Participatory Budgeting Handbook

8/2/2019 Participatory Budgeting Handbook

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To fi nd out more about participatory budgeting, contact:

Brad Landers Offi ce:[email protected](718) 499 -1090

Melissa Mark-Viveritos Offi ce:[email protected](212) 7886960

Jumaane Williamss Offi ce:[email protected](718) 6292900

Eric Ulrichs Offi ce:[email protected](718) 738 1083

or visit:Citywide Participatory [email protected](347) 8813699

http://pbnyc.org

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About this Handbook

This booklet was developed by the New York City Participatory Budgeting Steering Committee, basedon workshops and discussions with community members in July 2011. While participatory budgetingis inspired by experiences elsewhe re, we want the New York City process to refl ect the speci alcharacteristics of the local community. We thus generated these initial guidelines and rules based on ourunderstanding of community needs, issues, and interests. This handbook is only a starting point, and weintend for it to remain a work in progress. We expect to continue developing and improving the processas it unfolds and in future years, together with other community members. Maybe you will even help!

District 8.MelissaMark-Viverito

District 39.Brad Lander

District 32.Eric Ulrich

Broad Channel &the Rockaways

Carroll Gardens,Cobble Hill, ColumbiaWaterfront, Gowanus,Kensington, WindsorTerrace, and partsof Park Slope andBorough Park

El Barrio/East Harlem,Manhattan Valley/Upper West Side,Mott Haven (Bronx)

District 45.Jumaane Williams

Flatbush, East Flatbush,Flatlands, and parts ofMidwood and Canarsie


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Delegate Orientations

Delegates selected at the assemblieslearn about the budget process, projectdevelopment, and key spending areas,then form committees.

Delegate Meetings

Delegates meet in committees totransform the communitys initialproject ideas into full proposals,with support from Council Member

staff and other experts.

Neighborhood Assemblies(First Round)

At public meetings in eachdistrict, the Council Memberspresent information on thebudget funds, and residentsbrainstorm project ideas andselect budget delegates.

Oct-Nov 2011Nov 2011

Nov 2011- Feb 2012

Timeline: What happens when?

The PB process involves a series of meetings that feed into thecitys annual budget cycle. For 20112012 the process has sixmain steps, star ting in October 2011 and continuing into 2012.

Fall 2011 Winter 2011/ 2012

The fi scal year for the city budget ends on June 30, 2013.

Encourage people to participate! Monitor and provide input on the implementation of projects Evaluate the PB process Communicate delegate concerns and ideas to the District Committee

and City-Wide Steering Committee

Monitoring Committees

Some budget delegates and Community Board members participatein monitoring committees, to ensure that approved projects areimplemented properly. Monitor progress on approved projects Oversee any necessary changes to approved projects, with the Council

Member offi ces Communicate with delegates and residents about progress on projects

District Committees

In each participating Council district, a District Committee composed oflocal organizations,institutions, and Community Boards manages the PBprocess locally. Interested delegates will also be able to join their DistrictCommittee.

Determine the number of neighborhood assemblies, and help plan theassemblies

Arrange food, childcare, and interpretation for assemblies andmeetings

Distribute educational and promotional materials about the PB process

Develop outreach plans and mobilize residents to participate Serve as spokespeople for city-wide and local media, when calledupon

Mobilize broad, inclusive, and proportional community participation Facilitate budget assemblies and delegate meetings Provide guidance and background information to delegates Help resolve confl icts between budget delegates Monitor project implementation Evaluate the PB process Revise rules to the PB process Provide orientation to new District Committee members


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Roles and Responsibilities: Who does what?

There is a role for everyone in the participatory budgeting process,but different people have different roles and responsibilities, basedpartly on their stake in the community and their time commitmentto the process. We encourage every community stakeholder to both

participate and encourage others in the community to participate.

Community Stakeholders

Anyone can participate in the process, even if they only come to onemeeting. Identify local problems and needs Propose project ideas Provide input and feedback on project proposals Monitor and provide input on the implementation of projects Provide feedback for the PB evaluation

Develop and seek out proposals to present to the delegatecommittees

Encourage people to participate! Volunteer to be budget delegates, if they are at least 16 years old

and live in the district, work in the district, own a business in thedistrict, attend school in the district, or are parents of children whoattend school in the district

Vote on project proposals, if they are at least 18 years old and livein the district

Budget Delegates

Budget delegates do the extra work necessary to turn resident ideasinto real projects. Research local problems, needs, and projects Learn about the budget funds and the budget process Discuss and prioritize initial project ideas Develop full project proposals, with technical

assistance from experts Update residents on project proposals and solicit feedback Prepare project posters and presentations Serve as spokespeople for city-wide and local media,

when called upon

Voting

Delegates present thefi nal project proposalsand residents vote onwhich projects to fund.

City BudgetThe city budget forthe next fi scal yeargoes into effect onJuly 1st.

Neighborhood Assemblies(Second Round)

Delegates return to the community in anotherround of meetings, to present draft projectproposals and get feedback.

Feb 2012

March 2012

July 2012

Spring 2012 > onwards

Spring 2012

Evaluation, Implementation& Monitoring

Delegates and other participantsevaluate the process, thencontinue to meet and oversee

the implementation of projects.


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Documents

Participatory Budgeting Handbook