26
Out M N D R Q M T tlook 2 Mail Hom New Section Creatin Delete Section Ignore o o Junk Delete folder. Respond Secti Reply, Meetin More messag Quick Steps S Manag Create Move Section Allow Can C the fol Allow Tags Section Unread Allow 2010 me Tab ng new mail m n e and Clean U Ignore allow conversatio Clean Up Allows you e – Deletes the . ion , Reply All, F ng – Replies t Allows you ge. Section ge existing qu e new quick st s you to mov opy messages lder specified s you to mov d/Read – Mar s you to add a messages, app Up – used whe ws you to aut on. removes red to identify ju e email from Forward to an email m u to forward th uick steps teps e email messa s to another f . e a Conversat rks messages a Category to pointments, m en conversatio tomatically de dundant messa unk mail and b your inbox or message with a he message as ages to folder older. This k tion to a parti as Read or U o a message. meetings, con ons are turned elete future em ages block the send r folder and m a Meeting req s an attachme rs. keeps a copy o icular folder. Unread ntacts, etc. d on. mails related der. moves it to th quest ent or to forw of the email i to the he Deleted Item ward it as a tex n the inbox a ms xt and in

Outlook 2010 Manual - Manchester, Connecticut

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Out

M

N

D

R

Q

M

T

tlook 2

Mail Hom

New Section • Creatin

Delete Section• Ignore

o

o • Junk –• Delete

folder.Respond Secti

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messagQuick Steps S

• Manag• Create

Move Section • Allow• Can C

the fol• Allow

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2010

me Tab

ng new mail mn e and Clean U

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– Allows you e – Deletes the. ion , Reply All, Fng – Replies t– Allows youge.

Section ge existing que new quick st

s you to movopy messageslder specifieds you to mov

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your inbox or

message with ahe message as

ages to folderfolder. This k

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meetings, con

ons are turnedelete future em

ages block the sendr folder and m

a Meeting reqs an attachme

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o To customize your categories, click on the down arrow and select All Categories. o Using categories will allow you to quickly sort and search.

• Follow Up – Adds a flag to your email message and adds it to your Tasks/To Do List. o Using a flag will allow you to assign a due date to the email. o It adds the email to your Task/To Do list o You can set a reminder for the email. o Can mark complete when finished.

Find Section • Search for Contacts • Quickly bring up the Address Book • Quick Filter Options to help find or organize your email

S

S

D

Send / Re

end & Recei• This se

throug

Download Sec• Show • Cance

eceive Ta

ve Section ection is used

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ine and then n

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need to send t

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Folder

New Sect

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Actions SYou will n

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Clean Up

• M• R• C• D• R

de Favorites

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tion New Folder – older.

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p Section Mark All As RRun Rules NowClean Up FoldDelete All – DRecover Delet

eleted items w

s Section how in Favorhown in the to

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olders – Thesria you select

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allows you to ove the selecteselected folde

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• Auto Archive Settings – This option allows you to configure the Auto Archive settings. You will only use this if you plan to Archive your email.

• Folder Permissions – You can configure permissions for your folders. If you have given others permissions to your email, you may want to restrict what they can do with your folders.

• Folder Properties – This shows you all the settings for the selected folder.

View T

Current V

• C• V

th• R

Conversa

• Sh• C

Arrangem

• TS

• R• A

th• E

Layout S

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View SectionChange View –View Settings hey are sorted

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ations Sectionhow as Conv

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ment SectionThis section al

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Expand/Collap

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People Pane Section • People Pane – This pane is used to configure Outlook to work with social networks. Window Section • Reminders Window – The reminders window will be displayed when you click on this icon. • Open in New Window – A new Outlook window will be displayed when you click on this icon. • Close All Items – This will close all your additional Outlook windows.

File Ta

Save As – Save Attabe prompt Info Secti

• A

• A• C

• M Open Sec

• O• O• Im

or

ab

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achments – Ited to choose

ion Account Settin

o Accouwould

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ction Open CalendarOpen Outlook mport – This r RSS Feeds.

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r – This optioData File – Toption allows

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otifications – Yceive new meUse – This otwork. Note:ption will set

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ms Folder – Tion moves oldThis option a

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• O Print Sec

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This sectireceived m Holidays

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ction This is your prChoose your pUse print optio

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and

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alTags Sect

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Mail Mage Tab

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Attach Item – Yignature – Yollowed to havtion ollow Up – Yeminder.

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text or format

tools are fouumbering iconthe arrow in t

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und in this secns are found ithe lower righ

will bring up ytype names in the name is uNames. Outla valid name.

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ds a red ! to th

he Format Pai

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your address n the TO: or Cunderlined. Ilook checks th

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• Low Importance – This adds a blue ↓ to the email. When the recipient receives the email, it will be marked with the ↓.

Zoom Section

• This icon allows you to zoom in on an email message.

Insert

Include S

• T Tables Se

• Y• N

wO

Illustratio

• Tbo

• S

Links Sec

• H• B

Text Sect

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Tab

Section This section in

ection You can insertNote – when yworking in theOutlook toolba

ons Section This section al

ody of your ecreen shots –

o The firo Screen

ction Hyperlink – ABookmark – C

tion Text Box – Ins

ncludes the sa

t a table or anyou insert an Ee spreadsheet.ars available.

llows you to aemail.

rst option is ton Clipping –

You must hnew mail mThe windowscreen that

dd a hyperlinCreate a bookm

sert a text box

ame items as y

Excel spreadExcel spreads When you c

add pictures, c

o include a sc

have the windmessage window will becomyou want to i

nk to a web pamark to a spec

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dsheet into thesheet, you wilclick away fro

clip art, shape

creen shot of

dow that you wow.

me grayed out.include in you

age, picture, fcific point of

of the messag

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he Message ta

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ct the part of t

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look

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• Quick Parts – You can create quick parts to save you typing or steps on inserting commonly used text or pictures.

o Select the text/picture that you want to keep as a quick step. o Click on Quick Parts o Click Save to Quick Part Gallery o When you want to use the quick part again, you will see it as an option in your Quick

Parts – Autotext. • Word Art – This allows you to insert Word Art into the body of the message. • Drop Cap – You will need to select the text before the option will be available. • Date and Time – Inserts the date and time. You will be prompted to select the format. • Object – Allows you to insert an embedded object into the body of your message.

Symbols Section

• Equation – This allows you to insert an equation into the body of your message. When using equations, you will get an Equation design tab on the ribbon with many functions available.

• Symbol –This will insert the selected symbol into the body of the message. • Horizontal Line – This option will insert a line into your email.

Option

Themes S

• T• C

Show Fie

• B Permissio

• Y• N

InTracking

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More Op• S

yo• D• D

ns Tab

Section Themes –This Colors, Fonts,

elds Section BCC – Click th

ons Section You can set peNote – You nenformation Syg Section Use Voting Buhem the optiomail message

Request a Delis delivered to

Request a Readeads your ema

ptions Sectionave Sent Itemou can choose

Delay DeliveryDirect Replies

provides a thEffects, Page

his icon to see

ermission on teed to install Iystems if you

uttons – This pns of Yes/No

e with their voivery Receipt the recipient’d Receipt – Ifail. Note: Thn m To – You cae a different fy – You can sTo – You can

heme for colore Color – The

e the BCC fie

this email meInformation Rare interested

prompts the ro or Yes/No/Mote. – If you chec

’s mailbox. f you check thhe recipient m

an choose to sfolder. set options to n select differ

rs, fonts and eese options all

eld option.

essage that wiRights Managd in using this

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ck this option

his option, yomay choose no

save your sen

send the emarent email add

effects. low you to cu

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ote on the emthe recipient

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ail on a differdresses to rec

ustomize your

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mail message. t votes, you w

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default locati

ent day. ceive the repli

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Forma

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Review

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w Tab

Section – Thicon will ope

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his section conen a pane on t

You can set thhange your tex

ntains Spell Che right side

he language foxt to a differe

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urus and Worthat allows y

and for proo

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Sent

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All of the above for Editing S

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Mail Mage Tab

sections on tdetails.

Section Translate – All

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lows you to trn search withs feature will sws you to selec

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e same as the

ranslate the tehin the email.search for othct text or obje

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ext to a differ

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ersation or frossage.

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Calen Home

New Sect

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ndar Tab

tion New AppointmOptions you ca

o Show o Set a ro Make o Mark to Mark t

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o Use tho Use tho Use tho Set the

New Items – A

ection Today – This iNext 7 Days –

Section This section gi

Calendars Se

ment – This ican choose: your time as

reminder. this a recurrinthe appointmethe appointmef your calenda– This icon opan choose:

he Schedulinghe Rooms butthe Cancel Invie response opAllows you to

icon will movThis option w

ives you seve

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con opens a n

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ng appointmeent as Privateent as an All ar. pens a new M

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• Open Calendar o This option allows you to open other Calendars. You must have permissions to open the

calendar. o Create a new blank calendar. You can have multiple calendars. When other users busy

search you, they only see the appointments on your primary calendar. • Calendar Groups – You can group multiple calendars together. • Overlay Calendars – When you display multiple calendars, you can overlay the calendars. Click

on the arrow next to the calendar name and you will see the calendars overlap. Each calendar will be assigned a different color.

Share Section

• Email Calendar – This option allows you to email your calendar. • Share Calendar – You can give permissions to other users to access your calendar. • Publish Online – You can publish your calendar to share it on the internet. • Calendar Permissions – This option allows you to see who has permissions to your calendar.

Send / Receive Tab This tab has the same options as the Outlook Send/Receive tab. See above for details. Folder Tab This tab has the same options as the Calendar Home tab.

View T

Current V

• C• V• R

Arrangem

• In• T

Color Sec

• T Layout S

• T People Pa

• T Window

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Tab

View SectionChange View –View Settings Reset View – R

ment Sectionn this section,

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ction This option ch

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n – Allows you– Allows youResets your v

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r calendar is de time increm

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ption allows yy a list of all t

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l the attendeesndicate if they

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Cont Home

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nicate SectionEmail – CreateMeeting – CreMore – Allows

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tion Categorize – Y

ollow up – Y

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Home

New Sect

• T Delete Se

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tion This section al

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p Section Use this flag to

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llows you to c

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o set the timef

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r other item.

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s saved in a fo

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either leave it

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em in many

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• Categorize – This option allows you to assign a category to the task. • Private – You can mark the task as Private. • Priority – You can mark the task with high or low priority.

Notes Home

New Sect Current V Tags – Yo Note: Yo

s Tab

tion – Allows

View Section

ou can mark y

ou can drag yo

s you to create

n – Allows yo

your notes wi

our notes to y

e notes or oth

ou to change h

ith a category

your desktop.

her new messa

how you view

y.

ages.

w your notes.