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Software licensing
Main questions Now What licenses are held at which level? How much do they cost? How do these costs compare with those that might be obtained by aggressive contract negotiation, perhaps for a larger number of seats?
Going forward What are the Best Practices re: software acquisition, software distribution, and contract management?
Where are there economies of scale? What are the barriers to purchasing through negotiated agreements? Are there incentives?
What are the options – on campus, at other UCs, in the “cloud”? Our current campus services what we do now Customer value/software license products Standard desktop software, e.g., Microsoft Office Suite, Adobe Creative Suite Operating systems for individual machines and servers Utilities Security Specialized software
o Crossdiscipline, e.g., statistical packages o Discipline/activityspecific, e.g., CADCAM, fundraising
Cost/price factors included in the negotiation/calculation Type of licenses
o New (purchase) o Renewal (maintenance)
License term o Annual renewal
For use by the OE IT Design Team only
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o “License term” then renewal o “Perpetual” so no renewal
Media o Delivered through the Internet (most; saves 9.75% sales tax) o If hosted on campus, server and associated costs o Some require receiving a CD, DVD, or flashdrive because of the file size or problems with different operating systems
The target user o Server o Singleseat = one machine o Person = one person w/five machines needs only one license o “Knowledge worker” FTE
Operating system Version of software Demand/volume Transaction/key management/convenience/forecasting demand/presales consulting addon o Inhouse, perhaps 30% (IST draft, August 2010) o Outsourced
Rolled into cost to customer Separate cost for the University
Key: estimating demand and then tracking purchases so that unused licenses can be “harvested.”
Communication/promotion Webbased
o OCIO Strategic Technology Acquisition (STA), http://technology.berkeley.edu/cio/fptis/sta/ Strategic Technology Toolkit, http://technology.berkeley.edu/cio/fptis/sta/toolkit/index.html
o IST Software Central, http://softwarecentral.berkeley.edu/ Technical Account Management (TAM) Services, http://ist.berkeley.edu/services/tam
Departmental Onsite Computing Support (DOCS) explanation of MCCA, including comparison with Microsoft Select program, http://ist.berkeley.edu/files/DOCSMCCAInfo2010_0.xls, also see Appendix B on page 13 (two pages).
o Cal Student Store Software Shop (run by JourneyEd) for steeply discounted singlecopy licenses, http://www.bkstr.com/CategoryDisplay/1000185252104331?demoKey=d
Listservbased o Annual (usually) call for projections/commitments on purchases
Both new and renewal (“maintenance”); see annual MCCA meeting announcement, http://ls.berkeley.edu/mail/micronet/2009/1728.html
Servers vs. group vs. individual
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Convenience/place of distribution Examples of the method of distribution (who hosts the software for download or distributes the media – CD, DVD, or flashdrive) across different “agreement” categories
Agreement UCOPnegotiated
(=> three campuses; => $50k/year)
UC+UC jointly negotiated aka “Campus share”
Campusnegotiated
No
agreement
Host, e.g., server location or media
pickup1
“User” pays2
OCIO/IST pays
Free/
shareware
Campus Software Central3
Cal Student Store (journeyEd)4
[Not currently used, although there is considerable interest.]
Mathematika (or download CD)
SPSS SAS (DVD or flashdrive)
JMP CalAgenda
Symantec EndPoint Protection
Cisco VPN (Virtual Private Network)
Hyperion plugin for BAIRS
Firefox (Web browser)
Thunderbird (email client)
Vendor Matlab (Mathworks)
[Vendor]
Other Software House International (SHI)
eAcademy
Microsoft Office Suite (Microsoft Consolidate Campus Agreement – MCCA – “mehkah”)
Adobe Filemaker Lotus
Berkeley is moving toward using eAcademy to manage the distribution of the five statistical packages.
1 If serverhosted, CalNet authentication is used to verify campus eligibility status. 2 “User” could be a department, a lab, a group, a person with one computer, or a person with up to five computers, depending on the software involved.
3 Software Central @ Berkeley, see http://softwarecentral.berkeley.edu. 4 The Cal Student Store, managed by Follett, works with journeyEd to deliver software at an educational discount. See http://www.journeyed.com/?ref=select.
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Current environment – costs and revenues Keywords Transition. Little or no tracking of licenses: negotiated, ordered, “unharvested.” Only optional tracking of products purchased, so little data available. Synopsis The negotiation of both systemwide licenses (see Appendix A on page 12) is done through OCIO’s Strategic Technology Acquisition services.
The Scholars’ Workstation (TSW), under IST’s Client Services, used to manage both departmental purchases and individual purchases of software. o TSW used to negotiate for three of the main statistical packages (Matlab, Mathematica, and SPSS) and sell all five statistical packages (including SAS and JMP, which are negotiated at the UCOP level), but did not practice strategic acquisition – either forecasting demand with any accuracy or inventory control. TSW now been dismantled and the management of these statistical software packages has been moved to IST’s Client Services.
o Departments purchase Directly from a UCspecified clearinghouse, e.g., Software House International (SHI), (mostly) through a link on Software Central;
Directly from the vendor, (mostly) through a link on Software Central; Or by reimbursing the employee who has made a purchase.
A closer look at four statistics packages to illustrate some of the complexities
Software (Vendor)
License term
# of users (current agreement)
Basis of cost
IST’s cost for the
license
Cost : revenue
Moving forward
Mathematica (Wolfram)
11/1/0810/31/10
Unlimited use site license for single users
# of processes that run at one time = 26
Total student HC = 33,933; technical student HC = 7,012.
2008: $16,459
20092010: $26,958
FY 11: $10,785
Plan to charge 30% over total cost from Wolfram for processing; ? possible to solve deficit?
JMP (SAS)
4/15/10–4/15/11
110 users (estimate reported to UCOP as part of the contract process)
Departmental estimates sent to UCOP
200809: $1,900
200910: $1,900
201011 (as of 8/1): $2,142
200809: $330
200910: $98
201011 (as of 8/1): $955
Current price to user is $39.
Plan to charge 30% over total cost from SAS for processing
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Software (Vendor)
License term
# of users (current agreement)
Basis of cost
IST’s cost for the
license
Cost : revenue
Moving forward
SAS (SAS)
7/1/106/30/11
275 workstations
18 servers
Departmental estimates sent to UCOP
201011: Servers $16,233
Workstations: $9,954
201011 price: NA
Plan to charge 30% over total cost from SAS for processing
SPSS (SPSS)
7/2/107/1/11
750 maintenance licenses (singleseat) @ three different levels each for Windows machines and Macs
Perpetual license; only pay for annual renewals aka maintenance; departmental estimates
200809: $77,164
200910: $15,049
201011: $12,249
200910: 41% of licenses bought not sold
201011: $6,750
Better estimates; balancing new and maintenance; BUT students can buy more cheaply in the marketplace (four yrs UCB: $350; outside $100)
The numbers All softwarerelated account codes for FY 20092010 for the entire campus: Total spend = $10,665,506.
Account (code + description) OCIO and IST The rest of campus Actuals $ %-age Actuals $ %-age
54243 Software => $5K <$10M 0 0% 145,349 2% 56020 Software Licenses, Purchase 446,649 13% 3,168,138 43% 56021 Software Licenses, Maintenance 2,764,703 83% 2,701,355 37% 56022 Noninv Software<$200 5,036 0% 339,102 5% 56023 Software=>$200<$1,500 57,736 2% 321,191 4% 56024 Software => $1,500 < $5K 41,003 1% 212,027 3% 56031 DepreciationSoftware < 10M 0 0% 463,218 6% TOTAL $3,315,127 100% $7,350,380 100%
o How the account codes work Purchasers may assign any account code they wish. It is not clear what is included in 56022 through 56024 – new licenses, renewals, media?
o Two codes did not return any data for FY 200910 54242 – Software =>$10M 56030 – DepreciationSoftware =>$10M
o Source: BAIRS Customer Report by Fund – 9 col for all softwarerelated account codes for FY 200910, all months, all funds
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Vendors for all software purchases for FY 200910
Actuals $ %-age Vendor listed 8,778,380 82% Vendor not listed 1,887,127 18% TOTAL $10,665,506 100%
Individuals vs. "company" vendors for all software purchases for FY 200910
# of vendors Actuals $ Individuals 513 156,096 "Companies" 617 10,509,411 TOTAL 1,130 $10,665,506
Another cost to consider: the cost of a purchasing transaction
Using paperbased processes (CSU et alused metric) $130 Using a bluCard (UCSDused metric) $40
Individuals as vendors – value of their software transactions in FY 200910
Range $7.99 $3,280 Assumption: one individual = one transaction Mean $263 # of individuals 513 Median $148 Cost/transaction $130 Mode $99 Total cost of individual
transactions $66,690
“Companies” as vendors – value of their software transactions in FY 200910
Range $3 $923,073 Mean $13,987 Median $1,600
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Top 20 “company” vendors in FY 200910 Note. For the complete list of “company” vendors, see Appendix E.
Rank Vendor Total $ 1 SOFTWARE HOUSE INTERNATIONAL INC $923,073 2 ORACLE USA, INC. $683,711 3 INNOVATIVE INTERFACES INC $498,655 4 PACIOLAN SYSTEMS $423,920 5 SERVICE SOURCE INTERNATIONAL LLC $327,029 6 SCIQUEST, INC. $306,190 7 SUNGARD HIGHER EDUCATION $244,894 8 BMC SOFTWARE, INC. $178,400 9 INFORMATION BUILDERS, INC. $135,834 10 NEXTGEN HEALTHCARE INFORMATION SYSTEMS $130,768 11 CBORD GROUP, INC., THE $117,132 12 SIGMA SYSTEMS INC $111,929 13 KRONOS INC $101,665 14 MICROSOFT INC $101,178 15 CDWG $100,615 16 SAP AMERICA, INC $96,572 17 ALTURA COMMUNICATION SOLUTIONS $95,750 18 LEVI,RAY & SHOUP, INC. $91,666 19 ESI ACQUISITION INC $86,570 20 INTERNATIONAL BUSINESS MACHINES CORP $80,357
A closer look at SHI, the vendor for Microsoft Select and MCCA (see Appendix B on page 13 (two pages) also for DOCS’ more detailed comparison of these two Microsoft programs) o Microsoft Select
Perpetual licenses (no need to renew each year) Can purchase only what you need
o MCCA Based on a systemwide agreement, but estimates for the campus are built department by department (with no requirement to purchase once the estimate goes forward)
Department estimates are based on FTE count; everyone gets the same package, whether they use all the applications or not
Renewed on an annual basis
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o SHIreported activity with campus, April 2008 – July 2010 Note. These data are not available in our campus systems. Microsoft Select vs. MCCA/Server licenses vs. individual licenses
# of licenses Total $ Microsoft Select Server 886 39,734 Individual 4,942 201,433 Subtotal 5,828 $241,167 MCCA Server 15,327 224,216 Individual 54,421 663,845 Subtotal 69,748 $888,061 Totals Microsoft Select + MCCA Server 16,213 263,950 Individual 59,363 865,278 Total 75,576 $1,129,228
A breakdown of the licenses purchased from SHI using Microsoft Select is in Appendix C, pages 1520. Appendix D, pages 2128, has the same breakdown for MCCA purchases from SHI.
Other UCs (nine other campuses plus UCOP) UC Technology Acquisition Support Group (TAS), http://www.ucop.edu/tas/ This group is charged with representing each of the campuses, UCOP, the medical schools, and the national labs in discussions with UCOP’s IT Strategic Sourcing office, http://www.ucop.edu/purchserv/strategicsourcing.html, to seek opportunities to realize economies of scale in sourcing IT products and services.
The threshold for a software product to be considered by TAS is a total cost of $50,000 and a minimum of three campuses involved.
The vendor needs to be willing as well. (NOT: Mathworks for Matlab adopts a divideandconquer position.)
UCOPnegotiated agreements There are both hardware and software agreements: http://uctas.ucop.edu/agreetoc.php. The software covered in these agreements in listed in Appendix A on page 12.
The details of these agreements may be viewed, after authentication and issuance of a temporary password, at http://www.ucop.edu/purchserv/access.php. (This includes ALL agreements, more than 200, so look carefully for the software agreements.)
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BETTER PRACTICE!
UCSD’s Academic Computing and Media Services Software Distribution, http://software.ucsd.edu, Mark Stark, http://acms.ucsd.edu/acmsstaff/Mike/ Onestop for the entire campus (academic and administrative) 2 FTE
o Skill set is technical and strategic acquisition both o Supported both by central campus funding and recharge (transaction/convenience fee)
20year build of “community knowledge” dedicated staff recognized by campus as experts, so consulted early and often
Presales consulting as a costprevention strategy o Needs assessment o Could result in referral to shareware or lowerend/lowercost product
Manage 20+ servers, so for most software, they host it themselves, http://software.ucsd.edu/prices.shtml#productspricing
Strategic Technology Acquisition o Participate in UCOPnegotiated agreements (UCTAS group, the Systemwide Technology Acquisition Support Group that works with UCOP staff to negotiate agreements with software and hardware vendors to achieve economies of scale)
o Negotiate own agreements Longstanding, e.g., statistical packages Emerging needs: track consolidate develop cost/price models negotiate adopt
Maintain software renewal calendar, http://software.ucsd.edu/renewals.shtml to assist departments in assessing needs in order to stay “in cycle” for (mostly annual) contract negotiations
Maintain very easytoread and –understand service catalog, including very clear pdf, http://software.ucsd.edu/productfiles/MicrosoftLicensingModels%28April2010%29.pdf, on how their nine Microsoft licensing models work – a decision guide.
Harvest unused licenses through the use of a contract management system. For more details, see the text of an email from Mike Stark in Appendix F, starting on page 42. “Cloud” Services What’s covered
o Software distribution o Inventory management and control
What’s not covered o Forecasting the need o Presales consulting
Is this the right solution for me? Is there shareware or a lowercost alternative that would make my needs? Is a server or group license more cost effective?
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o Handling the purchase o (perhaps) Hosting the software o (perhaps) Technical support for installation o (perhaps) Ongoing technical support
Vendors Software House International (SHI), https://www.shi.com/Default.aspx eAcademy, http://www.eacademy.com/ PENDING
o For the five campusnegotiated statistical packages o $2 charge over and above base cost of license/media and IST service/transaction fee
Risks Use of software without licenses – no sense of how pervasive this is, but the probability of being “dinged” is low (per David Willson).
For “cloud” solutions, what are the business and cost impacts if the provider has service interruptions or goes out of business?
Continuing to not have baseline data on purchases jeopardizes our ability to make better estimates and negotiate agreements/contracts effectively.
What we don’t know We have no baseline data on what products we are purchasing. We have no reliable or consistent tracking system for the licenses we purchase (as part of either a systemwide or campuswide agreement) or the ones that are, in turn, purchased by departments, groups, or individuals on campus, thereby limiting our ability to negotiate agreements effectively and harvest unused licenses.
We have no data on which, if any, departments are making individual purchases of software where there already exists a site license for the campus.
Possible directions to move in 1. Consolidate all services in a single location/organization in OCIO/IST. a. “Onestop shopping” for the customer
i. Easily recognizable ii. Lends itself better to communicating to the customer where to
purchase software covered with site licenses b. May make it easier to identify emerging software acquisition trends and realize further economies of sale.
2. Explore outsourcing – with either a commercial vendor or another UC – with vigor. Outsourcing would not preclude a campus software distribution presence, but would relieve the campus of the responsibility, burden, and cost of hosting the software, managing the licenses, and achieving economies of scale.
3. Capture better data in our financial system a. Require standardized descriptions of what products are being purchased b. Define, with more precision the account codes so that they reflect what the purpose of the purchase is, e.g., purchase of a new license vs. a renewal, license and/or media, server vs. individual machine.
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Resources Note. Where practical, Word and Excel files as well as URLs are stored in bSpace: Resources OE Program Office Resources IT Team OCIO – Data Analysis Briefing papers Software licensing. People Terence Phuong, Budget Office, DCIO, IST Isaac Mankita, Budget Office, DCIO, IST Harold Pakulat, Associate Director IST Service Desk, Client services, IST Tricia Rogers, Departmental Budget Officer, Client Services, IST David Willson, Strategic Technology Acquisition, OCIO Mike Stark, Manager, Software Distribution and Strategic Technology Acquisition, Academic Computing & Media Services, UCSD, http://acms.ucsd.edu/acmsstaff/Mike/ Jen Wu, Associate Consultant, The Bain Group Bain IT Catalogue Survey Survey include respondents’ wishlist for additional licensing (tab Apps – External SUMMARY), but: o Some software mentioned here is already licensed, e.g., MS Office, SAS, and Matlab.
o Other software is freeware, e.g., Tomcat and J2EE (from Sun). o Others may not be candidates for licensing since use is so limited, e.g., CHEMDRAW Pro Suite and Oxygen (an XML editor). In fact, 300 of the 350 software packages that the responding departments purchased were only purchased by a single respondent.
UCSD IT Tiger Team Report, April 2009, http://wwwcbo.ucsd.edu/PDF/TigerTeamReports/IT TIGER report final 43009.pdf, see pages 1516 especially. Academic Computing and Media Services, Software Distribution, http://software.ucsd.edu/
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Appendix A – UCOP software agreements1
Vendor Product Expiration Date Absolute Software Corporation Computer Tracking & Recovery Until terminated
Adobe Systems Incorporated Open Options CLP Ed Membership 3/31/11
Adobe Systems Incorporated Education Term Site License 3/31/10 ASG (Allen Systems Group, Inc) Software License 12/27/12 CA Technologies Software/Maintenance 9/29/11 CECity Application Service Provider 4/28/13 Compuware Software 3/31/11 CVM Solutions LLC Enterprise Enrichment Svcs 12/14/12 ESRI (Environmental Systems Re Software 1/31/11 FileMaker, Inc. Software 1/31/11 HewlettPackard CSLG Software 7/31/11 IBM Services, Software, Hardware Until terminated IBM (ESSO) Enterprise Software & Services 12/31/12 IBM Lotus Software Until terminated Information Builders (IBI) Software and Maintenance Until terminated Kronos, Inc. Timekeeping Services 7/22/10 Maplesoft (Waterloo Maple) Maplesoft Software 6/30/11 McAfee Software Until terminated Microsoft Campus Software Subscription (MCCA) 6/30/11 Microsoft Corp. (Services) Services & Support Until terminated Microsoft Select Software 1/31/11 NEON Enterprise Software Until terminated OpenText (Formerly Vignette) Software 12/28/10 ORACLE USA, Inc. Software License & Service Until terminated Oracleformerly PeopleSoft Software 11/19/14 Parallels Inc. (through SHI) Parallels software 1/31/11 Qualcomm (Eudora) Software Until terminated Red Hat, Inc. Software Until terminated SAS Institute Software 6/30/10 SAS Institute (JMP Software) JMP Software 4/14/13 Software House Intl. (SHI) Software Reseller 1/31/11 Sophos PLC Software Security (AV, AS) 3/31/11 SunGard Higher Education (SCT) Software 10/31/11 Symantec AntiVirus & Security Software 11/24/10 Tripwire, Inc. Software Until terminated Wolfram Research, Inc. Mathematica Software 6/30/11 1Source: UCOP’s Universitywide Software and Hardware Agreements, http://uctas.ucop.edu/agreetoc.php and, for more details on the agreements, go to the Systemwide Agreements Database, http://www.ucop.edu/purchserv/access.php. UC authentication is required.
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Appendix B – DOCS description of Microsoft Select vs. MCCA1
Part Number Part Description IM SKU UC
System Price Notes
Savings over 2 yrs /person
C2700002 Desktop Campus (Office, Windows OS Upg, & Core CAL) $35.24
Min MCCA license; Includes Office licensing for Mac & Win $53.77
Included Comparable Microsoft Select License
Select Price w/1yr upgrade
Windows Standard
Windows 7 Professional Upgrade & 1 year software assurance $60.50
Office Std Office Win All Lng/Software Assurance Pack $63.75
Need license for each Platform Mac and Windows
Core CAL Not available through Select. Includes basic CalShare, Exchange and Desktop Management utilities
C2700017 DESKTOP CAMPUS W/ENT CAL (Office, Windows OS Upg, & Enterprise CAL)
L02768 $42.03
Adds advanced options to software; Includes Office licensing for Mac & Win $28.09
Windows Ent OS Windows 7 Professional Upgrade & 1 year software assurance (Enterprise not available) 60.5
Office Ent Office Enterprise All Lng Licenses/Software Assurance 51.65
Enterprise Core Cal
Not Available through Select. Includes licensing for advanced options for CalShare, Office, Exchange and Desktop management utilities n/a
D8701057 VISIO PRO 292590 $3.72 Charts, Work Flow Windows Program $56.20
Visio Professional license & 1 yr software assurance 63.64
H3000237 PROJECT PRO W/1 PROJECT SVR CAL C24722 $3.63
Project Management Windows software $105.47
Project pro 2007 Volume License w/1 ProjectServer Cal 112.73 P7300203 WINDOWS SVR STD 717381 $29.51 License per server $38.59
Windows Server Std 2008 Volume Lic w/Software Assurance 97.61
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Example Quotes
All Windows 10 machines
10 FTE users 1 server
MCCA # FTE Select # machines
Desktop Campus $35.24 10 $352.40 Windows Std $60.50 10 $605.00
Windows Svr Std $29.51 $29.51 Office Std $63.75 10 $637.50
1 yr $381.91 Windows Svr Std $97.61 1 $97.61
2 yr $763.82 2 year $1,340.11 $576.29
Mix Mac/Win 10 Machines total
10 FTE 5 Macs running both Mac and Windows
MCCA #FTE Select
Desktop Campus 35.24 10 $352.40 Windows Std $46.89 10 $468.90
1 yr $352.40 Office Std $63.29 15 $949.35
2 yr $704.80 2 year $1,418.25 $713.45
All Windows
2 FTE, 4 Parttime Staff, 2 Fulltime Students, 3 PartTime Students
10 machines
Visio and Project
MCCA #FTE Select # machines Desktop Ent Campus $42.03 6 $252.18
Windows Std $46.89 10 $468.90
Visio $3.72 6 $22.32 Office Std $63.29 10 $632.90
Project $3.63 6 $21.78 Visio $63.64 10 $636.40
1 yr $296.28 Project $112.73 10 $1,127.30
2 yr $592.56 2 year $2,865.50 $2,272.94 1Source: Departmental Onsite Computing Support (DOCS) explanation of MCCA, including comparison with Microsoft Select program, http://ist.berkeley.edu/files/DOCSMCCAInfo2010_0.xls.
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Appendix C – Software House International’s (SHI) data Berkeley’s purchasing using Microsoft Select April 2008 – July 20101
Software # of licenses Unit cost Total cost Servers DYNAMICS CRM ENTERPRISE SERVER 1 19.39 19 DYNAMICS CRM PROFESSIONAL SERVER 1 19.39 19 EXCHANGE SERVER ENTERPRISE W/SP1 1 19.39 19 EXCHANGE SVR ENT 1 716.77 717 Forefront Protection for SharePoint Subscription license (1 month) 1 user EDU Campus, School, Enterprise, Select level D Win All Languages 175 0.11 19 OFFICE SHAREPOINT SERVER 2007 1 802.63 803 PROJECT PRO W/1 PROJECTSVR CAL 2 86.32 173 PROJECT PRO 2007 W/1 PROJECTSVR CAL 16 87.30 1,397 PROJECT PRO W/1 PROJECTSVR CAL 20 136.67 2,733 SharePoint Server 2010 Enterprise CAL License 1 user CAL EDU Select Win All Languages 25 14.89 372 SQL 2008 DEVICE CAL 6 29.32 176 SQL SERVER STANDARD 1 19.39 19 SQL SERVER STD ED 2 19.39 39 SQL SVR ENTERPRISE EDTN 2008 1 1,539.76 1,540 SQL SVR STANDARD 1 158.57 159 SQL SVR STANDARD EDTN 2008 9 160.78 1,447 SQL SVR STANDARD EDTN 2008 1 PROC 9 1,028.21 9,254 SQL SVR STD EDTN 2 158.57 317 SQL SVR USER CAL 5 28.97 145 SQL WORKGROUP DEVICE CAL 5 26.06 130 SYS CTR SVR MGMT STE DATA CTR 1 19.39 19 SYSCTRSVRMGMTSTEDATACTR 1 134.14 134 WIN SERVER STD 1 19.39 19 WIN SVR DATACNTR 1 CPU 2 387.99 776 WIN SVR ENT 2 19.39 39 WIN SVR STD 9 78.06 703 WIN SVR STD W/O HYPERV 1 19.39 19
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Software # of licenses Unit cost Total cost WIN SVR STD W/O HYPERV 32BIT/X64 2 19.39 39 Windows Server 2008 License 1 user CAL EDU Select, Select Plus All Languages 14 5.24 73 Windows Server 2008 R2 Standard License 1 server EDU Enterprise, Select, Select Plus 64bit All Languages 20 78.06 1,561 Windows Server 2008 Standard w/SP2 Media volume DVD 32/64bit English 3 19.39 58 WINDOWS SERVER DATACENTER 1 CPU 6 258.62 1,552 WINDOWS SERVER ENTERPRISE 2 253.50 507 WINDOWS SERVER ENTERPRISE 32BIT/X64 2 19.39 39 WINDOWS SERVER STANDARD 3 78.06 234 WINDOWS SERVER STD 32BIT/X64 DISK KIT 4 19.39 78 WINDOWS SERVER STD DISK KIT 32BIT/X64 1 19.39 19 WINDOWS SERVER STD WITHOUT HYPERV 1 74.81 75 WINDOWS SVR 2008 DEVICE CAL 411 5.24 2,154 WINDOWS SVR 2008 STUDENT DEVICE CAL 50 0.47 24 WINDOWS SVR 2008 USER CAL 15 5.24 79 WINDOWS SVR DATACNTR 1 19.39 19 WINDOWS SVR DATACNTR 32BIT/X64 1 19.39 19 WINDOWS SVR DATACNTR 1 CPU 2 452.68 905 WINDOWS SVR ENT 8 435.80 3,486 WINDOWS SVR ENT 2008 26 253.50 6,591 WINDOWS SVR STD 2 R2 W/SP2 32BIT/X64 1 19.39 19 WINDOWS SVR STD 2008 13 78.06 1,015 Subtotal servers 886 $39,734 Individual machines ACCESS 8 19.79 158 ACCESS 2007 31 22.80 707 EXCEL 3 24.95 75 EXCEL 2007 34 22.80 775 EXCEL MAC 1 19.39 19 EXCEL MAC 2008 5 22.80 114 EXCHANGE ENTERPRISE USER CAL W/SVC 60 6.17 370 EXPRESSION MEDIA 2 2 16.99 34
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Software # of licenses Unit cost Total cost EXPRESSION MEDIA MAC/WIN 2 19.39 39 Expression Studio Web Professional 4.0 All Lng Volume License 1 License 1 12.68 13 MAPPOINT 1 21.99 22 MAPPOINT NA MAPS 1 19.39 19 OFFICE 78 37.27 2,907 Office License & software assurance 1 user Select, Select Plus Win All Languages 1 51.65 52 OFFICE 2003 WIN32 ENGLISH DISK KIT 1 19.39 19 OFFICE 2007 578 40.00 23,120 Office 2008 for Mac License 1 PC EDU Select, Select Plus Mac All Languages 97 40.02 3,882 Office 2008 for Mac w/SP2 Media volume DVD Mac English 7 19.39 136 OFFICE DOCKIT FOR PRO AND SB 1 19.39 19 OFFICE ENTERPRISE 2007 73 54.21 3,957 OFFICE ENTERPRISE STEP UP OFFICE PRO 2 26.29 53 OFFICE MAC 491 38.11 18,710 OFFICE MAC 2008 676 40.45 27,341 OFFICE MAC W/SP2 24 19.39 465 OFFICE MULTI LANG PACK 5 11.98 60 OFFICE MULTI LANGUAGE PACK 1 13.03 13 Office MultiLanguage Pack License & software assurance 1 PC Select, Select Plus Win 1 13.03 13 Office MultiLanguage Pack 2010 Media volume DVD Win English 32/64bit 1 19.39 19 OFFICE PRO 3 19.39 58 OFFICE PRO PLUS 24 48.75 1,170 OFFICE PROFESSIONAL 3 19.39 58 OFFICE PROFESSIONAL PLUS 215 42.33 9,101 OFFICE PROFESSIONAL PLUS 2007 574 49.44 28,379 Office Professional Plus 2007 License 1 PC Enterprise, Select, Select Plus Win All Languages 3 49.44 148 Office Professional Plus 2007 Media volume CD Win English 1 19.39 19 Office Professional Plus 2010 License 1 unit EDU Select Win All Languages 420 49.44 20,765 Office Professional Plus 2010 Media volume DVD Win English 32/64bit 16 19.39 310 Office Standard 2007 License 1 PC Select, Select Plus Win All Languages 1 40.02 40 Office Standard 2007 Media volume CD Win English 2 19.39 39
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Software # of licenses Unit cost Total cost Office Standard 2010 License 1 PC EDU Select, Select Plus Win All Languages 35 40.02 1,401 Office Standard 2010 Media volume DVD Win English 32/64bit 5 19.39 97 OFFICE STD 2 19.39 39 OFFICE W/LRNING 8 19.39 155 OFFICE W/SP2 1 19.39 19 ONENOTE 7 11.28 79 ONENOTE 2007 4 8.03 32 OUTLOOK 3 19.39 58 OUTLOOK 2007 4 9.07 36 POWERPOINT 2007 1 22.80 23 PROJECT 6 35.58 213 PROJECT 2007 14 52.47 735 PROJECT PRO 3 19.39 58 Project Standard 2010 License 1 PC EDU Select Win All Languages 9 57.70 519 Project Standard 2010 Media volume DVD Win English 32/64bit 1 19.39 19 PROOFING TOOLS 1 19.39 19 PUBLISHER 1 15.71 16 PUBLISHER 2007 4 15.82 63 SA WIN ENT 7 1 19.39 19 SA WIN VISTA ULTIMATE 32BIT 1 19.39 19 SA WIN VISTA ULTIMATE W/SP1 64BIT 2 19.39 39 SA WINDOWS VISTA ENTERPRISE 1 19.39 19 SHAREPOINT 2007 USER CAL 100 16.87 1,687 SHAREPOINT ENT 2007 USER CAL 167 13.50 2,255 VISIO PRO 16 39.58 633 VISIO PRO 2007 56 49.33 2,762 Visio Professional 2010 License 1 PC EDU Select, Select Plus Win All Languages 3 49.33 148 VISIO STANDARD 1 19.39 19 VISIO STANDARD ENGLISH/MULTILANG 1 19.39 19 VISIO STANDARD/PRO 2003 2 19.39 39 VISIO STD 12 20.52 246 VISIO STD 2007 9 22.34 201
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Software # of licenses Unit cost Total cost VISUAL FOXPRO PROFESSIONAL 1 19.39 19 VISUAL STUDIO PRO 5 24.70 124 VISUAL STUDIO PRO 2008 25 57.59 1,440 VISUAL STUDIO PROFESSIONAL 10 19.39 194 Visual Studio Professional Edition License & software assurance + MSDN 1 user Select Win All Languages 4 71.55 286 VS PRO W/MSDN PREM 3 390.09 1,170 VSTUDIO PRO W/MSDN PREM 8 333.14 2,665 VSTUDIO PRO W/MSDN PRO PROMO 4 71.43 286 WIN PRO 348 43.86 15,262 WIN PRO PROMO 192 39.97 7,674 WIN PRO UPGRD 4 19.39 78 WIN PRO W MDOP 2 41.28 83 WIN PRO W MDOP PROMO 1 72.48 72 WIN RMT DSKTP SRVCS USR CAL 10 15.12 151 WIN TRMNL SVCS 2008 USER CAL 90 14.46 1,302 WIN ULTIMATE W/SP1 1 19.39 19 WIN VISTA BUS DVD PLAYBACK PACK 3 4.19 13 WIN VISTA BUS W/VISENT 2 87.72 175 WIN VISTA BUSINESS PROMO 1 74.46 74 WIN VISTA BUSINESS W/VISENT 1 87.82 88 WIN XP PROFESSIONAL W/SP3 32BIT 9 19.39 175 Windows 7 Professional Media volume DVD 32bit English 3 19.39 58 Windows 7 Professional Media volume DVD 64bit English 7 19.39 136 Windows 7 Professional Upgrade (media only) volume DVD 32bit English 1 19.39 19 Windows 7 Professional Upgrade (media only) volume DVD 64bit English 1 19.39 19 Windows 7 Professional Upgrade & software assurance 1 PC EDU Enterprise, Select, Select Plus All Languages 1 60.50 61 Windows 7 Professional Upgrade license 1 PC Enterprise, Select, Select Plus All Languages 98 46.89 4,595 WINDOWS PRO 7 64 BIT MLF UPGRADE 4 19.39 78 WINDOWS PRO W/ SP2 1 19.39 19 WINDOWS PRO W/SP2 UPG 1 19.39 19 WINDOWS PROFESSIONAL 7 32BIT 4 19.39 78
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Software # of licenses Unit cost Total cost WINDOWS PROFESSIONAL UPGRDSAPK MVL 56 60.50 3,388 Windows Remote Desktop Services 2008 R2 License 1 user CAL Enterprise, Select, Select Plus Win All Languages 1 15.12 15 WINDOWS VISTA BUS UPG 5 46.89 234 WINDOWS VISTA BUS W/VISENT 2 40.84 82 WINDOWS VISTA BUSINESS 98 45.77 4,485 WINDOWS VISTA BUSINESS DVD PLAYBACK PK 1 4.19 4 WINDOWS VISTA BUSINESS 32BIT 1 19.39 19 WINDOWS VISTA BUSINESS 64BIT 2 19.39 39 WINDOWS VISTA BUSINESS DVD 1 19.39 19 WINDOWS VISTA BUSINESS PLAYBACK PK 2 19.39 39 WINDOWS VISTA BUSINESS UPG 21 46.89 985 WINDOWS VISTA BUSINESS UPG/SA W/VISENT 14 74.11 1,038 WINDOWS VISTA BUSINESS W/SP1 1 19.39 19 WINDOWS VISTA BUSINESS W/VISENT 1 87.72 88 WINDOWS VISTA BUSINESS W/VISENTERPRISE 4 87.72 351 WINDOWS XP PRO 2 19.39 39 WINDOWS XP PRO W/ SP2 11 19.39 213 WINDOWS XP PRO W/SP3 2 19.39 39 WINDOWS XP PRO X64 W/SP2 2 19.39 39 WINDOWS XP PROFESSIONAL DOC KIT 2 19.39 39 WINSVRENT 1 253.50 254 WINVISTABSNSS WMDOP 2 79.46 159 WORD 1 19.39 19 WORD 2007 1 22.80 23 Word 2010 License 1 PC EDU Select, Select Plus Win All Languages 1 19.66 20 WORD MAC 1 19.39 19 WORD MAC 2008 1 22.80 23 XP PROFESSIONAL W/SP3 32BIT 8 19.39 155 Subtotal individual machines 4,942 $201,433
TOTAL all licenses 5,828 $241,167 1Source: SHI data via David Willson, OCIO, August 2010.
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Appendix D – Software House International’s (SHI) data Berkeley’s purchasing using MCCA April 2008 – July 20101
Software # of licenses Unit cost Total cost Servers AGMNT PROJECT SERVER FAC/STAFF 3 25.88 78 AGMNT WIN SVR ENT FAC/STAFF 97 95.08 9,223 BizTalk Server Enterprise Edition License & software assurance 1 processor EDU Enterprise, Select, SPLA, Select Plus All Languages 1 2,401.86 2,402 CONFIG MGR SVR FAC 3 41.17 124 CONFIG MGR SVR W/SQL FAC 4 88.73 355 DYNAMICS CRM ENT SVR FACULTY 1 239.10 239 EXCH SVR FACULTY 3 47.43 142 EXCH SVR ENT FAC 7 271.43 1,900 Exchange Server License & software assurance 1 server EDU Enterprise, Select, Select Plus All Languages 7 48.04 336 Exchange Server Enterprise Edition License & software assurance 1 server EDU Enterprise, Select, Select Plus All Languages 7 274.95 1,925 Forefront Client Security Management Console Subscription license (1 month ) 1 server Enterprise, Select, Select Plus Win All Languages 6 17.29 104 Forefront Identity Manager External Connector License & Software Assurance unlimited external users Campus, Enterprise, SLA, Select Win All Languages 1 730.89 731 Forefront Identity Manager License & software assurance 1 device CAL EDU Campus, School Win All Languages 393 0.48 189 Forefront Identity Manager License & software assurance 1 server EDU Campus, School, Enterprise, Select Win All Languages 1 592.63 593 Forefront Protection for Exchange Server Subscription license (1 month ) 1 user EDU Enterprise, Select, Select Plus Win All Languages 393 2.70 1,061 FOREFRONT SEC EXCHSVR SUB 12 FAC 100 2.70 270 FOREFRONT SEC SHAREPOINT FACULTY 390 1.29 503 FOREFRONT SEC SVRMGT 12 MOS FAC 2 15.52 31 Forefront Security for SharePoint Subscription license 1 user Enterprise, Select, Select Plus Win All Languages 346 1.29 446
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Software # of licenses Unit cost Total cost Forefront Security for SharePoint for Internet Sites Subscription license ( 1 month ) 1 server, unlimited external users EDU Enterprise, Select, Select Plus Win All Languages 2 3,298.44 6,597 Forefront Security Server Management Console Subscription license ( 1 month ) 1 server EDU Enterprise, Select, Select Plus Win All Languages 4 18.23 73 Forefront Threat Management Gateway Standard Edition License & software assurance 1 processor Enterprise, Select, SPLA, Select Plus Win All Languages 4 104.62 418 Forefront Unified Access Gateway License & software assurance 1 device CAL EDU Enterprise, Select, Select Plus Win All Languages 256 1.19 305 Forefront Unified Access Gateway License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 2 516.72 1,033 FORFRNT CLNT SMC MONTHLY FACULTY 2 14.69 29 Identity Lifecycle Manager Live Edition License & software assurance 1 server EDU Select, Select Plus Win All Languages 1 136.67 137 ILM Server All Lng Lic/SA Pack MVL 1 1,007.46 1,007 ILM SERVER PACK LIVE ED FAC 1 134.86 135 ISA SVR 1 PROC FACULTY 6 87.93 528 OFFICE COMM SVR STD FACULTY 2 47.43 95 Office Communications Server Enterprise Edition External Connector License & Software Assurance unlimited external users EDU Enterprise, Select, Select Plus Win All Languages 1 137.17 137 Office Communications Server Enterprise Edition License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 2 274.95 550 Office Communications Server Standard Edition License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 1 48.04 48 Office Communicator License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 1,426 1.08 1,536 OFFICE COMMUNICATOR FACULTY 247 1.33 329 OFFICE GROOVE SVR FACULTY 1 300.23 300 OFFICE SHARE POINT DESIGNER FAC 142 3.24 460 OFFICE SHAREPOINT CAL DEVICE FAC 10 5.21 52 OFFICE SHAREPOINT ENT CAL FACULTY 638 5.04 3,216 OFFICE SHAREPOINT ENT CAL STUDENT 142 3.32 471 Office SharePoint Server Enterprise CAL License & software assurance 1 device CAL EDU Enterprise, Select, Select Plus Win All Languages 632 6.05 3,824
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Software # of licenses Unit cost Total cost OPS MGR ENT OPS MGMT DEV FACULTY 76 28.90 2,196 OPS MGR SVR W/ SQL PACK FACULTY 2 88.73 177 Project Server License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 2 26.19 52 SC DATA PROTECTN MNGR FAC/STAFF 5 28.70 144 SharePoint Portal Server External Connector License & Software Assurance unlimited external users EDU Enterprise, Select, SPLA, Select Plus All Languages 4 2,809.86 11,239 SharePoint Portal Server License & software assurance 1 CAL EDU Select, Select Plus Win All Languages 7 4.55 32 SharePoint Portal Server License & software assurance 1 server EDU Enterprise, Select, Select Plus All Languages 9 303.96 2,736 SHAREPOINT SVR FACULTY 15 300.02 4,500 SOFTGRID DEVICE CAL FOR TS FAC 723 1.21 875 SPS EXTRNL CONN FAC/STAFF 6 2,779.34 16,676 SQL DVC CAL FAC/STAFF 100 2.86 286 SQL CAL FACULTY 1,106 3.38 3,738 SQL Server License & software assurance 1 device CAL Campus, School, Enterprise, Select, Select Plus Win All Languages 1,489 3.72 5,544 SQL Server Datacenter License & software assurance 1 processor EDU Campus, School, Enterprise, Select, Select Plus Win All Languages 6 3,742.35 22,454 SQL SERVER ENT ED FAC/STAFF 8 576.09 4,609 SQL SERVER ENT ED X64 FAC/STAFF 6 576.09 3,457 SQL Server Enterprise Edition License & software assurance 1 processor EDU Enterprise, Select, SPLA, Select Plus Win All Languages 2 1,785.33 3,571 SQL Server Enterprise Edition License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 13 633.70 8,238 SQL Server Standard Edition License & software assurance 1 processor Enterprise, Select, SPLA, Select Plus Win All Languages 5 428.30 2,142 SQL Server Standard Edition License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 41 46.61 1,911 SQL SERVER STD FAC/STAFF 58 46.02 2,669 SQL SVR ENT X64 1CPU FACULTY 4 1,623.13 6,493 SQL SVR STD WIN 32 1CPU FACULTY 17 389.46 6,621 SQL SVR STD X64 FACULTY 3 60.02 180
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Software # of licenses Unit cost Total cost SVR MGMT STD LIC/SA FACULTY 600 16.22 9,729 SVR MGMT SUITE ENT FACULTY 37 65.39 2,419 SVR MGMT SUITE STD FACULTY 4 24.88 100 SYS CNTR ESSNTLS CLIENTML FACULTY 11 24.40 268 SYS CNTR RPTG MGR 1 CPU FACULTY 2 129.72 259 SYST CNTR ESSENTLS SVR FAC 10 29.38 294 SYST CTR VRTL MACH MGRWGE FACULTY 1 33.84 34 System Center Configuration Manager License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 4 39.28 157 System Center Configuration Manager License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages with SQL 4 97.60 390 System Center Configuration Manager Client ML License & software assurance 1 operating system environment (OSE) EDU Select, Select Plus Win All Languages 76 3.32 252 System Center Configuration Manager Client ML License & software assurance 1 user EDU Select, Select Plus Win All Languages 70 3.32 232 System Center Data Protection Manager License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 5 39.38 197 System Center Data Protection Manager Client ML License & software assurance 1 operating system environment (OSE) EDU Enterprise, Select, Select Plus Win All Languages 334 2.49 832 System Center Data Protection Manager Enterprise Server ML License & software assurance 1 operating system environment (OSE) EDU Enterprise, Select, Select Plus Win All Languages 1 29.31 29 System Center Data Protection Manager Standard Server ML License & software assurance 1 operating system environment (OSE) EDU Enterprise, Select, Select Plus Win All Languages 2 12.56 25 SYSTEM CENTER DPM CAL FACULTY 25 2.49 62 System Center Essentials License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages with SQL Server Technology 1 175.60 176 System Center Essentials License & software assurance 1 server Enterprise, Select, Select Plus Win All Languages 1 109.07 109 SYSTEM CENTER ESSENTIALS FACULTY 4 124.87 499
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Software # of licenses Unit cost Total cost System Center Operations Manager License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 1 39.38 39 System Center Operations Manager License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages with SQL Server Technology 4 98.93 396 System Center Operations Manager Client Operations Management License License & software assurance 1 device EDU Enterprise, Select, Select Plus Win All Languages 74 2.61 193 System Center Operations Manager Enterprise Operations Management License License & software assurance 1 device EDU Enterprise, Select, Select Plus Win All Languages 76 29.31 2,228 System Center Reporting Manager License & software assurance 1 server EDU Enterprise, Select, SPLA, Select Plus Win All Languages 1 131.44 131 System Center Server Management Suite Datacenter License & software assurance 1 server Enterprise, Select, Select Plus Win All Languages 12 33.84 406 System Center Server Management Suite Enterprise License & software assurance 1 server EDU Enterprise, Select, Select Plus Win All Languages 18 54.18 975 WIN COMPUTE CLUSTER SERVER FAC 1 19.14 19 WIN SVR DATACENTRE FAC/STAFF 90 96.99 8,729 WIN SVR ENT FACULTY 1 95.08 95 WIN SVR ENT W/O HYPERV FACULTY 2 111.61 223 WIN SVR WEB FACULTY 1 16.21 16 WIN TERM SVR EXTRN CON FAC 1 543.06 543 WIN TERMINAL SVR DEVICE CAL FAC 3,571 3.43 12,249 WIN TRMNL SVCS EXTCONN FACULTY 1 411.36 411 Windows Server Datacenter Edition License & software assurance 1 processor EDU Enterprise, Select, SPLA, Select Plus All Languages 52 98.00 5,096 WINDOWS SERVER DEVICE CAL FACULTY 705 2.37 1,671 Windows Server Enterprise Edition License & software assurance 1 server EDU Enterprise, Select, Select Plus All Languages 102 95.98 9,790 Windows Server Standard Edition License & software assurance 1 user EDU Enterprise, Select, Select Plus All Languages 129 29.51 3,807 WINDOWS SERVER STANDARD FACULTY 295 29.20 8,614
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Software # of licenses Unit cost Total cost Windows Web Server License & software assurance 1 server EDU Enterprise, Select, Select Plus All Languages 3 16.41 49 Subtotal servers 15,327 $224,216 Individual machines Agreement Desktop Package License & software assurance 1 PC EDU Win All Languages 3,103 35.24 109,350 Agreement Desktop Package with Enterprise CAL License & software assurance 1 PC EDU Win All Languages 2,971 36.61 108,782 APPVRTCALFORTS FACULTY 247 1.42 351 CAMPUSSOFTGRID EXT CONNECTOR TS FACULTY 1 119.95 120 CONFIG MGR CLNT MGMT FACULTY 640 3.19 2,042 CONFIG MGR CLNT MGMT LIC FACULTY 76 3.19 242 DATA PROTECT STD MGMT PER OSE FAC 10 10.48 105 DATA PROTECTION MGMT FACULTY 10 9.97 100 DATA PRTCTN ENT MGMT OSE FAC 5 28.90 145 DESKTOP ENT STUDENT 17 14.86 253 DESKTOP FACULTY 3,148 34.65 109,078 Desktop Optimization Pack for Software Assurance Subscription license ( 1 month ) 1 PC EDU Enterprise, Select, Select Plus Win All Languages 3,100 2.35 7,285 DESKTOP W/ ENT CAL STUDENT 837 25.60 21,427 DIGITAL IMAGE SUITE FACULTY 134 1.82 243 DSKTP OPTIMIZATION PACK FACULTY 1,072 2.35 2,519 DSKTP W/ ENT CAL FACULTY 4,191 43.43 182,015 DYNAMICS CRM ADD CAL 24 39.34 944 Enterprise CAL Suite License & software assurance 1 device CAL EDU Campus, School, Enterprise, Select, Select Plus Win All Languages 78 18.72 1,460 Expression Studio License & software assurance 1 workstation EDU School Win, Mac All Languages 256 4.50 1,152 Expression Web License & software assurance 1 workstation EDU Enterprise, Select, Select Plus Win All Languages 353 3.24 1,144 EXPRESSION WEB FACULTY 814 3.22 2,623
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Software # of licenses Unit cost Total cost Learning Solutions: IT Academy Services Subscription License ( 1 month ) 1 user EDU Campus, School, Select, Select Plus Win All Languages 2 1,283.60 2,567 MapPoint License & software assurance 1 PC EDU Enterprise, Select, Select Plus Win All Languages 240 3.24 778 MAPPOINT FACULTY 260 3.23 840 Math License & software assurance 1 PC Enterprise, Select, Select Plus Win All Languages 146 2.02 295 MS MATH FACULTY 303 2.02 612 Office Enterprise License & software assurance 1 PC EDU Win All Languages 283 18.31 5,182 OFFICE ENTERPRISE FACULTY 156 19.20 2,995 OFFICE LCS STANDARD FAC/STAFF 1 53.69 54 Office Project Professional License & software assurance 1 PC EDU Enterprise, Select, Select Plus Win All Languages with Project Server CAL 4,325 3.62 15,669 PROJECT PRO W/1 PRJCT SVR CAL FAC 5,748 3.63 20,865 Publisher License & software assurance 1 user EDU Select, Select Plus CD Win English 5 1.33 7 Streets & Trips License & software assurance 1 PC EDU Enterprise, Select, Select Plus Win All Languages 256 1.33 340 STREETS & TRIPS FACULTY 952 1.33 1,266 VIRTUAL PC FOR MAC MAC FACULTY 4 4.39 18 VISIO PRO FACULTY 6,021 3.63 21,856 VISIO PRO STUDENT 8 2.84 23 Visio Professional License & software assurance 1 PC EDU Enterprise, Select, Select Plus Win All Languages 4,461 3.72 16,589 VISUAL STUDIO PRO FACULTY 4,157 1.33 5,529 Visual Studio Professional Edition License & software assurance 1 user EDU SPLA Win All Languages 2,859 1.33 3,802 VSTUDIO TOOL FACULTY 423 1.33 564 Windows 7 Professional Upgrade & software assurance 1 PC EDU Enterprise, Select, Select Plus All Languages 1 16.36 16 Windows Remote Desktop Services External Connector License & Software Assurance unlimited external users EDU Enterprise, Select, Select Plus Win All Languages 1 677.51 678
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Software # of licenses Unit cost Total cost Windows Remote Desktop Services License & software assurance 1 device CAL EDU Enterprise, Select, Select Plus Win All Languages 2,722 4.38 11,922 Subtotal individual machines 54,421 $663,845
TOTAL all licenses 69,748 $888,061 1Source: SHI data via David Willson, OCIO, August 2010.
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Appendix E – Complete list of “company” vendors – FY 0910
Rank Vendor Total $ 1 SOFTWARE HOUSE INTERNATIONAL INC $923,073 2 ORACLE USA, INC. $683,711 3 INNOVATIVE INTERFACES INC $498,655 4 PACIOLAN SYSTEMS $423,920 5 SERVICE SOURCE INTERNATIONAL LLC $327,029 6 SCIQUEST, INC. $306,190 7 SUNGARD HIGHER EDUCATION $244,894 8 BMC SOFTWARE, INC. $178,400 9 INFORMATION BUILDERS, INC. $135,834 10 NEXTGEN HEALTHCARE INFORMATION SYSTEMS $130,768 11 CBORD GROUP, INC., THE $117,132 12 SIGMA SYSTEMS INC $111,929 13 KRONOS INC $101,665 14 MICROSOFT INC $101,178 15 CDWG $100,615 16 SAP AMERICA, INC $96,572 17 ALTURA COMMUNICATION SOLUTIONS $95,750 18 LEVI, RAY & SHOUP, INC. $91,666 19 ESI ACQUISITION INC $86,570 20 INTERNATIONAL BUSINESS MACHINES CORP $80,357 21 VISION AIR $71,665 22 BLACKBAUD INC $70,580 23 AEGIS BUSINESS GROUP $68,100 24 KEY SOLUTIONS, INC. $66,990 25 DEAN EVANS & ASSOC INC $63,198 26 SKILLSOFT CORPORATION $63,000 27 STANDARD & POOR'S FINANCIAL SERVICES LLC $62,175 28 COMSOL INC. $56,694 29 STATACORP LP $55,291 30 VELOSECURE LLC $54,537 31 MBA FOCUS, LLC $51,982 32 INFORMATICA $51,216 33 THINK SUBSCRIPTION INC $50,081 34 DATAGUISE INC $49,973 35 CISCO IRONPORT SYSTEMS LLC $48,578 36 ALLEGIANCE SOFTWARE INC $48,400 37 ANGEL LEARNING INC. $48,300 38 LANDMARK GRAPHICS CORPORATION $47,140 39 STARREZ, INC $44,100 40 AURORA INFORMATION SYSTEMS $43,363 41 INTELLIWORKS, INC $43,333 42 CAMBRIDGE SYSTEMATICS, INC. $42,000 43 HEWLETT PACKARD $40,393 44 CHICAGO, UNIVERSITY OF $40,380
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Rank Vendor Total $ 45 MATH WORKS INC, THE $40,074 46 THOMSON FINANCIAL LLC $40,063 47 SYMYX TECHNOLOGIES, INC $40,000 48 US BANK UNASSIGNED CREDIT CARD VENDOR $38,482 49 HAWK RIDGE SYSTEMS $37,631 50 PENNSYLVANIA, UNIVERSITY OF $37,500 51 AGILENT TECHNOLOGIES INC $32,069 52 KODAK POLYCHROME GRAPHICS LLC $31,490 53 OPENTECH SYSTEMS INC $31,039 54 OPEN TEXT INC $29,928 55 APPLE COMPUTER INC $29,360 56 TECHEXCEL INC $28,938 57 NOVALSYS INC $28,757 58 NETWORK DIGICALITY $28,000 59 PAYPAL $27,641 60 ACCELRYS $27,597 61 WEBEX $27,325 62 GRM INC $26,708 63 KEY GOVERNMENT FINANCE, INC $26,341 64 SCOUTWARE $26,000 65 PROGRESS SOFTWARE $25,653 66 NATIONAL INSTRUMENTS CORP $24,833 67 TESSITURA NETWORK, INC $24,431 68 CISCO SYSTEMS INC $24,018 69 ADAPTIVE COMPUTING ENTERPRISES INC $24,000 70 ITT INDUSTRIES $22,775
71 NATIONAL ASSOCIATION OF COLLEGES AND EMP $22,500
72 DLT SOLUTIONS, INC $22,200 73 BPA TECHNOLOGIES INC $22,000 74 AMPHORA RESEARCH SYSTEMS INC. $21,169 75 MOLECULAR DEVICES CORP $20,982 76 AD ASTRA INFORMATION SYSTEMS LLC $20,000 77 FACTSET RESEARCH SYSTEMS INC $20,000 78 COVENTOR, INC $19,988 79 SIMULIA CORP. (DASSAULT SYSTEMES) $19,311 80 IBM GLOBAL SERVICES $19,273 81 NUXEO CORPORATION $19,000 82 NUMARA SOFTWARE, INC $18,677 83 DNA STAR INC $18,127 84 CLC BIO LLC $17,500 85 BIG FIX $17,160 86 JAMF SOFTWARE LLC $17,080 87 SPSS INC $16,841 88 WIDE AREA RAPID NOTIFICATION, LLC $16,600 89 LUMERICAL SOLUTIONS INC. $16,575 90 BIOPAC SYSTEMS, INC. $16,050 91 AMAZON.COM $15,997 92 FEI CO $15,767
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Rank Vendor Total $ 93 CAMBRIDGESOFT CORP $15,328 94 DELL MARKETING LP $15,073 95 CALIPER CORPORATION $14,816 96 CORPORATE EXECUTIVE BOARD $14,500 97 TMA SYSTEMS, LLC $14,236 98 COMPCO INC $13,860 99 SYNCSORT INCORPORATED $13,736 100 CADENCE DESIGN SYSTEMS INC $13,500 101 ANSYS, INC. $13,350 102 VENTYX ENERGY LLC $13,200 103 SYMANTEC CORP $13,027 104 ROGUE WAVE SOFTWARE INC $12,870 105 SASSAFRAS SOFTWARE $12,616 106 QUALTRICS, INC. $12,500 107 SYMPLICITY CORPORATION $12,500 108 RELATIONAL ARCHITECTS INC $12,330 109 NORTEL NETWORKS INC $12,216 110 OPTIONMETRICS LLC $12,000 111 DAYSPRING TECHNOLOGIES $11,910 112 INTELLIGENT IMAGING INNOVATIONS, INC $11,110 113 COULBOURN INSTRUMENTS $10,638 114 JOURNEY EDUCATION MARKETING, INC. $10,558 115 SPORTSTEC $10,500 116 SITECORE USA, INC $10,350 117 THURSBY SOFTWARE SYSTEMS INC $10,327 118 LEWTAN $10,000 119 RESEARCH SYSTEMS INC $9,963 120 SCHRODINGER INC $9,825 121 DELTEK $9,600 122 ORCHARD SOFTWARE $9,519 123 INFOCENTRICITY $9,500 124 VERISIGN INC $9,492 125 ARCTIC INTERNATIONAL LLC $9,175 126 TANNER RESEARCH INC $9,029 127 ZOEX CORPORATION $8,921 128 MATERIALS DESIGN INC $8,890 129 BARRACUDA NETWORKS $8,796 130 MONOLITH CORPORATION $8,537 131 MX TOOLS $8,400 132 TMETRICS, INC $8,358 133 CHICAGOSOFT LTD $8,313 134 INTELLISCAN DBA DIGITAL DOCUMENTS $8,150 135 HOBSONS, INC $8,000 136 MARKET PLANNING SOLUTIONS INC $8,000 137 PACIFIC WHISTLE, INC. $8,000 138 MASSACHUSETTS INSTITUTE OF TECHNOLOGY $7,875 139 JESKELL INC $7,730 140 TOTALVIEW TECHNOLOGIES LLC $7,705
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Rank Vendor Total $ 141 SYBASE INC $7,667 142 CERNER CITATION $7,601 143 ENTRUST TECH INC $7,518 144 SALESFORCE.COM FOUNDATION $7,500 145 SNL FINANCIAL LC $7,500 146 RHINO SOFTWARE INC $7,440 147 FAST MODEL SOFTWARE $7,402 148 ELIGHTBULBS $7,214 149 NEW MEDIA LEARNING, LLC $6,995 150 PLEXON INC $6,955 151 FILEMAKER INC $6,797 152 ITASCA CONSULTING GROUP INC $6,756 153 ORACLE OPENWORLD $6,530 154 CAL STUDENT STORE $6,483 155 TOMLAB OPTIMIZATION INC $6,431 156 BITPLANE AG $6,269 157 GRAPHPAD SOFTWARE INC $6,133 158 WOLFRAM RESEARCH INC $6,131 159 KALOS, INC $6,056 160 PSYCHOLOGY SOFTWARE TOOLS, INC $6,047 161 SPLUNK INC. $6,000 162 VISUALIZATION SCIENCES GROUP INC $6,000 163 UNIVERSITAT WIEN $5,957 164 DYNALOGIC INC $5,925 165 CAREERLEADER LLP $5,900 166 REALNETWORKS INC $5,824 167 BECKMAN COULTER INC $5,777 168 OPENING TECHNOLOGIES INC $5,754 169 NETWORKGUYS INC $5,750 170 VAULT REPORTS $5,720 171 DIGITAL RIVER $5,639 172 ACADEMICEDGARPLUS $5,495 173 THE VANTAGE GROUP, LLC $5,400 174 LACHEL FELICE & ASSOCIATES $5,398 175 RED HAT SOFTWARE INC $5,385 176 PACKETFUSION $5,385 177 Perceptive Software, Inc. $5,313 178 ACCELLION, INC. $5,296 179 CZECH TECHNICAL UNIVERSITY IN PRAGUE $5,219 180 CREWNOBLE INFORMATION SERVICES $5,215 181 ATLASSIAN SOFTWARE $5,200 182 NEWEGG.COM $5,181 183 ASSISTANT COACH SYSTEMS, LLC $5,150 184 PYRAMEDIUM $5,139 185 BREAULT RESEARCH ORGANIZATION INC $5,086 186 KAGI $5,019 187 FIORANO SOFTWARE, INC $5,000 188 IVES GGROUP INC $5,000
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Rank Vendor Total $ 189 MCGRAWHILL $4,950 190 CLEVERBRIDGE $4,809 191 MSC SOFTWARE CORP. $4,700 192 AUDITMATION SERVICES INC $4,667 193 REG.NET, INC. $4,607 194 ROSETTA STONE $4,500 195 INFONET $4,417 196 RACK SPACE $4,280 197 LOGIC DOMAIN $4,245 198 SCANTRON CORPORATION $4,207 199 TERRASOLID LTD. $4,190 200 SNAP SURVEYS LTD $4,145 201 ADD ON PRODUCTS $4,125 202 DIONEX CORP $4,065 203 PROMETHEUS SYSTEMS CONSULTING LLC $4,030
204 ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE $4,017
205 VOTENET SOLUTIONS, INC $3,990 206 GAUSSIAN INC $3,976 207 MOTIONSOFT INC $3,900 208 FLOJO, LLC $3,887 209 PLIMUS $3,842 210 THERMAL ENERGY SYSTEM SPECIALISTS LLC $3,842 211 EMANIO INC $3,756 212 SURVEY MONKEY.COM $3,639 213 SOLAR WINDS.NET, INC $3,594 214 QWEST COMMUNICATION CORPORATION $3,589 215 INTEL BUSINESS EXCHANGE $3,579 216 SYSTAT SOFTWARE $3,576 217 C&R TECHNOLOGIES INC $3,550 218 ADOBE CUSTOMER FIRST MEMBER SERVICES $3,524 219 VARIAN INC $3,511 220 CSIRO $3,500 221 LEICA GEOSYSTEMS GIS & MAPPING, LLC $3,488 222 UNIVERSITY OF VIENNA $3,477 223 XEROX CORPORATION $3,437 224 TIBCO SOFTWARE INC. $3,419 225 FORMTRAN $3,334 226 BENTLEY SYSTEMS, INC. $3,326 227 SIMUCAD DESIGN AUTOMATION, INC. $3,293 228 TELERIK CORPORATION $3,246 229 MACSDESGIN STUDIO LLC $3,240 230 CONSULTING PSYCHOLOGISTS PRESS INC $3,217 231 PLATFORM COMPUTING CORP $3,150 232 CARTRIDGE FAMILY $3,080 233 TECHX CORPORATION $3,080 234 SONY CORPORATION OF AMERICA $3,075 235 CREATION ENGINE $3,031 236 AGI ADVANCED GEOSCIENCES, INC. $3,009
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Rank Vendor Total $ 237 FIBERLINK COMMUNICATIONS CORP $3,000 238 SHAVLIK TECHNOLOGIES LLC $3,000 239 UNIVERSITY CORP FOR ADVANCED INTERNET $3,000 240 VIRTUAL PROJECT MANAGER INC $3,000 241 MACVECTOR INC $2,934 242 F5 NETWORKS $2,889 243 CYTOSPEC $2,881 244 ERDAS INC $2,864 245 FREE FOR ALL MEDIA INC $2,850 246 RECRUITING PRO SOFTWARE, LLC $2,848 247 THOMSON REUTERS $2,843 248 GRAVIC, INC $2,808 249 CASA SOFTWARE LTD $2,792 250 DATAWAY $2,790 251 PRISM COMPUTATIONAL SCIENCES INC $2,762 252 GENE CODES CORP $2,749 253 PHAROS SYSTEMS INTERNATIONAL INC. $2,733 254 REPLIWEB, INC. $2,694 255 MILLIPORE CORP $2,650 256 BAKBONE SOFTWARE INC $2,627 257 CACHE RESEARCH LLC $2,625 258 WESTAT, INC. $2,595 259 KFR SERVICES, INC. $2,581 260 US BANK CTS $2,559 261 ELECTRONICS FOR IMAGING, INC $2,537 262 NEOPOST INC $2,535 263 CHEMICAL COMPUTING GROUP INC $2,524 264 ENVIRONMENTAL SUPPORT SOLUTIONS, INC. $2,508 265 SIEMENS INDUSTRY INC $2,500 266 UNIVERSUM COMMUNICATIONS, INC $2,500 267 ARIADNE GENOMICS INC $2,469 268 PROVANTAGE $2,465 269 QUANTITATIVE MICRO SOFTWARE $2,458 270 ARTICULATE GLOBAL INC $2,424 271 GFI FAX & VOICE USA $2,398 272 EXTENSIS CORPORATION $2,396 273 IPSWITCH INC $2,390 274 QSR INTERNATIONAL $2,387 275 SHAREIT, INC. $2,362 276 FARONICS TECHNOLOGIES INC. $2,358 277 WESTCOAST SECURITY, INC $2,351 278 GOENGINEER INC $2,287 279 CARL ZEISS MICROIMAGING, INC. $2,233 280 ASPEN TECHNOLOGY $2,195 281 ARM INC $2,176 282 CST OF AMERICA INC $2,173 283 CARL ZEISS MEDITEC $2,105 284 PRINTERS SOFTWARE INC $2,100
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Rank Vendor Total $ 285 DELL COMPUTERS CORP $2,068 286 4D, INC $2,058 287 PERCEPT RESEARCH $2,000 288 SALFORD SYSTEMS $2,000 289 ALTIUM INC $2,000 290 AVNETDIRECT $1,995 291 GAMRY INSTRUMENTS $1,982 292 DIAGNOSTIC INSTRUMENTS $1,936 293 BOWEN & GROVES INC $1,933 294 ARCH ROCK CORPORATION $1,922 295 OMNI DEVELOPMENT $1,863 296 HARVARD UNIVERSITY $1,839 297 CHEAP ANTIVIRUS.COM $1,807 298 GOING GLOBAL, INC. $1,800 299 VISUAL NUMERICS INC $1,780 300 WEST PORTAL SOFTWARE CORP $1,723 301 VICON PEAK $1,720 302 CLIO SOFTWARE $1,700 303 NUANCE COMMUNICATIONS INC. $1,695 304 MARKETTOOLS, INC. $1,656
305 LIVERMORE SOFTWARE TECHNOLOGY CORPORATIO $1,646
306 PACIFIC INSTRUMENTS $1,646 307 PG CALC INC $1,635 308 PENDRAGON SOFTWARE CORPORATION $1,626 309 CPP INC $1,620 310 AXOSOFT LLC $1,618 311 INTERNATIONAL CENTER FOR DIFFRACTION DAT $1,617 312 METROFORM $1,600 313 RESERVE INTERACTIVE $1,600 314 ACADEMIC SUPERSTORE $1,586 315 TECHSMITH CORP $1,536 316 AVANGATE.COM/OXYGENXML $1,530 317 INVITROGEN CORPORATION $1,527 318 WAVEMETRICS INC $1,523 319 DATA MANAGEMENT, INC. $1,523 320 ICOHERE, INC. $1,500 321 WILDPACKETS $1,478 322 DESIGN SCIENCE INC $1,414 323 WIDGIX SOFTWARE DBASURVEYGIZMO $1,413 324 SWREG INC. $1,385 325 ARTWORK CONVERSION SOFTWARE INC $1,379 326 ROGERS ATHLETIC COMPANY $1,341 327 WAVEFUNCTION INC $1,332 328 CONNECT IT SOLUTIONS INC $1,295 329 PROVISIO, LLC $1,284 330 CALIFORNIA SURVEYING & DRAFTING SUPPLY $1,279 331 AVID TECHNOLOGY, INC. $1,268 332 HEP DEVELOPMENT SERVICES $1,250
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Rank Vendor Total $ 333 POWERMAX $1,248 334 ORIGINLAB CORPORATION $1,242 335 SHAREIT! ELEMENT 5 GMBH $1,227 336 DIGICERT INC $1,218 337 OLYMPIC CONTROLS CORP $1,204 338 SONA SYSTEMS LTD $1,200 339 TENABLE NETWORK SECURITY INC. $1,200 340 PDFLIB GMBH $1,197 341 SKM SYSTEMS ANALYSIS $1,192 342 CIRCLE SYSTEMS INC $1,191 343 ABSOFT CORP $1,168 344 DYNAMIC SYSTEMS $1,155 345 INTRIX TECHNOLOGY $1,149 346 NOTIFY TECHNOLOGY CORPORATION $1,125 347 TREE STAR, INC. $1,118 348 BUY.COM $1,114 349 IN CONFERENCE $1,098 350 SOFTERWARE INC $1,095 351 ENCO SYSTEMS INC $1,083 352 THERMO ELECTRON NORTH AMERICA LLC $1,075 353 MICRO FOCUS $1,071 354 PCI: THE DATA COMPANY $1,058 355 CENTRAL DESKTOP INC $1,048 356 VOICE TECH INC. $1,012 357 ANSOFT LLC $1,000 358 GEOSLOPE INTERNATIONAL LTD $1,000 359 HARVARD BUSINESS SCHOOL PUBLISHING DIVN $1,000 360 SURVEY ANALYTICS LLC $999 361 WORKMAZE LTD $995 362 GOOGLE $990 363 MOLECULAR BIOLOGY INSIGHTS, INC. $980 364 37SIGNALS $977 365 WWW.ESELLERATESALES.COM $965 366 WWW.CLEVERBRIDGE.NET $958 367 EMBARCADERO TECHNOLOGIES INC $952 368 WILLIAM R STANLEY RETURNITY SOFTWARE LLC $930 369 SCIENTIFIC SOFTWARE INTL $903 370 DE NOVO SOFTWARE INC. $903 371 APPOINTMENTQUEST, LLC $899 372 NETWORK COMPUTING ARCHITECTS $893 373 KURZWEIL EDUCATIONAL SYSTEMS $882 374 NEXTWAREHOUSE INC $874 375 CRYSTALMAKER SOFTWARE LIMITED $869 376 UNIVERSAL COMMERCE INC $856 377 EXTREME NETWORKS $850 378 VMWARE INC. $826 379 DISKEEPER CORP $804 380 PORTRAIT INTERNATIONAL INC $797
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Rank Vendor Total $ 381 A N D TECHNOLOGIES $795 382 BIDDLE CONSULTING GROUP, INC $795 383 ADOBE SYSTEMS INC $794 384 INTEL CORPORATION $790 385 ARDEN LAKE TECHNOLOGIES, INC $786 386 WINZIP COMPUTING INC $782 387 UNIFORCE SALES & ENGINEERING $775 388 SYMANTEC SMB RENEWALS $766 389 MACKICHAN SOFTWARE INC $760 390 CRMFUSION INC $750 391 COREL CORP $746 392 COMPUTER PRODUCTS CORPORATION $745 393 TISEC INC $735 394 OFFICE MAX $707 395 AIRSEA FORWARDERS INC $705 396 INTUIT $702 397 ZEMAX DEVELOPMENT CORPORATION $700 398 EMETRIX $700 399 SUDAAN $697 400 CUSTOM SOLUTIONS $679 401 TORCOMP INC. $665 402 MAIN STREET TECHNOLOGIES $664 403 CRITICAL REACH $655 404 SAS INSTITUTE INC $653 405 MILLISECOND SOFTWARE $650 406 GAMS DEVELOPMENT CORPORATION $640 407 MACSPEECH INC $627 408 MAINTENANCE RESELLER CORPORATION $625 409 SUN MICROSYSTEMS INC $616 410 LIFE TECHNOLOGIES CORPORATION $615 411 VERITY $612 412 VIENNA UNIVERSITY OF TECHNOLOGY $609 413 MEDCOMP SOFTWARE INC $600 414 THERMAL MODELING SOLUTIONS $600 415 ACD SYSTEMS $600 416 REAL SOFTWARE INC $598 417 ESHA RESEARCH $595 418 CODON CODE CORPORATION $593 419 AVANGATE B V $579 420 PAIR NETWORK $577 421 TEXTCO BIOSOFTWARE INC $575 422 TRAINING INNOVATIONS, INC. $575 423 BOB DANG COMPUTER SYSTEMS $566 424 CREATIVE MINDS, INC. $557 425 MEKENTOSJ.COM $557 426 TRUSTWAVE $550 427 FRAMELINE INC $550 428 TIMESAVER SOFTWARE $549
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Rank Vendor Total $ 429 LEOS AUDIO & MUSIC TECHNOLOGIES $549 430 SMARTDRAW.COM $540 431 KLATENCOR CORPORATION $530 432 PRIMERE LIMITED $530 433 FRY'S ELECTRONIC INC $510 434 PALISADE CORP $504 435 GENESIS TECHNOLOGIES INC $502 436 ALTAIR ENGINEERING $500 437 CUSTOMWEATHER $500 438 IMPACT APPLICATIONS, INC. $500 439 SONNET SOFTWARE INC. $500 440 ZEVCOM INC $500 441 EFFICIENT BUSINESS SYSTEMS INC $500 442 DIFFRACTION LIMITED $499 443 SRIPTLOGIC CORPORATION $499 444 LATTICE SEMICONDUCTOR $495 445 MACKINNEY SYSTEMS INC $495 446 SYNCFUSION $495 447 CALIFORNIA CAD SOLUTIONS, INC. $488 448 PINGDOM $479 449 PURDUE UNIVERSITY $477 450 IDM COMPUTER SOLUTIONS INC $475 451 NETWORK SOLUTIONS INC $464 452 CYCLING 74 $453 453 ACUMEN TELECOM $450 454 EXAMINER CORPORATION, THE $450 455 ASKNET.COM $444 456 HARLAND TECHNOLOGY SERVICES $438 457 HUMAN CONCEPTS $437 458 WELCH ALLYN INC $435 459 BEAVER CREEK SOFTWARE $420 460 GOLDEN SOFTWARE $407 461 REGENTS OF THE UC SAN FRANCISCO $400 462 ASSESSMENT SYSTEMS CORPORATION $399 463 OPENBASE INTERNATIONAL $399 464 OTHER WORLD COMPUTING $394 465 ACL SERVICES LTD. $391 466 OBVIUS $390 467 TALLSTUGANS F?RLAG HB $390 468 PATERVA $387 469 UPPER ACCESS, INC. $385 470 SCIENCE APPLICATIONS INTERNATIONAL CORP $381 471 IAR SYSTEMS SOFTWARE, INC $380 472 WPREALVNC LTD $380 473 CRUCIAL TECHNOLOGY $374 474 BRIGHTMARKET LLC $364 475 NCS PEARSON $358 476 FLOWERFIRE INC $350
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Rank Vendor Total $ 477 OPTIS NORTH AMERICA INC $350 478 POSTMASTER BALTIMORE $350 479 ICONFACTORY INC, THE $349 480 WONDERSHARE SOFTWARE CO LTD $341 481 ALPHA GEEK TECH, LLC $340 482 ECON TECHNOLOGIES I $340 483 GEOTRUST INC. $340 484 STUDENT DISCOUNTS $339 485 CAMPBELL SCIENTIFIC INC $336 486 STATISTICAL INNOVATIONS $334 487 CARBONITE INC $330 488 OCEAN OPTICS INC $317 489 FOLLETT HIGHER EDUCATION GROUP $316 490 ONTAR CORPORATION $315 491 GOVCONNECTION $310 492 APS TECH $310 493 MKS INSTRUMENTS INC $308 494 OMEGA ENGINEERING INC $308 495 SIGMAALDRICH $303 496 VAN DYKE TECHNOLOGIES INC $303 497 AGS SOFTWARE INC. $300 498 ALTIMA TECHNOLOGIES $300 499 ANALYTIC TECHNOLOGIES $300 500 EASY SOFTWARE PRODUCTS $289 501 MICRO POWER AND LIGHT CO. $288 502 IOMEGA CORP $285 503 SOFTWARE SHELF INTL INC $273 504 CARAHSOFT TECHNOLOGY CORPORATION $268 505 BIAS $268 506 ALTOVA $267 507 INVESTINTECH.COM INC. $260 508 SMITH MICRO TECHNOLOGIES $259 509 QUEST SOFTWARE INC $257 510 PSYCHOLOGICAL ASSESSMENT RESOURCES INC $257
511 BUILDING OWNERS & MANAGERS ASSOC. INTERL $250
512 FLASHFORWARD, INC. $250 513 THEBRAIN TECHNOLOGIES LP $250 514 LOGMEIN INC $249 515 WEB WONDERLAND INC $249 516 CUSTOM COMPUTER SERVICES $238 517 TRINITY INNOVATIONS LTD $229 518 FREEFIND.COM $228 519 ST4LEARNING INC $227 520 TRILOGY DESIGN $227 521 JUSPERTOR UG $227 522 SCOOTER SOFTWARE $225 523 VEECO INSTRUMENTS INC $225 524 DATA TRANSLATION INC $214
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Rank Vendor Total $ 525 HANDANGO $212 526 COMPUTER PRODUCTS FOR EDUCATION $208 527 POLYCOM INC $206 528 ROBERT MCNEEL & ASSOCIATES $201 529 FLORIDA, UNIVERSITY OF $200 530 NATIONAL INSTITUTE OF BUILDING SCIENCES $200 531 SINGING ELECTRONICS INC $200 532 RIVERSIDE PUBLISHING CO $187 533 COVERITY INC $176 534 BIZ BOOKS, INC. $170 535 KEY CURRICULUM PRESS $170 536 SCRIBNER ASSOCIATES INC $165 537 ROVING SOFTWARE $164 538 PERSONAL TEX INC $158 539 VIRTUAL TRAINING CO $150 540 EON SOFTWARE $149 541 PGP CORPORATION $149 542 BESTBUY.COM $147 543 SEMAPHORE CORP $141 544 ACCURINT $139 545 SOFTWARE BISQUE INC $139 546 SONICWALL INC $135 547 HUMMINGBIRD COMMUNICATIONS LTD $135 548 VALIANT IMC $135 549 SONY STORAGE SUPPORT $130 550 FINAL DRAFT INC $129 551 KEYNOTE SYSTEMS $128 552 SPARK FUN ELECTRONICS $126 553 PSI SYSTEMS INC $125 554 US BANK BIDDY $125 555 SIMTECH USA $125 556 ELGATO SYSTEMS LLC $125 557 REDGATE $124 558 ALSOFT, INC. $119 559 PARALLELS INC $114 560 EACADEMY INC. $110 561 GO DADDY SOFTWARE INC $109 562 BRUKER BIOSPIN CORP $109 563 NITRO PDF INC $109 564 BAMBOO SOLUTIONS CORPORATION $100 565 LEXISNEXIS RISK DATA MANAGEMENT INC. $100 566 SUM EFFECT SOFTWARE $100 567 EXPERTS EXCHANGE $100 568 FOXIT CORPORATION $99 569 ROCKWARE INC $97 570 PARAMOUNT SOFTWARE UK LTD $94 571 PC TOOLS LIMITED $90 572 MOTIFOLIO $89
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Rank Vendor Total $ 573 CODE WEAVERS $89 574 RAPIDSSLONLINE.COM $87 575 NETOPIA INC $84
576 ROBERT L MATHEWS DBA TIGHER TECHNOLOGIES $83
577 US BANK BLUCARD $82 578 REGNET (WINTRONIX) $80 579 REGSOFT.COM $78 580 ALKO OFFICE SUPPLY $77 581 INTERNATIONAL ASSOCIATION OF PLUMBING $71 582 UNIBRAIN, INC. $69 583 BEST BUY $66 584 AMAZON WEB SERVICES, LLC $64 585 FONTS $63 586 BARE BONES SOFTWARE, INC. $62 587 CREDITRON CORP $60 588 CIRCUS PONIES SOFTWARE $60 589 CMS PRODUCTS $60 590 ONLINE MEDIA TECHNOLOGIES LTD $59 591 DATA MEMORY SYSTEMS CO $55 592 COMPUTER CARE $50 593 QSA TOOLWORKS, LLC $50 594 ACRONIS, INC $50 595 PLAXO INC $50 596 NOVA DEVELOPMENT CORP $44 597 ADVANCED PC $41 598 RSIGUARD $40 599 HAMRICK SOFTWARE $40 600 NEXTHAUS CORPORATION $40 601 LENOVO (UNITED STATES) INC. $38 602 CAPELLA TECHNOLOGIES INC. $38 603 REALVNC LTD $36 604 PC MALL GOV. INC $35 605 ISACOFF, EHUD $33 606 UPS SUPPLY CHAIN SOLUTIONS $31 607 STARTLY TECHNOLOGIES $30 608 COMPUVEST $28 609 CRYSTALTECH $27 610 LINOTYPE GMBH $26 611 SLICEHOST $25 612 BRODERBUND $25 613 SIBER SYSTEMS ROBOFORM $24 614 POWER & ENVIRONMENT INTERNATIONAL $15 615 DREAMHOST WEBHOSTING $10 616 DON JOHNSTON INCORPORATED $9 617 GLOBALSCAPE $3
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Appendix F – Further explanation by Mike Stark of UCSD’s Software Distribution Service (by email August 31, 2010)
1. When you looked at the pros and cons of hosting the software yourself vs. outsourcing the hosting, what came up for you?
We have been doing this since 1989. Long before outsourcing or ESD was popular. This was to cut down on the physical loan or order of physical media. (Environmentalists for a long time). We started with things like floppy disk images and unix TAR files or VMS archives. Currently we are moving in large part to DVD ISO disk images.
2. Are you outsourcing any hosting, e.g., with SHI? No. SHI is much worse at hosting than CDWG was. I try their services and know we are doing an equal or better job, and also know that only the appropriate folks get access to the software and/or keys. Our target is the departmental system admin. (http://software.ucsd.edu/serve.shtml). SHI put off the hosting of Adobe to adobe and their horrible system. Or Filemaker or whoever. They are not a onestop shop. We are for 99% of the ESD for our campus. The same access methods & tools apply.
3. How do you keep track of the negotiated number of licenses and what's been purchased on campus so that you can harvest the unused ones? This seems especially problematic at Berkeley!
We act as the gateway, so that we have in a single data management system all data since 1989 for any agreement that has saved the university money to do via aggregation or centrally. So no records on Oracle, but near 100% on Microsoft, SAS, adobe etc for the last 20+ years. Microsoft, Apple & Adobe have over the years all signed off on our record keeping as begin able to survive an audit of theirs. Note... I was able to show Adobe that their main licensing reporting system was chopping off records. A state that they were unaware of and have only partly fixed in their SAP implementation. Of course I also showed them that their initial implementation of FlexLM was flawed and they turned it off world wide (at Acrobat 8).
4. Does your accounting/financial/procurement system capture WHAT is purchased so that you can search for it in the system?
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The central campus system does not. Anything under $5,000 is invisible to them. Hardware & software for the most part. We can drill down to the department deployed to level. We provide department summaries regularly to new support staff and such to let them know what they have rights to. We usually only drill down for 3 or 5 years for most needs. But we can go back 12 or more with ease.
5. What would you say the cost of maintaining your 20+ servers is? And is it rolled into the price of the software or is it subsidized?
No hard cost number in mind. The servers are real or virtual servers. A snapshot of what is running now....
3 FlexLM license servers with on campus only (not world accessible) network addresses. 2 are at a remote server room. The most remote server also has a mirror of the most popular 1 Terabyte of the most common software, for disaster recovery.
3 ""distribution" servers.1 open to the UC system and 2 campus only. The first server is distribution only. The other two also act as hosts for 4 virtual servers each. (Total 5 per box).
FlexLM server with a routed address I keep for occasional needs like student Labview. Old hardware, at a remote server room.
1 physical Microsoft KMS server at a remote server room (Cheap dell PC / server 2008 r2)
8 Virtual servers: (can be hosted by desktop computers if server hardware fails).
1 KMS server running server 2003 in case the server 2008 has issues.
1 Sophos gateway to campus (for cost management mostly. So dept paying has admin control)
1 network status monitoring server (http://netmonitor.ucsd.edu) Sophos distribution servers
1 Sophos staging server for the next release to be supported. Will replace gateway VM.
1 Utility server hosting various web servers mostly with lightweight academic info like http://labcheck.ucsd.edu
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(Labcheck & netmonitor can be stopped, to run services for other server, if one fails.)
FlexLM servers on Linux dedicated to Matlab as a redundant trio
1 Database server (Filemaker pro databases for software distribution and inventory). This is a Mac OSX server that can also serve the most popular 640MB of software if needed if we have a disaster affecting windows servers. (Mirror like the one FlexLM server).
1 OS X desktop acting as server used for UC system SAS/JMP and similar ad hoc distribution.
1 old Windows and 1 old Mac OSX servers to test Sophos & patches on. Both planned to be retired end of year.
1 Virtual web server "software.ucsd.edu" that I feed content but do not maintain the whole server.
I also have a desktop client hosted copy of server in construction, for testing the Sophos new release. "Children". And there are several virtual web & FTP servers on the above.
On costs:
Cost is part of my FTE. The hardware costs are partly rolled into the costs of the software.
1 distribution server is explicitly funded by the MCCA & Adobe TSL annual subscriptions rounded up to the dollar. It is primarily used for that with excess CPU/Ram capacity hosting the VM's. (Dell 2900)
The 6 main "flexlm" License servers are partly funded by the ESRI, Mathematica, PTC, and Matlab fees. The Linux servers are repurposed hardware. Mostly management costs there.
The main dist server is partly funded by the cost model on the SAS, JMP, ESRI, Matlab agreements.
The others are partly repurposed hardware and then VM's.
Hope those are clear and won't take too much of your time to answer. We found our talk with you last Monday especially informative.
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Mike Stark U.C. San Diego, Academic Computing & Media Services Manager, Software Distribution and Strategic Technology Acquisition Voice (858) 5340992 Fax (858) 5347018 AP&M 1220 [email protected] jabber: [email protected], http://acms.ucsd.edu/acsstaff/Mike/
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