Ordinary Council Meeting Wednesday 22 May 2019 at 7 ......2019/05/22 · Mayor’s Report 2 6. Petitions 6 7. Adoption of Minutes 7 8. Record of Assemblies of Councillors 7 9. Deputations

Council Meeting Minutes Ordinary Council Meeting Wednesday 22 May 2019 at 7.00pm Gisborne Administration Centre 40 Robertson Street, Gisborne

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO.

Acknowledgement of Country

1.

Recording and Live Streaming of this Council Meeting 1

2. Present 1

3. Apologies 1

4. Declaration of Conflicts of Interest

2

5. Mayor’s Report

2

6. Petitions

6

7. Adoption of Minutes

7

8. Record of Assemblies of Councillors

7

9. Deputations and Presentations to Council

14

10 Director Planning and Environment PE.1 Application for an amended planning permit PLN/2005/569/E Proposed extension of the Retirement village on land at 35-39 Sullivans Road and 1849 Mount Macedon Road, Woodend PE.2 Gisborne Business Park Development Plan PE.3 Lancefield Development Plan C117

15

28

29

11. Chief Executive Officer CX.1 Hanging Rock Strategic Advisory Committee

31

12. Director Corporate Services

CS.1 Contracts to be Awarded as at 22 May 2019 CS.2 Small Project Grants – Consideration of Grant Applications CS.3 Quarterly Report for the period ended 31 March 2019

31

32

33

13. Director Community Wellbeing Nil

14.

Director Assets and Operations AO.1 Nature Strip Landscaping Policy AO.2 Closure of Farrell Street, New Gisborne AO.3 Submission – Inquiry into Recycling & Waste

Management

34

35

36

15. Notices of Motion No. 21/2018-19 – Councillor Janet Pearce

37

16. Urgent or Other Business

37

17. Confidential Reports

37

Ordinary Council Meeting – Wednesday, 22 May 2019 MINUTES

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1. RECORDING AND LIVE STREAMING OF THIS COUNCIL MEETING

Please note that this meeting was recorded and streamed live on the internet in accordance with Council's ‘Live Streaming and Publishing Recording of Meetings’ Protocol, which can be viewed on Council’s website. The recording was bookmarked, archived and made available on Council's website 48 hours after the meeting. All care was taken to maintain privacy however a visitor’s presence in the public gallery may have been recorded. By remaining in the public gallery, it was assumed that consent was given if images were inadvertently broadcast. Those present at the Council Meeting were reminded that Local Government decision making, unlike State and Federal Government, does not afford the benefit of parliamentary privilege and hence no protection is afforded to Councillors, Council officers and the public for comments made during meetings which are subsequently challenged in a court of law and determined to be slanderous.

2. PRESENT

Cr Henry Bleeck East Ward Cr Natasha Gayfer East Ward Cr Bill West East Ward

Cr Mandi Mees (Deputy Mayor) South Ward Cr Helen Radnedge South Ward Cr Andrew Twaits South Ward

Cr Jennifer Anderson West Ward Cr Roger Jukes West Ward Cr Janet Pearce (Mayor) West Ward In Attendance Mr John Hausler Acting Chief Executive Officer Mr Phil Stone Director Assets and Operations

Mr Leon Den Dryver Acting Director, Corporate Services Ms Karen Stevens Director Community Wellbeing Ms Angela Hughes Director Planning and Environment Ms Lauren Reader Governance Coordinator Ms Sian Bloom Subdivision Landscape Assessment Officer Mr Tom Bloomfield Acting Manager, Operations Ms Leanne Manton Manager Communications

3. APOLOGIES Ms Margot Stork Chief Executive Officer


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4. DECLARATION OF CONFLICTS OF INTEREST

Cr Pearce declared a direct interest in relation to item AO.2 – Closure of Farrell Street New Gisborne as she is a has a financial interest in a Medical Centre on the road. Cr Gayfer declared an indirect interest in relation to item AO.3 – Submission – Inquiry into Recycling & Waste Management because of conflicting duties in relation to her position with the State Government.

Cr Anderson advised she did not have a conflict of interest in relation to AO.3 – Submission – Inquiry into Recycling & Waste Management in relation to her position as Chair of the Regional Waste Board as the position is exempt from conflicting duty provisions as outlined in Conflict of Interest – A Guide for Councillors – October 2012.

5. MAYOR’S REPORT

The Mayor highlighted some recent happenings around the shire in relation to the priorities in the Council Plan. 1. Promote Health and Wellbeing ANZAC Day • Councillors attended many beautiful, reflective, thoughtful and heart-felt

services around the shire at Mount Macedon, Romsey, Lancefield, Malmsbury, Kyneton, Woodend and Gisborne. They included poems, stories, reflections, laying of wreaths and a strong participation from young and old in our community.

• We recognise the work of the Returned and Services League’s (RSLs) on these days remembering those lost, the families and those struggling with the effects of war and thank and acknowledge their work.

• Cr Anderson was pleased to attend the thank you event organised by the Memorial Cross Dawn Service Committee.

Health Promotion • The This Girl Can Campaign supported by our shire and Vic Health

promoted a diverse range of activities in a successful campaign to introduce women to different types of physical activities. I attended the Introduction to Boxing that targeted women over the age of 50 and all abilities.

Councillors Arts and Culture program • This program continues in the month of May with weekly events popular

with the community and some shows sold out.


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Inclusion • I recently attended part of an Inclusion Workshop and Networking Event

conducted by the Department of Premier and Cabinet in Daylesford. This is part of the Regional Roadshow led by the Commissioner for Gender and Equality, Ro Allen, and staff. We heard from people’s lived experience, of projects around the region supporting the Lesbian, Gay, Bisexual, Transgender, Transsexual, Intersex and Queer/Questioning (LGBTIQ) community. Group discussions were held identifying issues, reviewing what is needed and how we can work together.

• Council supported International Day Against Homophobia, Biphobia and Transphobia (IDAHOBIT) by raising the Rainbow Flag at three sites in the shire. Supporting Cobaw Community Health, Cr Gayfer spoke at an event marking this day highlighting the rights of the LGBTIQ community.

2. Protect the Natural Environment Compost Awareness Week • Biomix and Four Seasons representatives (Council’s waste and resource

recovery contractor) met with staff and myself on-site opposite the Council Operations Centre to promote composting. Four Seasons collects the green waste which is delivered to Biomix and returned as high grade compost. It is being donated for use on our parks and gardens and provided to schools in our shire for use on their kitchen gardens. In addition, the rollout of new rubbish and recycling bins has begun.

The Circular Economy • Cr Anderson and l attended a forum hosted by the Loddon Mallee Waste

and Resource Recovery Group (LMWRRG) of which Cr Anderson is the Chairperson, focusing on moving from a Linear Economy to a Circular Economy with a variety of speakers and topics. These included principles, initiatives and opportunities, recycling and global trends, manufacturing, clothing and textiles, volunteering and social worth, architecture and design and supply and demand. A huge issue to us all.

Night Wildlife Photography

• A workshop was held at Bald Hill Reserve where participants received tips

and tricks from wildlife photographer, Jules Farquhar. This was followed by a night walk at the reserve to practice their new knowledge.

Achievements • Congratulations to Josh and family from Josh’s Rainbow Eggs, who was

winner of the Channel Seven Young Achievers Award for Environmental Sustainability.

Government Funding Announcement • Councillors, staff and the community welcomed the Minister for Regional

Development, the Hon Jaclyn Symes MP and Mary-Anne Thomas MP at an


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announcement of $50,000 funding for the Business Case and Feasibility Study and Master Plan for the Woodend Community Centre Precinct. There are already a broad range of diverse groups using this area and together with $50,000 from Council, this is an opportunity to develop a sustainable and innovative plan. This is a tribute to the determination of community members who have kept this project alive.

• Speaking of which, we also visited the Romsey Ecotherapy Park and discussed the details and plans for stage two with the dedicated community members who have been working on this project for over ten years. This includes the sensory park.

3. Improve the Built Environment Braemar College • Cr Bleeck and I were so pleased to be invited to attend the opening of

Braemar College’s middle school campus in Woodend. This campus hosts students from years 5-8, and has been developed and built to provide modern facilities and innovative opportunities for the students.

Edgecombe Street • I attended a drop-in session for residents and members of the school

community facilitated by council staff to find out more about the works that have now begun, which will improve safety, drainage and accessibility in the school precinct.

4. Enhance the Social and Economic Environment Councillor and Executive Community Forum • Council has a program to hold briefing days in different towns in the shire

during each year and then provide an open forum opportunity to residents to meet and discuss issues important to them. This month we gathered in Tylden at the Community Hall.

Community Consultation Framework • Councillors and staff attended a pop-up event on the draft Community

Consultation Framework at the Woodend Farmers Market. Consultants Chatterbox Projects provided a pop-up trailer with a range of interactive activities to assist people in having their say.

Woodend Neighbourhood House AGM • Woodend is one of six Neighbourhood Houses, Community and Learning

Centres in the Macedon Ranges. They connect community and provide courses, education and training. They provide respectful caring and inclusive services and advocate. l was very pleased to attend this AGM.


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Central Ranges Local Learning and Employment Network (CRLLEN) • Each year the Christine Cox Award is presented at the AGM and

recognises the outstanding work of an individual or partnership to improve the outcomes for young people in the Macedon Ranges, Mitchell or Murrindindi Shires.

• The selection criteria include outstanding leadership, demonstrated excellence in their field, significant contribution to improving the education, training, employment and/or wellbeing outcomes of young people.

• Congratulations to Jason Azzopardi from KidzFlip for the individual award

for his work developing a program engaging with youth to endeavour to prevent them becoming victims or offenders. This is not limited to just crime, it covers a vast array of topics for youth such as mental health, bullying, sex and social media related as well as social engagement and school attendance.

• Woodend Rotary was the worthy winner of the group award with their

valued support over the last year for Project Ready in Kyneton and Gisborne Secondary Schools and supporting the literary program.

Gisborne Vintage Machinery Society

• This not-for-profit (NFP) organisation made up entirely of volunteers again

hosted the annual Steam Rally and Tractor Pull in New Gisborne. Cr Radnedge and Cr Anderson attended, supporting this fundraiser where people could see the old machines in action and learn how things were done in our farming community in the past. It also featured a miniature train and model railway.

Loddon Murray Community Leadership Program (LMCLP) • I was pleased to be invited to present to 25 participants from ten local

government areas, together with Mary-Anne Thomas MP on the theme of “The Human Face of Politics”. There are currently three residents from Macedon Ranges participating on this program which aims to empower and inspire community leadership valuing diversity and sustainability.

Tokai • The Deputy Mayor, the Director, Planning and Environment and I travelled

to Tokai in Japan, our Sister City. The primary purpose of the delegation visit was to sign the Sister City Relationship Agreement, and over the coming months we will work together on a new five-year action plan.

• We were honoured to celebrate and participate in the 50th anniversary of Tokai City Council being created. Our delegation received such a warm, friendly, sincere, generous and positive welcome from the staff and residents. It included visits and briefings on other relevant local government matters such as visiting a waste recovery centre, Nippon Steel industry, a health centre, a disability centre, a happy village, parks and environmental projects, the Arts and Culture Centre and performances, Cultural events, inclusion and engagement of mature aged and young people through


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ambassadors, community awards and transport initiatives such as the use of innovative vehicles.

• We discussed transport and infrastructure, health and wellbeing initiatives,

environmental projects, waste and resource recovery programs and planning.

• We met members from the Tokai International Association. This

relationship began with connections in the community and this has strengthened over the years and includes student and staff exchanges and, this year, an art exchange. We look forward to continuing and strengthening this relationship and friendship.

5. Deliver Strong and Reliable Government • The CEO and I have meetings with State members and value the

opportunities that arise to meet with local providers.

• We have regular scheduled meetings with State Member for Macedon, Mary- Anne Thomas MP, providing the opportunity to exchange information and discuss activities occurring in the Shire.

• The CEO and I also met with the State Member for Northern Victoria

Region, Wendy Lovell MP to discuss the priority projects in our Shire and exchange information on issues raised by community including telecommunications.

• Western Water- The CEO, myself and staff met with a consultant for

discussions and feedback regarding infrastructure needs and service. • State Shadow Minister for Local Government, Planning and Heritage,

Housing and Population, Tim Smith MP met with Councillors and staff at a Council Briefing. We discussed issues important to our Shire and Region related to his portfolio.

• Cr Anderson as our Municipal Association of Victoria (MAV) representative

attended a forum where Council presented a successful motion on funding the Municipal Emergency Resourcing Program.

It was moved by Cr Anderson seconded by Cr Mees that the Mayor’s

Report be received. CARRIED

6. PETITIONS Nil


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7. ADOPTION OF MINUTES Ordinary Council Meeting: Wednesday 24 April 2019 Officer Recommendation:

That the minutes of the Ordinary Council Meeting of the Macedon Ranges Shire Council held on Wednesday 24 April 2019 as circulated be confirmed.

The Acting Chief Executive Officer proposed an amended Officer

Recommendation that the minutes be edited to note that the first hour of the meeting livestream was made available.

Amended Officer Recommendation:

That the minutes of the Ordinary Council Meeting of the Macedon Ranges Shire Council held on Wednesday 24 April 2019 as circulated be confirmed, with one edit to reflect that the live streaming of the meeting is available for the first hour of the meeting. It was moved by Cr West seconded by Cr Gayfer that the amended Officer Recommendation be adopted.

CARRIED 8. RECORD OF ASSEMBLIES OF COUNCILLORS – MAY 2019

1. Summary / Purpose The purpose of this report is to provide the record of any assembly of Councillors, which has been held since the last Council Meeting, so that it can be recorded in the minutes of the formal Council Meeting. 2. Policy Context An amendment to the Local Government Act 1989, which came into effect on 24 September 2010 requires the record of any assembly of Councillors to be reported to the next practicable Council Meeting and recorded in the minutes (Refer Local Government and Planning Legislation Amendment Act 2010 – No. 58 of 2010 – Section 17). 3. Background Information

The Local Government Act provides a definition of an assembly of Councillors where conflicts of interest must be disclosed. A meeting will be an assembly of Councillors if it considers matters that are likely to be the subject of a Council decision, or the exercise of a Council delegation and the meeting is: 1. A planned or scheduled meeting that includes at least half the Councillors

(5) and a member of Council staff; or 2. Is an Advisory Committee of the Council where one or more Councillors are

present. Note: Advisory Committee means any committee established by the Council, other than a special committee, that provides advice to (a) the Council, or (b) a


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special committee, or (c) a member of Council staff who has been delegated a power, duty or function of the Council under Section 98. Note: Only matters that are the subject of discussion and consideration at an assembly will be listed. Incidental updates and information on matters will not be recorded. This requirement for reporting provides increased transparency and the opportunity for Councillors to check the record, particularly the declarations of conflict of interest. 4. Report Outlined below are the details of assemblies of Councillors held since the last meeting. 1. Date / Time Type of Assembly 24 April 2019 2.00pm – 5.30pm

Councillor Briefing

Venue Gisborne Administration Centre Present – Councillors Crs Anderson, Bleeck, Gayfer, Jukes, Mees, Pearce,

Radnedge, Twaits, West Present – Officers Margot Stork, Phil Stone, Karen Stevens, John Hausler,

Angela Hughes, Lauren Reader, Dean Frank, Luke Beattie, Scott Gilchrist, Leanne Khan, Tom Bloomfield, Isobel Maginn, Evan Krausgrill, Gary Randhawa

Presenters Tim Smith MP, Shadow Minster for Local Government Items discussed • Discussion with Tim Smith MP

• Country Football and Netball Club Funding Program • Recreation and Sports Strategic Project Advocacy • Councillor Items / Officer Updates

- International Campaign to Abolish Nuclear Weapons

- Gisborne – car parking in reserve - Gisborne reserve naming - Autumn Leaves - Business Awards - Australia Day Awards - Woodend Memorial Clock Tower - Advocacy regarding police numbers - Public toilets - Pedestrian-Cycling Safety Audit costing request

• Agenda Review - PLN/2018/346 – 19 Shannon Court Woodend - Adoption of Macedon Ranges Landscape

Assessment Study, C131 - Adoption of Woodend, Lancefield, Macedon and Mt

Macedon Heritage Study, C127 - Planning Scheme Amendment C125 – 59 Victoria

St, Macedon - Submission to Protecting Melbourne’s Strategic

Agricultural Land - Report from Audit Committee 6 March 2019 - Contracts to be awarded at 24 April 2019 - Small Project Grants


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- Flag raising for IDAHOBIT - Investment Policy - Approval of Draft Council Plan 2017-2027 (Year 3)

for public display - Draft Budget Report 2019/20 - Draft Strategic Resource Plan 2019/20 - Waste Management Strategy progress report - Introducing a Food Organics Garden Organics

(FOGO) service - Notices of Motion - UNESCO City of Gastronomy proposal

Conflicts of interest declared by Councillors and record of them leaving the meeting when the matter about which they declared the conflict of interest was discussed

Yes Cr Twaits declared an indirect conflict of interest in relation to the Investment Policy item, which he provided in writing to the CEO prior to the meeting. Cr Twaits also declared an indirect conflict of interest in relation to the Landscape Assessment Study item, which he provided in writing to the CEO prior to the meeting. Did they leave the assembly? Yes

Conflicts of interest declared by officers

No Did they leave the assembly? N/A

2. Date / Time Type of Assembly 1 May 2019 1.30pm – 5.30pm

Councillor Briefing

Venue Gisborne Administration Centre Present – Councillors Crs Anderson, Bleeck, Gayfer, Mees, Pearce, Radnedge,

West Present – Officers Margot Stork, Phil Stone, Karen Stevens, John Hausler,

Angela Hughes, Lauren Reader, Danielle Findlay, Alison Blacket, Leanne Khan, Isobel Maginn, Leanne Manton, Evan Krausgrill, Sue La Greca, Gary Randhawa, Scott Gilchrist, Sian Bloom, Awais Sadiq, Damien Hodgkins

Presenters Giovanni Gattini, G2 Urban Planning; Quino Holland, Fieldwork Projects; Adam Sebastiano, Alepat Taylor; Lachlan Carty and Frank Cotela, Invest Victoria

Items discussed • Kyneton Mineral Springs – presentation by Alepat Taylor on future Development Proposal

• Gisborne Futures • Lancefield C117 • Willowbank Development • Draft Nature Strip Landscaping Policy • Planning Matters

- 71 Fiddlers Green Road, Kyneton - 178 Mollison Street, Kyneton

• Councillor Items / Officer Updates - Facilities on Mt Macedon - Notice of Motion - International Campaign to


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Abolish Nuclear Weapons - Area Switch Policy - Gisborne Netball Courts - Health and Wellbeing Committee - Gisborne Anzac Day Service - Autumn Leaves and Centennial Park - Barrm Birrm land - Braemar College planning application - Rochford Stables - McGregor Road - 1849 Mt Macedon Road - Edgecombe Road bluestones - ALGWA conference preparations - Aged Care workshop






Councillor Briefing

Venue Gisborne Administration Centre Present – Councillors Crs Anderson, Bleeck, Gayfer, Jukes, Pearce, Radnedge

and West Present – Officers Margot Stork, Phil Stone, Karen Stevens, John Hausler,

Angela Hughes, Leanne Manton, Evan Krausgril, Alison Blacket, Leanne Khan, Louise Dewberry, Rod Clough, John Edwards, Isobel Maginn, Hayley Drummond

Presenters Kate Oliver and Terry Montaballo, Maddocks; Steven Hine and Mia Davidson, DELWP; Maugan Bastone, Director of Urban Planning, Urbis Pty Ltd; Troy Daffy, Managing Director, and Matthew Simpson, Development Manager, Silverstone Developments; Mark Bamford, Golf Australia.

Items discussed • Presentation by DELWP – Statement of Planning Policy Guidelines

• 1 Kilmore Road, Gisborne (Macedon House) pre-application presentation

• GemLife Development Update • Golf Courses – Future / Sustainability • Amess Road Riddells Creek PSP • 6 Keating Street Macedon • Planning Matters – 71 Fiddlers Green Road, Kyneton • Councillor Items / Officer Updates

- Errors and Anomalies - Nature Strip Policy - Kyneton Airfield Master Plan - Forward Planner - Signs on trees in Rochford


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- Circular Economy MAV Session - Central Victorian Greenhouse Alliance – electric

vehicle update - Coles traffic concerns of Woodend community - Digital inclusion - Saleyards project - Bin Replacement project - Public comments on new bins - HACC Workshops - Shared Trails Update - Road Rehabilitation Funding success - Hanging Rock meeting with DELWP and the

Traditional Owners - HRSAC Meeting - Enquiry into Recycling and Waste Management - Submission - Edgecombe Street Bluestone works - Buddhist Temple Project – 125 McGeorge Road,

Gisborne - Kyneton on Riverside Development

• Agenda Review - PLN/2018/519 556 Boundary Road, Rochford –

withdrawn from upcoming Ordinary Council Meeting - PLN/2005/569/E 1849 Mt Macedon Road, Woodend - Gisborne Business Park Development Plan - Consultation and Proposed Future Directions and

Amendment - Loddon Campaspe Regional Economic Growth

Strategy - Hanging Rock Strategic Advisory Committee –

Report to Council from Meeting on 2 April 2019 - Contracts to be Awarded as at 22 May 2019 - Nature Strip Landscaping Policy - Outcome of Regional Roads Victoria Report on the

Closure of Farrell Street at the Station Road Intersection

- Submission to the Parliamentary Inquiry into Recycling and Waste Management


Yes. Cr West noted an indirect conflict of interest in relation to the Golf Courses – Future / Sustainability item due to conflicting duties. Did they leave the assembly? No.




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Health and Wellbeing Advisory Committee

Venue Gisborne Administration Centre Present – Councillors Crs Anderson, Pearce and Radnedge (Chair) Present – Officers John Hausler, Leon Den Dryver, Tim Nightingale, Anna

Nicholson, Phil Stone Presenters N/A Items discussed • Corporate Services Directorate Overview

• Draft Council Plan 2017-2027 • Draft Budget Report 2019-2020 • Draft Strategic Resource Plan 2019-2020 • Healthy Heart – Active Living Census






Councillor Briefing

Venue Tylden Hall Present – Councillors Crs Anderson, Bleeck, Gayfer, Jukes, Pearce, Radnedge,

Twaits, West Present – Officers Margot Stork, Phil Stone, Karen Stevens, John Hausler,

Angela Hughes, Sue La Greca, Jayde Hayes, Alexis Owen, Rod Clough, Michelle Nolte, Pauline Neil, Jill Karena, Leanne Davey, Leanne Manton, Lauren Reader, Christo Crafford, Leanne Khan, Kaitlin Evans, Danielle Findlay, Sian Bloom

Presenters Marianne Strottrup, Matters More Items discussed • Economic Development Strategy – Draft

• Review of existing Places of Assembly • Macedon Ranges Shared Trail Feasibility Study • MAV State Council Motions • Position Statement on Youth Mental Health –

Macedon Ranges • Council Meeting Agenda Items

- PLN/2005/569/E – 1849 Mount Macedon Road, Woodend

- Gisborne Business Park - C117 Adoption - Hanging Rock Strategic Advisory Committee - Regional Economic Development Strategy - held over for future meeting

- DMT Arrangements – held over for future meeting


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- Nature strip Landscape Policy - Outcome of Regional Roads Report on closure of Farrell Street of the Station Road intersection

- Submission to Parliamentary Inquiry into Recycling and Waste Management

- Notice of Motion – Abolish Nuclear Weapons ICAN cities appeal

- Planning Matters - 85 Brooking Road – extension of time - C117 Lancefield DPO

• Councillor Items / Officer Updates - Community Presentations - Dog off-lead areas - Gisborne High School - Calthorpe Street - Residential Land Review - Rainbow Flag queries - Roads funding - Proposal for aged care facility in Kyneton – early

discussions - Kyneton Golf Club - Edgecombe Street bluestones - FOGO bins – frequency of red bin collection - Statement of Planning Policy meeting - Gender Equality Workshop for Councillors - Tokai Sister City Agreement





Officer Recommendation:

That Council endorse the record of assemblies of Councillors as outlined in this report.

The Acting Chief Executive Officer proposed an amended Officer

Recommendation that the record of assemblies of Councillors note the disclosure of an interest by Councillor Pearce at the 15 May 2019 Councillor Briefing in relation to the “Outcome of Regional Roads Report on the closure of Farrell Street of the Station Road intersection” item.

Amended Officer Recommendation:

That Council endorse the record of assemblies of Councillors as outlined

in this report with the addition of a disclosure of an interest by Councillor Pearce at the 15 May 2019 Councillor Briefing in relation to the “Outcome of Regional Roads Report on the closure of Farrell Street of the Station Road intersection” item.


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It was moved by Cr Gayfer seconded by Cr Mees that the amended Officer

Recommendation be adopted. CARRIED

Suspension of Standing Orders 7.17pm It was moved by Cr Anderson and seconded by Cr Jukes

that standing orders be suspended to consider deputations and presentations to Council and any questions from the gallery.

CARRIED

9. DEPUTATIONS AND PRESENTATIONS TO COUNCIL Item Submitters PE.1 1 submitter addressed the Council

Questions from the Public Name: Rowan Strange Question – “Are we operating under Commonwealth Constitution 1901?” Response – The Acting CEO advised the matter would be taken on notice and a response provided within ten days.

Name: Syd Green Question – “Is the DPO 24 a State Government directive?” Response – the Acting CEO stated he had consulted with the Director of Planning and Environment and, as advised by them, confirmed the DPO 24 is not a State Government directive and that a written response would also be provided. Name: Robert Green Question – “Why is the explanatory report on public display different to what’s on display on the website for C117?” Response – the Acting CEO stated he had consulted with the Director of Planning and Environment and that Council would need to assess and confirm whether this was the case and provide a response in writing. Question – “Why is PE.3 Attachment 2 changed from last week and now the same as PE.4?”


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Response – the Acting CEO advised that without an opportunity to check and confirm this, the question would be taken on notice and Mr Green would be provided with a written response. Resumption of Standing Orders 7.26pm It was moved by Cr Anderson and seconded by Cr Twaits

that standing orders be resumed. CARRIED 10. DIRECTOR PLANNING AND ENVIRONMENT REPORTS: Report No: Report Title: PE.1 Application for an amended planning permit PLN/2005/569/E Proposed extension of the Retirement village on land at 35-39 Sullivans Road and 1849 Mount Macedon Road, Woodend

Synopsis: It is proposed to amend the existing planning permit to enable the expansion of the retirement village into the abutting land to the west at 35-39 Sullivans Road. An additional 27 dwellings are proposed as part of the extension. Minor changes are also proposed to enable the extension of the private road network to facilitate the expansion. The application was advertised and two objections were received. The key issues to be considered relate to the appropriateness of how the proposal meets the character of the area and impact on services. The application has been assessed against the Macedon Ranges Planning Scheme and is considered appropriate. It is recommended that the extension be approved subject to minor amendments relating to engineering detail and vegetation offsets and that appropriate amended conditions be included. Officer Recommendation: That planning permit PLN/2005/569/E be amended as follows: 1. Amend the address of the land to read as follows:

LOT 4 PS 516070C P/Woodend, 1849 Mount Macedon Road WOODEND and LOT 2 PS 513598X 35-39 Sullivans Road WOODEND

2. Amend the permit conditions to read as follows (all amended or new conditions are underlined for clarity):

THE PERMIT ALLOWS: Use of the land for the purpose of a Retirement Village, the construction of buildings and the construction and the carrying out of works, and the removal of vegetation, generally in accordance with the endorsed plans


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THE FOLLOWING CONDITIONS APPLY TO THE PERMIT 1. Before each stage of the development starts, amended plans, to the

satisfaction of the Responsible Authority must be submitted and approved by the Responsible Authority. When approved, the plans will be endorsed under this permit. The plans must be in accordance with the plans submitted with the application but modified to show/include: (a) Full site, floor, elevation, streetscape elevation and

landscaping plans for all buildings and associated works associated with the particular stage of the development.

(b) Amendments to the elevation of all buildings, by deleting white

columns, white trimmings and decorative gable features, and by replacing them with colours/materials that are more characteristic of the rural nature of the locality (such as muted colours, square/stoned stacked columns).

(c) The removal of Tree’s identified as numbers 2, 3 and 5 in Tree

Assessment Report by John Patrick Landscape Architects (dated January 2012), and the removal of Tree’s identified as numbers 22 and 26 in Tree Assessment Report by John Patrick Landscape Architects (dated July 2012).

(d) All the plans to be amended to remove all references to the

vegetable patch on the eastern side of the development plans, (e) The provision of a colour palette for all external surfaces of

buildings proposed. (f) A permanently fixed steel bollard to be erected on 1 of the

boat/caravan parking bays to the satisfaction of the Responsible Authority.

(g) The total number of vehicle spaces provided on site. (h) All buildings and paved areas in the development serviced by

an underground drainage system designed to:

(i) connect to Council’s existing underground drainage network; (ii) limit downstream flow to pre-development levels; (iii) include provision to intercept litter before connection with any

Council drain or discharge to a watercourse; (iv) be sized on a 1:10 year ARI as required by Council Policy

“Engineering Requirements for Infrastructure Construction”; (v) incorporate water quality measures to meet minimum Council

standards with engineering plans to be submitted for approval prior to construction commencing;

(vi) make provision for accommodation of drainage discharge from lots to the west;

(vii) designed such that no private property is inundated by a 1% AEP storm with the flow paths indicated on the plans. The plans must comply with Council Policy “Engineering Requirements for


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Infrastructure Construction” All landscaping features in the floodway must be designed to resist flooding and eliminate being washed away and blocking culverts and/or other outfalls.

(i) All buildings to be setback at least 5.0m from any drainage easement

(if required as a result of the detailed drainage design) along the northern boundary of the western part of the subject land (to allow for the provision of screening vegetation outside the easement) unless the detailed drainage design can show adequate drainage via the proposed Internal road system, to the satisfaction of the Responsible Authority.

(j) Further detail regarding impacts (if any) on vegetation as a result of

additional road which runs parallel with the ornamental lake on the western side of the lake.

2. Prior to the commencement of works for Stage 5, three copies of

amended plans must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of this permit. The plans must be generally in accordance with the plans prepared by GemLife Woodend but modified to show: a) Internal dimensions of two car garages being minimum 6m in length

and 5.5m in width. b) Typical dimensions for visitor parking spaces. c) Minimum dimensions of visitor parking spaces must comply with

Table 2 of Clause 52.06. 3. Prior to the commencement of the development, the Master Plan and

Vegetation Management Plan must be amended to reflect the changes required by Condition 1, to the satisfaction of the Responsible Authority.

4. Before development starts, the following must also occur to the

satisfaction of the Responsible Authority:

(a) A Village Management Plan must be endorsed under this permit by the Responsible Authority. The Village Management Plan must include specific reference to:

(i) measures to ensure the non-use of Sullivans Road by

vehicles associated with the Retirement village other than during an emergency;

(ii) maintenance of internal roads, landscaping, garbage collection, public open space and the provision of storage for caravans, trailers/boat and long-term storage;

(iii) ongoing implementation of the recommendations of the Native Vegetation and Habitat Hectare report by Brett Lane and Associates, October 2005, to be endorsed under this permit;

(iv) the making available of the Amenities building to the public at all reasonable times (other than during private functions); and,

(v) the provision of a shuttle bus to central Woodend, including Woodend railway station, and golf carts or similar for the use of residents within the subject land,


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and the encouragement of walking within and beyond the subject land.

The Management Plan must be endorsed under this permit by the Responsible Authority before the development commences.

(b) A Construction Management Plan must be endorsed under this

permit by the Responsible Authority. The Construction Management Plan must include measures to implement:

(i) restriction of sediment discharges from within the

property in accordance with Construction Techniques for Sediment Pollution Control (EPA 1991) and Environmental Guidelines for Major Construction Sites (EPA 1995); and

(ii) protection of the amenity of neighbouring residents, with specified hours of construction, and measures to limit the emission of noise, dust, pollution and vibrations.

(c) The landowner or any person who anticipates becoming the

owner of the land (future owner) must enter into an agreement with the Responsible Authority under Section 173 of the

Planning and Environment Act 1987, to be registered on title. The owner or future owner (as appropriate) must pay the reasonable costs of the preparation, execution and registration of the Section 173 Agreement. The agreement must provide that the owner or future owner will, all at the owner’s or future owner’s cost (as appropriate) and to the satisfaction of the Responsible Authority:

(i) Ensure that the use is carried out in accordance with the

approved Management Plan; and (ii) Construct at the landowner’s cost the Intersection

between “Main Avenue” and Mount Macedon Road as required by, and to the satisfaction of Council in accordance with Austroad Guidelines, and to pay the Council’s reasonable costs in constructing within a reasonable timeframe a shared rural type footpath along Mount Macedon Road from the entry of the development to Mountview Road.

Even if a Section 173 Agreement is entered into before the development starts, no development or use may continue unless such an agreement (or replacement agreement on the same terms) remains current and continues to be recorded on the certificate of title for the land.

5. Within six (6) months of the completion of Stage 1, an Offset Plan

for the removal of the trees referred to in Condition 1(c) must be submitted to and approved by the Responsible Authority. When approved the plan will be endorsed and form part of this permit. The plans must be drawn to scale with dimensions (where appropriate) and three copies must be provided. The plans must show:


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(a) Location of where the Offsets will be provided; (b) Details of revegetation including number of trees, shrubs and

other plants, species mix and density; Numbers are to be no less than Fifty-eight (58) locally indigenous plants which are to be established within/in the vicinity or area indicated on/off the site.

(c) Means of interim protection for all newly planted vegetation

until established (guards, fencing etc) (period of at least three years);

(d) Persons responsible for implementing and monitoring the

offset plan; (e) Timeframes for implementing the Offset Plan. Plants are to be

established within twelve (12) months of the completion of Stage 2.

6. Prior to development of Stage 5 commences (including any

demolition, excavations, tree removal, delivery of building/construction materials and/or temporary buildings), a native vegetation protection fence must be erected around all native vegetation to be retained within 15 metres of the works area. The temporary vegetation fencing must be erected to the satisfaction of the Responsible Authority. This fence must be erected at:

(a) A radius of 12 times the diameter of the tree trunk at a height

of 1.4 metres to a maximum of 15 metres but no less than 2 metres from the base of the trunk of the tree; and

(b) Around the patch (es) of native vegetation at a minimum

distance of 2 metres from retained native vegetation. (c) The tree protective fencing must be constructed of start

pickets and paraweb or similar, to the satisfaction of the responsible authority. The protection fence must remain in place until all works are completed and must be erected around areas to be retained to protect surrounding vegetation. The tree protection fencing must form a visual and physical barrier and include signage clearly marked “Vegetation Protection Zone – No Entry” on all sides. Any trees, vegetation or waterways near the development site and/or construction areas must be included in the tree protection zone.

7. No fauna is to be trapped, injured or removed from the site. All trees

must be assessed to determine if there are fauna present prior to undertaking any tree removal. Fauna includes any marsupials, birds, bats and mammals. A fauna assessment is to be carried out prior to any works commencing to ensure no nesting sites are present in the trees and shrubs to be removed (this can also be undertaken by a qualified arborist). Fauna Rescue must be organised with Wildlife Victoria on 8400 7300 if any fauna are present.


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Native vegetation offsets

8. The total area of native vegetation permitted to be removed in Stage 5 is 0.031 hectares, comprised of patch vegetation. To offset the removal of 0.031 hectares of native vegetation the permit holder must secure a native vegetation offset(s) that meets all the following:

(a) A general offset of 0.006 general habitat units located within

the Port Phillip and Westernport Catchment Management Authority boundary or Macedon Ranges municipal district; and

(b) have a Strategic Biodiversity Value score of at least 0.384 and

must be in accordance with the Guidelines for the removal, destruction or lopping of native vegetation (DELWP, 2017).

Offset evidence

9. Before any native vegetation in Stage 5 is removed, evidence that the required offset for the project has been secured must be provided to the satisfaction of the responsible authority. This evidence must be: (a) an established first party offset site. This must include: (b) a security agreement signed by both parties, and (c) a management plan detailing the 10-year management actions

and ongoing management of the site; (d) to the satisfaction of the Department of Environment, Land,

Water and Planning and approved by the Responsible Authority.

(e) Every year, for ten years, after the responsible authority has approved the offset management plan, the applicant must provide notification of the management actions undertaken towards implementing the offset management plan, to the department. An offset site condition statement, including photographs must be included in this notification;

and/or credit extract(s) allocated to meet the requirements of

the permit from the Native Vegetation Credit Register. (f) A copy of the offset evidence must be endorsed by the

responsible authority and form part of this permit. (g) Within 30 days of endorsement of the offset evidence by the

responsible authority, the permit holder must provide a copy of the endorsed offset evidence to the Department of Environment, Land, Water and Planning at [email protected].

Weed eradication 10. Prior to the commencement of the use of Stage 5 the removal of a

large patch of Blackberry located in the back corner of the property must be removed.


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LANDSCAPING 11. Prior to the commencement of any development works for Stage 3,

an amended landscape plan must be submitted to and approved by the Responsible Authority. The landscape plan must provide the following.

(a) A schedule of all proposed trees, shrubs and ground covers

(including numbers, size at planting, size at maturity and botanical names), as well as sealed and paved surfaces. The flora selection and landscape design should be drought tolerant.

(b) Details of the location and type of all paved and sealed areas.

12. All use and development hereby approved must be in accordance

with the relevant plans endorsed under this permit and must not be altered without the prior written consent of the Responsible Authority.

13. A rural-type fence is to be constructed along the southern boundary

of the land with Sullivans Road, to the satisfaction of the Responsible Authority.

14. All internal Street lighting shall be designed to prevent light spill

outside the boundaries of the land, in the context of the rural nature of the neighbourhood, to the satisfaction of the Responsible Authority.

15. Before the occupation of each stage of the development, the areas

set aside for the parking of vehicles and access lanes as shown on the endorsed plans must be:

(a) Constructed; (b) Properly formed to such levels that they can be used in

accordance with the plans;

(c) Surfaced with an all-weather sealcoat or treated to the satisfaction of the Responsible Authority to prevent dust and gravel being emitted from the site;

(d) Drained and maintained; (e) Line marked to indicate each car space and all access lanes; (f) Clearly marked to show the direction of traffic along access

lanes and driveways;

to the satisfaction of the Responsible Authority. Car spaces, access lanes and driveways must be kept available for these purposes at all times, to the satisfaction of the Responsible Authority.

16. All documents previously endorsed as part of the permit (including

the Vegetation Management Plan, Village Management Plan,


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Construction Management Plan and Section 173 Agreement) will also apply to Stage 5 as relevant unless with the prior written consent of the Responsible Authority.

COUNTRY FIRE AUTHORITY CONDITIONS

17. Amended plans are required that achieve the following requirements:

(a) Before the development commences, amended plans to the

satisfaction of the CFA must be submitted and approved by CFA and the Responsible Authority. When approved the plans will be endorsed and then form part of this permit. The plans must be drawn to scale with dimensions. The plans must be generally in accordance with the plans submitted with the application but modified to show:

(i) Operable hydrants, above or below ground. Hydrants must

be shown with a maximum distance between a hydrant and the rear of a building envelope (or in the absence of the. building envelope, the rear of a lot) of 120m and hydrants must be no more than 200m apart;

(ii) Constructed roads with a minimum trafficable width of 7.3m

(including rollover kerbs if they are provided) if parking is unrestricted; or 5.5m (including rollover kerbs if they are provided) if parking is restricted to one side of the road.

(iii) Constructed roads more than 60m in length from the nearest intersection must have a turning circle with a minimum radius of 8m (including roll-over curbs if they are provided) T or Y heads or dimensions specified by the CFA may be used as alternatives.

WATER SUPPLY 18. To ensure fire safety a Reticulated Water Supply Is to be provided to

meet the following requirements:

(a) Operable hydrants, above or below ground must be provided to the satisfaction of CFA.

(b) The maximum distance between these hydrants and the rear of

all building envelopes (or in the absence of the building envelope, the rear of all lots) must be 120m and hydrants must be no more than 200m apart,

(c) Hydrants must be identified as specified in “Identification of

Street Hydrants for Fire Fighting purposes” available under publications on the Country Fire Authority web site (www.cfa.vic.gov.au).

(d) Hydrants are maintained in accordance with the Australian

Standard AS2419.1-2005 Fire Hydrant Installations – system design, installation and commissioning.

http://www.cfa.vic.gov.au/


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ROADS 19. To accommodate CFA requirements, roads must achieve the

following standards:

(a) Roads must be constructed to a standard so that they are accessible in all weather conditions and capable of accommodating a vehicle of 15 tonnes for the trafficable road width.

(b) The average grade must be no more than 1 in 7 (14.4%) (8.1

degrees) with a maximum of no more than 1 in 5 (20%) (11.3 degrees) for no more than 50 metres. Dips must have no more than a 1 in 8 (12%> (7.1 degree) entry and exit angle.

WESTERN WATER CONDITIONS 20. The owner/applicant will be required to fund a feasibility study for the

development to determine if any upgrading of existing services is required.

21. The owner/applicant will be required to pay Western Water a New

Customer Contributions charge for each individual building created by the development with such amount being determined by Western Water at the time of payment.

22. The owner/applicant will be required to enter into an agreement with

Western Water relating to the design and construction of any sewerage or waterworks required. The form of such Agreement shall be to the satisfaction of Western Water.

23. The owner shall investigate, in conjunction with Western Water, the

impact of this development on the provision of a reticulated sewerage extension to other land within the local sewerage system catchment.

24. The owner shall provide easements in favour of Western Water over

all existing and proposed sewer mains within private property identified from the study referred to in Condition 20 without cost to Western Water. The easement shall be 3.0 metres wide for combined sewer and drainage easements and 2.5m wide for a dedicated sewerage easement.

25. Provision of a Western Water reticulated sewer extension and

associated construction works through the land, rather than private sewer drains, at the developer’s expense, in accordance with standards of construction adopted by and to the satisfaction of Western Water,

26. Notwithstanding Condition 23 Western Water may contribute to the

any portion of the sewer not required to service the development.


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GOULBURN-MURRAY WATER CONDITIONS

27. A buffer strip of native vegetation must be planted and maintained either side of the waterway that bisects the property.

28. All wastewater from the development must be disposed of via

connection to the reticulated sewerage system. 29. Construction must following the principles outlined in “Construction

Techniques for Sediment Pollution Control” (EPA 1991). Specifically, the applicant must ensure:

(a) Grading excavation and construction must not proceed during

periods of heavy rainfall. (b) Sediment traps must be designed, installed and maintained to

maximise the volume of sediment trapped from the site during redevelopment and construction.

(c) Disturbed areas must be stabilised and revegetated (where

appropriate) following the completion of works.

30. All stormwater from the Site must be managed to the satisfaction of the responsible authority with specific regard for the following: (a) No untreated stormwater must be discharged directly to any

waterways. (b) Design of the subdivision should consider elements of Water

Sensitive Urban Design (WSUD) as Identified in the ‘Urban Stormwater: Best Practice Environmental Management Guidelines’ (Victorian Stormwater Committee, 1999).

(c) Consistent with the principles of best management practice,

any stormwater treatment must be designed to achieve at least a 45% reduction in Nitrogen, 45% reduction in Phosphorus and 80% reduction in Suspended Solids concentrations in stormwater leaving the site.

NORTH CENTRAL CATCHMENT MANAGEMENT AUTHORITY CONDITIONS

31. The Retirement or Extension to Retirement Facility requires a Works on Waterway Permit from the North Central Catchment Management Authority, for works in or adjacent to the creek.

VICROADS CONDITIONS

32. All access must be via Mount Macedon Road and no vehicular access from the subject land to the Calder Freeway will be permitted.

33. Prior to the development coming into use, the applicant is to

furnish a report from a VicRoads pre-qualified acoustic consultant, which satisfies the requirements of the Macedon Ranges Planning Scheme Clause 22.16 “Calder Freeway and Calder Highway Environs”.


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DEPARTMENT OF SUSTAINABILITY AND ENVIRONMENT CONDITIONS Offset Works

34. 240m² of locally indigenous vegetation is to be established In the vicinity of the site within twelve months of the commencement of works

(a) The location(s) of the planting and species mix are to be

determined in consultation with the Department of Sustainability and Environment.

(b) Maintenance and replanting is to be undertaken if necessary

until all plants are effectively established and have survived for at least three years.

(c) All plants must be protected by tree guards Remnant

Vegetation.

35. Within three months of the commencement of works, a Vegetation Management Plan must be submitted to and approved by the Responsible Authority and the Department of Sustainability and Environment. When approved, the plan is to be endorsed and will then form part of the permit. The plan must show:

(a) Location and size of the vegetated recreation areas to be

protected (b) Details of works and short-term and long-term management

actions, including the location of access points and tracks and methods of access control for recreation areas, to be undertaken in recreation areas to ensure no native vegetation Is lost as a result of development and use of the land

(c) Location of and details regarding Offset works that are to be

undertaken on the land if native vegetation is removed during development of the recreation areas.

36. Tree trimming operations must be undertaken using the three cut

method as described in the VicRoads Road Management Guide and the Australian Standard for Pruning of Amenity Trees (AS 4373-1996).

Weeds and Pathogens

37. To prevent the spread of weeds and pathogens:

(a) All earth moving equipment and associated machinery, must be made free of soil, seed and plant material before being taken to the works site and again before being taken from the works site on completion of the project.

(b) All structure-making and maintenance material such as rock,

gravel and sand required for the project must come from an area free of weeds.


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(c) All excavated material, including topsoil, taken from the

works site to be returned later must be stored on a clean site free of weeds.

Earthworks and Buildings

38. The removal of native vegetation is subject to the following requirements.

(a) Prior to commencement of construction works, all locally indigenous native trees are to be marked using high visibility flagging or temporary fencing at the drip line of the trees or at a distance of one metre per ten (10) centimetres of trunk diameter, whichever is greater (the tree protection zone). The area outside this tree protection zone will be the prescribed works area.

(b) All excavations are to occur and all buildings are to be

located, outside the tree protection zone. (c) Where it is necessary for installation works for services to

occur within the tree protection zone, those works are to be bored, not trenched.

(d) The clearing of native vegetation within the prescribed works

area must only be to the minimum extent necessary to allow the construction of the Link Road and associated trestle bridge to the satisfaction of the responsible authority upon the advice of the Department of Sustainability and Environment.

(e) Vegetation must be felled inside the prescribed works area to

avoid damaging remaining vegetation located outside this area.

(f) To prevent damage to remaining native vegetation, no

machinery or associated equipment is to be permitted outside the prescribed works area. Truck turning areas, parking ‘areas and temporary stack sites are to be established on existing disturbed areas away from trees.

(g) Any areas with native vegetation must not be used when

stockpiling materials.

39. Works engineers, design engineers, surveyors, works crews, contractors and particularly plant operators must be properly briefed on all the Planning Permit conditions of the project prior to its commencement. A copy of the Planning Permit is to be made available to all employees working on the project.

40. All earthworks are to be designed and constructed to avoid soil

erosion. All fill is to be compacted, and batters are to be top soiled and revegetated. All drainage is to be diverted around the disturbed


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areas/batters, Drainage from benched areas, batters and access tracks is to be diverted on non-scouring grades to stable vegetated areas. Several drainage points are to be used to avoid concentration of drainage.

41. No polluted and/or sediment laden run-off is to be discharged

directly or indirectly into drainage lines or watercourses. 42. That reticulated gas be provided to the site. 43. Prior to the commencement of the use of each stage of the

development, the development must be connected to a reticulated sewerage system, reticulated potable water supply, reticulated electricity supply and telecommunications facilities, to the satisfaction of the Responsible Authority.

44. Vehicular access to the site from Sullivans Road must be limited to

emergency access and egress only. POWERCOR CONDITIONS

45. The applicant shall provide an electricity supply to the development in accordance with the Distributor’s requirements and standards. Note: Extension, augmentation or rearrangement of the Distributor’s electrical assets may be required to make such supplies available, with the cost of such works generally borne by the applicant.

46. The applicant shall ensure that existing and proposed buildings and electrical installations on the subject land are compliant with the Victorian Service and Installation Rules (VSIR). Note: Where electrical works are required to achieve VSIR compliance, a registered electrical contractor must be engaged to undertake such works.

DEPARTMENT OF TRANSPORT

47. The permit holder must take all reasonable steps to ensure that disruption to bus operation along both Sullivans Road and Mount Macedon Road is kept to a minimum during the construction of the development. Foreseen disruptions to bus operations and mitigation measures must be communicated to Public Transport Victoria eight (8) weeks prior by telephoning 1800 800 007 or e-mailing [email protected].

PERMIT EXPIRY CONDITION

48. This permit will expire if:

(a) The development is not started within two years of the date of this permit; or

(b) The development is not completed and the use (for all five stages)

commenced within six years of the date of this permit.


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The Responsible Authority may extend the periods referred to if a request is made in writing before the permit expires, or within three months afterwards.

It was moved by Cr Jukes seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED Report No: Report Title: PE.2 Gisborne Business Park Development

Synopsis: The adopted Gisborne/New Gisborne Outline Development Plan (2009) identified the land on the north-east corner of Saunders Road and Barry Road, New Gisborne for the “proposed future expansion of the New Gisborne Industrial Estate… to provide for more local employment opportunities”. At the Ordinary Council Meeting of 19 December 2018, Council officers recommended the commencement of an amendment to the Macedon Ranges Planning Scheme to rezone the land for this purpose, and to apply the Development Plan Overlay (DPO) to guide future development. At the meeting it was resolved to first conduct community consultation on the proposal, and for the outcomes of this consultation and the proposed future directions of the development plan to be reported back to Council. Consultation was held in February and March of 2019, with responses including written submissions, survey responses, and in-person discussions with officers, as well as community-initiated activities including a petition. Submitters who objected to the proposal noted concerns about traffic impacts, changes to the rural character, and amenity; while those in support of the expansion were in favour of increasing local job opportunities, retention of small businesses within the Shire, and maintaining consistency with previous planning policies. Further investigation is required to resolve some of the issues identified through community consultation, prior to any recommendation to proceed with a planning scheme amendment. Officer Recommendation: That Council resolves to:

1. Thank the submitters for their participation in consultation for the project.

2. Continue to undertake further work to resolve issues identified through the consultation process.

3. Following the completion of this work, provide a report to Council with recommendations regarding the proposed Planning Scheme Amendment to progress the expansion of the Gisborne Business Park.


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It was moved by Cr Mees seconded by Cr Jukes that the Officer Recommendation be adopted.

CARRIED

The Mayor, Cr Pearce, expressed her thanks to Officers on behalf of all Councillors for their work in relation to item PE.2.

Report No: Report Title: PE.3 Lancefield Development Plan C117

PURPOSE For Council to:

• consider the recommendations of the Independent Planning Panel Report on Macedon Ranges Planning Scheme Amendment C117; and

• adopt an updated Amendment C117 and forward it to the Minister for Planning for final approval.

EXECUTIVE SUMMARY Amendment C117 proposes to apply the Development Plan Overlay Schedule 24 – Lancefield Development Plan Areas (DPO24) to the land identified in Figure One. The Amendment also proposes to amend Clause 21.13-8 to correct a mapping error made in the township boundary to Lancefield. Following public exhibition of Amendment C117, sixteen written submissions were received. Of these, thirteen were objections/sought changes and three were in support. At the Ordinary 24 October 2018 Council Meeting, it was resolved to request that the Minister for Planning appoint an Independent Planning Panel to consider submissions and make a recommendation to Council on the future of the amendment. At this meeting Council also adopted an updated version of the Amendment that responded to submissions received. This updated version (Attachment 2) was also forwarded to the Panel for consideration. The Minister for Planning subsequently appointed a single-Member Panel which was held on 10 December 2018. The Planning Panel heard eight submissions. The Panel Report was received by Council on 1 February 2019 and released to the public on 1 March 2019. The Panel noted that the application of the Development Plan Overlay was justified and recommended that certain changes be made. These are summarised in the KEY ISSUES section of this report and detailed in Attachment 4.

In summary, Council can now consider the Independent Panel’s Report and its recommendations so that an updated Amendment C117 can then be considered for approval by the Minister for Planning.


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Officer Recommendation That Council: 1. Adopt Amendment C117 with the following changes to Schedule 24 to

the Development Plan Overlay as recommended by the Panel: a. Make the post-exhibition changes proposed by Council and presented

at the Panel Hearing; b. Allow the preparation of more than one development plan for Areas 1

and 2; and c. Require the identification of existing wells on adjoining properties on

the Melbourne-Lancefield Road with an appropriate separation for any sewer pipes

2. Submits Amendment C117 to the Minister for Planning for approval in accordance with Section 31(1) of the Planning and Environment Act 1987.

3. Advises those who made written submissions to Amendment C117 of Council’s decision.

It was moved by Cr Anderson seconded by Cr Radnedge That Council: 1. Abandon Amendment C117 – Lancefield Development Plan; 2. Advises the Minister for Planning of Council’s decision; and 3. Advises those who made written submissions to Amendment C117 of

Council’s decision. LOST Cr Anderson requested a division For: Councillors West, Gayfer, Anderson, Radnedge (4) Against: Councillors Bleeck, Pearce, Jukes, Mees, Twaits (5) It was moved by Cr Jukes seconded by Cr Bleeck That Council: 1. Adopt Amendment C117 with the following changes to Schedule 24 to

the Development Plan Overlay as recommended by the Panel: a. Make the post-exhibition changes proposed by Council and presented

at the Panel Hearing; b. Allow the preparation of more than one development plan for Areas 1

and 2; and c. Require the identification of existing wells on adjoining properties on

the Melbourne-Lancefield Road with an appropriate separation for any sewer pipes

2. Submits Amendment C117 to the Minister for Planning for approval in accordance with Section 31(1) of the Planning and Environment Act 1987.

3. Advises those who made written submissions to Amendment C117 of Council’s decision.

CARRIED


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Cr Anderson requested a division For: Councillors Bleeck, Pearce, Jukes, Mees, Twaits (5) Against: Councillors West, Gayfer, Anderson, Radnedge (4) The Mayor, Cr Pearce, expressed her thanks to Officers on behalf of all Councillors for their work in relation to item PE.3.

11. CHIEF EXECUTIVE OFFICER’S REPORTS: Report No: Report Title: CX.1 Hanging Rock Strategic Advisory Committee

Synopsis:

The Hanging Rock Strategic Advisory Committee (HRSAC) is an Advisory Committee of Macedon Ranges Shire Council. It was established by resolution of Council on 27 July 2016 to provide advice to Council in its capacity as the Committee of Management of the Hanging Rock Reserve, a State Government asset under the Crown Lands (Reserves) Act 1978. The charter and membership of the HRSAC was confirmed by resolution of Council on 23 November 2016. The minutes of all HRSAC meetings incorporating any recommendations to Council from the HRSAC will be formally presented to the next available Ordinary Council Meeting. Any such recommendations shall be presented to Council with a Council Management comment. Council Officers were not invited to attend the HRSAC meeting of 2 April 2019 and accordingly cannot attest to the accuracy of the minutes.


That the minutes of the Hanging Rock Strategic Advisory Committee meeting of 2 April 2019 be received.

It was moved by Cr Mees seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED 12. DIRECTOR CORPORATE SERVICES REPORTS: Report No: Report Title: CS.1 Contracts to be Awarded as at 22 May 2019

Synopsis:

The following report indicates whether or not delegated authority to award the contract exists. It also presents Council with the opportunity to (a) specifically


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grant delegated authority to the Chief Executive Officer and/or (b) specifically review delegated authority in any instance where Council deems it appropriate. Officer Recommendation: That Council: 1. Notes that the following contracts will be awarded by Council officers

under delegated authority: • C19.1016 Internal Audit Services

2. Grant delegated authority to the Chief Executive Officer to award the

following contract: • C19.1021 Animal Pound and Shelter Services

It was moved by Cr Twaits seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED Report No: Report Title: CS.2 Small Project Grants – Consideration of Grant Applications Synopsis:

The Small Project Grants program supports projects and initiatives that: • support local needs • are unlikely to be funded by other Council funding programs • align with Council Plan priorities.

Council’s Small Project Grants budget for 2018/19 is $30,000 and not-for-profit groups can apply for a maximum of $1,500 per application. Applications are assessed against set criteria outlined in the Small Project Grants guidelines. Funding recommendations are presented monthly at an Ordinary Council Meeting for review and/or approval.

This report details the process of evaluation and lists the applications received since the previous meeting.

Four applications have been received seeking a total of $3,950 in funding. The applications have been evaluated against eligibility criteria and the officer assessments are summarised within this report.

Officer Recommendation: That Council approve the following three applications:

• Gisborne Montessori School: $1,500 for facilitation of parent education sessions using the Berry Street Education model.

• Gisborne Genealogical Group Inc: $750 for new screens for Genealogical Group presentations.

• Mount Macedon Memorial Cross Committee of Management: $700 for reprint of 5000 copies of Mount Macedon Memorial Cross brochure.


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That Council notes an application submitted by the Macedon Ranges Art Group Inc. for its Annual Art Show was deemed ineligible for funding under the program, which does not fund projects or activities which are events and/or festivals.

It was moved by Cr Mees seconded by Cr Bleeck that the Officer Recommendation be adopted.

CARRIED

The Mayor, Cr Pearce, expressed her thanks to Officers on behalf of all Councillors for their work in relation to item CS.2. Cr Pearce further noted that there is budget remaining until the end of the financial year and that applications would need to be submitted by 29 May 2019 in order to be eligible.

Report No: Report Title: CS.3 Quarterly Report for the period ended 31 March 2019

Synopsis:

The Quarterly Report for the period ended 31 March 2019 is presented for Council’s consideration and information. This report includes the following:

Section 1 – Quarterly financial statements Section 2 – Capital works progress report

Section 3 – Council plan actions – progress report Section 4 – Risk management report

Section 5 – Implementation of Council resolutions Section 6 – Customer service standards responsiveness Section 7 – Governance schedule Section 8 – Councillor expenditure Section 9 – Councillor activities in the community Performance to 31 March 2019 The Quarterly Report shows that for the period ended 31 March 2019, operational and capital expenditure was tracking under budget. Income is higher than budget in several areas. While some capital works projects are likely to be deferred to 2019/20, it is expected that the program will be closer to target by the end of the financial year. Council Plan and other key actions are tracking well to targets.


That Council note the Quarterly Report for the period ended 31 March 2019.

It was moved by Cr Jukes seconded by Cr Mees that the Officer Recommendation be adopted.

CARRIED


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The Mayor, Cr Pearce, expressed her thanks to Officers on behalf of all Councillors for their work in relation to item CS.3.

13. DIRECTOR COMMUNITY WELLBEING REPORTS: Nil

14. DIRECTOR ASSETS AND OPERATIONS REPORTS: Report No: Report Title:

AO.1 Nature Strip Landscaping Policy Synopsis:

Council resolved at the 28 November 2018 Ordinary Council meeting to:

1. Endorse the officer amendment on page 10 of the Draft Policy, where the last sentence should read ‘Infringements may be issued for non-compliance.’; and

2. Endorse the Draft Nature Strip Landscaping Policy for the purposes of public consultation; and

3. Extend the consultation period beyond what has been recommended in the Officer’s report until the end February 2019; and

4. Consider the submissions and feedback received from the consultation period at the April 2019 Ordinary Council Meeting.

Consultation was undertaken in line with Council’s Community Consultation Framework and the Draft Nature Strip Landscaping Policy (the Policy) was advertised from early December 2018 to 28 February 2019. The submissions received have been considered in finalising the Policy. The Policy is implemented through the Nature Strip Landscape Guidelines (the Guidelines) which are attached. The Guidelines are not provided for adoption by Council as they are an operational document, however they will be publically available on Council’s website and at Customer Service Centres. Officer Recommendation: That Council:

1. Endorse the changes made to the Draft Nature Strip Landscaping

Policy as a result of submissions received during the public consultation period;

2. Adopt the Nature Strip Landscaping Policy 2019; 3. Request officers write to submitters, thanking them for their

submissions and advising them of Council’s decision. It was moved by Cr Radnedge seconded by Cr Anderson That Council defer the Nature Strip Landscaping Policy for the purposes of:


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1. Reviewing the following areas of the policy:

- Allowing more flexibility on the clause 7 requirement for entering and exiting vehicles, and

- Allowing more flexibility on clause 7 requirement for pedestrian access

2. Reviewing the policy to further consider feedback from submitters; and

3. Reviewing alignment with current Council policies including Biodiversity Strategy, Environment Strategy and Climate Change Action Plan.

CARRIED

Declaration of Conflict of Interest

8.22pm: Cr Pearce, having declared a direct interest in relation to the

following item, left the Council meeting prior to Council commencing its determination of this matter.

It was moved by Cr Bleeck and seconded by Cr Jukes That Cr Mees be appointed as Temporary Chairperson.

CARRIED Cr Pearce left the meeting and Cr Mees assumed the Chair.

Report No: Report Title: AO.2 Closure of Farrell Street New Gisborne

Synopsis:

At the Ordinary Council meeting held on 19 December 2018, Council resolved to:

1. Endorse the closure of Farrell Street at the Station Road Intersection for the purposes of receiving and considering a report from the Roads Corporation (Regional Roads Victoria) in accordance with the Local Government Act 1989;

2. Write to Regional Roads Victoria to request a report on the closure of Farrell Street at the Station Road Intersection;

3. Receive a report at the May 2019 Ordinary Council Meeting regarding the outcome of the report received by Regional Roads Victoria; and

4. Write to all persons affected by the closure of Farrell Street at the Station Road Intersection to provide an update on this matter.

This report provides details of the response received from Regional Roads Victoria and a recommendation to commence the statutory process for closure of Farrell Street, New Gisborne at the Station Road intersection.


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Officer Recommendation: That Council: 1. Advertise its intention pursuant to Section 206 and Clause 3 of

Schedule 10 of the Local Government Act for the closure of Farrell Street, New Gisborne at the Station Road intersection;

2. In accordance with Section 207A of the Local Government Act 1989

publish a notice in the Government Gazette inviting written submissions on the proposed closure of the Council road be received within 28 days of the date of the notice; and

3. Hold a meeting in accordance with Section 223 of the Local

Government Act 1989on 7 August 2019 at Council’s Gisborne Administration Centre to hear and consider any submissions.

It was moved by Cr Radnedge seconded by Cr Gayfer that the Officer Recommendation be adopted.

CARRIED 8.23pm Cr Pearce returned to the meeting and assumed the Chair.

Declaration of Conflict of Interest

8.23pm: Cr Gayfer, having declared an indirect interest in relation to the following item, left the Council meeting prior to Council commencing its determination of this matter.

Report No: Report Title: AO.3 Submission – Inquiry into Recycling & Waste Management Synopsis:

The Victorian Parliament Environment and Planning Committee (“the Committee”) is undertaking an urgent inquiry into the current circumstances in Victoria’s municipal and industrial recycling and waste management, partly resulting from the recent China waste importation ban. The Committee has invited written submissions from individuals and organisations addressing one or more of the issues identified in the terms of reference. This report provides Councillors with attached draft submission document for review and consideration for endorsement.


That Council endorse the submission prepared by Officers in response to the Victorian Parliament Environment and Planning Committee’s Inquiry into Recycling and Waste Management.


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It was moved by Cr Anderson seconded by Cr West that the Officer Recommendation be adopted.

CARRIED Cr Anderson sought and was granted leave to thank Officers for the work in

relation to item AO.3 and noted it was an important opportunity to collaborate with the State Government.

8.26pm Cr Gayfer returned to the meeting. 15. NOTICES OF MOTION

Notice of Motion No. 21/2018-19 – Councillor Janet Pearce That Officers provide a briefing for Councillors regarding the implications of Macedon Ranges Shire Council endorsing the International Campaign to Abolish Nuclear Weapons (ICAN) Cities Appeal. It was moved by Cr Pearce seconded by Cr Radnedge that Officers provide a briefing for Councillors regarding the implications of Macedon Ranges Shire Council endorsing the International Campaign to Abolish Nuclear Weapons (ICAN) Cities Appeal. CARRIED

16. URGENT AND OTHER BUSINESS

Nil 17. CONFIDENTIAL REPORTS Nil Closure of Meeting The meeting closed at 8.27pm

Councillor Janet Pearce Mayor

Documents

Ordinary Council Meeting Wednesday 22 May 2019 at 7 ......2019/05/22 · Mayor’s Report 2 6. Petitions 6 7. Adoption of Minutes 7 8. Record of Assemblies of Councillors 7 9. Deputations