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Candidate Pack
Post of Property Investment Manager
Thank you for your interest in employment with Maryhill Housing Association.
The recruitment pack for the above vacancy contains the following documents:
Application Form Equal Opportunities Monitoring Form Guidance Note for Applicants Team Structure Job Description and Person Specification Summary of Terms and Conditions
Please complete the Application Form and Equal Opportunities Monitoring Form and return to [email protected] or by post to Aspen People, 5th Floor, 78 St Vincent Street, Glasgow, G2 5UB no later than 5pm on Friday 20th November 2015.
Late applications will not be considered.
You must complete all sections of the application form.
IN CONFIDENCE
PLEASE COMPLETE ALL SECTIONSCV only will not be accepted.
The information that you supply in this application form will enable the interview panel to decide whether to invite you to an interview. Whilst all sections may not be relevant to you personally, you should complete the form as fully and as accurately as possible to enable your application to be given full consideration.
The information provided within your application form will be processed in accordance with the Data Protection Act 1998. Please note that the first two pages and equal opportunities monitoring form will not be shown to the short listing panel.
Post Applied For: Property Investment Manager Closing date for receipt of applications: Friday 20th November 2015
Applications received after this time will NOT be considered
Personal Information
Title: Surname: First Name:
Address for Correspondence:
Postcode:
Private Telephone Number: Mobile Number:
E-mail Address:
Your Daytime Telephone Number (on which a message may be left):
Assistance for people with disabilitiesWe are committed to being an Equal Opportunities Employer and do not discriminate in any way.
If you consider yourself to have a disability, are there any arrangements that we can make to assist/adapt, for you, if you are called to interview or if successfully employed? Please give details below.
For Office use only:
RefereesPlease give details of two referees. They should be qualified to comment on your ability and experience for this appointment and should include a referee from your current or most recent employer. Maryhill Housing Association does not accept references from family members.
Referees will not be approached prior to a conditional offer being accepted.
Name:
Job title:
Company:
Address:
Postcode:
Email:
Tel No:
Name:
Job title:
Company:
Address:
Postcode:
Email:
Tel No:
Immigration, Asylum & Nationality Act 2006The Immigration, Asylum and Nationality Act 2006 makes it an offence to employ anyone who is not entitled to live or work in the EU. All applicants selected for interview will be required to provide evidence that they are entitled to live and work in the EU. Appropriate documentation may include the original of your current passport, visa, birth certificate or any other document [or combination of documents] indicated by the Act.
Do you currently have the right to work and live in the EU? Yes / No(please delete as appropriate)
DeclarationI have read this application form fully and I declare that the information I have given in support of my application is, to the best of my knowledge and belief, true and complete. I understand that if it is discovered subsequently that any statement is false or misleading, or that I have withheld any relevant information, my application may be disqualified or, if I have already been appointed, I may be dismissed without notice.
Signed: Date: ____________
Post Applied For: Property Investment Manager
Secondary Education (please list subjects passed)Intermediate / Standard /
’O’Gradeor equivalent
Grade Higher Gradeor Equivalent
Grade
Further Education University or Further
Education EstablishmentCourse(s) &
Subjects StudiedDegrees, Diplomas, Certificates
Obtained
Professional QualificationsName of Awarding Body Qualifications Obtained, Membership of Professional
Institution etc
For Office use only:
Training Courses(Please give details of any relevant short courses or training undertaken)
Course(s) Undertaken Provider(s)
Computer Skills (please detail your experience)
Driving Licence
Do you possess a full current driving licence? Yes / No (please delete as appropriate)
Do you have access to a car for work purposes? Yes / No (please delete as appropriate)
Are you insured for business purposes? Yes / No (please delete as appropriate)
Present or Most Recent EmploymentName & Address of Employer: Date
From:Date To:
Position Held:
Salary and other benefits/payments:Notice Required:
Reason For Leaving:
Nature of Post (please describe your main duties):
Employment History (list in order with most recent post first) Name & Address ofPrevious Employer(s)
FromMonth / Year
ToMonth / Year
Position Held, Main Duties and Reason for Leaving
Please continue on a separate sheet if necessary.
Employment with Maryhill Housing AssociationMaryhill Housing Association wishes to compare your experience, skills and knowledge with its requirements. You should therefore try to show in the following part of the form how you satisfy these. This does not have to be from paid work, but can be from other experience. The Selection Panel will consider candidates who do not meet all the requirements, therefore please complete all sections as appropriate.
Experience of working at a senior level in developing and leading strategies and understanding financial business planning
Experience in programming, project planning and delivery of planned maintenance and major property investment works and all associated expenditure including lifecycle costs
Experience in procurement up to and including OJEU level and working knowledge of procurement legislation and good practice
A track record of seeking and securing external funding
Experience in successfully managing and controlling large contracts and budgets
Experience in leading, managing and motivating teams to achieve challenging targets and continuous improvement in performance
Experience of working in a customer focused environment delivering excellent customer care
Understanding the challenges and complexities of providing a factoring service in mixed tenure housing
Developing and maintaining strong and effective partnerships and looking for new ways of doing things
Experience in carrying out options appraisals and remodelling/conversion of properties and/or estates
Great leadership skills and positive attitude and energy to support our culture across MHA
Excellent ICT skills including excel, access, property management databases
Strong negotiation skills
Commercial acumen
Excellent written, verbal and numerical communication, including preparation and presentation of complex reports, data, policies and procedures for a range of audiences
Ability to challenge and take action as a result of poor performance by contractors and suppliers including breach of contract
Ability to innovate and network within and outwith the housing sector for the benefit of MHA
Analytical skills to enable effective decision making
Flexibility for occasional evening and weekend working
Experience in delivering new build housing development
Management of factoring services
Understanding of the role and requirements of the Scottish Housing Regulator
Working with governing bodies/Boards
Experience in delivering housing related procurement contracts
Additional InformationPlease provide any relevant information not covered elsewhere on this form, which may include other activities e.g. voluntary work, major achievements, projects to date and indicate how this will enable you to contribute further to this post.
Relationship to Staff MembersIf you are related to any employee of Maryhill Housing Association or anyone who has been employed as a staff member or has been engaged as a supplier, consultant or contractor in the last 12 months, please provide details:
Relationship to Committee MembersIf you are related to a Board member of Maryhill Housing Association or anyone who has been a Board member in the last 12 months, please provide details:
Rehabilitation of Offenders Act 1974The Rehabilitation of Offenders Act 1974 enables some criminal convictions to become spent or ignored, after a ‘rehabilitation period’. Excepted posts are those to which the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 applies. You may be entitled to withhold information about convictions that are ‘spent’ under the provision of the act. In the event of employment, any failure to disclose could result in dismissal or disciplinary action by your employer. If selected for interview you will be required to complete a criminal convictions declaration form that will only be reviewed if an offer of employment is being made.
CanvassingCanvassing directly or indirectly in connection with the appointment shall disqualify your application. If discovered after appointment you will be liable to dismissal.
Confirmation of QualificationsIf selected for interview you will be required to bring with you the original certificate(s) of all qualifications referred to in this application. This extends to membership of professional bodies.
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Where did you see this post advertised?
When completed this form can be returned by email to:
Or by post to: Aspen People Ltd, 5th Floor, 78 St Vincent Street, Glasgow, G2 5UB
(Please ensure you affix the correct postage for weight/size of envelope if returning by post)
If returning the application form by email, please note that there is no need to also post a hard copy. If shortlisted you will be asked to sign your application form at a later stage.
Please note that the closing date for receipt of applications is Friday 20th November 2015
Maryhill Housing Association Equal Opportunities Monitoring Form
Maryhill Housing Association is committed to equal opportunities in employment, regardless of race (including colour, nationality, ethnic or national origin and citizenship), religion / belief, disability, marriage & civil partnership, gender reassignment, pregnancy & maternity, age or sex and sexual orientation.
We would therefore ask you to please complete the following questionnaire to help us ensure that we are reaching all sections of the community, and to check the effectiveness of our recruitment practices.
All information will be treated in the strictest confidence, in line with requirement of Data Protection Act 1998, and will not affect your application.
Post Applied For: Property Investment Manager
1. Gender
☐ Male☐ Female
4. DisabilityDo you consider yourself disabled?☐ Yes☐ No
2. Age☐ 16 – 24☐ 25 – 34☐ 35 – 44☐ 45 – 54☐ 55 and over
5. Marital Status☐ Single☐ Married/Civil Partnership☐ Divorced☐ Co-habiting☐ Separated
3. Ethnic Origin
White☐ Scottish☐ Other British☐ Irish☐ Gypsy/Traveller☐ Polish☐ Any other white background
Black, Black Scottish, Black British☐ African☐ Caribbean☐ Any other black background
Asian, Asian Scottish, Asian British☐ Bangladeshi☐ Indian☐ Pakistani☐ Chinese☐ Other
6. Religion☐ I would describe my religious
background/beliefs as
...............................................................☐ I have no religious beliefs☐ I prefer not to say
7. Sexual Orientation
Would you describe yourself as:☐ Heterosexual☐ Lesbian☐ Gay☐ Bisexual☐ Transsexual☐ I prefer not to say
8. Where did you see the post advertised:☐ Herald☐ S1Jobs.com☐ EVH Bulletin
Mixed☐ Mixed or multiple ethnic
background
Other Ethnic background
☐ EVH Website☐ Word of Mouth☐ Internal Notice☐ Other, please state
.................................................
Guidance Note for Applicants on Completing the Application Form
Please read these notes carefully – they are to help you make the best of your application.
1 The form should be typed or completed in black ink or black ballpoint pen for photocopying purposes.
2 Please also send in your Curriculum Vitae.
3 One of your references should be your present or most recent employer. If you have not been employed or have been out of employment for a long time, you may wish to give the name of someone who knows you sufficiently well to confirm the information you have given and who can comment on your ability to do the job. Please note that referees will not be contacted prior to interview.
4 The enclosed Person Specification lists the minimum essential requirements for the post. When short listing for interview, the panel will only consider the information contained in your application form and will assess this against the Person Specification.
5 The Selection Panel will not make assumptions about the nature of work you have done against a list of job titles. It is therefore important that you use the space provided to detail your experience and skills. Neither is it enough for you to state that you meet the requirements; you must demonstrate this to the panel. Work, paid or voluntary, is not the only means of showing that you meet the requirements of the post. Life experience and skills are just as valid, as long as you are able to demonstrate this.
6 If you are short listed for interview, the Selection Panel will wish to discuss the areas covered in the Person Specification in more detail. In particular, the panel will assess your commitment to and understanding of Diversity &Equal Opportunities.
7 If you are related to any members of staff, Board members, consultants, contractors or suppliers to the association, this should be shown clearly on the relevant part of the form. This will not necessarily be detrimental to your application.
8 A Basic Disclosure Scotland check will be required for the majority of posts. Certain posts will require PVG membership or a Standard Disclosure Scotland check.
Job Description – Property Investment Manager
Role Title: Property Investment Manager Reporting To:
Director of Investment and Regeneration
Salary: £42,327 - £44,842 Date: October 2015
Responsible for: Property Investment Team
Job Purpose:
To lead MHA’s asset management strategy and the programming and delivery of property investment, planned maintenance works and other major projects for tenants and factored owners, providing an excellent level of customer service and satisfaction.
Key Responsibilities:
To lead, develop and implement MHA’s asset management strategy, including options appraisal and remodelling of low demand stock
To lead programme management, planning and procurement for all planned investment, maintenance, other major works and property adaptations to meet budget and timescales
To lead MHA’s energy efficiency strategy for our homes To support the Maintenance Manager in procuring, delivering and managing cyclical
repairs contracts and ensure effective programming and co-ordination with the cyclical and reactive repairs works to deliver value for money
To lead robust financial business planning and spend profiling for property investment of c£3.5m per annum and ensure effective budgetary monitoring and financial control to hit spend targets
To ensure MHA’s asset management database and stock condition information is regularly updated and controlled to ensure sound financial decisions are made
To lead MHA’s procurement strategy, ensuring value for money, innovation and best practice is delivered and that community benefits are maximised
To deliver management and property services to factored owners To ensure effective contract management including excellent performance, quality and
cost control in the delivery of all programmes and contracts To lead and manage the Property Investment Team and appoint and manage relevant
contractors and consultants To deliver an excellent level of customer satisfaction and customer care through
customer liaison, engagement and communication before, during and after programme delivery
To prepare and submit bids for grants and maximising financial leverage and new resources to deliver MHA’s objectives including the alleviation of fuel poverty and protection of our assets in mixed blocks where there are resident owners as well as tenants
To review, produce and present strategies, policies and performance and benchmarking information for the Senior Management Team and MHA Board associated with your areas of responsibility
Corporate Responsibility
To be a member of MHA’s Leadership Team, acting as a role model for living our operating principles (values) on a day to day basis
To support the Senior Management Team in the development and review of our Corporate and Annual Delivery Plans and Financial Business Plan and ensure risks are identified, managed and mitigated effectively
Ensure compliance with all regulatory, statutory and legal requirements and other directives
Comply with MHA’s policies including our code of conduct, health and safety, anti-fraud and bribery and equalities policies
Ensure effective communication in plain language, both internally and externally; to ensure people are informed, engaged and find it easy to access our services and contact us and understand our information and the decisions we make
Maximise the use of ICT to improve efficiency, increase productive and develop new and existing services
Produce accurate and timely performance information and data, including information required for regulatory and statutory returns and agreeing and implementing actions arising from internal and external audits
Actively seek ways to engage customers in shaping and influencing our services, seek and use feedback, including working positively to support our tenant scrutiny group and Registered Tenants Organisations
Person Specification – Property Investment Manager
Essential DesirableExperience and Knowledge Experience of working at a senior level in
developing and leading strategies and understanding financial business planning
Experience in programming, project planning and delivery of planned maintenance and major property investment works and all associated expenditure including lifecycle costs
Experience in procurement up to and including OJEU level and working knowledge of procurement legislation and good practice
A track record of seeking and securing external funding
Experience in successfully managing and controlling large contracts and budgets
Experience in leading, managing and motivating teams to achieve challenging targets and continuous improvement in performance
Experience of working in a customer focused environment delivering excellent customer care
Understanding the challenges and complexities of providing a factoring service in mixed tenure housing
Developing and maintaining strong and effective partnerships and looking for new ways of doing things
Experience in carrying out options appraisals and remodelling/conversion of properties and/or estates
Experience in delivering new build housing development
Management of factoring services Understanding of the role and requirements
of the Scottish Housing Regulator Working with governing bodies/Boards Experience in delivering housing related
procurement contracts
Skills and Abilities Great leadership skills and positive attitude and
energy to support our culture across MHA Excellent ICT skills including excel, access,
property management databases Strong negotiation skills Commercial acumen Excellent written, verbal and numerical
communication, including preparation and presentation of complex reports, data, policies and procedures for a range of audiences
Ability to challenge and take action as a result of poor performance by contractors and suppliers including breach of contract
Ability to innovate and network within and outwith the housing sector for the benefit of MHA
Analytical skills to enable effective decision making
Qualifications Relevant degree level or equivalent experience Relevant professional qualification
Project management qualification
Other Requirements Evening and occasional weekend work will
be required
Summary of Principal Terms and Conditions of Employment
Maryhill Housing Association is an EVH (Employers in Voluntary Housing) employer and the terms and conditions for this post are largely in accordance with EVH terms and conditions.
Salary Scale: £42,327 - £44,842
Duration of Contract: Permanent
Hours of Work: Our standard working week is 35 hours. A flexi - time system is in place, subject to appropriate service delivery to customers.
Place of Work: Garrioch Road office
Annual Leave: We offer 25 days annual leave per year
Public Holidays: 15 days per year
Pension: The Association is a member of the Scottish Housing Association Pension Scheme (SHAPS) CARE 1/80th contributory pension scheme. This is a Defined Benefits scheme. The Association’s pension arrangements are currently under review.
This summary is for general guidance only and will not form part of the contract of employment.
