ORO MEDONTE ARENA CONSTRUCTION/PROJECT … Documents/July Oro-Medonte C… · alternate design - perhaps $20,000 maximum, however this is far from certain until the final procurement

ORO MEDONTE ARENA

CONSTRUCTION/PROJECT MANAGEMENT REPORT ORO MEDONTE, ON

Prepared by: Distribution: Steenhof Building Services Group Shawn Binns 126 Mississaga Street East Township of Oro Medonte Orillia, ON J. Emmons, J.Steenhof L3V 1V7 Steenhof Building Services

REPORT NO. 05 July 31, 2014

Oro Medonte Community Centre Construction Report No. 5

July 31, 2014 The Township of Oro Medonte 148 Line 7 South Oro, ON L0L 2X0 Attention: Shawn Binns Re: Community Centre Expansion, Phase I, Oro Medonte Community Centre Oro Medonte, ON Dear Shawn,

This report is intended to provide you with an overview of the ongoing activities on the project. Hopefully it provides you and the Township with valuable information as the project progresses. Yours truly, Steenhof Building Services Group David Jefferies, Project Manager

JULY 31, 2014 126 MISSISSAGA STREET EAST, ORILLIA, ON L3V 1V7 705.325.5400 WWW.STEENHOFBUILDING.COM - 2 -


TABLE OF CONTENTS

1.0 PROJECT OVERVIEW • 1.1 Financial Status Overview .................................................................................................................... 4• 1.2 Schedule Status Overview ................................................................................................................... 4-5

2.0 FINANCIAL REPORT • 2.2 Change Order Summary ...................................................................................................................... 7-8• 2.3 Un-Resolved Changes ......................................................................................................................... 9-10• 2.4 Time and Material Work ..................................................................................................................... 11• 2.5 Cash Allowances ................................................................................................................................ 11

3.0 PURCHASING ..................................................................................................................................................... 11-12 4.0 SCHEDULE UPDATE

• 4.1 Schedule of Ongoing Activities........................................................................................................... 13• 4.2 Problems and Solutions ..................................................................................................................... 13

5.0 RFI’S AND SITE INSTRUCTIONS • 5.1 RFI Log .............................................................................................................................................. 14-15• 5.2 Site Instruction Log ............................................................................................................................ 15

6.0 SAFETY • 6.1 Safety Update .................................................................................................................................... 16

7.0 PROJECT CLOSEOUT • 7.1 Acceptance of Work ........................................................................................................................... 16• 7.2 Manuals/Warranties/As-Builds ........................................................................................................... 16• 7.3 System Commissioning ...................................................................................................................... 16

8.0 PROGRESS PHOTOGRAPHS ................................................................................................................................. 17-19

APPENDIX A



1.0 PROJECT OVERVIEW

1.1 Financial Status Overview

Please see attached Appendix A for a summary of the current financial status of the project. Joe Emmons from SBSG has updated the spreadsheet to reflect purchasing since the last report and other changes.

Fairly consistent with the last few reports, there is a current projected cost over-run above the Council approved budget of $3,629,387. See attached Appendix A.

We again caution the Township that there is always financial risk in any construction project, and that in this CM format, there is continued risk that is only partially minimized as each sub-trade is contracted. We are done with the bulk of the major purchasing other than the fire water storage tanks which appear to be falling within the projected budget allocation, but much work is left to go and new items that require design adjustments and associated extra work often for the unforeseen are being continually encountered.

As previously noted, some of the remaining purchasing is also unit rate- i.e. hourly concrete pumping and cubic meter concrete purchasing- these purchases carry risk relative to actual quantities purchased versus the initial estimate. A general contingency of $152,155 (5% of initial costs estimates) remains included in the budget however, as previously stated some time ago, this contingency was on the low side for a renovation project of this type and may not be adequate to address the required changes/additional work. It is our understanding that the Township has also developed financial contingency plans outside the bounds of this report.

Change Orders are captured in Section 2 as is a listing of any Unresolved Changes. These unresolved changes are being worked through on an ongoing basis- there are a few that represent fairly significant cost adders. Some are a result of scope changes, some a result of unknown existing conditions, and some a result of design adjustments.

1.2 Schedule Status Overview

The Pre- Eng. frame is complete- the liner panel is ongoing and the Pre-Eng. insulation will commence shortly followed by the Pre-Eng. roofing.

Most of the electrical, mechanical and refrigeration shops have been processed and the foundation is complete and the masonry at the rear addition is mostly done.

Most of the trades have been contracted other than the fireproofing subcontractor, millworker, fire water tanks and some other minor purchases. The fire water storage tanks should be resolved from a purchasing perspective in the next week or so. There was a lrequest from the Township to



move them from their proposed design location in the treed area within the parking lot, to the entrance to the ball fields- this approach is currentlt being assessed for feasibility.

Per previous meetings this past month with the Steering Committee and Oro-Medonte staff, the project is still tracking for a mid- November completion. We understand that the Township has contingency plans in place for user groups to have other ice space available for the bulk of the fall season which is a prudent course of action. Construction completion dates are contingent on many moving targets and variables but every effort is being put forward to maintain this completion target.

2.0 FINANCIAL REPORT

See attached updated financial forecast spreadsheet. This spreadsheet has been updated with a detailed breakdown of the sub-trade pricing as it has become known after the Tenders and prices are received and evaluated. (See Appendix A.) The report shows that the current SBSG projection given the known costs. In report #2, presented to Council, suggestions were made for consideration to be given to reduce the scope of the project in light of projected overruns. However, Council decided to proceed with the full scope of the project in spite of a projected overrun at that time. We have also included Appendix B outlining some of the significant variances from the original estimate.

Possible future savings not captured in the attachment include: • Still somewhat optimistic that we can save more money on the fire water storage with an

alternate design - perhaps $20,000 maximum, however this is far from certain until the finalprocurement and installation is complete. We have run into soils difficulties in lots of areason the site so it’s quite possible additional soils issues will be encountered during thisinstall as well which could negate any possible savings.

Again, the following other considerations should be noted within the overall financial considerations of the project:

• The completion date can have a financial impact to the project- some costs reoccur weekly untilproject completion- i.e. some site labour, the Site Superintendent wage, etc.

• Energy grants and incentives have yet to be quantified.• Oro-Minor Hockey has committed to sponsor sound system in the amount of $30,000 which,

accordingly has been omitted from scope and budget until it is quantified.• Excavation and backfill and any work underground often has more inherent risk than many other

aspects of these projects- there have been some problems and we still have to excavate for theseptic tanks and the fire water storage tanks which may have unknowns which can be quite costlyto deal with.

• The budget assumes that the detailed final cleaning of the space will be by Township staff. Onlycosts for a ‘construction clean’ are part of the current budget

• If the Township wants to exactly match the current siding, this cost is not captured in the currentbudget. This item is noted in Unresolved Changes and is waiting for Owner approval.



• Fireproofing of the ceilings of some areas of the building will be required given the change in thebuilding classification. This cost will need to be covered by the remaining contingency funds

• Removing or abandoning the existing septic tank is currently not in the project scope but will need to be completed presumably in order to make that portion of the parking area usable. This will be result in an added cost.

• Asphalt patching and any new asphalt is not currently part of the project scope- this will have to bedealt with by the Township at some point in order to make the parking lot suitable for snowplowsetc.

• Testing of certain things like concrete, compaction, steel inspection etc. by EXP is included as an estimate in the budget of $5,000. The end cost will not be known definitively until project completion but costs are likely to well exceed this particular budget line item. However, quality control, which this line represents, should remain a priority .

• Some of the costs for things that the Township staff/departments can accomplish on their own like landscaping at the front entrance and rear area etc. were previously removed from the construction budget and are to be completed outside the scope of this project. This will be something the Township will need to consider in more detail as the outside of the building will not appear ‘finished’ until this landscaping type work is completed.

The Banquet Hall has had the wood parquay floor heave due to high levels of humidity resulting from no HVAC. This was not part of the project scope but will need to be addressed.


Oro Medonte Community Centre Monthly Construction Report No. 5

2.2 Change Order Summary - Updated July 31th

SBSG No. CO#

CN, SI Other Description

Date CN Received

Date of Last Quote

Date CO Issued CO Amount

8 1 CCN9 and JSI S4

Revised engineered pad, and delete tie rod

May 9, 2014 April 25, 2014

May 22, 2014

$14,239.52

13 2 RFI #6 Quotation Woman’s Public Washroom Toilet Relocation

June 6, 2014 May 5, 2014 June 6, 2014

$468.00

15 3 RTU- add heat as well as cooling June 6, 2014 May 20, 2014 June 6, 2014 $3,260.00 17 4 CCN 17 Paint the main frames in rink area May 27, 2014 May 30, 2014 June 11,

2014 $10,040.00

5 5 ELE-5 Above ceiling work on second floor meeting room

April 28, 2014

May 28, 2014 June 11, 2014

$5,864.87

12 6 15 Change board height to 42” and add aluminum piece at Olympia wheel height

May 21, 2014 June 2, 2014 June 12, 2014

$550.00

1 7 CCN 1 Credit for cladding and Fire assembly April 30,2014 May 21,2014 July 3, 2014

-$10,450.00

18 8 Code requirements

D118 and D132 required May 27, 2014 May 21, 2014 July 3, 2014

$1,533.00

6 9 CCN 7 Salvage Garland siding on east gable May 7, 2014 May 21, 2014 July 3, 2014

-$1,275.00

40 10 Owners Request

Reduce the Re-Circuit Line to one half inch diameter

N/A June 16, 2014

July 4, 2014

-$600.00

21 11 CCN 6 Supply gas meter for concession room June 9, 2014 June 16, 2014

July 4, 2014

$1,580.00

20 12 CCN 19 Front entrance credit June 6, 2014 June 25, 2014

July 4, 2014

-$2,772.91

9 13 SBSG Site Request

Excavation and removal of clay pipe N/A May 1, 2014 July 4, 2014

$2,000.00

19 14 CCN 5 Drainage Pipe June 6, 2014 June 24, July 4, $11,000.00


http://www.steenhofbuilding.com/


SBSG No. CO#

CN, SI Other Description

Date CN Received

Date of Last Quote

Date CO Issued CO Amount

2014 2014 25 15 New Secondary Service Conductors N/A June 25,

2014 July 4, 2014

$1,330.56

14 16 CCN 16 D133 May 22, 2014 June 23, 2014

July 4, 2014

$1,533.00

7 17 CCN 8 D003 D004 April 30, 2014

May 28, 2014 July 3, 2014

-10,450.00

3 18 CCN 3 Credit for Rink Slab excavation May 7, 2014 July 8, 2014 July 9, 2014

-$37,000.00

50 19 Site Conditions

Additional U-Fill required at GL F and 10 and well

N/A July 7, 2014 July 9, 2014

$2,953.36

26 20 LED Lighting Additional LED Lighting requested by Owner

N/A July 8, 2014 July 9, 2014

$72,714.14

22 21 CCN ELE-4 LED Wall Packs June 10, 2014

July 8, 2014 July 9, 2014

$2,321.85

31 22 CCN 21 ELE 4/ MEC

4

Relocation of refrigeration room Trench Drain

June 17, 2014

July 10, 2014 July 22, 2014

$13,170.89

23 23 CCN 20 SK-12

Bleacher Landing June 10, 2014

July 7, 2014 July 22, 2014

-$1,490.00

28 24 CCN 29 SK-16

Roof Ladders July 4, 2014 July 10, 2014 July 22, 2014

$4,650.00

51 25 Controls Controls allowance overage N/A July 10, 2014 July 24, 2014

$8,400.00

52 26 Header Trench

Header Trench N/A July 30, 2014 July 31, 2014

$1,376.56

Total $94,947.84




2.3 Un-Resolved Changes – Updated July 30th

SBSG No.

Change Notice No. Description Date of Last Quote

Approximate Value Status/Comment

7 8 Door D004 changed to single leaf, also combined quote from CCN2

May 21, 2014 $7,298.00 Waiting on approval copy from Owner Change Orders Ready to be sent

16 ELE-3 Various changes from the electrical tender to the electrical IFC drawings.

N/A With Fred and Horsepower for final review

27 Flaking paint on underside of existing metal deck and ceilings

$7,000.00 RFI to be issued for comment and move forward. Central Painting is going to site to advise what the cheapest solution might be.

29 Roof Anchors at RTU $5,000.00 30 Stand for new dehumidifier $5,000.00 Nothing shown currently on plans.

Black and Mack and SBSG designers to resolve.

33 Fireproofing OWSJ and deck and intumescent paint on columns

$20,000.00 With trades for pricing

35 Concrete piers for re-used condenser Larry and John to review 36 Concrete U fill at underside of new

Pre-Eng. footings $5,000 plus Soils were not good enough here at

the design elevation. Exp directed U fill to provide suitable bearing. Waiting on invoices from McGill.

37 Additional demolition and excavation at GL A and 10- topsoil under existing footings

Work Complete. Additional costs from Eisses and Shelswell likely.




SBSG No.

Change Notice No. Description Date of Last Quote

Approximate Value Status/Comment

38 Hollow metal Screens at reception desk

Direction on design? Not part of the current GE Sallows contract.

39 Condenser Water Treatment System June 13, 2014 $9,130.00 With Owner- ON HOLD BY OWNER 41 N/A Paint rusted deck Roofer June 11, 2014 Own Forces 43 N/A Additional masonry to accommodate

in wall plumbing June 25, 2014 $6,000.00 With David to review

44 23 Pre Eng Thermal Standoff wall With trades for pricing June 26 45 24 Vicwest AD Series Cladding – Hidden

Fastener July 30th, 2014 $7,401.00 With Owner for signature

47 N/A Existing Septic Tank Front Entrance N/A N/A More information 48 Masonry Parapet to replace rotted

existing parapet July 28, 2014 $5,605.00 With Owner for signature

52 30 Header trench July 30, 2014 $1,376.56 With Owner for signature 54 27 SK-S16 for new lobby – Masonry

Pilaster Waiting on trade pricing

Total: $

There are a number of possible changes as noted above- these are partially coordination issues that are common on a project like this as well as some Owner requests for additional scope, in addition to adjustments due to unknown conditions. The Township is being constantly updated on the Contemplated Changes and of course Owner representative sign off on the final Change Orders is part of the formal process that the project administration is following.




2.4 Time & Material Work

SBSG # CD # Description Invoice Value Status

Total $0.00

There is a little bit of ongoing hourly work by some sub trades for the small amount of remaining demolition at the old electrical room.

2.5 Cash Allowances

At the outset of the project, $75,000 was set up as an allowance for a number of scopes of work. This amount has not changed to date. See Appendix A for more details. The gas supply to the facility was contracted by the Township at approximately $14,500 plus HST. A concrete pad may have to be formed and poured in addition to that cost, for the new gas assembly.

3.0 PURCHASING

The following is a list of trades who have been contracted by the Township so far: 1) Pre-Eng. Building- Steelcon Inc. Contract for $163,757 approved by Governance Committee on March 25, 2014.2) Excavation and Backfill Tender – Morris Shelswell & Sons. Contract for $93,313.50 approved by the Governance Committee on April 8,

2014. 3) Steel, OWSJ, Metal Deck – Norweld. Contract for $78,600 approved by the Governance Committee on April 8, 2014.4) Masonry – McGrath Downing Masonry Inc. Contract for $112,887.98 approved by the Governance Committee on April 8, 2014.5) Concrete Formwork – McGill Forming. Contract for $73,796 approved by the Governance Committee on April 8, 2014.6) Electrical – Horsepower Electrical. Contact for $512 050 approved by the Governance Committee on April 11, 2014.7) Refrigeration – Black & MacDonald. Letter of Intent approved by Governance Committee on April 17, 2014.8) Mechanical – Sexton’s Mechanical. Contract for $471,360 approved by Governance Committee on April 23, 20149) Hollow Metal Doors – G.E. Sallows. Contract for $28,260 approved by Governance Committee on April 30, 2014.




10) Siding – GRC Contracting. Letter of intent approved by Governance Committee on April 30, 2014.11) Refrigeration - Black and MacDonald. Contract for $512,050 approved by Governance Committee on April 30, 2014.12) Dasher Boards- Coliseum Recreation. Contract for $123,790 approved by Governance Committee on April 1, 2014.13) Partial Demolition- Eisses. Contract for $62,000 approved by Governance Committee on April 1, 2014.14) Concrete Supply – Sarjeant’s. Letter for supply approved by Governance Committee on May 13, 2014.15) Rebar and Mesh – Automatic Steel. Contract for $15,548.50 approved by Governance Committee on May 13, 2014.16) Concrete Floor Finishing (Adjacent Slabs Only) – Desroches Concrete Floors. Contract for $ 9,380.00 approved by Governance

Committee on May 16, 2014.17) Roofing – A&M Contracting – Contract for $122,500 approved by Governance Committee on May 16, 2014.18) Curtin Wall – Barrie Metro Glass – Contract for $48,850.00 approved by Governance Committee on May 13, 2014.19) Rebar and Mesh – Automatic Steel – Letter for supply approved by Governance Committee on May 28, 2014.20) Hardware – Upper Canada. Contract for $47,150 approved by Governance Committee on May 28, 2014.21) Aluminum Sliders – Assa Abbloy. Contract for $13,000 approved by Governance Committee on May 28, 2014.22) Siding – GRC Contracting. Revised contract for $56,800 approved by Governance Committee on May 28, 2014.23) Well Drilling – Allan Wright Water Wells Inc. – Contract for $26,355 approved by Governance Committee on May 13, 2014.24) Concrete Floor Finishing (Rink Slab Only) – Belmont Concrete Floors – Contract for $21,000 approved by Governance Committee on

May 16, 2014.25) Drywall – MKG Contracting – Contract for $23,800 approved by Governance Committee on June 13, 2014.26) Quanbury Contract Interiors – Contract for $78,950 approved by Governance Committee on June 13, 2014.27) Septic – Hamilton Contracting – Contract for $59,550 approved by Governance Committee on June 13, 2014.28) Painting – Central Painting – Contract for $32,600 approved by Governance Committee on June 13, 2014.29) Rebar and Mesh Installation – K.P. North Reinforcing – Contract for $12,000 approved by Governance Committee on June 13, 2014.30) Misc. Metals – Nor-Weld – Contract for $43,100.00 approved by Governance Committee on June 24, 2014.31) Low E – Coliseum Recreation – Contract for $34,372.00 approved by Governance Committee on June 24, 2014.32) Vapour Barrier Repair – Duncan Drywall – Contract for $10,200.00 approved by Governance Committee on June 24, 2014.33) Concrete Pumping – Amherst Concrete Pumping – Contract for as per quote approved by Governance Committee on June 24, 2014.

There are only a few more trades to contract- notably the overhead doors, fireproofing, millwork/finish carpentry, caulking and the fire water storage tanks.




4.0 SCHEDULE UPDATE

4.1 Schedule of Ongoing Activities

The demolition is now complete except for the area around the existing electrical service. The Pre-Eng. building is well advanced. The insulation for under the heated floors is on site and the first half of the change room slab on grade is complete. The foundations are complete and the masonry at the rear addition is mostly complete except for the demising wall between the Olympia room and the storage bays. The existing hydro service is being disconnected- we will run on a temporary generator for about a month before we can get ESA to approve setting up the new permanent service. The expansion of the rink sub-slab is complete and the existing Pre-Eng. columns have been removed. The mason can start in the change room area once the new steel joist are installed which are now on site. The steel at the front entrance will also start shortly.

4.2 Problems and Solutions

There are currently a few problems which we are working through, some of which are impacting some amount of progress on site:

1) The drainage on the north side of the building is a bit of a complicated set of unknowns- the neighbor appears to have a mini-stormsystem of small catch basins and lines, one of which is on the arena property, which flow to the North West corner of the start of the newaddition. We uncovered the existing clay pipe that appears to drain these catch basins. We have asked Deardon and Stanton to attendthe site and assess a better approach to dealing with this unknown, including the possibility of tying in the existing rain water leaders tothe proposed underground weeping tile.

2) The front entrance addition bearing elevation is a challenging due to original construction- the existing inside finished floor of the area at level two is out of level by and 1.5”. This makes it difficult to tie into properly and bearing plates have already been set according to the drawings- they may have to be adjusted.




5.0 RFI’S AND SITE INSTRUCTIONS 5.1 RFI Log

6.0 RFI No. Contractor Subject

Date Submitted

Response Date

SBSG No. Comments Status

1 Horsepower Electrical – Branch Conduit and Junction Boxes

April 25, 2014

April 28, 2014

Submitted by: Horsepower Electric Answered by: Electrical Department

Completed

2 Horsepower Arena Lighting April 25, 2014

April 28, 2014

Submitted by: Horsepower Electric Answered by: Electrical Department

Completed

3 Steelcon 180-1 Structural- Underside of Base Plates

April 28, 2014

April 29, 2014

Submitted by: Steelcon Answered by: Structural Department

Completed

4 Steelcon 180-2 Structural- Exterior Trim colours

April 28, 2014

N/A Submitted by: Steelcon Answered by: Architectural Deparment

In Progress With the owner

5 Steelcon Rigid Frame May 1, 2014

May 1, 2014

Submitted by: Steelcon Answered by: Architectural Department

Completed

6 Site Sextons McGrath

Architectural- Column and Toilet Positioning

May 7, 2014

May 7, 2014

Submitted by: Steve Morrison Answered by: Architectural Department

Completed

7 Steelcon 180-5 Structural- Gridlines and Anchor Bolt Design

May 7, 2014

N/A Submitted by: Steelcon Answered by: James Worrall

Completed

8 Steelcon 180-3 Confirmation of Wall type

May 2, 2014

May 6, 2014

Submitted by: Steelcon Answered by: James Worrall

Completed

9 Steelcon 180-4 Section and Elevation GL

May 2, 2014

May 8, 2014

Submitted by: Steelcon

Completed



6.0 RFI No. Contractor Subject

Date Submitted

Response Date

SBSG No. Comments Status

A Answered by: James Worrall

10 Site Steelcon

Building out of square

May 9, 2014

Completed

11 GE Sallows Door clarification May 14th, 2014

Submitted by: GE Sallows Answered by: James Worrall

Completed

12 Norweld Additional Joist, and dimension verification

May 21th, 2014

Completed

13 Norweld Dimension verification

May 28th, 2014

14 Josh and James

Incoming well water design

June 25, 2014

July 7, 2014

14

5.2 Site Instruction Log

Job Site Instruction No. Description

Date of Last Quote Value Status/Comment

JSI-S1 Temporary Engineered Shoring for Site

N/A N/A Instruction by Structural to Site

JSI-S2 Transition Detail for Existing Rink Slab


JSI-S3 Temporary Shoring at Existing Load Bearing Wall


JSI-S4 Rebar Detail on Pre-Engineered Pad Footings/Piers

N/A N/A Instruction by Structural to Trades

JSI-A2 Relocation of the Refrigeration Room Entrance

N/A N/A Instruction by Architectural to Trades

JSI-El Rink Lighting N/A N/A Instruction by Architectural to Trades



6.0 SAFETY

6.1 Safety Update

Leader Industries has been retained by the Township and SBSG to perform safety orientation consulting services for the project. They are performing routine audits during construction to help ensure compliance with the OHSA as well as the safety policies and procedures of the Township. There are currently no concerns around safety from any of the Team members. SBSG asks the entire Team at each site meeting whether there are concerns or not, and nothing notable has been raised. The public does use the adjacent fields and parking becomes quite crowded at night and on weekends but the parking is outside the perimeter fencing of the project.

7.0 PROJECT CLOSEOUT

7.1 Acceptance of Work

SBSG Consultants have been reviewing the process during construction to help ensure compliance of the sub trades with the contract design.

EXP has inspected all areas prior to footing placement and is checking compaction of the granulars. They have also advised on all subsurface issues and necessary courses of action for dealing with the unknown buried septic tank inside the building, the topsoil under the existing footings, the unsuitable soils under the change room slab, as well as performing concrete testing to ensure quality control of that important component.

The building department is also called at appropriate intervals to ensure proper inspections by them are being completed.

7.2 Manuals/Warranties/As-Build’s

SBSG will be preparing O&M manuals as sub-trade submittals are approved. As-built drawings are being maintained as well. SBSG will update the IFC drawings with any Site Instruction, RFI responses, or Change Orders issued. The Site Super will maintain a record set on site noting any changes made at the site level.

7.3 Systems Commissioning

There will be commissioning of the building as we approach the completion of the project. Typically, the mechanical systems require the most commissioning. There is not a formal commissioning agent involved in the project- the mechanical sub-trade will be responsible to commission their own systems as well as the rink plant subcontractor



8.0 PROGRESS PHOTOGRAPHS

Header/Trench and Slab Extension.

Header/Trench



Storage and Olympia Room Joists

Dressing Rooms



Old Mechanical Room Demo

Entrance to Olympia Room
