Parochial Church Council of the Parish of Holy Trinity

Parochial Church Council of the Parish of Holy Trinity, HeadingtonQuarry, Oxford

Registered Charity No. 1138600

Tr u s t ee s ' A nn u a l Re po r t f o r t he y e a r e n d e d 3 1 D e c e m b e r 2 0 16

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1. Introduction

The Parochial Church Council (PCC) presents its Annual Report for the year ended 31 December 2016.

Re f e r e n ce a n d a d m i n i s t ra t i ve inf o r ma t i o n

The address of the church is Trinity Road, Headington Quarry, Oxford OX3 8LH. The address of the

Parish Office is 46 Quarry Road, Headington, Oxford OX3 8NU.

From 27 October 2010 the organization has been entered in the Register of Charities of the Charity

Commission; the registration number is 1138600.

The trustees, members of the PCC, at the time of this report, were as follows:

Basis of appointment

The Rev. Tim Stead, Vicar Ex officio

The Rev. Robert Gilbert, Associate Priest Ex officio

Canon David Knight, Retired Clergy Representative Ex officio

Dr Anne Tarassenko, Churchwarden Ex officio

Mrs Janet Masters, Churchwarden Ex officio

Mrs Joan Walding, Licensed Lay Minister Ex officio

Dr Ian Alexander, Secretary Elected

Mrs Janet Foot Elected

Mrs Diana Harrison Elected

Mr John Macaulay, Treasurer Elected

Professor Christopher McLeod Elected

Mrs Hilary Rollin Elected

Mr Derek Taylor Elected

Mr Karl Wallendszus Elected

Dr Andrew Wilson Elected

Mrs Margaret Woodcock Elected

Mrs Hesper Bunch Co-opted

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During the year the following resigned:

The Rev. James Stickings, Associate Priest (to 06.07.16) Ex officio

Mrs Jill Jones (to 09.03.16) Elected

Mr Andrew Kerry (to 05.10.16) Elected

Mr Andrew Nex (to 09.03.16) Elected

Professor Lucy Vickers (to 23.03.16) Elected

St ru c t ur e , g ov e rn a n ce a n d ma n ageme n t

The PCC is a corporate body established by the Church of England. Its governing documents are the Parochial Church Council (Powers) Measure 1956 as amended and the Church RepresentationRules.

The PCC is a registered charity; our registered number is 1138600.

PCC members are recruited in a number of ways. The clergy and churchwardens are members by virtue of their office. Deanery synod representatives and members of the PCC are elected by the annual parochial church meeting (APCM) and hold office for three years with the option to continue for a second term of three years. Other members of the PCC are co-opted.

The PCC makes all decisions corporately except that the Standing Committee has delegated powers to make decisions between PCC meetings subject to keeping the PCC informed as fully as necessary.

The PCC is responsible for all parish finance, its management and control, including the appointment of a treasurer. Members of the PCC are responsible for keeping accounting records, which disclose with reasonable accuracy the financial position of the PCC and which enable them to ascertain the financial position of the PCC and to ensure that the financial statements comply with the Charities Act 1993 and the Statement of Recommended Practice 2015. The PCC is also responsible for safeguarding the charity’s assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The PCC is also required to ensure that the financial statements are examined by an independent examiner or auditor prior to presentation to the APCM.

In preparing the financial statements, the PCC is required to:

• Select suitable accounting policies and then apply them consistently• Make judgments and estimates that are reasonable and prudent • Follow applicable accounting standards and statements of recommended

practice, subject to any material departures disclosed and explained in the financial statements

• Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will remain in operation.

The Standing Committee consists of the Vicar, the Associate Priest, the two Churchwardens, the Licensed Lay Minister, the Treasurer, the Secretary and one representative from the members of

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the PCC. It has power to transact the business of the PCC between PCC meetings, reporting to thefull PCC as appropriate.

The parish is part of the Cowley Deanery, which belongs to the Diocese of Oxford.

Obj e c t iv e a nd a c t ivi t i e s

The objectives of the PCC are defined by the Parochial Church Council (Powers) Measure 1956 as ‘to co- operate with the minister in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.’

The PCC is committed to enabling as many people as possible to worship at our church and to become part of the parish community at Holy Trinity. The PCC discusses the worship throughout the parish and considers how services can involve the many groups that live within the parish.

When planning our activities for the year, the Vicar and the PCC have considered the Charity Commission’s guidance on public benefit, and in particular, the specific guidance on charities for the advancement of religion. We try to enable ordinary people to live out their faith as part of our parish community through:

• The provision of public worship that is open to all• The provision of sacred space for personal prayer and contemplation• The provision of pastoral work including the visiting of the sick, the elderly and the

bereaved• The teaching of the Christian faith through sermons, children’s meetings and links

with local schools• The promotion of Christian faith through various events for the elderly, parents

and toddlers and others• The support of other charities involved in Christian outreach and development.• The provision of services for funerals, weddings and baptisms and support for the

families involved.

As a church family and as individuals, Holy Trinity Church aims to be an open door between heaven and earth, showing God’s love to all.

The parish aims to give to other organisations involved in mission in the UK and overseas or involved in humanitarian relief and development work 5% of voluntary income each year.

The parish relies on the voluntary work of many people and the PCC very much appreciates their service to the churches and the local community.

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A c hi e v e me n ts a n d p e rf o r ma n ce

WORSHIP, EDUCATION AND SPIRITUALITY

We run three services on a Sunday mixing contemporary and traditional forms of worship. Average Sunday attendance at our three services is about 130 people including children. (Our electoral roll numbers are 234 adults.)

We also run:

• two mid-week services: one for retired people and others and one for pre-school children and their carers. Both offer refreshments afterwards.

• a family service once a month in the church hall• three children’s groups• a youth group• 6 home groups for prayer, friendship and discussion• a full Lent programme• autumn series of lectures on various subjects• a course to enable people to explore what Christian faith is• a course to introduce people to the bible• a folk singing group• a traditional choir

All the above events and groups are open to anyone in the community.

COMMUNITY ACTIVITIES AND PASTORAL CARE

We run a Christmas and a summer fair each year which attract many people from the local community.

Our eco-congregation group looks at how we can become more ecologically friendly as a community.

Our pastoral visiting team now numbers 7 people who carry out visits to the elderly or take communion to those who are sick.

We have regular parish meals and social events to which all are welcome.

OUTREACH ACTIVITIES

We run a monthly event in the Wood Farm area of our parish which offers a meal, craft activities and some singing and storytelling to local families on a Friday evening. Between 20 and 40 people attend this event each month. This is free to all who attend.

We take regular communion services to two local residential homes.

We have four parish charities which we support both financially and with practical support, two in the UK and two overseas.

In Lent and at other times we have poverty lunches which are open to all and raise money for various charities.

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F u t u r e pl a n s :

We are preparing to adapt our church building to create greater flexibility for a wider range of activities to take place in the building.

We are currently engaging in a process known as “eco-congregation” which audits every aspect ofour church life in the light of how “ecologically friendly” it is. There will then be action to improve all areas which are identified as needing improvement.

We are also looking at how accessible our activities are for families and children and to what extent their needs are being met both pastoral and spiritual. We have just received a first stage award for this.

We have had a discussion on the PCC as to how we might better engage with local communityaspirations, especially offering support for lonely or bereaved people and also extending our churchyard to be a place of rest and peace for those who wish this to be the place where they bury ashes of relatives.

F in a n c i a l Re view

In summary, it is a delight to say that income exceeded expenditure during 2016 by nearly £7,000.Total income was £130,915, against which was set expenditure of £123,946, resulting in a surplusof £6,969. The last two years, there were small deficits, so this is very encouraging.

Planned giving by standing order saw a small increase of £905, and loose plate collections in-creased by £660 in 2016.

We are all grateful to the fête committee for their hard work, the summer and Christmas fêtesraised income totalling £5,235, an increase of £583.

Fees for weddings and funerals increased by £1765. We began to see the fruits of the fund raising done to buy solar panels for the vicarage and Binswood, as income from this totalled £1,062 for the year. Thank you to all those who gave so generously.

A significant achievement of the congregation at the end of 2015 was to fit solar panels to boththe Vicarage and 20 Binswood Avenue, at a cost of £14, 092. It is expected that this will raise income in the order of £1,000 per annum for the church into the future.

The PCC paid the 2016 parish share allocation of £67,999 (c.f. 2015 £66,666) in full and on time. Parish share largely pays for clergy stipends, housing and training, and central C of E anddiocesan mission activities.

Charitable donations totalling £4,000 were made in the year to the four church charities.

Re serv e s Po li cy

It is PCC policy to maintain a balance of at least 3 months reserves cover. We are fortunate to have the support of the Friends of Holy Trinity, Headington Quarry.

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It is the PCC policy to invest fund balances with the CBF Church of England Deposit Fund.

The general fund reserve total balance on 31st December 2016 was £55,323. 3 months general fund expenditure is estimated to be £30,000, therefore the current level of reserves is sufficient.

The financial statements were adopted by the PCC and signed on its behalf by

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Statement of Financial Activities

Unrestricted Restricted Endowment Total Prior year

funds funds funds funds total funds

Income and endowments from:Donations and legacies 98,966 1,200 — 100,166 124,642Income from charitable activities 5,235 — — 5,235 4,652Other trading activities 2,452 — — 2,452 2,436Other income 23,060 — — 23,060 21,948Total income 129,715 1,200 — 130,915 153,679

Expenditure on:Raising funds — — — — —Expenditure on charitable activities 4,070 1,000 — 5,070 5,450Other expenditure 118,309 566 — 118,875 161,069Total expenditure 122,380 1,566 — 123,946 166,519

Gains / losses on investment assets — — — — —Net income / (expenditure) resources before transfer

7,335 (366) — 6,969 (12,839)

TransfersGross transfers between funds - in — — — — —Gross transfers between funds - out — — — — —Other recognised gains / lossesGains on revaluation, fixed assets, charity's own use — — — — —Net movement in funds 7,335 (366) — 6,969 (12,839)

Total funds brought forward 139,266 2,664 — 141,931 154,771

Total funds carried forward 146,602 2,298 — 148,900 141,931

Represented by

UnrestrictedBinswood (General)- Fixed Assets 85,278 — — 85,278 85,000General fund 55,323 — — 55,323 48,266

DesignatedBinswood Repairs and improvements 0 — — 0 0Fabric Fund — — — — —Project Fund 6,000 — — 6,000 6,000V. Petts Print Fund — — — — —

RestrictedAltar Frontal Fund — — — — —CS Lewis Festival — — — — —Gladiator Trust Fund — 325 — 325 325Hymnbook donations — 0 — 0 0James Stickings stipend fund — 0 — 0 0Piano fund — 54 — 54 54Restricted Building Fund — 1,719 — 1,719 1,719Solar panels for Binswood Ave and Vicarage — 200 — 200 566Windmill Fairtrade shop — — — — —

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Balance sheet

Total funds Prior year funds

Fixed assetsTangible assets 85,000 85,000

85,000 85,000

Current assetsStocks and work in progress 1,093 1,093Debtors 11,668 19,550Cash at bank and in hand 54,020 39,634

66,783 60,278

LiabilitiesCreditors: Amounts falling due in one year 832 1,296Provision for liabilities and charges due within one year 2,050 2,050

2,882 3,346

Net current assets less current liabilities 63,900 56,931

Total assets less current liabilities 148,900 141,931

Total net assets less liabilities 148,900 141,931

Represented by

UnrestrictedGeneral fund 55,323 48,266Binswood (General)- Fixed Assets 85,278 85,000

DesignatedBinswood Repairs and improvements 0 0Project Fund 6,000 6,000Fabric Fund — —V. Petts Print Fund — —

RestrictedCS Lewis Festival — —Gladiator Trust Fund 325 325Hymnbook donations 0 0James Stickings stipend fund 0 0Piano fund 54 54Solar panels for Binswood Ave and Vicarage 200 566Windmill Fairtrade shop — —Restricted Building Fund 1,719 1,719Altar Frontal Fund — —

Funds of the church 148,900 141,931

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Statement of assets and liabilitiesGeneral Designate Restricted Endowment This year Last year

Fixed assets - Tangible assets20 Binswood Avenue 85,000 — — — 85,000 85,000

Totals 85,000 — — — 85,000 85,000

Current assets - Cash at bank and in handBank Current Account 25,450 6,000 (2,460) — 28,990 14,604Bank Deposit Account 25,030 — — — 25,030 25,030

Totals 50,480 6,000 (2,460) — 54,020 39,634

Current assets - Stocks and work in progressCS Lewis Stock 595 — — — 595 595Sacristan Stock 498 — — — 498 498

Totals 1,093 — — — 1,093 1,093

Current assets - DebtorsAccounts Receivable 8,714 — 2,954 — 11,668 19,550

Totals 8,714 — 2,954 — 11,668 19,550

Liabilities - Creditors: Amounts falling due in one year

ODBF (PB) 2008 (167) — 167 — — —Totals 326 — 50 — 377 903

Liabilities - Provision for liabilities and charges due within one year

ODBF (PB) 2007 1,118 — (1,118) — — —Choir (PB) 2007 600 — (600) — — —Organist (PB) 2007 215 — (215) — — —Verger (PB) 2007 60 — (60) — — —T.Honey balance 2007 19 — (19) — — —Flowers (PB) 2007 5 — (5) — — —Bishop's outreach 2007 233 — (233) — — —

Totals 4,301 — (2,251) — 2,050 2,050


Wedding deposits 2007 — — — — — —Organist (PB) 2008 (120) — 120 — — —Verger (PB) 2008 (20) — 20 — — —Choir (PB) 2008 (60) — 60 — — —Christian Aid (PB) 2008 — — — — — —Cathedral Visit (teas) PB — — — — — —Fete Floats — — — — — —Outings — — — — — —First Aid Training Contributio — — — — — —

Totals 326 — 50 — 377 903

Liabilities - Provision for liabilities and charges due within one year

Receipts in advance 2,050 — — — 2,050 2,050Totals 4,301 — (2,251) — 2,050 2,050

Liabilities - Agency accountsAgency collections — — 454 — 454 392

Totals — — 454 — 454 392


Accounts Payable 693 — (316) — 377 903Totals 326 — 50 — 377 903

Grand total 140,661 6,000 2,238 — 148,900 141,931

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Fund movement by type

Opening Incoming Outgoing Transfers Gains/losses ClosingBinsmaint - Binswood Repairs and

Designated 0 — — — — 0Sub-total for Binsmaint 0 — — — — 0

CSLFest - CS Lewis Festival Restricted — — — — — —

Sub-total for CSLFest — — — — — —

GladTr - Gladiator Trust FundRestricted 325 — — — — 325

Sub-total for GladTr 325 — — — — 325

Hymnbooks - Hymnbook donations Restricted 0 — — — — 0

Sub-total for Hymnbooks 0 — — — — 0

JamesSt - James Stickings stipRestricted 0 — — — — 0

Sub-total for JamesSt 0 — — — — 0

Piano - Piano fund Restricted 54 — — — — 54

Sub-total for Piano 54 — — — — 54

SolPanels - Solar panels for BinRestricted 566 200 566 — — 200

Sub-total for SolPanels 566 200 566 — — 200

Windmill - Windmill Fairtrade sRestricted — 1,000 1,000 — — —

Sub-total for Windmill — 1,000 1,000 — — —

General - General fund Unrestricted 48,266 129,437 122,380 — — 55,323

Sub-total for General 48,266 129,437 122,380 — — 55,323

ResBuild - Restricted Building Restricted 1,719 — — — — 1,719

Sub-total for ResBuild 1,719 — — — — 1,719

Project - Project Fund Designated 6,000 — — — — 6,000

Sub-total for Project 6,000 — — — — 6,000

Altar - Altar Frontal Fund Restricted — — — — — —

Sub-total for Altar — — — — — —

Fabric - Fabric Fund Designated — — — — — —

Sub-total for Fabric — — — — — —

V.petts - V. Petts Print Fund Designated — — — — — —

Sub-total for V.petts — — — — — —

Binswood - Binswood (General)- Unrestricted 85,000 278 — — — 85,278

Sub-total for Binswood 85,000 278 — — — 85,278

Grand total 141,931 130,915 123,946 — — 148,90

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Analysis of income and expenditure

Donations and legacies

TotalUnrestricted Designated Restricted Endowment This year Last year

1101 - Planned Giving- Bank SO 66,288 — — — 66,288 65,3831102 - Gift Aid - Envelopes 3,513 — — — 3,513 3,8991103 - Tax recoverable on Gift Aid 18,213 — — — 18,213 21,7111104 - Other planned giving 529 — — — 529 6911105 - Loose plate collections 6,416 — — — 6,416 5,7561106 - Special Appeal — — 200 — 200 13,7601107 - Giving via church wall box 1,278 — — — 1,278 1,2401109 - Grants — — 1,000 — 1,000 1,4501110 - Legacies 2,000 — — — 2,000 1001114 - Churchyard 225 — — — 225 1501127 - Donations for church building developmen

— — — — — 10,000

1129 - Mindfulness 500 — — — 500 500

Total 98,966 — 1,200 — 100,166 124,642

Income from charitable activities


1111 - Fetes/events 5,235 — — — 5,235 4,6521125 - The Lasers — — — — — —

Total 5,235 — — — 5,235 4,652

Other trading activities


1115 - Parish magazine sales 519 — — — 519 4241116 - Magazine Income- advertising 315 — — — 315 —1120 - C S Lewis 1,618 — — — 1,618 2,0121126 - CS Lewis Festival sales — — — — — —

Total 2,452 — — — 2,452 2,436

Other income


1108 - Binswood rent 12,600 — — — 12,600 12,6001112 - Choir income 160 — — — 160 801113 - Bank Interest 102 — — — 102 931117 - Fees for weddings & Funerals 7,416 — — — 7,416 5,6511118 - Insurance claims — — — — — —1119 - Sundry receipts 1,495 — — — 1,495 2,3861121 - Eco issues 72 — — — 72 —1122 - Ceilidh — — — — — —1124 - Curate's accommodation refund

151 — — — 151 —

1128 - Refund on church electricity/gas

— — — — — 1,136

1132 - Good Energy FIT payments 1,062 — — — 1,062 —

Total 23,060 — — — 23,060 21,948

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INCOME TOTAL 129,715 — 1,200 — 130,915 153,679

Raising funds


2030 - Stewardship costs — — — — — —

Total — — — — — —

Expenditure on charitable activities


2004 - Charities 4,070 — — — 4,070 4,0003005 - ODBF grant to Headington Fairtrade Co-op

— — 1,000 — 1,000 1,450

3006 - Youth worker — — — — — —

Total 4,070 — 1,000 — 5,070 5,450

Other expenditure


2001 - Youth Club 98 — — — 98 572002 - Youth Camp Subsidies — — — — — —2003 - Outreach 140 — — — 140 3182005 - Parish share 67,999 — — — 67,999 66,6662006 - Clergy expenses 2,245 — — — 2,245 2,7642007 - Coach House Hire 1,200 — — — 1,200 1,2002008 - Library — — — — — —2009 - Church Expenses: Cleaning — — — — — —2010 - Church expenses: Electricity 360 — — — 360 1,3292011 - Church expenses: Gas 2,327 — — — 2,327 3,5782012 - Church expenses: Water — — — — — —2013 - Church expenses: Insurance 2,485 — — — 2,485 2,2792014 - Organ/piano maintenance 210 — — — 210 4622015 - Upkeep of services (altar etc) 1,252 — — — 1,252 1,6562016 - Upkeep of churchyard 3,918 — — — 3,918 2,4322017 - Magazine costs 795 — — — 795 1,0972018 - Binswood upkeep 726 — — — 726 4,3772019 - Structural repairs/maintenance 1,300 — — — 1,300 3482020 - Health & Safety 87 — — — 87 2792021 - Decoration — — — — — —2022 - Training 299 — — — 299 1002023 - Baptism/Confirmation/Marriage

289 — — — 289 234

2024 - Creche 92 — — — 92 —2025 - Footprints & Trax — — — — — 3142026 - 10+ Group — — — — — —2027 - SALAD — — — — — —2028 - Ceilidh costs — — — — — —2029 - Outings 125 — — — 125 762031 - Costs of fetes & other events 157 — — — 157 4492032 - C S Lewis stock 718 — — — 718 8222033 - Organist 4,009 — — — 4,009 2,2062034 - Choir and Music Group 129 — — — 129 182035 - Verger — — — — — 130

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2036 - Sundry expenditure 714 — — — 714 9642037 - Curate's accommodation 11,632 — — — 11,632 15,3222038 - HT4U 240 — — — 240 1202039 - Wood Farm Venture 811 — — — 811 7242040 - Curates stipend & pension — — — — — 19,8133001 - Parish Administrator 4,750 — — — 4,750 4,7503002 - Parish Office costs 4,071 — — — 4,071 3,8493003 - PCC 240 — — — 240 —3004 - Solar panels for Binswood/Vicarage

— — 566 — 566 14,092

3007 - Telephone and internet — — — — — —3008 - Toshiba photocopier — — — — — —4002 - Church building developments 4,882 — — — 4,882 8,231

Total 118,309 — 566 — 118,875 161,069

EXPENDITURE TOTAL 122,380 — 1,566 — 123,946 166,519

GRAND TOTAL 7,335 — (366) — 6,969 (12,839)

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N o tes to t h e f i n a n c i a l s ta te me n ts

Accounting Policies

The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and the charities SORP 2015.

The financial statements have been prepared under the historical cost convention and include all transac-tions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members.

Funds

Endowment funds are funds in which the capital must be maintained. Holy Trinity PCC does not have any such funds.

Designated funds are unrestricted funds that have been set aside by the PCC for a particular purpose,and include the Project Fund.

Restricted funds may only be expended on the specific object for which they were given; this includesthe Building fund.

Unrestricted funds are general funds which can be used for PCC ordinary purposes. These include the Binswood fixed asset fund and the General fund.

Incoming resources

Planned giving, collections and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. All other income is recognized when it is receivable. All incoming resources are accounted for gross and included in the SOFA. Income from the rental of 20 Binswood Ave is recognised when the rental is due.

Resources expended

Grants and donations are accounted for when paid over or when awarded. The diocesan parish share is ac-counted for when due. All other expenditure is generally recognized when it is incurred and is accounted for gross and is included in the SOFA. Expenditure is included on an accruals basis.

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Fixed assets

Consecrated and benefice property is not included in the accounts. For anything acquired prior to 2002there is insufficient cost information available and therefore such assets are not valued in the financial statements. Equipment used within the church premises is depreciated on a straight-line basis over four years. Individual items of equipment with a purchase price of £1000 or less are written off when the asset is acquired. Freehold property, 20 Binswood Avenue, is recorded at historic cost in the accounts.

The PCC has no investments.

Directors’ remuneration

No member of the PCC (or persons closely connected to them) received payment or expenses. A small immaterial portion of the expenses of the incumbent may have been related to his services as chair-man of the PCC.

Staff costs

The PCC does not employ any staff. The organist, parish administrator and churchyard assistant are remunerated for services provided.

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Documents

Parochial Church Council of the Parish of Holy Trinity