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Overview of Administrative Records on Population and
Housing
Sonya RastogiCenter for Administrative Records Research and Applications
U.S. Census Bureau
State Data Centers and Census Information Centers March 5, 2013
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Examples of Administrative Records Data Federal Data
Medicare Indian Health Service Internal Revenue Service Three different files from Housing and Urban Development Selective Service National Change of Address Temporary Assistance for Needy Families
Commercial data Data from 5 vendors including Corelogic, Targus, and Experian
State Data Supplemental Nutrition Assistance Program Women, Infants, and Children Driver’s License data
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Record Linkage Assign unique person identifiers called
Protected Identification Keys (PIKs) and address identifiers to administrative records (AR) as well as census data Person identifiers are assigned using information
such as SSN, name, date of birth, address Unique identifiers facilitate unduplication and
linkage of records
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Research Example - 2010 Census Match Study
Objective – compare AR to the 2010 Census to assess the quality and coverage of AR
Findings - AR match to 92.6 percent of addresses and 88.2 percent of people in the 2010 Census
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Match Ratio of 2010 Census and Administrative Records Addresses by County
Percentage of 2010 Census Persons with PIKs and 2010 Census-AR Match Ratios: Hispanic
Origin
Hispanic Non-Hispanic0
10
20
30
40
50
60
70
80
90
100
80.3
92.4
77.2
90.9
2010 Census Persons with a PIK
2010 Census-AR Match
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Percentage of 2010 Census Persons with PIKs and 2010 Census-AR Match Ratios: Race
White alone Black alone AIAN alone Asian alone NHPI Alone SOR alone Two or More Races
0
10
20
30
40
50
60
70
80
90
100
92.488.2 86.7 88.4
83.9
74.5
89.790.9
86.1 85.2 86.2
81.0
71.1
86.3
2010 Census Persons with a PIK
2010 Census-AR Match
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Percentage of 2010 Census Persons with PIKs and 2010 Census-AR Match Ratios: Age
0-2 3-17 18-24 25-44 45-64 65-74 75 and older0
10
20
30
40
50
60
70
80
90
100
89.7 91.0
85.387.8
93.0 94.4 93.5
78.5
86.783.8
86.9
92.6 94.1 93.2
2010 Census Persons with a PIK2010 Census-AR Match
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Percentage of 2010 Census Persons with PIKs and 2010 Census-AR Match Ratios: Gender
Male Female0
10
20
30
40
50
60
70
80
90
100
89.7 91.187.7 89.5
2010 Census Persons with a PIK2010 Census-AR Match
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Match Ratio of 2010 Census and Administrative Records Persons by County
2020 Research and Testing Program
Assisting with Nonresponse Followup Operations
Update the Master Address File Improving quality control Contact frame
1111
Surveys and AR
Sampling frame Contact frame Assist with item imputation Replacement of items on surveys Understand the quality of collected data
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