Our Lady of Lourdes Catholic Multi-Academy Trust - … · Web viewSection 0 - Introduction and Background Academies within Our Lady of Lourdes Catholic Multi-Academy Trust utilise

Tender for Supply and Installation of Interactive Screens

Invitation to Tender for the Supply and Installation of Interactive Screens

Section 0 - Introduction and BackgroundAcademies within Our Lady of Lourdes Catholic Multi-Academy Trust utilise a range of interactive boards, projectors, screens and accompanying software. To help facilitate sharing of interactive resources, the Trust is looking at options to provide software and hardware solutions which are compatible across the Trust. The Trust also wishes to leverage economies of scale to reduce total cost of ownership of interactive solutions, as well as ensuring that staff are upskilled and enthused to use the full capabilities of the devices and software to assist in improving the quality of teaching and learning across the Trust.

The tender document comprises the following:

Section 1 Invitation to TenderSection 2 PreliminariesSection 3 Schedule

Appendices (tender return documents)

1.0 General1.1 Declaration1.2 Pricing Schedule1.3 General Questionnaire1.4 Evidence of accreditations enclosed / attached /RAMS2.0 Collusive Tendering Certificate3.0 Confidentiality Agreement4.0 Supplementary Tender Checklist

This tender documentation is to be read in conjunction with any supporting documents, and any necessary allowances to achieve compliance with those documents must be included within the value submitted on the Form of Tender.

Section 1 – Invitation to Tender

1.0.1 Definitions

‘The Trust’ means Our Lady of Lourdes Catholic Multi-Academy Trust;‘The Employer’ means the Trust;‘Site’ and ‘Sites’ means the buildings including educational and administration establishments given in the Schedule;‘Agreement’ means this agreement as amended from time to time in accordance with clause 14.7.‘Contract Administrator’ means the designated person identified by the Trust;‘Supplier’ means the party tendering for this agreement;‘Schedule’ means the Specification;

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‘Charges’ means the charges payable by the Trust for the supply of the Devices in accordance with clause 7 and more particularly detailed in the Schedule;‘Confidential Information’ means all secret or confidential commercial, financial and technical information, know-how, trade secrets, inventions, computer software and any other information in any form or medium, whether disclosed orally or in writing, together with all reproductions in any form or medium, and any part(s) of it;‘DPA’ means the Data Protection Act 1998 and any subordinate legislation made under the Act from time to time;‘EIR’ means the Environmental Information Regulations 2004, EC 517/2014 and any subordinate legislation made under the Act or regulation from time to time;‘FOIA’ means the Freedom of Information Act 2000, and any subordinate legislation made under the Act from time to time, together with any guidance and/or codes of practice issued by the Information Commissioner or relevant government department in relation to such legislation;‘Intellectual Property Rights’ means all patents, rights to inventions, utility models, copyright and related rights, trademarks, service marks, trade, business and domain names, rights in trade dress or get-up, rights in goodwill or to sue for passing off, unfair competition rights, rights in designs, rights in computer software, database right, topography rights, moral rights, rights in confidential information (including know-how and trade secrets) and any other intellectual property rights, in each case whether registered or unregistered and including all applications for and renewals or extensions of such rights, and all similar or equivalent rights or forms of protection in any part of the world;‘DBS’ and ‘DBS Check’ means an enhanced disclosure and barring service certificate issued within the previous 36 calendar Months at the date and time that access to Sites is requested;means the works identified in clause 18 - the schedule;‘Written Instruction’ means a written instruction to proceed with any works in addition to those explicitly stated in the schedule.

Tender Programme

1.3 The anticipated tender programme is as follows:

Date Stage31st May 2019 Tender Opens31st May 2019 Tender clarification and query period commences12th June 2019, Midday Tender clarification and query period ends17th June 2019, Midday Tender Close (Return Date and Time)17th June 2019 Tender Evaluation26th June 2019 Demonstration27th June 2019 Notification of intention to award8th July 2019 Contract Issued

Obligations to Tenderer and Tender Pricing Documents

1.4 Tenderers must ensure that they are fully familiar with the nature and extent of the obligations of the Instructions to Tenderers and Conditions of Tender, Tender and Pricing Document and be aware that the performance standards will be strictly enforced. The Tenderer will be deemed to have read, examined and accepted the Instructions to Tenderers, Tender and Pricing Document and the requirements contained therein


prior to the submission of the Tender. It is the responsibility of Tenderers to obtain themselves, at their own expense, all information necessary for the preparation of their tender.1.5 This Invitation to tender is intended for the addressee only. If you intend using Sub-contractors to help fulfil the Contract, this must be clearly stated within your response.

Accuracy1.6 You are advised to check the accuracy of your Tender prior to submission.

Form of Submission1.7 Tenderers shall complete and return Appendix A Tender Summary Sheet (to be returned with tender).1.8 The Tender must be submitted duly signed. Any items for which you are unable to offer a price should be identified. Any other revisions to the Tender may invalidate the tender submitted.

Expenses/ Losses1.9 The Trust will not be responsible for payment of costs, expenses or losses which may be incurred by any Tenderer in the preparation and submission of their Tender, including site visits, attending pre or post contract presentations/ interviews or negotiations in connection therewith.

Format of Tender Submissions1.10 All tenders are to be returned to the Trust as detailed in section 1.34 of this document.1.11 The Trust cannot undertake to give consideration to any tender submitted otherwise, including telephone and facsimile.1.12 The closing time and date for receipt of tenders is given in clause 1.3. Any tender submissions received after the closing date will be rejected. The contractor must ensure that they leave adequate time prior to the closing date to submit their response.1.13 Tenders not in accordance with these instructions will be rejected.1.14 Tender responses will not be opened until after the closing date for receipt of tenders has elapsed.1.15 No useful purpose is served by enquiring the result of competitive tendering – tenderers are notified as early as possible.

Unsuccessful Tenders

1.16 Notification of proposed award of contract will be given to all tenders during which time, unsuccessful tenderers may request a de-brief from The Trust in respect of their tender submission and evaluation itself.

Successful Tender1.17 An authorised representative of The Trust will notify the successful tenderer.

Invitation to Tender Material1.18 ITT material means information issued to the Tenderer by The Trust or on its behalf, or to which theTenderer has been given access, for the purposes of this ITT. ITT material remains the property of The Trust or other owners and is released solely for the purpose of tendering.1.19 Return of ITT Material: In the event that a recipient of ITT Material decides not to participate in the submission of a tender, the ITT Material shall be returned to its place of issue without delay. If a tender is submitted to The Trust, the ITT Material may be retained by the Tenderer until the result of the competition is known. In the event that the Tenderer’s bid is unsuccessful the ITT Material shall be returned to its place of issue without delay. This will not apply to written material as it is sent out electronically.1.20 Intellectual Property Rights in ITT Material: The Intellectual Property in ITT Material will belong to The Trust or a third party. The ITT Material may only be used for the purpose of responding to this ITT and shall not be copied, or disclosed to anyone other than employees of the Tenderer involved in the preparation of the tender, without


the prior written approval of The Trust. The Trust or the third party owner may suffer damage for which compensation may be sought from a Tenderer, if the Tenderer discloses the ITT Material other than to employees involved in the tender preparation, or uses the ITT Material other than for the purpose of tendering.

Consultants, Contractors, Sub-Contractors and Suppliers1.21 It is the responsibility of Tenderers to provide proposed Sub-Contractors and Suppliers where applicable for all the technical and commercial information necessary to allow those potential Sub-Contractors and Suppliers to provide their proposals to the Tenderer. The Trust will not answer to any direct approach from such potential Sub-Contractors and Suppliers for details of any particular Invitation to Tender.

Errors in Tenders1.23 Tenderers will be given the opportunity to either stand by any genuine errors in their pricing or withdraw from the tendering process.

Confidentiality1.24 Tenderers are to note the following:a) They must not communicate any figures or other information indicating tender prices to any third party before the time set for the return of Tenders. (The only exception to this requirement is for the obtaining of insurance quotations, such information to be given in strict confidence).b) They must not obtain or try to obtain any information in connection with any other Tender before the time set for the return of Tenders.c) They must not make or discuss any arrangement with any third party regarding whether or not they should tender, or about their, or any other party’s Tender.d) They shall not, without any prior approval in writing, take, or authorise the taking of, any photographs of any project for use in publicity or advertising or publish alone, or in conjunction with others, any articles, photographs or other illustrations relating to any project or any part thereof, nor impart to any publication, journal, newspaper, film or any radio or television programme any information relating to any project.e) Tenderers are required to submit a signed ‘Declaration’ as provided for return with their tender.

Tender Queries

1.25 During the tender period all queries should be made via Mr W Ottewell at the following email address: [email protected] All written tender queries will be endeavoured to be acknowledged within 3 working days.1.27 For the purposes of transparency and equality, copies of all requests for information or queries will be sent to all suppliers but will not identify the source of the enquiry.

Tender Information/ Revisions

1.29 At any time after the issue of the tender, The Trust reserves the right to issue changes to Tender Information/ requirements. Tenderers, when preparing their submissions, must, as with the information generated by Tender Queries and Responses take these changes into account in drawing up offer(s).1.30 No alterations or qualifications to any of the tender documents shall be made unless they have been agreed in writing by the Trust.1.31 The purpose of this Invitation to Tender is to elicit an unequivocal bona-fide tender which is capable of acceptance for the purpose of appointing a contractor.1.32 The Tenderer’s submission should not include any brochures or commercial information.

Tender Acceptance


mailto:[email protected]

1.33 The Trust does not bind itself to accept the lowest or any tender and may refuse to consider any tender which is incomplete or qualified in any way or not completed in strict accordance with the instructions contained within the tender documents.


1.33.1 Tender Evaluation

The award criteria for this tender will be based on the most economically advantageous tender in terms of the criteria below:

Criteria WeightingPricing 50%General Questionnaire 40%Product Demo 10%

Pricing

This section will be evaluated on a best cost value. This section will be scored on a comparative basis with the lowest bid receiving 100% of the available marks (50% following weighting). All other Tenders will be compared against that lowest Tender and be awarded a mark (up to a maximum of 50% following weighting) using the following formula:

Tender Value Score1st Lowest 50% - 0%2nd Lowest 50% - 3%3rd Lowest 50% - 6%…etc.

General Questionnaire

This section will be objectively assessed by an evaluation panel and attracts a maximum 40% weighting. Answers will be scored on a 0-5 rating and then weighted by the percentage mark, where 0 provides an unacceptable level of response, and 5 provides an excellent response with a substantial amount of detail and covers all aspects of the question, and the panel sees a high level of understanding and value in the response.

Product Demo

After assessment of the pricing and general questionnaire, the 3 suppliers with the highest weighted scores will be invited to demonstrate the product that they propose within their tender. A number of features will be selected to be demonstrated and a panel will assess the product/solution proposed for performance of those features. A “script” will be provided in advance to ensure suppliers are able to bring all equipment and ensure their product can perform as required in the script. Product demos will be scheduled for 1hr (30 minute setup time will be allowed) on Wednesday 26th June at the Trust office.

Tender Return Information

1.34 Tender returns must be sent to the contract administrator via email, with the subject stating tender submission and the tender title, to:

[email protected]


mailto:[email protected]

Section 2 – Preliminaries

BACKGROUND

Interactive classroom technology has been in use for a number of years, and is widely used across the Trust. In a number of locations there are interactive screens, in others there are interactive boards with projectors. The hardware and software differ across Trust, and to make it more easy to support the implementations and to allow more sharing of resources across the Trust, the Trust is looking to standardise software and hardware where possible. Due to the nature of funding, this will not be possible in a single replacement, but replacement will be over a number of years. This tender seeks to procure an agreement with one or 2 suppliers for supply of interactive screen solutions for a period of 2 years with an expected total number of boards being replaced in the region of 50 boards over this period, however this number is not exact as it is dependent on future funding received by the Trust.

EMPLOYER (CLIENT)Name: Our Lady of Lourdes Catholic Multi-Academy TrustAddress: Our Lady of Lourdes Catholic Multi-Academy Trust, Loxley House, First Floor West, Tottle Road, Riverside Business Park, Nottingham NG2 1RT

Contact: Mr W OttewellTelephone: 0115 851 54 54Email: [email protected]

CONTRACT ADMINISTRATOR (CA)Name: Mr W OttewellAddress: Our Lady of Lourdes Catholic Multi-Academy Trust, Loxley House, First Floor West, Tottle Road, Riverside Business Park, Nottingham NG2 1RTTelephone: 0115 851 54 54Email: [email protected]

EXECUTIONThe contract will be executed as a CONTRACT.

CONTRACT TENDERING

SCOPEGeneral: These conditions are supplementary to those stated on the form of tender.

TENDERING PROCEDUREGeneral: In accordance with the requirements of THIS DOCUMENT.Arithmetical errors: Alternative 1 is dominant (stand by or withdraw).

EXCLUSIONSInability to tender: Immediately inform if any parts of the work as defined in the tender documents cannot be tendered.Relevant parts of the work: Define those parts, stating reasons for the inability to tender.

ACCEPTANCE OF TENDERAcceptance: No guarantee is offered that any tender will be recommended for acceptance or be accepted, or that reasons for non-acceptance will be given.


Costs: No liability is accepted for any cost incurred in the preparation of any tender.

PERIOD OF VALIDITYPeriod: After submission or lodgement, keep tender open for consideration (unless previously withdrawn) for not less than 90 days. On appointment the tender price is accepted and may not be adjusted.Date for commencement: 8th July 2019

Section 3 - Schedule

SPECIFICATION

Specification for the Supply, Installation and Support of Interactive Screens and Software

HARDWARE PRELIMINARIES

1 Installation of hardware is expected to be over periods of school closure, in the first instance in Summer 2019, however there may be instances where academies may make room for installation in term time to allow staff to become proficient using the hardware

2 Installation must comply with H&S and other regulations. The Trust will ensure asbestos surveys are completed and provide these and guidance to suppliers on installation. For the purposes of quotes, it should be considered that any ACM is dealt with at the academy’s cost and the installation is onto either stud or solid brick/concrete wall.

HARDWARE SPECIFICATION

1 Interactive screens must be 65” diagonally in size.2 Interactive screens must be 4K resolution (3840 x 2160)3 Interactive screens must have an inbuilt module allowing usage of apps such as whiteboard, Microsoft Office,

browser without connection of a PC/Laptop4 Interactive screens must include device mirroring (eg Airplay and Miracast) within inbuilt board functionality5 Interactive screens must have a warranty period of at least 5 years covering all components of the board

including demount/remount of board and board swap if the issue is unable to be corrected with component replacement

6 Solution must include a soundbar or integrated front facing speakers7 Interactive screens must have at least 10 points of touch allowing multiple concurrent touches8 Solution must include a set of front facing, easy access connections for display and touch connection – the

connection should be HDMI and USB9 Solution must include a set of connections which remain permanently connected to the board for use of either

a fixed workstation or teacher laptop that is used daily10 Solution must include cabling to allow connection from HDMI, academies will provide additional cables for

other connection types converted to HDMI11 Interactive screen must have hard glass layer to prevent damage from impact12 It would be desirable for the solution to have inbuilt video conferencing capabilities13 It would be desirable for the solution to allow the screen to be frozen or touch to be disabled14 It would be desirable for central management of inbuilt apps and updates

SOFTWARE PRELIMINARIES


1 Installation of software is expected to be made available prior to installation of the boards to allow staff to experiment and start to get used to the software

2 Software updates must be made available automatically and for free to both the screen and software run on workstations/laptops during the warranty period

3 Software and licensing must be provided so that users across the trust can use and develop resources for the software, independent of the current interactive solution in place – an assumption of 170 current boards and approximately the same number of staff devices should be used for licensing, however there may be more and any individual licensing cost must be made clear.

SOFTWARE SPECIFICATION1 Software must work on Windows 7, 8, 8.1 and 102 Software must be made available to allow working from home3 Software must include capabilities for response and inbuilt quiz/assessment with student devices for

assessment of student learning4 Software must include mirroring capabilities both from a client device and to a client device5 Software must work independently of screen manufacturer to drive adoption of the software6 Software must provide access to a bank of interactive resources and allow easy integration of web sources

videos and images7 Software must allow users to interact with resources in other software to allow seamless write over

functionality and capture of input (eg write on PowerPoint presentation or a web page and capture the input or entire screen capture for entry into software or saving as image or within the PowerPoint)

8 Software must allow for standard whiteboard features including but not limited to 2 pen drawing, changing of backgrounds (including “squared paper”), mathematical tools etc.

INSTALLATION PRELIMINARIES1 It should be assumed that there will be a double 13A socket available for the solution2 Due to installation over the holiday periods, there may be other work ongoing, and it cannot be assumed

that there will be power available on sites at all time for power tools3 Contractors will need to submit full RAMS and insurance details and permits may be required for certain

types of work – this will be discussed with the Trust Director of Estates prior to commencement of any works

INSTALLATION SPECIFICATION1 Screens are to be suitably fixed to wall or floor with mountings either specific to the screen manufacturer or

a universal mount which is specified to be able to support the size and weight of screen and any additionally attached equipment

2 Some screens may require the installation of a raise/lower mount, some may require fixed mount, this is dependent on academy requirements, however for pricing purposes a default specification is provided on the pricing schedule

3 Wall types may vary between academies and the supplier will be expected to liaise with the Trust to ensure the most suitable mounting method is used during installation. For the purpose of tender, it should be assumed that fixing will be to either a solid wall or stud wall with strength to hold the weight of the solution

4 Supplier will be required to demount existing equipment and arrange disposal where required, under WEEE regulations

5 All cabling must be suitably contained and terminated6 Supplier must make good the installation ensuring they leave the area debris free. Any decorative damage to

walls from previously installed equipment will be made good by the academy during the installation process (ie supplier demounts boards, academy makes good, supplier mounts new board and ensures any installation debris/impact is made good)

7 Installation height for fixed mounts will be determined prior to installation with the site involved


TRAINING SPECIFICATION1 Training will be provided through the supplier with a brief session on the software made available prior to

installation of the equipment2 A demonstration model of the equipment must be made available to the Trust for use for the last 2 weeks of

the academic year each year of the contract to allow staff to familiarise themselves. This may need to be transported to 2 different sites within the Trust

3 A training session during the first INSET day (date to be confirmed – probably 2nd September 2019) must be made available for each year of the contract to be held at 2 sites (morning and afternoon session)

4 A further training session must be made available approximately 1 month after the initial training session to allow users to bring questions based on their usage of the equipment

5 A “train the trainer” session must be made available to a single person from each academy to attend, this will be held at a single site and provide more in-depth training on use of the more advanced features of the solution

OTHER SPECIFICATION1 After installation of the initial tranche of equipment, the supplier will be required to visit the 17 primary

academies to provide a survey on current interactive equipment within the academy and provide an asset register with information on current equipment and performance to the Trust to assist in prioritising replacement of further interactive equipment within the academies

THE TERMThe Service shall be continuous and uninterrupted from the Commencement Date until the Anniversary of the Agreement. It is agreed that the first Anniversary of the Agreement shall be 8th July 2021 (or 2 years after the date of commencement if Tender timelines alter). The Trust may extend this contact for 1 year on this Anniversary.


Tender Return Documents

Appendix 1.0 General

Tender Format: Open Tender (Reduced Time scale due to urgent requirement)Contract: Supply and Installation of Interactive Screens

Addresses: TBCProject Commencement Date: 8th July 2019

Revision: A

Tender Close Date: Midday, 17th June 2019Return Tender to:

[email protected]

Appendix 1.1 Declaration

Having examined carefully and understood the tender documents for this contract/service, I/We hereby submit my/our proposal to supply the goods/services subject to the terms and conditions set out in the tender, specification and other documents (if any) at the prices and rates contained in the appendix 1.2 .

I/We wi l l keep our bid valid and open for acceptance by the Our Lady of Lourdes Catholic Multi Academy Trust until the expiry of 90 days from the last date for the receipt of tenders. I/We understand that you are not bound to accept the lowest or any tender you may receive and you will not pay any expenses incurred by us in connection with the preparation and submission of this tender.

I/We declare that to the best of my/our knowledge the responses submitted in this tender are a correct and true representation. I/We understand that the information will be used in the process to assess my/our organisation’s ability to deliver the stated requirements. I/We understand that the tender may be rejected if there is a failure to answer all relevant questions fully or if I/We provide false/misleading information. Unless and until a formal Contract is prepared and executed this Tender together with your written acceptance thereof shall constitute a binding Contract between us.

Contractor Name:

Company Reg Number:

Company VAT Number:

Signed: Date:

Name of signatory:

Position of signatory:

Contractors Insurer:

Period of Cover From: To: Liability (£m) Public: Product:


Appendix 1.2a General Specification and Pricing ScheduleThe Tenderer shall enter in this Schedule the prices for the below hardware specification, including installation costs and any other costs – based on a single location, single form primary. Please fill in grey boxes with details

Item Description Quantity Cost per item Line Cost

Screen65”, 4K, >10pt touch, hard glass interactive screen

7

MountFixed Wall Mount 4

MountRaise/Lower Wall mount (please specify whether electric or manual) 3

AudioSpeakers/Soundbar where front facing/soundbar not integrated in screen 7

CablingCabling to allow front facing, easily accessible HDMI and USB connection to screed and a fixed installation set of cables (ie direct to PC) 7

InstallationInstallation of screen with above equipment, and deinstallation of previous equipment to location (assumed solid or stud wall) 7

DisposalAny costs for disposing of packaging/old equipment 7

SoftwareLicensing cost to license software across Trust as detailed in Software Preliminaries 1

DeliveryDelivery costs 1

Total -

Appendix 1.3 General Questionnaire

Please confirm that you are able to meet the requirements of the specification (all must points).Response (Max 250 words):

Scoring Pass/Fail

Please explain how your hardware solution exceeds the required specification, for example if it includes any of the desirable points.Response (Max 500 words):

Scoring 10%

Please explain how your software solution exceeds the required specification, for example if it includes any of the desirable points.Response (Max 500 words):

Scoring 10%

Please detail any accreditations, experience and training your organisation has in terms installing your proposed solution.

Response (Max 250 words):

Scoring 5%

Please confirm that you have relevant insurance and provide your RAMS as an appendix to submission.

Response (50 words plus appendix):

Scoring Pass/Fail

Please provide details of support mechanisms for the solution, including hardware faults, software issues, online help/guidance, support of installation and warranty provision of both the solution and installationResponse (Max 750 Words):

Scoring 7%

Please provide details of training that you would offer, both to meet the specification and any additional ongoing training options, including online resourcesResponse (Max 750 Words):

Scoring 8%

Please provide any further information you feel is relevant to this tender. Please note, this will not be scored, but may be used for information and gathering an understanding of your experience within the sector.


Response (Max 750 Words):


Appendix 2.0 Collusive Tendering Certificate

To: Finance Director, Our Lady of Lourdes Catholic Multi Academy Trust in response to Supply and Installation of Interactive Screens

I/We declare that:

1. This is a bona fide tender, intended to be competitive, and that I/we have not fixed or adjusted the amount of the tender by or in accordance with any agreement or arrangement with any other person.

2. I/We have not done and I/we undertake that I/we will not do at any time before the hour and date specified for the return of this tender any of the following acts:

a. communicate to a person other than the person calling for those tenders the amount, or approximate amount of the proposed tender except where disclosure, in confidence, of the approximate amount of the tender was necessary to obtain premium quotations required for the preparation of the tender;

b. enter into any agreement or arrangement with any other persons that they shall refrain from tendering or as to the amount of any tender to be submitted;

c. offer or pay or give or agree to pay or give any sum of money or valuable consideration directly or indirectly to any person for doing or having done or causing or having caused to be done in relation to any other tender or proposed tender for the said work any act or thing of the sort described above. We acknowledge that if we, or anyone who acts on our behalf behaves improperly or commits an offence under the Prevention of Corruption Acts 1889-1916, Our Lady of Lourdes Catholic Multi Academy Trust or the Academy tendering for services may cancel the contract and recover all costs and losses.

In this certificate, the word ‘person’ includes any persons or anybody or associated, corporate or unincorporated, and ‘any agreement or arrangement’ includes any such transaction, formal or informal, and whether legally binding or not.

Signature ………………………………………………………

Position held ………………………………………………………

Name and Address of Supplier ..……………………………………………………………………………………………………………………………………………………………………

Dated ………………………………………………………


Note to Organisation: Refusal to give this declaration and undertaking means that your tender will

not be considered.


Appendix 3.0 Confidentiality Agreement

Appendix 3: Confidentiality Agreement

To: Director of IT, Our Lady of Lourdes Catholic Multi Academy Trust in response to Supply and Installation of Interactive Screens

I/We declare that:1. This agreement is made on the understanding that the disclosing party has, and will retain, all rights to the

documents and files that are subject to copyright and their trademarks, whether registered or not, and other intellectual property. Further the receiving party hereby agrees that all information, whether oral, written or otherwise communicated that is supplied by the disclosing party in the course of the project shall be treated as confidential.

2. The receiving party undertakes not to use the information for any purpose, other than for the purpose of working within the project specification, without obtaining the prior written agreement of the disclosing party.

3. This agreement applies to technical and commercial information, intellectual property, as well as goodwill and know-how contained within the disclosed information and supplementary or supporting data howsoever communicated between the parties.

4. This agreement does not apply either to any information that is in the public domain, nor to information which the receiving party can demonstrate was:

a. already lawfully in their possession prior to its disclosure by the other party, or;b. acquired without the direct or indirect involvement of the disclosing party.

5. On request from the other party either party shall return any documents or other information relating to this agreement. No unauthorised copies in any form are permitted to be retained.

6. Signature to this agreement does not create a licence, title or interest in respect of any intellectual property rights of the disclosing party.

7. After three years from the date of this agreement both parties shall be relieved of all obligations under this agreement.

In this confidentiality agreement, the word ‘person’ includes any persons or anybody or associated, corporate or unincorporated, and ‘any agreement or arrangement’ includes any such transaction, formal or informal, and whether legally binding or not.

Signature ………………………………………………………

Position held ………………………………………………………

Name and Address of Contractor ..……………………………………………………

………………………………………………………

………………………………………………………


Note to Organisation: Refusal to give this declaration and undertaking means that your tender will

not be considered.

Dated ………………………………………………………Appendix 4.0 Supplementary Tender Checklist

Appendix Title YES NO

1.1 Declaration

1.2 Appendix 1.2 General Specification and Pricing Schedule

1.3 General Questionnaire

1.4 Evidence of accreditations enclosed / attached / RAMS

2.0 Collusive Tendering Certificate

3.0 Confidentiality Agreement

4.0 Supplementary Tender Checklist

Signature ………………………………………………………

Position held ………………………………………………………

Name and Address of Contractor ..……………………………………………………

………………………………………………………

………………………………………………………

Dated ………………………………………………………
