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Payroll & Benefits2014-2015
Jasper City Schools
When do I get my first Paycheck?
Nine month employees– September 30* (you may request 13 checks
your first year, moving paydate to August 29)
Ten & Eleven month employees– August 29*
Twelve month employees– July 31*
*Checks are always issued on the last working day of the calendar month.
What about Take Home Pay?
Employees hired after
January 1, 2013:
Wages $2,891.54
Soc Sec -179.28
Medicare - 41.93
Federal -369.00
State -75.00
Retirement -173.50
6.00%
Take Home $2,052.83
Social Security Medicare
Federal Taxes State Taxes
Retirement Unemployment
NET
What about Take Home Pay?
Employees hired before
January 1, 2013:
Wages $2,891.54
Soc Sec -179.28
Medicare - 41.93
Federal -369.00
State -75.00
Retirement -216.87
7.50%
Take Home $2,009.46
Social Security Medicare
Federal Taxes State Taxes
Retirement Unemployment
NET
Wages & Employer Taxes Paid
Employees hired afterJanuary 1, 2013:
Wages $ 2,891.54Soc Sec + 179.28Medicare + 41.93SUI + 4.63Retirement 11.05% + 319.52
Total Cost $ 3,436.90 Paid by the School System
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Wages & Employer Taxes Paid
Employees hired beforeJanuary 1, 2013:
Wages $ 2,891.54Soc Sec + 179.28Medicare + 41.93SUI + 4.63Retirement 11.71% + 338.60
Total Cost $ 3,455.98 Paid by the School System
Soc S
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Med
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SUI
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EmployeeBOE
Salary
Employees are placed on the salary schedule based on years of experience prior to joining the Jasper City School System.
The salary schedule increases every year until it reaches the top according to that particular class of employee.
This is called a step raise.
Summary of Payroll Procedures
Employees who are away from work must enter their absence on Kelly Educational Services website, and document the reason for the absence.
This includes, but is not limited to:– Sick leave– Personal leave– Vacation leave– Professional leave– Jury duty– Military leave
Please see your local school bookkeeper for specific submission instructions.
Kelly Educational Services (KES)
KES is our time-keeping and teacher substitute service. All employees (other than bus drivers) must enter their absences on the KES software (using the Aesop system).
You will be provided with a username and password with which to enter this information. Absences must be entered at least one day in advance, if known. Unexpected absences may require a telephone call to KES. Your bookkeeper will assist you with this information.
Summary of Payroll Procedures
All employees receiving compensation for any work performed on school premises must be paid thru the school payroll system. This is a Federal Fair Wage and Hour requirement. No exceptions to this procedure are allowed.
Summary of Payroll Procedures
Hourly employees must clock in and out for all duties performed. This includes any duties performed on school premises outside normal work schedule.
Summary of Payroll Procedures
Call the Central Office to schedule an appointment with Freda Earnest, Payroll Specialist. She will provide you with your employment forms and employee identification number. Mrs. Earnest will also provide you with insurance information.
Your building principal will provide to you your JCS email address.
Direct DepositImproved SecurityNo waiting in lines at the bankMoney available the morning of paydayChoose your own bankNotify Payroll Department immediately – If you change banks and/or your account is closed. – If your account number changes.
Health Benefits - PEEHIP
Blue Cross/Blue Shield
Basic Major Medical– No Referrals
– Monthly Premium$ 15 Single
$177 Family
VIVA Health Plan –HMO
– Major Medical– Vision– Dental– H M O– Monthly Premium
$ 15 Single
$177 Family
Southland InsuranceSupplemental Coverage
Cancer Program $ 38 per month*
Dental Coverage, individual $ 38 per month
Dental Coverage, family $ 45 per month
Hospital Indemnity $ 38 per month*
Vision Coverage $ 38 per month*
– Purchase supplements additional @ $38/$45 ea. / month
OR- Refuse major medical coverage and apply allocation
to the supplements for coverage at no charge.
* Single or Family Coverage
PEEHIP Insurance Allocations“3 – 1” Rule
An employee will earn one additional insurance allocation for every three months the employee has worked at least one half of the work days in the months worked.
– Work nine months and receive three summer allocation.
– Employees working less than nine months will not earn all months and will owe an additional amount for insurance.
Copayment & Deductible Copayments-
Deductibles Beginning 10/1/2013
Physician Office Visit Copay $30.00
Medical Emergency Room Visit Copay $150.00
Outpatient Surgery Facility Copay $150.00
Inpatient Hospital
Copay per admission $200.00
Daily Copay, days 2-5 $25.00
Lab Copay $5.00
Major Medical Deductible
Single $300.00
Family Maximum $900.00
Copayment & Deductible Copayments-
Deductibles Beginning 10/1/2013
Prescription Drugs (30 day supply)
Generic Copay $ 6.00
Preferred Drug Copay $40.00
Non Preferred Drug Copay $60.00
Prescription Maintenance Drugs
(90 day supply)
Generic Copay $12.00
Preferred Drug Copay $80.00
Non-Preferred Drug Copay $120.00
Dental Plan Premium Rates Beginning 10/1/13
Active & Retired Members
Family $45.00
Single (no change in premium) $38.00
Note: No change in premiums, single or family, for the Cancer, Indemnity and Vision plans.
Open Enrollment
PEEHIP enrollment begins July 1.
On-line enrollment ends September 10.
Paper enrollment ends August 30.
All open enrollment elections approved by PEEHIP during the Open Enrollment period become effective October 1.
New employees must enroll online within 30 days of employment.
Federal Health Care Reform
Adult Children – PEEHIP offers dependent hospital medical coverage (at the member’s option) to adult children up to age 26.
In accordance with the Federal Health Care Reform Legislation, a married or unmarried child under the age of 26 is eligible for coverage under the employee’s contract.
Federal Health Care Reform
Lifetime Dollar Limits – PEEHIP is prohibited from having lifetime dollar limits on essential health benefits covered under major medical.
Annual Out-of-Pocket Maximums
Effective October 1, 2014, the Affordable Care Act (ACA) requires all non-grandfathered health plans to comply with the annual limitation on out-of-pocket (OOP) maximums for in-network services: $6,350 for single coverage and $12,700 for family coverage.
PEEHIP Wellness Program
PEEHIP has teamed with the Alabama Department of Public Health (ADPH) to launch a new and improved wellness program for PEEHIP members. This program and its free services are designed to help PEEHIP members live happier, healthier, and more satisfying lives.
PEEHIP Wellness Program
Required to complete in order to qualify for the wellness premium discount:
- Wellness Screening (available at worksite locations beginning August 1, 2014)
- Health Risk Assessment Questionnaire (HRA)
Questionnaire (HRA) (available January 1, 2015)
- Applicable deadlines must be met in order to receive the wellness premium discount.
- PEEHIP will continue to provide information about the Wellness Program in future PEEHIP Advisors mailouts.
Life Insurance
Death Benefits - These are provided through the Teacher Retirement Program and depend on years of service. For example, persons with from 1 to 25 years of service will receive death benefits consisting of their total retirement contributions plus an amount equal to the previous year's salary, plus any accumulated sick days. Also provided is a $15,000 life insurance policy.
-
Professional Liability Insurance
The State of Alabama protects every professional staff member with liability insurance.
Retirement
Teachers’ Retirement System
At least 10 years service – retire at age sixty-two
–After just 10 years of service you become “vested” in the Teacher’s Retirement System. At that time you are eligible to receive retirement benefits at age 62.
Retirement
If you terminate employment you will have the option to withdraw your contributions from the retirement system. Doing so will zero out all service credit for your account.
If you decide to withdraw your contributions before ten years have passed, you will only receive the contributions that were withheld from your salary, less taxes. You are not eligible or entitled to any contributions made by the board of education unless you have more than ten years of service.
Types of LeaveProfessional Leave– Coordinate with the school principal; requires
approval from principal on KES/Aesop
Jury Duty– Coordinate with the school principal– Attendance certificate required
Maternity / Paternal / Medical Leave– Notify school principal– Notify superintendent and payroll bookkeeper– FMLA eligible if employed / worked > 1260 hours
Types of LeaveVacation Leave– 12 month employees earn 10 days / year; maximum balance of
20 days– 11 month employees earn 5 days/ year; maximum balance of 10 days
Personal Leave – all employees– 5 days per year, first 3 “free”– Last 2 days, must pay cost of substitute ($85.80 for certified sub,
$78.65 for non-certified sub)– Balance not used by July (July 1 – June 30) converted to sick
leave
Sick Leave – all employees– Earned at one day per month contracted
Importance of Sick LeaveSick Leave may be accumulated and applied toward service credit at retirement
Sick Leave may be used when
-An employee is ill or has suffered bodily injury.
-A member of the employee’s immediate family is ill.
-A death has occurred in the employee’s immediate family.
The State of Alabama has issued legal opinions stating that sick leave cannot be used for any other reasons. Also sick leave cannot be used for time prior to retirement.
Sick Leave BankCommit five (5) days to the bank to become a member.
Eligible to give or receive donations in case of catastrophic illness.
Borrow a maximum of fifteen (15) days against future days earned.– An approved loan application is required.– Submit loan request to Mrs. Earnest.
On the Job Injury
Report immediately to your Supervisor
OJI report should be filled out within 24 hours
Report should be sent to the Central Office to the attention of Monique Rector
Deferred Compensation Plans
403B - Under this plan, employees may contribute as much as $17,500 (2014) of pre-tax income to an annuity each year. The contribution is automatically deducted from their paychecks. By investing money in this way before taxes are paid, employees can reduce their current income tax burden. It is permissible to transfer accumulated funds, with no dollar limit, to other qualified IRA annuity plans.
Once such an investment is made, the interest or dividends earned are only taxed as funds are withdrawn. Since the withdrawals are usually made after retirement when the participant is likely to be in a lower tax bracket, less tax is paid and funds accumulate faster.
Deferred Compensation Plans
RSA-1 - Using this plan, employees may elect to delay receiving a portion of their salary (may not exceed--if more than one 457 plan, combined deferrals must not exceed--$17,500 (2014). The deferred income, which accumulates interest in a special fund, is not subject to federal income tax until distributed to the employee.
RSA-1 funds will be invested in the same type of investments and are subject to the same guidelines and limitations as applicable to investments made by the Teacher Retirement System.
Flex Plan
A cafeteria plan is a way to provide employees valuable benefits and tax savings.
Benefits under a cafeteria plan may include reimbursement of dependent care expenses
and medical expenses such as co-payments
and deductibles.
Also, very importantly, you always pay insurance premiums with pre-tax dollars.
Flex Plan
Mandatory flex plan– Will always include insurance premiums
Voluntary flex plan– Dependent care / child care plans– Medical expense / reimbursement plans
Open Enrollment
Open Enrollment– The open enrollment deadline for the Flexible
Spending Accounts is September 30th, for an effective date of October 1st.
– Plan deductions start on the October payroll check. Deductions end with the September payroll check of the following year.
– All deductions are processed over 12 months.
FlexPlanAdministrators of Flexible
Spending AccountsPEEHIP– Offered through BC/BS of Alabama– http://www.rsa.state.al.us/PEEHIP/flex.htm
Federal Health Care Reform
Flexible Spending Accounts – Reimbursement of over-the-counter drugs from the Health Care FSA is prohibited unless you have a doctor’s prescription for a drug..
PEEHIP offers a Preferred Flexible Spending Card as well as manual reimbursement.
Annual limit of $2,500
DOCUMENT SERVICES
Still under construction, but parts are accessible………
Receipt of e-mail on payday of direct deposit information
Provide your monthly pay information for future use
Provide W-2 information
Retrievable only through network access
Document Services Sign-InOn your first visit you will create an account.
User Name – Create any user name you want. Be sure it is something
you will remember.
SSN – enter your actual Social Security Number.
Employee Number – your Central Office-issued employee number. It is printed on your paystub.
Password – must be at least 6 characters in length.
Click REGISTER.
CAUTION – write down your User Name and Password in case you forget it.
Who do I call?For questions about
Payroll & Benefits?– Freda Earnest, Payroll Specialist– Central Office, 384-6880
Absences?– School Bookkeeper
Who do I call?Contacts at the Board Office
384-6880PayrollFreda Earnest, Payroll Specialist
General Concerns & Board IssuesMonique Rector, Chief School Financial Officer
Federal ProgramsDr. Jean Lollar, Assistant Superintendent
Contracts, Teacher Certificates & TranscriptsDr. Martha LaCroix, Director of Accountability
Programs and Support ServicesSandra Morgan, Secretary to the Superintendent
