2017-2018 Faculty Payroll & Benefits Schedule · University of Phoenix Academic Operations ... 2017-2018 Faculty Payroll & Benefits Schedule ... transcript copy from the awarding

2017-2018 Faculty Payroll &

Benefits Schedule

University of Phoenix Academic Operations

Effective June 29, 2018

Last Update June 29, 2018 Page 2

2017-2018 Faculty Payroll & Benefits Schedule

Table of Contents 2017-2018 Faculty Payroll & Benefits Schedule ............................................................................................. 2

2017-2018 Bi-weekly Faculty Pay Dates ........................................................................................................ 3

Compensation ................................................................................................................................................ 4

Faculty Pay Categories ............................................................................................................................... 4

Maintaining Active Status ............................................................................................................................ 4

2017-2018 Faculty Pay Rates ..................................................................................................................... 5

Doctorate Pay Categories ........................................................................................................................... 6

Group and Directed Study Courses ............................................................................................................. 6

Class Size Additional Stipend ..................................................................................................................... 6

Substitution Payments ................................................................................................................................ 7

Non-classroom Event (NCE) Payments ...................................................................................................... 7

Faculty Expense Reimbursement................................................................................................................ 8

Human Resources Information ....................................................................................................................... 9

Pay Statements ........................................................................................................................................... 9

Direct Deposit ............................................................................................................................................. 9

Faculty Pay History ..................................................................................................................................... 9

Change of Address Instructions .................................................................................................................. 9

Name Changes ......................................................................................................................................... 10

Employment Verification ........................................................................................................................... 10

Faculty Benefits ............................................................................................................................................ 11

401(k) Savings & Investments ................................................................................................................... 11

Honorarium Payments .............................................................................................................................. 11

Employee Assistance Program ................................................................................................................. 12

Total Rewards Program ............................................................................................................................ 12

Tuition Discount Program .......................................................................................................................... 13

Faculty Payroll Contacts ............................................................................................................................... 14




2017-2018 Bi-weekly Faculty Pay Dates

Faculty are compensated in multiple bi-weekly payments for each week/workshop they teach. Each

week/workshop that falls within the outlined cut-off date (see chart below) should be paid on the corresponding pay date

(see chart below). A course will have a prep week or prep weeks, workshops weeks with students, and a grading

week. The number of prep weeks a course has is determined by when the course assignment has been generated. All

courses will have a grading week which is the week immediately following the final workshop week with

students. Payments are determined by the total compensation for the course based on your pay category, and are

spread evenly across all prep, workshop, and grading weeks. If the course assignment was generated prior to the start

date of the course then you can expect to receive payment for a prep week. If you have any questions please contact

Faculty Payroll. Please also note that it is not the acceptance of the course assignment that initiates your course

payments.

Please note these dates are subject to change based on business needs. There may be occasions when

submissions that occur after the stated cut-off deadline are included in a pay cycle, but these events are rare and do not

indicate the ability of faculty payroll administrators to override deadlines.

Faculty Pay Date

To receive payment on:

Faculty Cut-off Date

Course Activity Begun By:

Faculty Pay Date

To receive payment on:

Faculty Cut-off Date

Course Activity Begun By:

Friday, 9/1/2017 Saturday, 8/26/2017 Friday, 3/16/2018 Saturday, 3/10/2018













Friday, 3/2/2018 Saturday, 2/24/2018

mailto:[email protected]




Compensation

Faculty Pay Categories There are nine different pay categories for faculty members that are determined by the following criteria: the number of

courses taught at any University of Phoenix campus and the faculty member’s yearly length of service, which is calculated

by the anniversary of the start date of the first course assignment. You will receive an email notification once your pay

category has advanced to the next level.

The anniversary date is used to calculate the number of years of service, which is the date of the first course assignment

you began with the University. Please note that this is the first paid course start date and not the start date of the faculty

member’s training session. If you do not see a pay category increase in the course following your anniversary date,

please contact Faculty Payroll to verify when the adjustment will occur.

Category Number of

Courses Taught

Length of Service Since 1st

Course Assignment

A 0 - 5 No requirement

B 5 or more 1 year or more

C 6 or more 2 years or more

D 7 or more 3 years or more

E 8 or more 4 years or more

F 9 or more 5 years or more

G 10 or more 6 years or more

H 11 or more 7 years or more

I 12 or more 8 years or more

Maintaining Active Status In order to advance each year to the next pay category, faculty members must maintain active status.

At the discretion of the University and after a period of six (6) consecutive months with no scheduled courses, a

faculty member may be placed on inactive status and may no longer eligible to be offered courses (the period of

six (6) consecutive months is calculated from the last course start date).

A faculty member may be reactivated based on campus needs and if they were in good standing at the time of their

inactivation. The faculty member’s anniversary date may also be extended according to the length of time the faculty

member has not taught for UOPX.





2017-2018 Faculty Pay Rates The following pay rates are for standard-length courses only. There may be additional pay differences at your campus or

for courses that fall outside of the standard lengths. Please contact Faculty Payroll for payment questions for a particular

course.

Payment by Pay Category

(Per Standard Length Course)

COURSE LEVEL TYPE A B C D E F G H I

Associate ***

(9 week model) $1320 $1366 $1414 $1464 $1515 $1568 $1623 $1679 $1738

Undergraduate ***

(5 week model) $1015 $1051 $1087 $1125 $1165 $1206 $1248 $1291 $1337

Graduate ***

(6 week model) $1300 $1346 $1393 $1441 $1492 $1544 $1598 $1654 $1712

Continuing Teacher Education

(6 week model) $1416 $1416 $1608 $1608 $1608 $1608 $1710 $1710 $1710

Non-Degree

(1 week model) $190 $190 $190 $190 $190 $190 $190 $190 $190

Doctoral Courses

(Per Contract) $2260 $2260 $2260 $2260 $2260 $2260 $2260 $2260 $2260

Doctoral Courses Dissertation

(Per Contract) $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250 $1250

Associate Directed Study

(per week) $24 $24 $24 $24 $24 $24 $24 $24 $24

Undergraduate and Graduate

Directed Study (per week) $40 $40 $40 $40 $40 $40 $40 $40 $40

Doctoral Directed Study

(per Contract) $500 $500 $500 $500 $500 $500 $500 $500 $500

***The Associate, Undergraduate, and Graduate course types also include an additional stipend for doctorally-

prepared faculty. Faculty members possessing a doctoral degree from a U.S. regionally accredited institution or

international equivalent will begin receiving the doctoral stipend once Faculty Records has received an official

transcript copy from the awarding institution.

The doctoral stipend for the Associate 9-week model and Undergraduate 5-week model is an additional $150 per

course, and the stipend for the Graduate 6-week model is an additional $300 per course. The additional amount

is added to the total course pay and prorated for courses that fall outside of these standard lengths.






Doctorate Pay Categories Faculty members who have a doctorate degree conferred from a regionally accredited U.S. institution or international

equivalent or an ABA accredited Juris Doctorate may qualify to receive a doctoral stipend in addition to the standard

course pay. The transcript must show that the degree has been conferred and the transcript must be on file with

the Faculty Records department before a faculty member can begin receiving the stipend.

Once your doctorate degree has been received, a “D” will be added to your current pay category to indicate that you are

eligible to receive the doctoral stipend on all future courses. For example, if your previous pay category was C, once your

qualifying doctorate degree is received you will receive an email notification explaining you have advanced to the CD pay

category and are then eligible to receive the doctoral stipend. Please note the stipend cannot be applied to courses

already in progress or those that have already paid in full.

The turnaround time for updates is approximately five business days from the receipt of the official transcripts.

Please have an official copy of your transcripts sent to the Faculty Records department through either option below to

qualify for the doctorate pay rate:

1. Request an official copy to be mailed to the address below:

Attn: Faculty Records

University of Phoenix

4025 S. Riverpoint Pkwy.

Mail Stop: CF-K601

Phoenix, AZ 85040

2. If the institution you attended can deliver an electronic version of your transcript, please request an official copy of

the electronic transcript be sent to [email protected]. Please provide 48 hours for UOPX Faculty

Records to receive the transcript order. You may email the UOPX Faculty Records department at Faculty

Records to verify reception of the electronic transcript.

Group and Directed Study Courses Group and Directed study courses are paid in multiple payments based on each week/workshop that falls within the

corresponding cut-off dates as noted above in the Faculty Bi-weekly Payroll Dates section.

If a student withdraws from a directed study course, then a partial payment based on the number of weeks the student

attended may be generated.

Class Size Additional Stipend Faculty members may earn additional compensation for teaching a class with increased class size. Note that certain

large-format courses with altered curriculum delivery requirements are exempt from this payment structure. Before you

are assigned to facilitate a large-format course, you will receive training from the appropriate college. The goal of this

policy is to ensure payment is made to faculty for every student who meets attendance in class and requires facilitation—

even if they only meet attendance requirements once throughout the life of the course. For a student to be counted as

meeting the attendance requirement (and thus counted as an additional student in the stipend calculation), he or she must

post at least once on two separate days during an Online week. This is an objective measure captured by University

systems, and it is recorded automatically.







Students who do not meet attendance requirements as outlined do not count towards the final stipend. While they may

appear on the roster, if they do not meet the attendance requirement as outlined at least once, they are not considered to

have participated in the course. As such, no compensation is generated for them.

There is no manual calculation of the payment or any possibility for a student meeting attendance to be miscounted or left

out. This means faculty are always being compensated correctly for a student count above the threshold of 20. The

calculated stipend is automatically paid with the final payment for the course following the grading week. Note that this

stipend is not outlined individually or labeled on faculty after-tax pay statements, but rather grouped in with the total

course pay for that biweekly cycle.

For Online courses, a stipend of $50 is automatically added to the final course payment for each student beyond a class

size of 20 who earns a grade at the end of the class. For example, if a faculty member has 21 students who have met

attendance requirements at least once, then $50 will be added to the post grade week for that course.

For Local Campus courses, a stipend of $35 is automatically added to the post grade week for that course for each

student beyond a class size of 20 who has at least one week of attendance posted.

For School of Advanced Studies courses, a stipend of $50 is automatically added to the post grade week for that

course payment for each student beyond a class size of 15 who has at least one week of attendance posted. For 5-Day

Residency courses, a stipend of $100 is automatically added to the post grade week for that course payment for each

student beyond a class size of 15 students. For 3-Day Residency courses, a stipend of $50 is automatically added to the

post grade week for that course payment for each student beyond a class size of 20 students.

For FlexNet courses, a stipend of $50 is automatically added to the post grade week for that course payment for each

student beyond a class size of 18 who have at least one week of attendance posted.

Substitution Payments A substitute instructor facilitates one or more workshop weeks with the understanding that the original primary instructor

will return to the course at a future date. Faculty assigned as a substitute in this manner receive a flat rate of $200 per

workshop week.

Substitute instructors may be eligible for additional pay if they take on responsibilities beyond those associated with a

single workshop week's standard activity. Such additional pay is made at the request and discretion of the applicable

College and paid as an NCE at the conclusion of the assigned duties.

Primary instructors who require substitutes will be paid for the workshop weeks they are out provided they have a

qualifying reason for their absence and will return to facilitation of the class in question following said absence.

Non-classroom Event (NCE) Payments Non-classroom events consist of commitments between faculty members and the University for services rendered that are

outside standard course payment parameters. These include faculty certification, workshop facilitation, classroom

performance reviews, mentorships, and other non-classroom events that necessitate faculty compensation. These

payments are based on college need and processed manually based upon the completion of each non-classroom event.




Faculty Expense Reimbursement Per University policy, expenses that are submitted 90 days or more past the date the expense was incurred are not eligible for reimbursement. Faculty members enter and submit their expenses through the ‘Submit Expenses’ link on the eCampus website. If you have never entered an expense through this system and do not see the ‘Submit Expenses’ link, please contact us at [email protected], we will then let you know once that access is available. Once the expense with the appropriate documentation has been submitted, it will be reviewed by Faculty Payroll, and then sent through for payment. For additional information or questions as well as step by step directions please contact Faculty Payroll.






Human Resources Information

Pay Statements Pay statements and W-2’s are available through your MyPay account.

1. To view on the MyPay site you must register. Please click here for detailed instructions on how to access the

MyPay website as well as other features on the MyPay site.

Direct Deposit Direct deposit is available to all faculty members, and you may sign up by logging into your MyPay account and selecting

the Update My Direct Deposit link from your homepage. Please click here for detailed instructions on how to access the

MyPay website and update direct deposit information.

**Please note any changes to your direct deposit account will be reflected in your next payment.

Faculty Pay History The Faculty Pay History located on the faculty web page displays a history of all the payments that have been made. This

feature is available on each pay date and can be accessed on the MyPay website.

To locate your pay history, click on the Current Pay Statement link and then Time & Attendance. Expand the last date

of the pay period (Saturday prior to the pay date) to see the codes below for more details.

FP1 = Class earnings

FP2 = Non-class earnings (NCEs)

ACD = Curriculum Dev.

Change of Address Instructions Faculty members are required to notify the University of any address changes and must reside in the United States to

facilitate classes unless they have prior authorization from Human Resources. Please follow the steps below to report an

address change.

1. There are currently two places to make updates to your demographic information: eCampus and MyPay

a. Update your address and phone number on your eCampus faculty web page by logging into eCampus

and then select Account and then Change Address.

b. Update your official employee record for scheduling and payroll purposes by logging into your MyPay

account and then select the Update My Address and Phone Number link.

2. If you have moved to another state, then you will need to update your tax information which can also be done

electronically within the MyPay site. Log into your MyPay account and select the Update My Taxes link.

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https://apollogroup.ultipro.com/

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3. For tax purposes faculty are required to have a residential address on file. If you cannot receive mail to your

physical address please email [email protected] to discuss adding a mailing address in addition to

your residence.

Name Changes In order to change your official employee name you must have a signed valid Social Security Card that matches your

requested name. If you would like to change your official name of record with the University, please follow the steps

below.

1. Log into your MyPay account and select the Update My Address and Phone Number link to enter your new

preferred name.

2. Make a copy of your signed Social Security Card that displays the new name.

3. Within 5 business days of your MyPay request, email or fax the Faculty Payroll team with your current name, new

name and faculty IRN with the copy of the signed Social Security Card attached: [email protected].

Social Security Cards that are not received within 5 business days will not be approved and a new request will

need to be submitted.

4. If you do not have a new Social Security Card, you are still able to change your display name that is shown in

your classes. You may do so by selecting Preferences from the left side of the OLS classroom and adjusting

your Display Name.

Employment Verification The University of Phoenix partners with The Work Number to provide automated employment and income verification for

our employees. There are several options to get the information you need instantly. You can find detailed instructions on

employment verification by going to your faculty webpage. Click on Account, and then My Benefits, and then

Employment Verification under the Benefits Miscellaneous section.







Faculty Benefits

401(k) Savings & Investments Faculty members are eligible for the 401(k) Savings and Investment plan 60 days following the start date of their first class

for the next enrollment period. Enrollment periods are offered on a quarterly basis. Please refer to the “Faculty

Compensation and Benefits” section of the Faculty Handbook for more information on eligibility requirements. The

Faculty Handbook can be found on your faculty webpage by clicking on the Faculty tab and looking in the Faculty

Research & Publications section. Additional information can also be found on your faculty webpage by clicking on

Account and then My Benefits.

Please note: The 401(k) Savings fund is a pre-tax dollar option for faculty members. University of Phoenix does not offer

matching contribution benefits.

Honorarium Payments The Faculty Honorarium Program is designed to recognize faculty members who have demonstrated affiliation with

University of Phoenix within published works and/or presentations in a public forum. Not all public forums are considered

appropriate for honoraria and the University reserves the right to evaluate both the appropriateness of the scholarship and

the forum in which it is presented.

In order to qualify for the Faculty Honorarium Program, these presentations and publications must meet both the

University’s definition of scholarship and the following guidelines:

1. Faculty must provide adequate documentation in order to demonstrate the completion of the scholarship activity

(for example: conference agenda and electronic copy of publication and link for online publication).

2. Honorarium documentation must show the applicant’s affiliation with University of Phoenix.

3. Submission to the Faculty Honorarium Program must take place no later than three months after publication or

presentation. Faculty cannot submit for an honorarium payment in advance of their presentation or publication.

4. Activity must be unique (faculty member will not receive honorarium pay if the same material is presented at

multiple venues).

5. The details of the presentation or publication must be recorded in the Scholarship section of the faculty member’s

“My Academic Credentials” on the faculty website prior to submitting for an honorarium payment.

6. Each faculty member is eligible to receive a maximum of four honorarium payments per calendar year from

University of Phoenix’s Faculty Honorarium Program.

7. Faculty member must submit the form on eCampus along with all supporting documentation directly to the Office

of Scholarship Support (OSS).

Faculty member submissions meeting the above Faculty Honorarium Program requirements and that have received final

approval by the Office of Scholarship Support are eligible for a $400 honorarium payment. Payments are processed within

two pay cycles following the approval of your honorarium documentation.

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The Faculty Honorarium Program information can be found on your faculty web page by clicking on the Faculty tab and

under the Research & Publications section. Once you have collected your materials, email them to the Office of

Scholarship Support; [email protected]

Employee Assistance Program The company provides an Employee Assistance Program (EAP) as an employee benefit. Information about the program

is available at 866.380.5947 or online http://www.eappreferred.com/ the User name is: apollo123 and the Password is:

eappreferred. This service provides referral services and treatment sessions as needed.

Total Rewards Program The Total Rewards Program will make it possible for you to be recognized for more of your participation and contributions with the University. Key recognitions include:

Pay for required faculty training, as well as additional paid training opportunities in 2016 and beyond (institutional and by School & College)

Pay for all faculty participating in content area meetings, general faculty meetings and graduations

Double the Scholarship honorarium (from $200 to $400) for faculty participating in activities via publications or presentations.

Here is a breakdown of the Total Rewards Recognitions below:

Activity Type Amount

Content Area Meetings (CAMs) $50 per meeting*

General Faculty Meetings (GFMs) $50 per meeting*

Graduations $50 per ceremony

Scholarship Honoraria Program $400 per submission

*Faculty will be paid for up to six total CAMs and GFMs per calendar year. After faculty have been issued six payments, they will no longer be paid for additional meetings, although they are certainly welcome to attend. Requirement for payment:

Local campus GFMs, CAMs, and Graduations will require the faculty member to sign the roster for the meeting. If there are multiple meetings held on the same day, faculty will need to sign a roster for each meeting type.


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Online GFMs and CAMs will require faculty to complete an activity each day to earn a “complete” status, resulting in payment. On the first day of each online CAM or GFM, directions will be provided that define the completion requirements.

In order to be paid for participating in a CAM, faculty must have a course approval in that Content Area. Faculty will not be paid for participating in CAMs for Content Areas in which they are not approved for courses.

Tuition Discount Program Effective 1/01/17, the Faculty Tuition Waiver eligibility requirements and application process have been updated.

New Eligibility Requirement: Have successfully completed mentorship program and moved to faculty status

New Process:

1. Faculty Education Tuition Waiver Form is completed by Faculty. 2. Form is sent to the HR Employee Services team by email for fax. HR Employee Services at

[email protected] or fax to (602) 735-3549 3. HR Employee Services verifies faculty have completed mentorship. 4. HR Employee Services verifies dependent eligibility (Birth Certificates for dependents and Marriage

Certificates for spouses only) 5. HR Employee Services enters the form into MyHR. 6. HR Employee Services responds with a template email that provides information on how to enroll at the various

entities of University of Phoenix. HR Employee Services Service Level: up to three business days once a fully completed application and any additional dependent eligibly forms have been received. The updated Faculty Tuition Waiver Summary will be sent once updated by the Apollo Policy Team.





Faculty Payroll Contacts

Questions regarding payroll information can be directed to our general payroll secure inbox at:

[email protected]