Parents General Meeting (Fall) · 2012-09-17 · 9/17/2012 1 Professional Swimming for Professional Athletes Parents General Meeting (Fall) 16-Sep-2012 Professional Swimming for Professional

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Professional Swimming for Professional Athletes www.daytonraiders.com


Parents General Meeting (Fall)

16-Sep-2012



Agenda • Quick accolades • Staff • Do this today • Meets • Practices • Team Stuff • Internet and apps • Performance • Health & Development • Raider Mission • USA-Swimming consultant visit • Family commitments summarized • What can you do? • A few references • Parents Board / Financials

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When you see one of these, there is a handout available



Quick Accolades

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John Koehler 26 Springfield

Brent Hitchcock 20 Springfield

Abby Galbreath 18 Kettering

Jack Pohlmann 18 Beavercreek

Colin Kanzari 18 Beavercreek

Brett Mackenzie 17 Tipp City

Megan Carlson 17 Xenia

Josh Quallen 17 Wilmington

Cliff Geortemiller 16 Oakwood

Brock Turner 15 Oakwood

Patrick Mulcare 15 Oakwood

Tommy Brewer 15 Oakwood

June 25 – July 2, Omaha, NE

2012 USA Olympic Trials



2012 USA Junior National Champions • First ever National title by a Dayton team

– Brock Turner, 17, Oakwood

– Josh Quallen, 17, Wilmington

– Jay Hickey, 18, Centerville

– Cliff Goertemiller, 17, Oakwood

– Andrew Cole, 17, Xenia

– Henrik Pohlmann, 16, Beavercreek

– Marisa Pulaski, 17, Centerville

– Megan Carlson, 17, Yellowsprings

– Shelly Zelnick, 15, Troy

– Sydney Lofquist, 14, Oakwood

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Cliff Goertemiller, 17, Oakwood

• USA Junior National Team

• World ranked in the 1500 Free

• Multiple state & team records

• Joined the Raiders at age 11 (has been swimming on local teams since he was 8



2012 Mini Champs Team

JT Bodner 7 Franklin

Noah Boyce 5 Oakwood

Rois Bultemeyer 8 Beavercreek

Teagan Cassidy 8 Waynesville

Audrey Conley 8 Waynesville

Ryan Eshler 7 Waynesville

Owen Fennig 7 Beavercreek

Ryan Kaiser 8 Greenville

Samantha Kilfoyle 8 Xenia

Makenzie Lencke 7 Beavercreek

Adele McCarthy 7 Beavercreek

Clare Nartker 7 Beavercreek

Veronica Rajotte 7 Beavercreek

Madison Russ 6 Beavercreek

Wesley Schauer 8 Beavercreek

Mia Silcott 5 Beavercreek

Julia Sperber 8 Beavercreek

Joe Sullivan 8 Beavercreek

Luke Sullivan 7 Beavercreek

Caterina Svobodny 8 Oakwood

Lily Warren 8 Dayton

• “Mini” Champs targeting our youngest athletes have become popular Ohio events

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Staff



Jeff

Blume

Cyndi

Bodner

Veronica Cassidy

Katie Dukes

Brent

Peaden

Current Movin’ on

Coaching Staff

Michael

Cobb

Rasa

Zilinskate

Molly

Pipkorn

Jessi Rippl

Gary

Galbreath

Lieneke

Keihl

Red Cross Consultant

Gordon Kaiser

Jaclyn Helt

Geri

Holty

Kevin

Weldon

Jeff

Davis

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Group Contact

SR1 Kelly Higgins

SR2 Nickie Measel

SR3 Cindy Moebius

Bronze Annette Lutes

Blue Greg Fasnacht

Red Molly Conley

White Mary Sullivan

Stingray Jami Russ

Group Contacts • “Go-between” team needs, fundraising, caps, etc



Board

• Dayton Raiders is a volunteer parent-run team Position Name Swimmer President Chris Sperber Sarah (SR3) Past President Ted Valentini Jacob (Bronze) Vice President Greg Hart Connor (SR3) Treasurer Dan Lowry Nathaniel (SR1) Admin/Billing Anissa Kanzari Collin (College) At Large 1 Andy Sparks Michael (SR2) At Large 2 vacant At Large 3 Shelton Monger Trevor (SR2) At Large 4 Jim Gable Isabella (Bronze)

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Committee Leads

Position Name Swimmer Entry Chair Anissa Kanzari Colin (College) Annual Program Vacant SCRIP/Kroger Debbie Gracey Brianna (Bronze) Volunteer Points Tammy Sickinger Katie (SR1) Home Meet Workers Vacant Travel Agent Vacant Meet Director Steve Auditore Sam (Bronze) Officials Vacant Team Photographer Kimberly VanMeter Bayli (Red) Awards / Ribbons Diane Schaffer Maddie (SR1) Home Meet Heat Sheets Vacant Spring Banquet (Age Group) Vacant Spring Banquet (Senior) Florence Quallen & Dana McClain Josh & Andrew (SR1) Swim-A-Thon Kevin Sintz Ellie (Bronze) Equipment Deb Lowry Nathaniel (SR1)



Training Group Structure

Senior Age Group Develop-mental

Swim Lessons, Backyard Pool, etc

Incoming

Starfish

Jellyfish

Stingray

White

Red

Blue

Bronze

Senior 3

Senior 2

Senior 1

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Please set two things up today… good advice from veteran families



• Set it up now – then forget about it • 80226 • Associate your Kroger Plus Card with the

Dayton Raiders • Each quarter, Kroger will

distribute to us the % of “overall pie” of $1.25M from the region

• (requires annual renewal)

Kroger

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SCRIP

• Set it up now – then use it at your leisure • CC83D4A54365 • Nearly every vendor participates • Work through your Group Contacts and the SCRIP

Coordinator to purchase (gift) cards • Don’t ignore SCRIP for

your large purchases! • Examples:

– Marriott Hotels – 8% – Chili’s – 11% – AutoZone – 8%



Swim Meets

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Meet Schedule

• “Coaches Recommendations” will get you started; work with your lead coach to plan further



“New Swimmer” Meet

• Sun Sep 30th

• 1-day meet, short & sweet

• Held at Washington TWP Recreation Center in Centerville

• Coaches recommend that all new Raiders ages 15 & under, regardless of prior experience, swim this meet (Stingray groups optional – consult with Coach Katie)

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Short Course Yards 25-yd pools

Sep through Apr

Long Course Meters 50-mtr pools

Apr through Aug

• USA

• High School

• YMCA

• NCAA

SC vs. LC

• USA

• International

•Olympics

Fall/Winter

Spring/Summer



Entering Meets

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Entering Meets • Click “Edit

Commitment” to RSVP and enter the meet

• Families select events

• Teach your swimmer how to enter meets

Official Meet Packet, entry reports, and final results will appear here

Links to the host website, LIVE results, etc



Practices

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Practice Schedule

• Always default to posted schedule

– Fall: Sep, Oct

– Winter: Nov, Dec, Jan, Feb (high pool demand!)

– Spring: Mar, April, May

– Summer: June, July

• Deviations are shown on the website calendar



Online Calendar

No entry = default to normal practice schedule

Entries will show a change for that day

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Weather Planning

• Use “Facility Rules” for all pools except Dixon

Use Facility Website and Media

Dayton Raiders Website

Wright State University Dixon

Sinclair Community College

Five Seasons (summer)

Dayton Country Club (summer)



Practice Courtesy

• Respect partner facilities

• Clean up our areas

• Arrive early (don’t worry; coaches won’t harass late swimmers)

• Communicate with team vs. facility staff

• Leave coaching to the coaches

• Non members not permitted on deck

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Team Stuff



Training Groups Group Ave Age

(Feb ‘12) Age Range (low-high)

Ave Stay (months)

SR1 16.1 14-18 24-48m

SR2 15.2 13-18 18-48m

SR3 14.3 13-18 18-48m

Bronze 12.2 11-14 18-36m

Blue 10.7 9-12 12-32m

Red 9.2 7-11 9-24m

White 8.2 6-11 6-18m

Stingray 6.8 5-10 3-18m

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Current Training Groups Group Sample Training Group Goal

SR1 National / HS State Champs / Zones / JO



Bronze USA Zones, Ohio JO

Blue Propulsion, Competition, Ohio JO

Red Balance &Stroke Mastery, Competition

White Balance & Stroke Mastery

Stingray Skills Mastery



Group Moves

• Current group coach coordinates • Factors: age-based, skill-based, emotional

readiness, group space and size • Four dates

– Jan 1 following December championships – June 1 following school year – Apr 1 following winter championships – Sep 1 following summer season

• Out of cycle group moves not ideal, but doable under some circumstances

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Group Guidelines

• Available on your training group page

• Scalable by groups

– Stingray/White

– Red

– Blue

– Bronze

• Describes age group progression guidelines for practices and meets



Group Guidelines

• Sample #1 (Swim Meets)

White Red Blue Bronze Notes

All 25s, begin doing 50 free and 50 back

All 50s, 100 free/back, begin

100 fly/breast and begin 200/

500 free

All 50s, 100s, begin

entering 200s/500

All 50s, 100s, 200s, begin

entering 500s, 1650 (optional)

Athletes encouraged to

grow their “base” of events to include

new challenges

Topic

Types of Events to

Enter

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Current Training Groups • Strengths

– Low coach-to-swimmer ratio

– Adequate lane space

• Challenges

– Multiple sites creates hardships on families and staff

– Integration across the team

We understand our strengths and our challenges and we are always working to make our situation the best for athletes



Summer League

• Often asked… “How many Raiders compete on a local summer league team?”

Stingray, White, Red 75%

Blue, Bronze 50%

Senior 1, 2, 3 25%

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Summer League

South Suburban Association (SSA)

Black Oak Killer Acorns Centerville

Christopher Club Kettering

Dayton Country Club Dayton

Dunsinane Dolphins Centerville

Five Seasons Gators Dayton

NCR Country Club Dayton

Pleasant Hill Fighting Fish Centerville

Sycamore Creek CC Centerville

Woodhaven Warriors Centerville

Greater Dayton Swim Association (GDSA) Oak Creek Kettering

Four Seasons Kettering

Pinecrest Xenia

Woodhaven Beavercreek

Fair Valley North Dayton

Brookview Bellbrook

Marinole Kettering

Crestwood Kettering

Sherwood Forest North Dayton

Five County Swim League (5 C’s) Tipp City Torpedoes Tipp City

Versailles Tiger Sharks Versailles

Minster Marlins Minster

Troy Tidal Waves Troy

Bellefontaine Chieftains Bellefontaine

Botkins Botkins

Southern Ohio League (SOL) Cardinal Hill Beavercreek

Idle Hour Beavercreek

Germantown Germantown

Miamisburg Miamisburg

Preble County Preble County

Vandalia Vandalia

West Carrollton West Carrollton

Miami Valley Swim Association (MVSA) Clinton County Wilmington

Forest Ridge Fighting Fish Dayton

Greene Valley Beavercreek

Oakwood Dolphins Oakwood

Wayne Swim Club Wahoos Huber Heights

Waynesville Blue Dolphins Waynesville

Yellowsprings Sea Dogs Yellowsprings



Internet and apps

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Bookmark these…

www.daytonraiders.com Team website, your account

www.usaswimming.org National Governing body

www.swimconnection.com/oh Track times & rankings in Ohio

www.swimohio.com Ohio Chapter, records, etc.

www.swimmeet.com High School meets & results



Get these Apps…

Deck Pass Track times

and rankings

OnDeck Synchs with

team website

Meet Mobile Live Results for

many meets

Swim News News from

across the world

Recommended for everyone

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Performance



SWIMS Database

USA Olympic Training Center

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USA -- IMR/IMX “I M Ready”

• 10un: 100Fr, 50Bk, 50Br, 50Fly, 100IM (200IM-LC)

• 11-12: 200Fr, 50Bk, 50Br, 50Fly, 100IM (200IM-LC)

• 13up: 200Fr, 100Bk, 100Br, 100Fly, 200IM

“I M Xtreme”

• 10un: 200Fr, 100Bk, 100Br, 100Fly, 200IM

• 11-12: 500Fr, 100Bk, 100Br, 100Fly, 200IM

• 13up: 500Fr, 200Bk, 200Br, 200Fly, 400IM

Rankings are based on power points. Check your score on USA-Swimming website or on your Deck Pass Account

The first steps (years 1-3)

Ready for more (years 3+)



SWIMS Database

USA Olympic Training Center

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Virtual Club Score • Last year (3,000 clubs)

Nat'l Rank Score Club LSC 51 191,075 First Colony Swim Team, Inc. GU 52 191,007 Coast Guard Blue Dolphins VA 53 189,363 Scottsdale Aquatic Club AZ 54 189,079 New Trier Swim Club IL 55 188,731 Team Suffolk MR

56 188,618 Dayton Raiders OH 57 188,582 Machine Aquatics PV 58 187,658 Pilot Aquatic Club - Knoxville SE 59 187,612 Empire Swimming MR 60 187,230 Mason Manta Rays OH 61 187,120 Sierra Marlins Swim Team SN 62 185,665 Delaware Swim Team MA 63 185,145 Rockwood Swim Club OZ 64 185,037 Bluefish Swim Club NE



Virtual Club Score 8 events

13 events

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USA-Swimming Progression

• What are your goals?

8-Un Mini Champs Ohio Regional

Champs

Ohio Junior

Olympics

USA Central Zones (every August)

Senior Meet USA

Speedo Sectionals

Junior Nationals

US Open

Or

Senior Nationals

USA Olympic Trials

(every 4 years)

Age Group Track (14 & Un)

Senior Track (15 & Over)



Health & Development

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Maturation

• Early vs. Late Maturation

“Early or late maturity does not affect long term success!” – USA-Swimming

Time

Perf

orm

ance

Ultimate Potential



Nutrition

• Well Balanced Diet includes:

– 60% Carbs

– 15% Protein

– 25% Fat

USA-Swimming has plenty of resources on their website

Note the “4:1” ratio for Carbs/Protein

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Nutrition – Practice Tips

1. Avoid supplements unless prescribed by doctor

2. Drink before, during, and after practice

No water bottle at practice is the same as “out-of-uniform” – not good!

• Drink every 15m during practice

3. Eat after practice



Nutrition – Meet Tips

1. See extra handout

”SMART EATING FOR SWIMMERS ON

RACE DAY”

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Raider Mission



Raider Values

• Excellence – Reach maximum potential individually as athletes and financially as an organization.

• Strong Work – Goal relationships, balanced and realistic.

• Educationally Sound and Ethical Program

• Stand up to the element of time

• Evolve with the overall progression of the sport at all levels

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Raider Technical Values • Unsurpassed technical instruction on:

– Balance, Core, Stroke, Starts, and Turn development

– How to train

– How to compete

• Maximum Proficiency in: – All four strokes, underH2O swimming, IM, and

relay strokes The career of a swimmer can be broken down into 3 different training

phases: learning to swim, learning to train, and learning to achieve.



USA-Swimming Consultant

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USA Team Consultant • Visited Dayton Raiders Apr 22-25

• Lactate clearance / muscle restore

• Being the best teammate

• Importance of your coach

• Underwater training and streamlining

• Capture ideas from our program Mr Ed Spencer is a USA-Swimming Consultant who has visited with over 150

clubs in order to facilitate shared information



USA Team Consultant • Samples of our topics we learned more about

– Operation and scheduling

– Under water training

– Importance of dryland

– Athlete’s (and family’s) responsibility

– How much training (what’s too much?)

– How to deal with multiple sports

– Recruiting

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Family Commitments



Fundraising Assessment On Website under “Involvement”

The Dayton Raider Swim Club depends on fundraising dollars to meet its annual operating budget since training fees and registration fees do not fully fund expenses. Each family is assessed $75 per month fundraising fee. The fundraising fee is assessed per family, not per athlete. 100% credits after assessment has been met.

Starfish Jellyfish Stingray White Red Blue Bronze SR3 SR2 SR1

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Fundraising Assessment On Website under “Involvement”




• The family volunteer point requirement is based on the most advanced swimmer in each family: 500 points per family if oldest child is in groups Blue, Bronze, Senior 350 points per family if oldest child is a high school swimmer 300 points per family if oldest child is in groups Red 150 points per session swimmer (Red only)

Volunteer Points On Website under “Involvement”

http://www.yankeecandle.com/

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• Samples…

Volunteer Points On Website under “Involvement”

Points Task Description

500 Points Equipment Coordinator Coordinate Equipment Day, distribute swim caps to group contacts, etc

350 Points Meet Director Coordinate activities at home meet

200 Points Banquet Coordinator Coordinate end of year banquet and awards

150 Points Awards Coordinate ordering of awards for home meets

100 Points Donated Heat Sheets Print 100 heat sheets for home meet

75 Points One Meet Session Work a session at meet (timer, ribbons, etc)

10 Points Food Donation Donate a food item to social or team event




• All Raider families are required to work sessions at the home meets (usually 2 or 3) if entered in the meet. $75 charge, per session, if this requirements is not met. Click the “Job Signup” button on the meet homepage to select your positions. Some away meets also ask for parent volunteers – all will earn Volunteer Points

Home Meet Work On Website under “Involvement”

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What Can You do?



What Can You Do (Parents)

• Parents are our most valuable resources Enjoy watching your athlete at practice Spend Time on our website Spend time linking to other websites Meet other parents and staff members Serve as Committee Member Become an official Serve as Board Member

Getting involved is the best way to show your athlete how much you support them

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We Need Officials

• No experience necessary! • Earn all of your volunteer points for the year • Spring Clinic for New or Recertification is

TBA – sometime this fall – Beavercreek Church of Nazarene – 1850 N. Fairfield Road, Beavercreek – Raiders reimburse all fees

Perfect for parents in their 2nd or 3rd year of swimming



Why Officiate?

• Best seats in the house!

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Why Officiate?

• Meet new friends



Why Officiate?

• The scenery

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Why Officiate?

• Discuss your thoughts with coaches



Why Officiate?

• Fulfill all of your volunteer point requirements

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Why Officiate?

• All officials began as a parent



Why Officiate?

• Free food

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Why Officiate?

• The kids!



A few references

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Some of Today’s Topics Area Summer League stuff…



Some of Today’s Topics Raider Policy Documents…

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Some of Today’s Topics Upcoming Swim Meets and Other Events…



Some of Today’s Topics Family Involvement, Fundraising, Volunteer Points, etc…

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Some of Today’s Topics Parent Information on USA website…



Board / Financials

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Parents Board Quest • Striving hard to make our business operations

among the best in the nation

• Striving hard to make our team performance among the best in the nation

• Striving hard to make our young athletes into great citizens

• Motto adopted by the Board making our quest clear: The Dayton Raiders seek to be the best in and out of the pool



Recent Board Accomplishments • Achieved USA “Silver” club status

• Implemented new Senior Group Structure

• Implemented Stingray/Jellyfish/Starfish Concept

• Implemented Online Registration Process

• Established New Swimmer Recruiting Process

• Established College Recruiting Program

• Developed Corporate Sponsorship Program

• Completed major Dixon pool repairs

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Partner Pool Status • Sinclair Community College (SIN)

– Contract in place for 2012-2013

• Dixon Wellness Center (DIX)

– Contract signed week of Sep 17th

– New Boiler System

– New UV System installed

• Wright State University (WSU)

– Contract in place for 2012-2013 and revised to accommodate Semesters beginning 2012-2013

• Summer Pools – Five Seasons (FS), Dayton Country Club (DCC)

– Contracts for next summer in-work



2012 - 2013 Fees • Team Registration Fees stayed the same

• Group Fees increased $2 - $9 to offset pool rental costs and coaches salaries

• USA Registration Fee increased $1

– Goes to USA Swimming

• Fundraising requirement – no change

• 10% reduction for 2nd and 3rd swimmer (4th or more are free)

• 10% discount for year round swimmers

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501(c)(3) not-for-profit

• Section 501 (a) of the Internal Revenue Code

in out

$ $

Maintaining compliancy with the conditions to maintain status as a not-for-profit corporation is not easy! Timing and unexpected pool repairs as well as

membership swings are hard to plan for



2011-2012 Expenses Fiscal Year Ended August 31, 2012

(Preliminary)

Expense

Training Expenses $ 318,779

Meet Expense 13,192

Team Fundraising Expense 100

Other Operating Expenses 31,303

Member Fundraising (Income) Expense, net 6,648

Administrative & Other Expenses 10,918

Total Expense 380,941

Net Income $ 18,055

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2011-2012 Income Fiscal Year Ended August 31, 2012

(Preliminary)

Income

Training Fees $ 232,203

Fundraising Assessment 80,034

Team & USA Swimming Registration Fees 31,438

Meet Income 24,670

Team Fundraising Income 1,000

Other Income 29,652

Total Income $ 398,996



Training Group

USA-Swimming Annual

Registration Per athlete

Raider Annual

Registration Per athlete

Training Fees Monthly,

11 months Per athlete

Fundraising Assessment

Annual Per family

Volunteer Points Annual

Per family

Home Meet Sessions

Per family if participating

SR1 $59 $163 $230 $825

($75 for 11mo) 500

(350 if HS) 2 or 3

SR2 $59 $163 $210 $825

($75 for 11mo) 500

(350 if HS) 2 or 3

SR3 $59 $163 $195 $825

($75 for 11mo) 500

(350 if HS) 2 or 3

Bronze $59 $163 $149 $825

($75 for 11mo) 500 2 or 3

Blue $59 $163 $98 $825

($75 for 11mo) 500 2 or 3

Red $59 $163 $93 $825

($75 for 11mo) 300 2 or 3

White $59 $0 $92 $0 0 2 or 3

Stingray $59 $0 $80

($240/13 weeks) $0 0 2 or 3

Jellyfish $59 $0 $53

($160/13 weeks) $0 0 2 or 3

Starfish $59 $0 $33

($100/10 weeks) $0 0 2 or 3

Group Side-by-Side

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Long Term Committee

• Mission – To seek out options for the future base home of the team

– David Listerman (Past President)

– Chris Sperber

– Rick Lehman

– Greg Hart

– Kevin Weldon (Head Coach)

– Ted Valentini

– Brent Peaden



Long Term Planning

• Options we operate under…

– Build a Turn Key 50m pool with supporting bldg

– Build 50m pool with a pole barn type bldg

– Build a 25 yd pool with a pole barn type bldg

– Purchase existing facility in region

– Continue with current situation and manage short & long term contracts with partner facilities

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Questions, Comments, Derogatory Statements?



Parents General Meeting (Fall)

16-Sep-2012