Pam Mills (Kit Carson), Jim Covington (Lincoln),

Deb Cooper (Washington), Dee Ann Stults (Yuma)

Treasurer’s Deed Process• Mail Delinquent Tax Notice and

Deed request form to Certificate holder

• For Severed Minerals - complete Title search in Clerk & Recorder’s office – going back at least 10 years

• Signed Request and Deed Deposit of $150 received for Severed Minerals, Deposit of $500 for Real Property

Treasurer’s Deed Process• Create Note (Clearing) card to

track deposit & expenses, Card should have• Certificate number• Certificate holder & property

owners last names• Schedule number

• Create columns for: date, receipt #, description, debit, credit, & balance

Treasurer’s Deed Process• For Severed Minerals• Deposit $150 in clearing • Deduct $35 Deed fee

• For Real Property• Deposit $500 in clearing • Deduct $75 Deed fee

Treasurer’s Deed Process• Send title memo request to

County Abstract Company – Real Property

• Complete Tax Deed Record• Complete Envelope File: show

owner, cert hold, cert number, schedule number on envelope

• Update schedule message – Indicate Deed process has started, check file for additional fees

Treasurer’s Deed Process• Type mailing list from

information from title search on both Tax Deed record & Notice of Purchase

• Deduct title memo fee from clearing card – for Real Property

• Prepare Notice of Purchase• Deed date can be set 3 months

from date that the request is received, but must be at least 3 years after the original sale date

Treasurer’s Deed Process• Mail a copy of the Notice of

Purchase by CERTIFIED MAIL to each entity on the mailing list• If the land owner is not the

certificate holder, they should receive a copy by first class mail only

• Deduct postage fees from clearing card

Treasurer’s Deed Process• If a Certified letter is returned

undeliverable – it must be sent to the intended recipient addressed to the County Seat

• Prior to issuance of Deed, notify certificate holder of any additional fees, taxes, that are or will be due on the property – enter received moneys on the clearing card

Treasurer’s Deed Process• Create Treasurer’s Deed on

“Deed Date”• Send to County Clerk &

Recorder with $16 for recording fees • deduct fees from clearing card

• After Deed has been recorded – Send original to Certificate Holder• Place a copy in the file

Treasurer’s Deed Process• With remaining deposit – pay

taxes for the next year• If there is a remaining balance,

send refund check to Certificate Holder