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Outlook 2007 ......................................................................................................................................................... 5

Outlook 2010 ......................................................................................................................................................... 8

Outlook 2013 ...................................................................................................................................................... 10

Outlook Web App ............................................................................................................................................... 13

Google calendar ................................................................................................................................................. 15

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Outlook 2007, 2010 & 2013 .......................................................................................................................... 17

Outlook Web App ............................................................................................................................................... 18

Google Calendar ................................................................................................................................................ 19

Calendar Integration is a feature within the Toolkit where you can view holidays on a web mail

or email client’s calendar. It can be turned on via Setup & Admin.

If you can’t see Calendar Integration in the Setup & Admin list, it is likely that it hasn’t been

enabled.

Contact support@myhrtoolkit.com with your organisation name and request for this to be

enabled.

When we have enabled this, we will send you a confirmation email to let you know.

No. Employee’s will only see the users they can already see in the Toolkit’s holiday chart.

Controllers can change what employees can see by going to Setup & Admin > Access to

holiday chart.

Go to setup & admin > calendar integration and select Enable Outlook Integration for

all employees. Note: When this is turned on, everyone will receive an email detailing that this has been enabled.

Go to myhome > holidays > calendar integration options and click on Reset

my calendar link near the bottom of the page.

Although nothing appears to have happened, you should receive an email that contains a new

link to your calendars. The new link must reference app.myhrtoolkit.com. If this is not the

case, please raise a ticket by emailing support@myhrtoolkit.com giving as much information

as you can.

When you select the link you may be directed to an error page. If this is the case, wait about 15

minutes and then try again.

This section explains how you can setup calendar integration using the new URL’s in Outlook

2007, 2010 and 2013, Outlook Web App, and Google Calendar.

Before you start, copy the calendar link that was sent to you. To make sure no spaces have

been padded in the copied text, it is better to right click on the link and select copy.

In Microsoft Outlook 2007, click on the Tools menu.

Click on Account Settings.

Click on the Internet Calendars tab and then select New.

Paste the link that you copied from the email into the text box displayed and click on the Add

button.

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You don’t need to change any settings in the “Subscription options” screen. Click on the OK

button to complete the calendar integration setup.

If everything went smoothly, you will now see your new calendar in the list of Outlook

calendars. Activate the new calendar by putting a tick next to your calendar that starts

myhrtoolkit.

Open up Microsoft Outlook and click on the calendar button at the bottom right hand side of

the screen:

In the ‘Home’ tab’, find Open Calendar on the ribbon and click “From Internet…”

Paste the link that was sent to you via email and then click on OK to add the calendar.

If you receive an error, try again but make sure that there are no spaces at the end of the link

that you’ve pasted and make sure that you haven’t missed any characters off the end of the link.

It’s also possible that you’re using an old link so make sure that you’re using the newest

version.

When you get a popup asking you to confirm that you want to subscribe to the calendar, click

“Yes” to add myhrtoolkit calendar to your calendars.

Activate your calendar by putting a tick next to the myhrtoolkit calendar. From now on,

whenever the holidays in myhrtoolkit change, this calendar should change automatically.

Now make sure that you have properly deleted the email that had your calendar link in it. If you

ever need it again, you can request it from myhome / holidays / Outlook options.

Click on File in the menu at the top

Click on Account Settings

Click on the next Account Settings icon

Click on Internet calendars then New.

Paste the calendar link in the dialog box that comes up

Rename the folder name to something more descriptive and click OK when finished. I called

mine myhrtoolkit

You should be able to see the new calendar listed among your other calendars. In my case, I

can see a calendar called myhrtoolkit. Click close to view your new calendar.

Click on Calendar menu to view your calendars. Click on Other Calendars

to view third party calendars

Right click on Calendar and then click on Open calendar.

Paste the calendar integration link into the Internet calendar textbox.

You can use the mouse or press CTRL+V in Windows to paste. Click Open

after pasting the link.

You should now see your calendar listed near the bottom of the screen.

Click on the arrow next to Other calendars

Click on Add by URL

Paste your calendar link in the URL text box.

If successful, your myhrtoolkit calendar will be listed under Other calendars.

Before using the new calendar link, you need to delete the old links. The process is

different for each email client. We explain how to do it in 3 popular email clients.

Right click on the name of your calendar, then left click on Delete Calendar.

Click on the Calendar menu at the top to go to your calendars. Right click on the

calendar that you would like to delete and click on remove.

Click on the little down arrow key after Other Calendars near the bottom of

the screen followed by Settings.

Find the calendar that you would like to delete and click on Unsubscribe.

Use the Back to calendar link to navigate away from the settings screen.