PARKS AND RECREATION ADVISORY COMMITTEE AGENDAWednesday, December 19, 2018 - 8:30 AM

Room 105 Newport Recreat ion Center, 225 SE Avery Street

The meeting location is accessible to persons with disabilities. A request for an interpreter forthe DEAF AND HARD OF HEARING, or for other accommodations for persons withdisabilities, should be made at least 48 hours in advance of the meeting to Peggy Hawker, CityRecorder at 541.574.0613.

The agenda may be amended during the meeting to add or delete items, change the order ofagenda items, or discuss any other business deemed necessary at the time of the meeting.

1. CALL TO ORDER/ROLL CALL

2. ADDITIONS/DELETIONS TO AGENDA

3. APPROVAL OF MINUTESNovember Meeting

3.A MINUTES 11-28-18Minutes 11-28-2018 DRAFT.pdf

4. DISCUSSION ITEMS

4.A Committee ApplicantsMark Saelens Committee Application 12-18.docxApplicant - Jason Nehmer 12-2018.docx

4.B FY 19-20 Goal Sett ing1

4.C Parks Master Plan - Update

4.D Bay Road Special Event - Anjanette Baker

4.E Vision 2040 - Update

4.F Tree City USA Applicat ion - Update

5. DIRECTOR'S REPORT

6. PUBLIC COMMENT

7. COMMITTEE COMMENTS

8. DEVELOP NEXT AGENDA

9. ESTABLISH NEXT MEETING DATE

10. ADJOURNMENT

11. GOALSThe Newport Parks and Recreation Department exists to help meet the recreation needsof residents and guests by providing quality facilities, trails, fields and open space. Westrive to offer a variety of activities and environments that allow for personal, social, andeconomic, benefits open to all people. Our goal is to provide leadership and coordinationon projects and programs that enhance the livability and quality of life in Newport.

A. Ongoing Goals1. Provide recreational services to the City of Newport and surrounding area 2. Provide accessible well run facilities that enhance quality of life 3. Provide parks, open space and trails to citizens and guests of Newport

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B. Goals for FY 2018-19: 1. Develop and adopt a new Parks Master Plan 2. Establish a Mountain Bike Master Plan for the City’s water reservoir property 3. Evaluate/explore registration and maintenance software 4. Recommend a plan for Parks and facility improvements and maintenance 5. Resolve roof leak issues with a permanent fix

C. 2-5 Year Goals: 1. Construct a mountain bike trail system that will garner regional attention 2. Replace or improve the Skate Park and Sam Moore Parkway 3. Acquire land (or partner with School Dist.) for more Sports Fields 4. Create/hire a Volunteer Project manager position for Parks

D. Goals Beyond 5 Years: 1. Creation of a national attention garnering event (ex. Marathon, Big Wave Surfing) 2. Acquire strategic property for the purpose of expanding the Park System 3. Support and promote a safe pedestrian bridge across the Yaquina Bay 4. Support and promote a Newport trail connection to the C2C and South Beach rails to trails

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November 28, 2018

8:34 a.m. Newport, Oregon

Parks and Recreation Committee Meeting

ROLL CALL The Parks and Recreation Committee of the City of Newport met on the above date in the Newport Recreation Center. Members present: Nancy Steinberg, Karen Smith, Al Gilhuly, Cheryl Brown, Jennie Scarborough, Paul Stangeland, Jeff Schrantz, Luana Beeson, Mark Saelens – Council Liaison. Absent: Brian Norris, Anjanette Baker. Staff/Guests in attendance: Jim Protiva - Parks and Recreation Director, Jay Fineman - OCCFA President

ACTION ITEMS Approval of Minutes – October 24, 2018 MOTION was made by Beeson, seconded by Gilhuly, to approve the corrected minutes of the October 24, 2018 meeting. The motion carried in a voice vote.

DISCUSSION ITEMS Parks Master Plan Update Protiva noted that several surveys had been completed and now the emphasis was on what the community deemed as priorities for park improvements and additions. Protiva added that it was a massive process and one of the things that came up was a potential opportunity to develop a bike pump track over by the Sam Moore Park area. The Committee discussed various locations that might work for a bike pump track and determined that if 7th Street couldn’t be used, that Sam Moore park would be suitable. Forest Park Signage – Jay Fineman Saelens introduced Jay Fineman, President of Oregon Coast Community Forest Association (OCCFA.) Fineman noted that he had been working with the School District regarding the old pool building and signs that were being erected at the head of the Forest Park trail and other nearby areas, using them as an educational opportunity. Vision 2040 Update – Luana Beeson Beeson noted upcoming meetings and that a group from Siuslaw that had recently gone through the same process would be at the regular meeting.

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High School Swim Team Usage - Update Steinberg noted that after the last committee meeting, parents and staff of the High School Swim Team went to a Council meeting and asked Council for help in the negotiation process. City Manager Nebel met with the interested parties and negotiated a solution. Protiva added that after reviewing the Cooperative Use Agreement, the group accepted that future changes would need to be made six months in advance per the agreement. Protiva noted that both parties would be reviewing the agreement to make a smoother and defined process for all staff. Protiva added that the Newport Swim Club had asked to hold the 2020 Seahorse Swim Meet on the first weekend of August which is the same weekend of the annual Quilt Show, and also while the Saturday market is held. Protiva said that he would be holding a meeting with all of the parties to determine what would work for all of them.

DIRECTOR’S REPORT Protiva handed out the October department report and noted that the Corvallis to Coast trail had recently been making progress. He added that the sign at Don Davis Park had been changed to the Don and Ann Davis Park. Protiva informed the committee that Pool had been having issues with the natural gas supply. Special meters had been installed to double-check that enough gas was being supplied. Protiva added that the 60+ Center had received an award from the Oregon Recreation and Parks Association for a diabetes program they had developed.

PUBLIC COMMENTS None.

COMMITTEE COMMENTS Steinberg noted that there was a vacancy on the committee and noted that Jason Nehmer had expressed interest in serving. Saelens noted that since he would no longer be a council member, that he would be interested in serving on the committee. Steinberg noted that there was a biking “meet-up” at Bike Newport that evening at 6pm, regarding local biking issues and trails. Develop Next Agenda 2019 Goal Setting Parks Master Plan - Update Potential Committee Applicant Bay Road Special Event – Anjanette Baker Vision 2040 – Update Tree City USA Application Update Establish Next Meeting Date and Location The next meeting is scheduled for December 19, 2018. Adjournment Having no further business, the meeting adjourned at 9:51 a.m.

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Application for City Council - Email ApplicationDate: 11/28/2018Commission/Committee of Interest: Parks and Recreation CommitteeName: Mark SaelensAddress: 275 NE San BayO CircleNewport, OR 97365Workphone: 5412724803Homephone: 5412701889Email: mark.saelens@mac.comOccupation: Environmental Scientist, Local Government EmployeeEmployer: Lincoln County

Why do you think you are qualified to be a Committee member? To start with I grew up just outside of Eugene, Oregon and I was very involved with the River Roads Parks and Recreation District in my youth. Since then I have spent 43 years as an environmental scientist and policy adviser. For the past 12 years I have been working for Lincoln County.

More recently I have been a Newport City Councilor and have served on many city advisory committee. I am currently the liaison for the Parks and Recreation Committee but that post will end with my term as a city councilor on January 7, 2019.

Over the course of my life I have been involved with (played the sport on a team) baseball, soccer, track and tennis. I was an active backpacker and day hiker, biker and mountain climber. Perhaps my best qualification is that I fully understand the government process and cost for providing parks and recreational activities to our citizens.

State your educational background.Oregon State University, BS in Fisheries Science University of Oregon, Certification in Sustainability Leadership, 2008

Have you ever served on a community committee? If so, what kind?Yes, dozens of Federal,State and local fishery advisory committees. Staff for a past Lincoln County Sustainability Committee and a continuing Solid Waste Advisory Committee. Various City of Newport Committee's - Audit Committee, Budget Committee, Board of Trustees for City Retirement, Bicycle and Pedestrian Committee, Parks and Recreation Committee, Visual Arts Center Steering Committee, Wayfinding Committee and others that I have forgotten.

Do you agree with consensus decision making?I really did not completely appreciate until after I left my career in fisheries management that the defining phrase for those years of work was "consensus decision making". Having said that there was lots of scientific information to consider that keeps some of the more difficult emotional, social and other aspects of decision making a bit in check.

I thought that my work at the county was truly local, but again many Department of Environmental Quality and other state and federal laws guide the consensus decision making process. It has really been my 8 years on the Newport City Council that has honed the ability to mmake true consensus decisions.

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Are you willing to attend regularly scheduled meetings for your term of office? Yes, I have been attending the regular monthly Parks and Recreation Committee meetings for years and their schedule fits my schedule.

Would you make decisions based on the facts and standards even though you may not agree with the ultimate decision? Yes, that is a part of my daily work and life and I am comfortable with it.

Do you anticipate having many conflicts of interest that may disqualify you in making decisions, due to personal and/or business relationships? No

List all other pertinent information/background for this position.

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Application for City Council - Email ApplicationDate: 11/29/2018Commission/Committee of Interest: Parks and RecreationName: Jason NehmerAddress: 619 NW Coast St.Newport, OR 97365Workphone: 5412704215Homephone: 5412704215Email: rjnehmer@yahoo.comOccupation: Land Manager/EducatorEmployer: Double E Northwest Inc.

Why do you think you are qualified to be a Committee member? Being a resident of Newport, Oregon for twelve years has given me time to become intimate with the community, surrounding forest lands, and the municipal parks of Newport. Through these years, I have been involved, and still am involved, in a variety of groups and committees that fostered positive change and improvement both within the county and city properties (e.g. Sam Moore Parkway, Wilder, county wide watersheds, Waldport’s Woodland Trails, Toledo’s Library Park, etc). Basically, I know what it takes to champion projects through personal connections, compromise, and teamwork.

State your educational background.-Bachelor of Science - Archaeology and Anthropology -Teaching Certification - Kindergarten through 8th Grade (Social Studies Endorsement though 9th Grade and Highly Qualified in Language Arts)

Have you ever served on a community committee? If so, what kind?- Newport Master Parks Planning Committee- Oregon Boating Foundation- Central Oregon Coast Disc Golf Club (President)- 2018 City Council Candidate (several community based programs and meetings)

Do you agree with consensus decision making?Yes, one needs to make decisions based on the greater good, not for personal gain.

Are you willing to attend regularly scheduled meetings for your term of office? Of course

Would you make decisions based on the facts and standards even though you may not agree with the ultimate decision? Totally, one must determine decisions based on facts even though they might not align with one’s personal beliefs.

Do you anticipate having many conflicts of interest that may disqualify you in making decisions, due to personal and/or business relationships? No, I don’t foresee any circumstances where my personal and/or business relationships would prevent me from making a unbiased judgement/decision.

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List all other pertinent information/background for this position. My involvement in promoting outdoor recreation in the area through leading guided nature hikes for both children and adults throughout the region; aiding in establishing a junior scholastic mountain biking race series event in Newport (the first of its kind in Oregon); designing and building three disc golf courses thus far in the county; instructing disc golf at the local community college; and heading extensive trail building and maintenance operation within a vast county trail system.

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