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Candidate Pack
Post of Project Manager
Thank you for your interest in employment with Maryhill Housing Association.
The recruitment pack for the above vacancy contains the following documents:
Application Form Equal Opportunities Monitoring Form Guidance Note for Applicants Team Structure Job Description and Person Specification Summary of Terms and Conditions
Please complete the Application Form and Equal Opportunities Monitoring Form and return to [email protected] or by post to Aspen People, 5th Floor, 78 St Vincent Street, Glasgow, G2 5UB no later than 5pm on Friday 18th December 2015.
Late applications will not be considered.
You must complete all sections of the application form.
IN CONFIDENCE
PLEASE COMPLETE ALL SECTIONSCV only will not be accepted.
The information that you supply in this application form will enable the interview panel to decide whether to invite you to an interview. Whilst all sections may not be relevant to you personally, you should complete the form as fully and as accurately as possible to enable your application to be given full consideration.
The information provided within your application form will be processed in accordance with the Data Protection Act 1998. Please note that the first two pages and equal opportunities monitoring form will not be shown to the short listing panel.
Post Applied For: Project Manager Closing date for receipt of applications: Friday 18th December 2015
Applications received after this time will NOT be considered
Personal Information
Title: Surname: First Name:
Address for Correspondence:
Postcode:
Private Telephone Number: Mobile Number:
E-mail Address:
Your Daytime Telephone Number (on which a message may be left):
Assistance for people with disabilitiesWe are committed to being an Equal Opportunities Employer and do not discriminate in any way.
If you consider yourself to have a disability, are there any arrangements that we can make to assist/adapt, for you, if you are called to interview or if successfully employed? Please give details below.
For Office use only:
RefereesPlease give details of two referees. They should be qualified to comment on your ability and experience for this appointment and should include a referee from your current or most recent employer. Maryhill Housing Association does not accept references from family members.
Referees will not be approached prior to a conditional offer being accepted.
Name:
Job title:
Company:
Address:
Postcode:
Email:
Tel No:
Name:
Job title:
Company:
Address:
Postcode:
Email:
Tel No:
Immigration, Asylum & Nationality Act 2006The Immigration, Asylum and Nationality Act 2006 makes it an offence to employ anyone who is not entitled to live or work in the EU. All applicants selected for interview will be required to provide evidence that they are entitled to live and work in the EU. Appropriate documentation may include the original of your current passport, visa, birth certificate or any other document [or combination of documents] indicated by the Act.
Do you currently have the right to work and live in the EU? Yes / No(please delete as appropriate)
DeclarationI have read this application form fully and I declare that the information I have given in support of my application is, to the best of my knowledge and belief, true and complete. I understand that if it is discovered subsequently that any statement is false or misleading, or that I have withheld any relevant information, my application may be disqualified or, if I have already been appointed, I may be dismissed without notice.
Signed: Date: ____________
Post Applied For: Project Manager
Secondary Education (please list subjects passed)Intermediate / Standard /
’O’Gradeor equivalent
Grade Higher Gradeor Equivalent
Grade
Further Education University or Further
Education EstablishmentCourse(s) &
Subjects StudiedDegrees, Diplomas, Certificates
Obtained
Professional QualificationsName of Awarding Body Qualifications Obtained, Membership of Professional
Institution etc
For Office use only:
Training Courses(Please give details of any relevant short courses or training undertaken)
Course(s) Undertaken Provider(s)
Computer Skills (please detail your experience)
Driving Licence
Do you possess a full current driving licence? Yes / No (please delete as appropriate)
Do you have access to a car for work purposes? Yes / No (please delete as appropriate)
Are you insured for business purposes? Yes / No (please delete as appropriate)
Present or Most Recent EmploymentName & Address of Employer: Date
From:Date To:
Position Held:
Salary and other benefits/payments:Notice Required:
Reason For Leaving:
Nature of Post (please describe your main duties):
Employment History (list in order with most recent post first) Name & Address ofPrevious Employer(s)
FromMonth / Year
ToMonth / Year
Position Held, Main Duties and Reason for Leaving
Please continue on a separate sheet if necessary.
Employment with Maryhill Housing AssociationMaryhill Housing Association wishes to compare your experience, skills and knowledge with its requirements. You should therefore try to show in the following part of the form how you satisfy these. This does not have to be from paid work, but can be from other experience. The Selection Panel will consider candidates who do not meet all the requirements, therefore please complete all sections as appropriate.
Experience of managing planned maintenance and or major repairs/development projects from inception to completion
Experience of Programme and Project Management
Experience of budget preparation and monitoring
Working knowledge and experience of statutory and regulatory compliance including SHQS and EESSH
Experience of procurement and managing contractors and consultants performance
Understanding of current procurement legislation including OJEU requirements
Experience of working in a customer focused environment and delivering excellent customer care
Experience of liaising effectively with external organisations
Knowledge of stock condition surveys and Life Cycle Costs (LCC) and use in programme planning
Knowledge of current Health and Safety legislation and CDM requirements affecting the delivery of planned maintenance projects
Experience of managing, leading and motivating teams to achieve targets and continuous improvement in performance
Experience of making successful funding applications and bids
Self- motivated and effective team player
Excellent communication (both written and verbal)
Negotiating skills
Ability to lead by example
Ability to form effective working relationships with internal and external customers
Ability to plan deliver and monitor plans/projects to required time, cost and quality
Ability to identify and manage risk
Analytical skills
Ability to innovate and develop practical solutions
Experience in delivering services to Factored Owners
Knowledge of the Property Factors (Scotland) Act 2011
Knowledge of the Scottish Housing Regulators Performance requirements/ Scottish Social Housing Charter
Working knowledge of SDM or similar property management software
Additional InformationPlease provide any relevant information not covered elsewhere on this form, which may include other activities e.g. voluntary work, major achievements, projects to date and indicate how this will enable you to contribute further to this post.
Relationship to Staff MembersIf you are related to any employee of Maryhill Housing Association or anyone who has been employed as a staff member or has been engaged as a supplier, consultant or contractor in the last 12 months, please provide details:
Relationship to Committee MembersIf you are related to a Board member of Maryhill Housing Association or anyone who has been a Board member in the last 12 months, please provide details:
Rehabilitation of Offenders Act 1974The Rehabilitation of Offenders Act 1974 enables some criminal convictions to become spent or ignored, after a ‘rehabilitation period’. Excepted posts are those to which the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 applies. You may be entitled to withhold information about convictions that are ‘spent’ under the provision of the act. In the event of employment, any failure to disclose could result in dismissal or disciplinary action by your employer. If selected for interview you will be required to complete a criminal convictions declaration form that will only be reviewed if an offer of employment is being made.
CanvassingCanvassing directly or indirectly in connection with the appointment shall disqualify your application. If discovered after appointment you will be liable to dismissal.
Confirmation of QualificationsIf selected for interview you will be required to bring with you the original certificate(s) of all qualifications referred to in this application. This extends to membership of professional bodies.
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Where did you see this post advertised?
When completed this form can be returned by email to:
Or by post to: Aspen People Ltd, 5th Floor, 78 St Vincent Street, Glasgow, G2 5UB
(Please ensure you affix the correct postage for weight/size of envelope if returning by post)
If returning the application form by email, please note that there is no need to also post a hard copy. If shortlisted you will be asked to sign your application form at a later stage.
Please note that the closing date for receipt of applications is Friday 18th December 2015
Maryhill Housing Association Equal Opportunities Monitoring Form
Maryhill Housing Association is committed to equal opportunities in employment, regardless of race (including colour, nationality, ethnic or national origin and citizenship), religion / belief, disability, marriage & civil partnership, gender reassignment, pregnancy & maternity, age or sex and sexual orientation.
We would therefore ask you to please complete the following questionnaire to help us ensure that we are reaching all sections of the community, and to check the effectiveness of our recruitment practices.
All information will be treated in the strictest confidence, in line with requirement of Data Protection Act 1998, and will not affect your application.
Post Applied For: Project Manager
1. Gender
☐ Male☐ Female
4. DisabilityDo you consider yourself disabled?☐ Yes☐ No
2. Age☐ 16 – 24☐ 25 – 34☐ 35 – 44☐ 45 – 54☐ 55 and over
5. Marital Status☐ Single☐ Married/Civil Partnership☐ Divorced☐ Co-habiting☐ Separated
3. Ethnic Origin
White☐ Scottish☐ Other British☐ Irish☐ Gypsy/Traveller☐ Polish☐ Any other white background
Black, Black Scottish, Black British☐ African☐ Caribbean☐ Any other black background
Asian, Asian Scottish, Asian British☐ Bangladeshi☐ Indian☐ Pakistani☐ Chinese☐ Other
Mixed
6. Religion☐ I would describe my religious
background/beliefs as
...............................................................☐ I have no religious beliefs☐ I prefer not to say
7. Sexual Orientation
Would you describe yourself as:☐ Heterosexual☐ Lesbian☐ Gay☐ Bisexual☐ Transsexual☐ I prefer not to say
8. Where did you see the post advertised:☐ Herald☐ S1Jobs.com☐ EVH Bulletin☐ EVH Website☐ Word of Mouth
☐ Mixed or multiple ethnic background
Other Ethnic background☐ Arab, Arab Scottish, Arab British
☐ Internal Notice☐ Other, please state
.................................................
Guidance Note for Applicants on Completing the Application Form
Please read these notes carefully – they are to help you make the best of your application.
1 The form should be typed or completed in black ink or black ballpoint pen for photocopying purposes.
2 Please also send in your Curriculum Vitae.
3 One of your references should be your present or most recent employer. If you have not been employed or have been out of employment for a long time, you may wish to give the name of someone who knows you sufficiently well to confirm the information you have given and who can comment on your ability to do the job. Please note that referees will not be contacted prior to interview.
4 The enclosed Person Specification lists the minimum essential requirements for the post. When short listing for interview, the panel will only consider the information contained in your application form and will assess this against the Person Specification.
5 The Selection Panel will not make assumptions about the nature of work you have done against a list of job titles. It is therefore important that you use the space provided to detail your experience and skills. Neither is it enough for you to state that you meet the requirements; you must demonstrate this to the panel. Work, paid or voluntary, is not the only means of showing that you meet the requirements of the post. Life experience and skills are just as valid, as long as you are able to demonstrate this.
6 If you are short listed for interview, the Selection Panel will wish to discuss the areas covered in the Person Specification in more detail. In particular, the panel will assess your commitment to and understanding of Diversity &Equal Opportunities.
7 If you are related to any members of staff, Board members, consultants, contractors or suppliers to the association, this should be shown clearly on the relevant part of the form. This will not necessarily be detrimental to your application.
8 A Basic Disclosure Scotland check will be required for the majority of posts. Certain posts will require PVG membership or a Standard Disclosure Scotland check.
Job Description – Project Manager
Role Title: Project Manager Reporting to:
Property Investment Manager
Grade/Salary: Grade 8, £36,368 - £39,347
Date: November 2015
Responsible for: Project Officer and Project AssistantJob Purpose:
To plan and deliver the Association’s property investment and planned maintenance works and other major works programmes for tenants and factored owners including property adaptations, providing an excellent level of customer service and satisfaction. To continuously review and develop project specific plans for the pre contract and delivery phase of each project in the investment programme.
Key Responsibilities:
To ensure the day to day delivery of the Association’s asset management strategy, Investment and Financial plans and contributing in to the planning of these.
To ensure the delivery of the planned maintenance, major repairs and property adaptations programmes, including development and review of the programmes in conjunction with the Property Investment Manager.
To assist with the development and implementation of budgets, budget monitoring, cost control and all audit systems with regard to Planned Maintenance activities and to manage and monitor these where relevant to the role.
To participate in the preparation of the annual Business and Corporate Plan and annual review To support and prepare regulatory and statutory returns To work on the development and implementation of the Association’s energy efficiency strategy To ensure planned maintenance services are planned, procured and delivered on time, to cost
and to the required quality To lead on the appointment and performance management of contractors and consultants in
accordance with relevant statutory and legal requirements To ensure high quality planned maintenance services are delivered to our Factored Owners To monitor and maintain asset management data and stock condition information To communicate and engage with residents and factored owners on Planned Maintenance plans
and projects, and liaise with external agencies as required to ensure the effective delivery of the Association’s Planned Maintenance priorities
To develop and review Property Investment Team policies and procedures To ensure on site cost and quality control processes are in place and subject to continuous
review To maintain an up to date knowledge and awareness of technical, statutory and regulatory
requirements and standards of best practice in relation to planned maintenance and wider Asset Management
To maximise grant funding to support the delivery of the planned programme and preparation of funding bids and applications as required
To prepare performance reports and information for the Senior Management Team, MHA Board and Registered Tenant Organisations as required in relation to the planned maintenance programme
To ensure that all property claims relating to planned maintenance are dealt with efficiently andeffectively in accordance with relevant procedures
To evaluate customer feedback on planned maintenance projects and implement necessary changes to improve satisfaction and service levels
Corporate Responsibility
Act as a role model within the Property Investment team ensuring that our operating principles (values) are lived on a day to day basis
Ensure compliance with all regulatory, statutory and legal requirements and other directives Comply with MHA’s policies including our code of conduct, health and safety, anti-fraud and
bribery and equalities policies Ensure effective communication in plain language, both internally and externally, to ensure
people are informed, engaged and find it easy to access our services and contact us and understand our information and the decisions we make
Maximise the use of ICT to improve efficiency, increase productivity and develop new and existing services
Produce accurate and timely performance information and data, including information required for regulatory and statutory returns and implementing actions arising from internal and external audits as directed
Actively seek ways to engage customers in shaping and influencing our services, seek and use feedback, including working positively to support our tenant scrutiny group and Registered Tenants Organisations
Person Specification – Project Manager
Essential Desirable
Experience and Knowledge
Experience of managing planned maintenance and or major repairs/development projects from inception to completion
Experience in delivering services to Factored Owners
Experience of Programme and Project Management
Knowledge of the Property Factors (Scotland) Act 2011
Experience of budget preparation and monitoring
Knowledge of the Scottish Housing Regulators Performance requirements/ Scottish Social Housing Charter
Working knowledge and experience of statutory and regulatory compliance including SHQS and EESSH
Working knowledge of SDM or similar property management software
Experience of procurement and managing contractors and consultants performance
Understanding of current procurement legislation including OJEU requirements
Experience of working in a customer focused environment and delivering excellent customer care
Experience of liaising effectively with external organisations
Knowledge of stock condition surveys and Life Cycle Costs (LCC) and use in programme planning
Knowledge of current Health and Safety legislation and CDM requirements affecting the delivery of planned maintenance projects
Experience of managing, leading and motivating teams to achieve targets and continuous improvement in performance
Experience of making successful funding applications and bids
Skills and Abilities
Self- motivated and effective team player
Excellent communication (both written and verbal)
Negotiating skills
Ability to lead by example
Ability to form effective working relationships with internal and external customers
Ability to plan deliver and monitor plans/projects to required time, cost and quality
Ability to identify and manage risk
Analytical skills
Ability to innovate and develop practical solutions
Excellent IT skills using Microsoft Office packages including excel Microsoft Project, PRINCE 2 or equivalent
Qualifications
Educated to Degree level or relevant qualification or equivalent experience
Relevant professional qualification Project Management Qualification
Other Requirements
Evening and occasional weekend work will be required
Driving licence and use of vehicle insured for business use during working week
Summary of Principal Terms and Conditions of Employment
Maryhill Housing Association is an EVH (Employers in Voluntary Housing) employer and the terms and conditions for this post are largely in accordance with EVH terms and conditions.
Salary Scale: £36,368 - £39,347
Duration of Contract: Permanent
Hours of Work: Our standard working week is 35 hours. A flexi - time system is in place, subject to appropriate service delivery to customers.
Place of Work: Garrioch Road office
Annual Leave: We offer 25 days annual leave per year
Public Holidays: 15 days per year
Pension: The Association is a member of the Scottish Housing Association Pension Scheme (SHAPS) CARE 1/80th contributory pension scheme. This is a Defined Benefits scheme. The Association’s pension arrangements are currently under review.
This summary is for general guidance only and will not form part of the contract of employment.
