (DBE) Quarterly Status Report

As of: Q1 Federal Fiscal Year (FFY) 2012

$1,072,600

$0

10.5%

0.0%0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

14.0%

16.0%

18.0%

20.0%

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

Amount of ContractsAwarded To Date

Amount of DBEContract Awarded To

Date

Overall Annual DBEGoal in %

% DBE Attained ToDate

DBE Goals & Achievements in $ and %

$ %

Caltrain - Disadvantage Business Enterprise (DBE) Quarterly Status 1st Quarter Fed. Fiscal Year 2012

(From October 1 to December 31, 2011)

Page 44

Caltrain

CAPITAL PROJECTS – Quarterly Progress Report Status Date: September 30, 2011

Definition of Terms

Committed to Date – The committed to date amount includes all actual expenditure

of agency labor, other direct costs, the awarded amount of a work directive, a contract, or a purchase order which have been committed in the PeopleSoft accounting system.

Current Board Approved Budget – The current board approved budget includes the

original board approved budget plus approved change orders or internal budget transfers which have been approved by the board.

Estimate at Completion – The forecasted final cost of the project. The estimate at

completion can be different from the Current Board Approved Funding, which indicates a variance at completion.

Expended to Date – The cumulative project costs that have been expended through

the current reporting period as reported in PeopleSoft + the accrual cost of the work performed that has not been recorded in PeopleSoft.

Variance at Completion – The difference between the Current Board Approved

Funding and the Estimate at Completion. A negative variance indicates that additional funding is needed.

Page 45


Page 46

Caltrain CAPITAL PROJECTS – Quarterly Progress Report Status Date: December 31, 2011

Performance Status (Traffic Light) Criteria SECTIONS On Target

(GREEN) Moderate Risk

(YELLOW) High Risk

(RED) (a) Scope is consistent with Budget or Funding.

(a) Scope is NOT consistent with Budget or Funding.

(a) Significant scope changes / significant deviations from the original plan.

(b) Scope is consistent with other projects.

(b) Scope appears to be in conflict with another project.

1. SCOPE

(c) Scope change has been mitigated.

(c) Scope changes have been proposed.

2. BUDGET (a) Estimate at Completion forecast is within plus /minus 5% of the Current Approved Budget.

(a) Estimate at Completion forecast exceeds Current Approved Budget between 5% to 10%.

(a) Estimate at Completion forecast exceeds Current Approved Budget by more than 10%.

(a) Project milestones / critical path are within plus/minus two months of the current baseline schedule.

(a) Project milestones / critical path show slippage. Project is more than two to six months behind the current baseline schedule.

(a) Project milestones / critical path show slippage more than two consecutive months.

(b) Physical progress during the report period is consistent with incurred expenditures.

(b) No physical progress during the report period, but expenditures have been incurred.

(b) Forecast project completion date is later than the current baseline scheduled completion date by more than six months.

3. SCHEDULE

(c) Schedule has been defined.

(c) Detailed baseline schedule NOT finalized.

(c) Schedule NOT defined for two consecutive months.

(a) Expenditure is consistent with Available Funding.

(a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available.

(a) Expenditure reaches 100% of Available Funding, where remaining funding is NOT yet available. 4. FUNDING

(b) All funding has been secured or available for scheduled work.

(b) NOT all funding is secured or available for scheduled work.

(b) No funding is secured or available for scheduled work.

5. HIGH SPEED RAIL (HSR) IMPACT

(a) No potential impact.

(a) Potential impact. .

(a) Significant impact.

Page 47

Documents

Peninsula Corridor Joint Powers BoardQ2+JPB+Quarterly+Report.pdf · 2012. 2. 16. · Quarterly Capital Program Status Report and DBE Status Report Prepared for the March 1, 2012 JPB