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Savings Bonds
In April 2008, the Payroll Department launched its first “EPA Tip of the Month”. Terry Hidalgo will be sending out the ‘tip’ to all EPA crea-tors around the second Friday of each month. To see the initial tip all future tips, go to http://falcon.tamucc.edu/~finserv/payroll/index.html, scroll down to “EPA Tip of the Month”. Also, remember from the last newsletter that new employees that will be EPA Creators will need to contact Terry at ext. 2411 to schedule a one-on-one training. We need to have all new creators trained within their first thirty days of employment. For all EPA creators, Terry will be scheduling a semi-annual training in June 2008. Be on the look out for the date in upcoming Campus An-nouncements.
Inside this issue:
Savings Bonds 1
EPA News 1&2
Time Traq Training Info
2
Scheduled Trainings 3
Online W-2’S 4
Paperless 4
Contact Info 5
Special points of interest:
• Savings Bonds are an easy way to save money through pay-roll deduction.
• Look out for details on Campus An-nouncements re-garding our semi-annual EPA Creators training.
• Time Traq imple-mentation is almost complete.
EPA News
Newsletter APRIL 2008
Issue Two
Payroll
Savings Bonds are an easy way to save money through payroll deduction. Only Series EE bonds can be purchased by
payroll deduction at TAMU-CC. Savings Bonds are purchased for one half the face value. The minimum purchase price of a bond is $50.00 for a $100.00 bond. You can have a one time monthly deduction of $50.00 to receive a $100.00 bond each month or other variations of deductions, such as a $10.00 monthly deduction and get a $100.00 bond every five months. Effective Jan. 1, 2008 the annual limitation on purchases of United States Savings Bonds will be set at $5, 000 per So-cial Security Number. For detailed information on Savings Bonds go to www.savingsbonds.gov. To sign up for payroll deduction please complete the Savings Bonds “ Authorization For Purchase & Request for Change” form (http://falcon.tamucc.edu/~finserv/payroll/index.html) & submit to Payroll.
Issue 2 Page 2
TimeTraq implementation is almost complete. We will have all colleges and de-partments on-line by May 29, 2008. For the colleges and departments that are using OWL time clock system created by Michael Williamson in Computer Services, the pay periods have been updated to match the TimeTraq Biweekly pay periods as well as the rounding to the quarter hour to go with TimeTraq requirements.
In March 2008, the Payroll Department launched its first “TimeTraq Tip of the Month.” We hope to hit on issues the users face most often. These tips will be sent out to the Department Administrators and Approvers. We request that the employees serving in these roles in TimeTraq will forward to the other TimeTraq users within the department. To refer to all the tips, go to http://falcon.tamucc.edu/~finserv/payroll/index.html, scroll down to TimeTraq Tip of the Month”.
Continued from pg 1
EPA Documents and Student Awards When hiring a new student worker in your department and know that they have been awarded work study, it is very important to know which type of work study award it is, so that you can reflect the correct Title and Object Codes on your EPA document.
You can verify this information by asking the student to bring in a current award letter or the student can also logon to SAIL and obtain the information that you are requesting. The information obtained will tell you what type of an award the student is receiving. From this you can determine which Title and Object codes to use.
An award can be as follows:
Name of Award Title Code Object Code
Federal College Work Study 7702 1745
Federal Community Service Work Study 7702 1746
State College Work Study 7703 1750
State Work Study Mentor (Restricted to the TLC) 7708 1751
Federal College-America Reads Work Study 7702 1755
Rising Scholar Work Study 7709 1759
If you are still uncertain about which Title and Object Code to use, please call contact Terry Hidalgo at Ext.2411 or send an email to [email protected]
Time Traq Scheduled Trainings
• Group 1 (*): College Nursing, College of Business, Athletics , Pre– Award Virtual Lab & So. TX Institute for the Arts.
• Group 2 (**): President’s Office, AA-EEO, Community Out-reach, AVP-AA, Graduate Studies, Core Curriculum, & Harte Research.
• Group 3 (***): Science & Technology.
Issue 2 Page 3
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 * 15 16 17 * 18 19 20 21 22 23 24 ** 25 26 27 28 29 30
April 2008
May 2008
Sun Mo Tue We Thu Fri Sat
**1 2 3 4 5 6 7 8 9 10
11 12 13 14 15 16 17 18 19 20 21 ***22 23 24 25 26 27 28 ***29 30 31
● 4/14– Group #1 (*) (Overview training) Time : 2—5 pm Location: UC Tejas 106B
● 4/17– Group #1 (*) (Hands-On training) Time: 9 am—12pm Location: CCH 106
● 4/24– Group #2 (**)(Overview training) Time : 9:30 am– 12 pm Location: UC Tejas 106A
Time Traq
Training Dates:
● 5/01– Group # 2 (**) (’Hands-on' training) Time: 9:30 am– 12 pm Location: CCH 224
● 5/22– Group # 3 (***) (Overview training) Time : To be determined. Location: To be determined.
● 5/29– Group # 3 (***) (’Hands-on’ training) Time :To be determined. Location: To be determined.
Time Traq Training Dates:
TAMU-CC had only 33% of em-ployees take advantage of the
electronic notification of their 2007 W-2. The TAMUS wide average percentage was 47%. We printed and mailed 2032 out of 3041 W-2’s.
Of the printed W-2’s, over 400 were returned due to incorrect addresses.
Go “paperless” & help protect your informa-tion as well as helping the university save money.
1. Go Direct Deposit : Texas A&M University-Corpus Christi invites & encourages all employees to participate in the direct deposit program. Direct Deposit is an effi-cient and convenient, cost-free employee benefit.
• You can sign up for direct deposit or change your banking information on HRConnect. Simply click on the payroll link and go to Direct Deposit Informa-tion. You can also sign up for direct deposit of your travel or other reimburse-ments through accounts payable on HRConnect. Our future is becoming paper-less. So sign up today.
2. Go Paperless: TAMU-CC employees who participate in direct deposit have the opportunity to receive details of their earnings &deductions by electronic notifica-tion. Employees who choose electronic notification will no longer receive a printed stub, or ACH retainer. In addition to increased efficiency in distribution of pay infor-mation, the notification system will eliminate printing, paper and labor costs re-quired to produce and process earnings statements. This is an opportunity for every department and every employee at TAMU-CC to help us “Go Green”.
• In addition to electronic notification of pay check detail & W-2 ’s, HRConnect provides calculators for estimating TRS benefits and net pay, updating the Form W-4, leave information, and other valuable assistance. Electronic notification is available to biweekly and monthly paid employees, including student workers who currently participate in Direct Deposit of payroll earnings from TAMU-CC.
Sign up is easy and the change is immediate! Simply follow the steps listed below.
1. Go to HRConnect (http://sso.tamus.edu)
2. On HRConnect select "Payroll Data".
3. Scroll to the bottom of the page.
4. Select "Electronic Payroll Earnings Information" & then, "Click for Details".
5. Follow the instructions for verifying your email address & for selecting the
option to receive electronic notification.
6. Expect a test email message once you have completed your selection.
ONLINE W-2’s
Page 4 Issue 2
To Go Paperless on your W-2 next year simply follow the steps listed below.
1.Go to HRConnect http://sso.tamus.edu
2. On HRConnect select "Payroll Data".
3. Scroll to the bottom of the page.
4. Under "On-line W-2 Information " click on the edit button.
5. Follow the instructions for verifying your email address & select the option: “On-line Form W-2 (No paper copy will be sent)” .
Currently, 92 % of TAMU-CC
monthly employees participate in
Direct Deposit with 55% of these
employees receiving their pay
information electronically
through HR Connect. There are
78% of biweekly employees
participating in Direct Deposit
with 53% of these employees
receiving their pay information
electronically through
HRConnect. Not bad numbers.
Way to go!!
Payroll Mission Statement: Payroll Department will provide accurate
and timely information regarding the pay-roll functions of this university in a manner
that is courteous and efficient.
Address: Payroll Department 6300 Ocean Dr. Unit #5739 Corpus Christi, TX 78412
Fax: (361) 825-2884
We’re on the Web!
http://falcon.tamucc.edu/
~finserv/payroll/index.html
For Payroll Assistance:
Payroll Manager For any questions/assistance regarding: Foreign Nationals. Office: USC 116 Phone: 825-2408 Email:[email protected]
Melissa Wright
Maria Alaffa
Sylvia Garcia
Rachel Flores
Terry Hidalgo
Assistant Payroll Manager For any questions/assistance regarding: EPA training & Corrections Payroll. Office: USC 122 Phone: 825-2411 Email: [email protected]
Payroll Specialist I For any questions/assistance regarding: Biweekly Payroll, Time Traq, & Wage EPA’s. Office: USC 126C Phone: 825– 5792 Email: [email protected]
Payroll Specialist I For any questions/assistance regarding: Time Traq, W-2’s, Payroll Training Signups, Direct Deposits. Office: USC11 7 Phone: 825– 3231 Email: [email protected]
Payroll Specialist II For any questions/ assistance regarding: Monthly Payroll, Biweekly Supplemental, & Monthly EPA’s Office: USC 226 D Phone: 825– 5884 Email: [email protected]
We’re just a click away [email protected]
