PARKS AND RECREATION ADVISORY COMMITTEE AGENDAWednesday, January 23, 2019 - 8:30 AM

Room 105 Newport Recreat ion Center, 225 SE Avery Street

The meeting location is accessible to persons with disabilities. A request for an interpreter forthe DEAF AND HARD OF HEARING, or for other accommodations for persons withdisabilities, should be made at least 48 hours in advance of the meeting to Peggy Hawker, CityRecorder at 541.574.0613.

The agenda may be amended during the meeting to add or delete items, change the order ofagenda items, or discuss any other business deemed necessary at the time of the meeting.

1. CALL TO ORDER/ROLL CALLIntroduction of Ryan Parker - Council Liaison

2. ADDITIONS/DELETIONS TO AGENDA

3. APPROVAL OF MINUTES

3.A December MeetingMinutes 12-19-2018 DRAFT.doc

4. ACTION ITEMS

4.A Elect ion of Off icers

4.B Committee Applicat ionsMark_Saelens_Committee_Application_12-18.pdf

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Applicant_-_Jason_Nehmer_12-2018.pdf

5. DISCUSSION ITEMS

5.A Parks Master Plan Update - Rachel Cotton

PSMP_ProjectPrioritization.docxLINK_TO_PARKS_MASTER_PLAN_INFO.pdf

5.B Tree Plan Update - Rachel CottonCity of Newport - Tree Ordinance Language.docx

5.C FY 19-20 Goal Sett ingPark and Rec goals for 19-20 DRAFT.docx

5.D Review Charge to the CommitteeCommitteeCharge - FINAL.docx

5.E Vision 2040 - Update

5.F Bay Road Special Event - Anjanette Baker

6. DIRECTOR'S REPORT

7. PUBLIC COMMENT

8. COMMITTEE COMMENTS

9. DEVELOP NEXT AGENDA

10. ESTABLISH NEXT MEETING DATE

11. ADJOURNMENT

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12. GOALSThe Newport Parks and Recreation Department exists to help meet the recreation needsof residents and guests by providing quality facilities, trails, fields and open space. Westrive to offer a variety of activities and environments that allow for personal, social, andeconomic, benefits open to all people. Our goal is to provide leadership and coordinationon projects and programs that enhance the livability and quality of life in Newport.

A. Ongoing Goals1. Provide recreational services to the City of Newport and surrounding area 2. Provide accessible well run facilities that enhance quality of life 3. Provide parks, open space and trails to citizens and guests of Newport

B. Goals for FY 2018-19: 1. Develop and adopt a new Parks Master Plan 2. Establish a Mountain Bike Master Plan for the City’s water reservoir property 3. Evaluate/explore registration and maintenance software 4. Recommend a plan for Parks and facility improvements and maintenance 5. Resolve roof leak issues with a permanent fix

C. 2-5 Year Goals: 1. Construct a mountain bike trail system that will garner regional attention 2. Replace or improve the Skate Park and Sam Moore Parkway 3. Acquire land (or partner with School Dist.) for more Sports Fields 4. Create/hire a Volunteer Project manager position for Parks

D. Goals Beyond 5 Years: 1. Creation of a national attention garnering event (ex. Marathon, Big Wave Surfing) 2. Acquire strategic property for the purpose of expanding the Park System 3. Support and promote a safe pedestrian bridge across the Yaquina Bay 4. Support and promote a Newport trail connection to the C2C and South Beach rails to trails

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December 19, 20188:34 a.m.

Newport, OregonParks and Recreation Committee Meeting

ROLL CALLThe Parks and Recreation Committee of the City of Newport met on the above date in theNewport Recreation Center.

Members present: Nancy Steinberg, Karen Smith, Cheryl Brown, Jennie Scarborough, Paul Stangeland, Al Gilhuly, Brian Norris, Mark Saelens – Council Liaison. Absent: Luana Beeson, Jeff Schrantz, Anjanette Baker.

Additions/Deletions to Agenda: None.

Staff/Guests in attendance: Jim Protiva - Parks and Recreation Director

ACTION ITEMSApproval of Minutes – November 28, 2018MOTION was made by Brown, seconded by Smith, to approve the corrected minutes of the November 28, 2018 meeting. The motion carried in a voice vote.

DISCUSSION ITEMSCommittee Applicants – Mark Saelens & Jason NehmerThe Committee interviewed both candidates using a set of previously established questions. Marks Saelens asked if it was possible to have an alternate Committee member available, if needed. Protiva said that he would look into it.

Vision 2040 Update – Luana Beeson Protiva noted that Beeson was unable to attend the meeting, but handed out an email report from her. The report noted that the 2040 Advisory group had met with the Siuslaw vision project leaders to share information on their projects.

Parks Master Plan – UpdateProtiva noted that the Master Plan project continues on, and there had been two recent meetings, with Rachel Cotton presenting to the City Council and Planning Commission,reporting the results from surveys and looking at various areas of town. The Committee discussed how defined projects in the Parks Master Plan would be funded.

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FY 19-20 Goal Setting Protiva shared his thoughts regarding the FY2019-20 Goals, and stated that he thought thatseveral of the items should be deleted.

Steinberg asked about the process for developing the Goals list, wondering if staff would be submitting their ideas. Protiva stated staff would be submitting their goals around February, at which time he would incorporate Committee goals with them, among others, and then forward them on.

Norris stated that he thought #4 under C. 2-5 Year Goals, Create/hire a volunteer project manager position should be moved up to the next fiscal year goals. Protiva stated that there was current discussion within the City to fund a position of this type within the City.

The Committee asked to discuss Goal Setting at their January meeting.

Tree city USA Application – UpdateProtiva noted that the application had not been submitted yet.

Bay Road Special Event – Anjanette BakerBaker was absent from the meeting

DIRECTOR’S REPORTProtiva handed out copies of his monthly report. Protiva added that the Swim Club has requested to move the Seahorse Swim Meet back to its traditional date in August for the year 2020, which is the same as the Quilt Club show, and the Farmers market. A meeting had been held with all of the users, noting that the main issue was parking. Protiva noted that there was a swim meet happening on Friday.

PUBLIC COMMENTSNone.

COMMITTEE COMMENTSNone.

Develop Next AgendaFY 19-20 Goal Setting Parks Master Plan - UpdateCommittee ApplicationsVision 2040 – UpdateElection of OfficersReview Charge to the Committee

Establish Next Meeting Date and LocationThe next meeting is scheduled for January 23, 2019.

AdjournmentHaving no further business, the meeting adjourned at 10:04 a.m.

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Application for City Council - Email ApplicationDate: 11/28/2018Commission/Committee of Interest: Parks and Recreation CommitteeName: Mark SaelensAddress: 275 NE San BayO CircleNewport, OR 97365Workphone: 5412724803Homephone: 5412701889Email: mark.saelens@mac.comOccupation: Environmental Scientist, Local Government EmployeeEmployer: Lincoln County

Why do you think you are qualified to be a Committee member? To start with I grew up just outside of Eugene, Oregon and I was very involved with the River Roads Parks and Recreation District in my youth. Since then I have spent 43 years as an environmental scientist and policy adviser. For the past 12 years I have been working for Lincoln County.

More recently I have been a Newport City Councilor and have served on many city advisory committee. I am currently the liaison for the Parks and Recreation Committee but that post will end with my term as a city councilor on January 7, 2019.

Over the course of my life I have been involved with (played the sport on a team) baseball, soccer, track and tennis. I was an active backpacker and day hiker, biker and mountain climber. Perhaps my best qualification is that I fully understand the government process and cost for providing parks and recreational activities to our citizens.

State your educational background.Oregon State University, BS in Fisheries Science University of Oregon, Certification in Sustainability Leadership, 2008

Have you ever served on a community committee? If so, what kind?Yes, dozens of Federal,State and local fishery advisory committees. Staff for a past Lincoln County Sustainability Committee and a continuing Solid Waste Advisory Committee. Various City of Newport Committee's - Audit Committee, Budget Committee, Board of Trustees for City Retirement, Bicycle and Pedestrian Committee, Parks and Recreation Committee, Visual Arts Center Steering Committee, Wayfinding Committee and others that I have forgotten.

Do you agree with consensus decision making?I really did not completely appreciate until after I left my career in fisheries management that the defining phrase for those years of work was "consensus decision making". Having said that there was lots of scientific information to consider that keeps some of the more difficult emotional, social and other aspects of decision making a bit in check.

I thought that my work at the county was truly local, but again many Department of Environmental Quality and other state and federal laws guide the consensus decision making process. It has really been my 8 years on the Newport City Council that has honed the ability to mmake true consensus decisions.

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Are you willing to attend regularly scheduled meetings for your term of office? Yes, I have been attending the regular monthly Parks and Recreation Committee meetings for years and their schedule fits my schedule.

Would you make decisions based on the facts and standards even though you may not agree with the ultimate decision? Yes, that is a part of my daily work and life and I am comfortable with it.

Do you anticipate having many conflicts of interest that may disqualify you in making decisions, due to personal and/or business relationships? No

List all other pertinent information/background for this position.

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Application for City Council - Email ApplicationDate: 11/29/2018Commission/Committee of Interest: Parks and RecreationName: Jason NehmerAddress: 619 NW Coast St.Newport, OR 97365Workphone: 5412704215Homephone: 5412704215Email: rjnehmer@yahoo.comOccupation: Land Manager/EducatorEmployer: Double E Northwest Inc.

Why do you think you are qualified to be a Committee member? Being a resident of Newport, Oregon for twelve years has given me time to become intimate with the community, surrounding forest lands, and the municipal parks of Newport. Through these years, I have been involved, and still am involved, in a variety of groups and committees that fostered positive change and improvement both within the county and city properties (e.g. Sam Moore Parkway, Wilder, county wide watersheds, Waldport’s Woodland Trails, Toledo’s Library Park, etc). Basically, I know what it takes to champion projects through personal connections, compromise, and teamwork.

State your educational background.-Bachelor of Science - Archaeology and Anthropology -Teaching Certification - Kindergarten through 8th Grade (Social Studies Endorsement though 9th Grade and Highly Qualified in Language Arts)

Have you ever served on a community committee? If so, what kind?- Newport Master Parks Planning Committee- Oregon Boating Foundation- Central Oregon Coast Disc Golf Club (President)- 2018 City Council Candidate (several community based programs and meetings)

Do you agree with consensus decision making?Yes, one needs to make decisions based on the greater good, not for personal gain.

Are you willing to attend regularly scheduled meetings for your term of office? Of course

Would you make decisions based on the facts and standards even though you may not agree with the ultimate decision? Totally, one must determine decisions based on facts even though they might not align with one’s personal beliefs.

Do you anticipate having many conflicts of interest that may disqualify you in making decisions, due to personal and/or business relationships? No, I don’t foresee any circumstances where my personal and/or business relationships would prevent me from making a unbiased judgement/decision.

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List all other pertinent information/background for this position. My involvement in promoting outdoor recreation in the area through leading guided nature hikes for both children and adults throughout the region; aiding in establishing a junior scholastic mountain biking race series event in Newport (the first of its kind in Oregon); designing and building three disc golf courses thus far in the county; instructing disc golf at the local community college; and heading extensive trail building and maintenance operation within a vast county trail system.

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DRAFT – NEWPORT PARK SYSTEM MASTER PLAN PROJECT PRIORITIZATION

TIER I PROJECTS (NEAR-TERM, IN NO ORDER OF PRIORITY)1. Existing Park P-01: AGATE BEACH NEIGHBORHOOD AND DOG PARK IMPROVEMENTS2. Existing Park P-03: BETTY WHEELER MEMORIAL FIELD IMPROVEMENTS3. Existing Park P-04: BIG CREEK PARK IMPROVEMENTS4. Existing Park P-09: FRANK WADE PARK IMPROVEMENTS5. Existing Park and Trail P-17/T-J: SAM MOORE PARK AND TRAIL IMPROVEMENTS6. Existing Park P-06: DON AND ANN DAVIS PARK (GRASSY AREA)7. New Special Use S-A: SOUTH BEACH MARINA NON-MOTORIZED BOAT LAUNCH AND ACCESS IMPROVEMENTS (AT

CLOSED BOAT RAMP)8. New Special Use P-D: LINCOLN COUNTY COMMONS MULTI-USE FIELD9. Beach Access S-05 NYE BEACH TURNAROUND – UNIVERSAL BEACH ACCESS10. Beach Access T-B: 13TH STREET AND SPRING STREET – RESTORED BEACH ACCESS ON PUBLIC LAND11. Existing Trail T-H / T-I: OCEAN TO BAY TRAIL IMPROVEMENTS12. Existing Trail T-L / T-M: YAQUINA BAY BEACH (COAST GUARD) TRAIL IMPROVEMENTS13. Existing Trail X-08: FOREST PARK TRAIL IMPROVEMENTS14. New Trails T-G: BIG CREEK RESERVOIR TRAIL SYSTEMTIER II PROJECTS (MEDIUM-TERM, IN NO ORDER OF PRIORITY)1. New Park X-01: POCKET PARK ON NE 7TH STREET2. New Park P-J: POCKET PARK AT SOUTH END OF YAQUINA BAY BRIDGE3. New Special Use S-08: NEWPORT MUNICIPAL AIRPORT – COMMUNITY GARDEN4. New Special Use S-B: MARINE SCIENCE DRIVE NON-MOTORIZED BOAT LAUNCH 5. Beach Access P-06: DON AND ANN DAVIS PARK – BEACH ACCESS IMPROVEMENTS6. Beach Access P-C: IMPROVED BEACH ACCESS AT JUMP OFF JOE7. New Trail T-K: OCEAN TO BAY TRAIL COMPLETION8. New Trail T-O: CHESTNUT STREET OPEN SPACE TRAIL 9. New Trail T-N: COASTAL GULLY OPEN SPACE TRAIL10. New Trails & Connections T-P: TRAIL CONNECTIONS FROM MIKE MILLER PARK TO NEWPORT MUNICIPAL AIRPORT AND AREAS

TO THE SOUTH / S-08: NEWPORT MUNICIPAL AIRPORT TRAILS11. New Trail X-15: SAN-BAY-O TRAIL CONNECTION12. New Trail T-C: AGATE BEACH NEIGHBORHOOD & ERNEST BLOCH WAYSIDE TRAIL CONNECTION13. New Habitat T-F: POLLINATOR HABITAT RESTORATION ON 101 NORTH OF AGATE BEACH STATE RECREATION SITE

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DRAFT PRIORITIES FOR CONCEPTUAL DIAGRAMS (BASED ON AC GUIDANCE AND PUBLIC INPUT) - 4-5 POSSIBLE WITHIN PROJECT SCOPE

1. P-01: AGATE BEACH NEIGHBORHOOD AND DOG PARK IMPROVEMENTS2. P-04: BIG CREEK PARK IMPROVEMENTS 3. P-17/T-J: SAM MOORE PARK AND TRAIL IMPROVEMENTS (PARTIAL CONCEPT EXISTS)4. T-G: BIG CREEK RESERVOIR TRAIL SYSTEM5. P-06: DON AND ANN DAVIS PARK (GRASSY AREA)

PROJECTS FOR WHICH CONCEPTUAL DIAGRAMS ALREADY EXIST

P-03: BETTY WHEELER MEMORIAL FIELD IMPROVEMENTS P-17/T-J: SAM MOORE PARK AND TRAIL IMPROVEMENTS (PARTIAL) P-D: LINCOLN COUNTY COMMONS IMPROVEMENTS P-J: POCKET PARK AT SOUTH END OF YAQUINA BAY BRIDGE T-N: COASTAL GULLY OPEN SPACE TRAIL

TIER III PROJECTS (LONG-TERM, IN NO ORDER OF PRIORITY)1. Existing Park P-05 COAST PARK IMPROVEMENTS2. Existing Park P-13: MOMBETSU PARK IMPROVEMENTS3. Existing Park P-20: YAQUINA BAY STATE PARK IMPROVEMENTS4. New Park P-A: NORTH NEWPORT NEIGHBORHOOD PARK5. New Park P-E: MINI PARK SOUTH OF HWY 20, WEST OF YAQUINA VIEW 6. New Park P-K: ADDITIONAL WILDER NEIGHBORHOOD PARK7. New Park P-M: NEIGHBORHOOD PARK SOUTH OF NEWPORT MUNICIPAL AIRPORT8. Special Use S-02: WILDER DOG PARK IMPROVEMENTS9. Existing Trail T-08: WILDER TRAIL IMPROVEMENTS

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LINK TO PARKS MASTER PLAN INFO: http://www.newportoregon.gov/dept/cdd/documents/ParkSystem/Newport_ParkSystemOpportunities.pdf

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Tree “Plan” Draft LanguageRachel Cotton, Associate PlannerJanuary 18, 2019

TREE BOARD DUTY LANGUAGE (NMC Chapter 2.05, Boards and Commissions, of the Newport Municipal Code (NMC)

[PROPOSED ADDED LANGUAGE]

To serve as the City’s “Tree Board,” with authority to recommend approval or denial requests for tree removal within the rights-of-way of the City of Newport and on property owned by the City of Newport pursuant to Chapter 9.10 (Right-of-Way-Permits) and

[EXISTING LANGUAGE]

with the responsibility to study, investigate, develop and periodically update a written plan manual for the care, preservation, pruning, planting, replanting, removal and disposition of trees in parks, along public streets, and in other public places.

a. As part of this plan manual, a list of acceptable species shall be developed and maintained for planting trees along public streets. The list shall provide spacing and planting details for each species, and divide trees into three classes based upon mature height: small (under 30 feet); medium (30 to 50 feet) and large (over 50 feet);

b. The plan manual may include criteria for determining, and standards for protecting heritage trees within the city. The purpose of the heritage tree designation is to recognize, foster appreciation of, and protect trees having significance to the community. Criteria may include such things as species rarity, age, size, quality, association with historical events or persons, or scenic enhancement;

c. A draft of the plan manual and any amendments thereof, shall be presented to the City Council and, upon Council acceptance and approval, will constitute the official tree plan manual for the city. Adoption by the City Council shall be by resolution; and

d. The plan manual shall be reviewed at least once in every three-year period after initial approval.

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TREE BOARD DUTY LANGUAGE (NMC Chapter 9.10, Right-of-Way-Permits, of the Newport Municipal Code (NMC)

9.10.010 Definitions

A. Arborist, certified means a licensed tree care consultant, who is certified as an arborist by the International Society of Arboriculture, or other arborist approved by the City.

B. Cut means to fell or remove a tree or to do anything that has the natural result of causing the death orsubstantial destruction of a tree, including girdling and topping.

C. D.B.H. (diameter at breast height) means the tree trunk’s diameter as measured at four and one-half feet above the ground; for multi-trunked trees, the diameter of the two largest trunks combined.

D. Girdling means the cutting or removal of the outer bark and conducting tissues of a tree, potentially causing death by interrupting the circulation of water and nutrients.

E. Hazardous Growth Habit means the development of a tree that, due to a combination of structural defect, disease, or existing disturbance, is subject to a high probability of failure; and such failure would result in a threat to persons or improved property.

F. Mitigation tree includes any tree required by this chapter as a replacement for a tree removed.G. Pruning means the removal of living parts.H. Removal means cutting or removing 50 percent or more of the crown, trunk or root system of a tree,

or any action that results in the loss of aesthetic or physiological viability or causes the tree to fall or be in immediate danger of falling. Removal includes topping, but shall not include pruning performed to applicable standards.

I. Topping means the severe cutting back of the tree’s crown limbs to stubs to such a degree so as to remove the natural canopy and disfigure the tree.

J. Tree means a perennial woody plant

**PARKS AND REC COMMITTEE INPUT REQUESTED** typically of eight feet or more in height [Lincoln City] measuring four inches D.B.H. or larger [Sausalito] street trees any size; city trees measuring three inches D.B.H. or larger [Portland]

with a single main stem (the trunk or bole), or in some cases, multiple trunks, from which branches and twigs extend to form a characteristic crown of foliage.

X.Y.020 Hazard Trees

A. Removal of trees is allowed without a permit if performed by a utility or by the City or its authorized agent to remove vegetation and trees that present a danger to life or property, to restore utility services, or to reopen a public thoroughfare to traffic.

B. Removal of trees is allowed without a permit if performed by the City or its authorized agent to remove trees that are deemed nuisances under Chapter 8.10 NMC, Nuisances, or to remove trees necessary to install or maintain improvements on parklands, streets, sewers, or utilities within publicly owned and dedicated rights-of-way or public utility easements.

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X.Y.030 Destruction of Trees

No person shall cut down, mutilate, top, destroy, or injure any tree on City property or Public Rights of Way, except in accordance with the provisions specified under [Chapter 9.10, Right-of-Way Permits].

X.Y.40 Tree Removal Requests and Authority

A private property owner may request permission from the City to remove a tree(s) on City property or Public Rights of Way.

A. The City shall have authority to approve or deny permits for tree removal within the rights-of-way of the City of Newport and on property owned by the City of Newport fitting the following criteria:a) The tree(s) is diseased, blighted, or insect infested. b) The tree is determined to be dead, or dying and not recoverablec) The tree is determined to have a significantly damaged root structure that will adversely impact the

health and stability of the tree. d) The tree is determined to exhibit a hazardous growth habit.

B. The Parks and Recreation Committee, serving as the City’s “Tree Board,” shall have authority to recommend approval or denial of requests for tree removal within the rights-of-way of the City of Newport and on property owned by the City of Newport not fitting the criteria in Section X.Y.040(A)(a-d). In making a recommendation on whether to grant a Removal Permit, the Tree Board shall consider the criteria listed below. The decision shall include findings that cite each of these criteria. These criteria are meant to be guides, and the varying importance or weight of each in determining the appropriateness of tree removal shall be as expressed in the findings:

1. Any of the following criteria shall be considered as aspects likely to warrant approval of a tree removal permit:

e) The tree encroaches in the public right-of-way so as to cause damage to improvements within the public right-of-way such as street pavement and sidewalks.

f) The tree is causing structural damage that includes, but is not limited to, foundations, water lines and sewer lines.

g) An existing building footprint lies within the drip line of the tree.h) Removal of trees is being done for thinning purposes to enhance the health of other trees.i) The removal would allow solar access for an otherwise extremely shaded property.j) In the absence of denial criteria listed below, removal is for the owner’s landscape

improvement but does not jeopardize the aesthetics of the neighborhood.

2. Any of the following criteria shall be considered as aspects likely to warrant denial of a tree removal permit:

a) The tree is visually prominent.b) The tree is generally healthy and of sound structure.c) The tree is of significant size.d) The tree is part of a larger grove or grouping of trees, and its removal will adversely affect

the health and safety of the remaining trees within the grove or grouping.e) The tree is on land that is sloped, and removal of the tree may exacerbate erosion or soil

slumping in the vicinity of the tree.f) The tree acts as a privacy barrier for adjacent properties. 15

X.Y.050 Application Submittal Requirements

A. The application shall include:

1. A completed Tree Removal Permit Application. This includes the following information:

a. The owner’s name, address, and phone number;

b. The site address for the tree removal;

c. The number, diameter, and species of trees requested to be removed;

d. Reasons justifying the removal, referencing the criteria in Section Y.040;

e. The owner’s signature and date.

2. A site plan of the property upon which the tree proposed for removal is located. Applicants may use aerial maps as a site plan. The site plan should show the following:

a. The location of the tree(s) to be removed;

b. The location of any existing building footprint(s);

c. The location of any new or planned building expansion(s).

d. The location of any paved or concreted areas on the property.

f. A description of the proposed tree replacement with a detailed explanation including the number, size, species, and cost.

3. After clearly marking the tree(s) on the property with brightly colored tape, the applicant shall take and include with the application photograph(s) of the tree(s) to be removed and the surrounding area.

4. The applicant may, at their discretion, submit a report by an arborist on the health and structure of the tree(s) to be removed and the impact of such removal upon surrounding trees. In no way should this be construed to mean that the City requires such a report, except as noted below. Reports from other professionals (engineers, appraisers, etc.) may also be included in the application but are not required.

a. If the application is being made on the criteria in Section X.Y.040(A)(a-c) then a formal report from a certified arborist is required.

X.Y.060 Permit Process.

Upon receipt of a permit request for tree removal, the City shall take the following steps:

1. [CITY ADMIN PROCEDURES STILL BEING DEVELOPED]

2. a. [CITY ADMIN PROCEDURES STILL BEING DEVELOPED]

b. The City will determine the level of notification needed based on the approval criteria in section X.Y.040.

(1) If approval criteria Section X.Y.040(A)(a-d) apply, then no notification is needed.

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(2) For all other trees the City shall notify all property owners within 200 feet of the property for which the permit is being requested. The notice shall be sent via US Mail prior to the next Tree Board meeting, and shall include the following:

(a) The address (or legal description) of the property

(b) A copy of the applicant’s site plan

(c) A description of the trees to be removed including the diameter and species

(d) The reasons stated by the property owner justifying the removal

(e) The expected Tree Board’s decision date

(f) How to request a copy of the decision

(g) The appeal rights and process

(h) The address and contact information of the City staff person for questions and comments

X.Y.070 Removal and Replacement

A. If permission for removal is granted, all costs of removal, cleanup and replacement shall be borne by the person requesting the removal.

B. Any person granted a tree removal permit shall replace each removed tree with at least one mitigation tree on the same property, or an approved alternate public property in the City. Removed trees under 20” D.B.H. shall be replaced on a tree for tree basis within 9 months of removal. Trees measuring 20” D.B.H. and larger in diameter must be replaced on an inch for inch basis within 9 months of removal. Mitigation trees shall be at least 1" in diameter at 4' above ground level and of a species suitable for the location as determined by the City’s Tree Manual and approved by the Tree Board.

C. The Tree Board may consider other types of landscaping in lieu of trees. The type, amount, and arrangement of said landscaping shall be clearly illustrated on a plan provided by the applicant and shall be approved by the Tree Board if it is found that the proposed landscaping:

1. provides aesthetic improvements, and,

2. the planting of replacement trees is not practical or desirable for the public, and,

3. the landscaping will not create a hazard or otherwise impede pedestrian or vehicular traffic.

D. Planting Site. The preferred replacement site shall be on the property from which a tree is being removed. Provided one or more of the mitigation trees cannot be located viably on the property from which a tree is removed, the Tree Board may either require that the applicant plant one or more mitigation trees on other public property within the city. The Tree Board, in conjunction with staff, shall select an appropriate planting site on open space, a park, or other public land suitable for new trees.

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DRAFTCity of Newport

2019-2020 Department Goals

Parks and Recreation Date: 1/23/2019

A. Service Priorities Narrative:

The Newport Parks and Recreation Department exists to help meet the recreation needs of residents and guests by providing quality facilities, trails, fields and open space. We strive to offer a variety of activities and environments that allow for personal, social, and economic, benefits open to all people. Our goal is to provide leadership and coordination on projects and programs that enhance the livability and quality of life in Newport.

B. Ongoing Goals

1. Provide recreational services to the City of Newport and surrounding area 2. Provide accessible well run facilities that enhance quality of life 3. Provide parks, open space and trails to citizens and guests of Newport 4. Provide Tree City and Bee City activities that keep Newport current

C. Goals for FY 2019-20:

1. Establish a Mountain Bike/Multi-use trail Master Plan for the City’s water reservoir property

2. Recommend a plan for Parks and facility improvements and maintenance3. Resolve roof leak issues with a permanent fix 4. Update Cooperative Use Agreements. LCSD, COG, Swim Team, Newts5. Adopt specific location improvement concepts, drawings and budget estimates

D. 2-5 Year Goals:

1. Construct a mountain bike trail system that will garner regional attention 2. Acquire land (or partner with School Dist.) for more Sports Fields3. Create a plan for under-served neighborhoods4. Establish a plan for Community Gardens in south part of town 5. Conduct and Compile a forest/ open space management plan

E. Goals Beyond 5 Years:

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1. Creation of a national attention garnering event (ex. Marathon, Big Wave Surfing) 2. Acquire strategic property for the purpose of expanding the Park System3. Support and promote a safe pedestrian bridge across the Yaquina Bay 4. Support a Newport trail connection to the C2C and South Beach rails to trails5. Work with others to improve and promote fishing at the Newport Reservoir

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City of NewportParks and Recreation Advisory Committee

Charge to the Committee/MISSION STATEMENT

August 2016

The Parks and Recreation Advisory Committee for the City of Newport is a group of citizen volunteers appointed by the mayor, and confirmed by the City Council, to two-year terms. The committee consists of 11 members; a Chair and Vice-Chair are chosen from among those members.

The committee’s charge is to support the mission of the Parks and Recreation Department, which is “…to help meet the recreation needs of residents and guests by providing quality facilities, trails, fields and open space. We strive to offer a variety of activities and environments that allow for personal, social, and economic benefits open to all people. Our goal is to provide leadership and coordination on projects and programs that enhance the livability and quality of life in Newport.”

The committee’s responsibilities include, but are not limited to:

“[Making] recommendations to the City Council concerning parks, recreation center, recreation programs, and swimming pool. Recommendations may include the acquisition, development, use, operation, and disposition of parks, facilities, rules, regulations, and programming” (Newport Municipal Code 2.05.040).

Developing proposed ordinances and rules for use of parks properties for recommendation to the City Council.

Serving as the city’s Tree Board, which will “…periodically update a written plan for the care, preservation, pruning, planting, replanting, removal and disposition of trees in parks, along public streets, and in other public places” (Newport Municipal Code 2.05.040).

Offering citizen perspectives on needs and desires (“visioning”) with respect to parks, recreation center, and programs, including but not limited to city beautification opportunities, interconnectivity of neighborhoods via non-motorized trails, educational programming, etc.

Responding to requests from the city council or city administration regarding policy issues relevant to parks and recreational facilities and programs.

Accepting public comment on issues relevant to parks and related city facilities, recreation center, and recreation programming; issuing recommendations to city staff as appropriate on these issues; and transmitting major recommendations to the City Council.

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Volunteering, when possible, to assist in large-scale departmental initiatives and projects. These duties could include staffing events such as races and Rec Center shows, writing grants, assisting in other fundraising, and other projects.

Assisting departmental staff in developing annual, multi-year, and ongoing departmental goals, including updates to the Parks Master Plan, and providing endorsement of those goals prior to submittal to the City Council.

Monitoring departmental progress toward achieving its stated goals (short, medium, and long-term) by receiving periodic updates and providing feedback and recommendations as needed.

Serving as ambassadors to the community on parks and recreation issues by being well informed on important issues, serving as advocates for departmental initiatives, and referring questions and issues to staff as appropriate.

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