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Orchid Cove Connection January
COMMUNITY EVENTS
Orchid Cove Post-Holiday Party
January 21 – 5:00 pm to
8:00 pm at the Preserve
Community Center.
The Association will
provide Publix fried and
baked chicken as well as
coffee and table service.
We would like the upper floor units to provide either a
dessert or an appetizer and the lower floor units to
provide a salad or vegetable. Bring along any other
beverage you may desire. Hope to see you there!
Orchid Cove Annual Membership Meeting
February 28 – 6:00 pm – Preserve Community Center
Board member elections will take place at this meeting.
Orchid Cove Board
Meetings
Preserve Community Center –
6:00 pm
January 17 March 16
February 16 April 19
Orchid Cove Community-wide Garage Sale
March 4 – 8:00 am to 2:00 pm. Get it on your calendar!
More details to come in February.
Events at the Preserve Golf Clubhouse
Monthly 3:30 pm Book Club. The dates/books are:
Feb. 2 – Hotel on the Corner of Bitter and Sweet
by Jamie Ford
Tara Preserve Community Center
CDD Board Meetings – 9:00 am
January 24 March 28
February 28 April 25
Wine Social – 6:00 pm, February 1
Please bring a bottle of wine to share, wine glasses
for yourself, and an appetizer or dessert to share.
Tara Master Association
Board Meetings 1:00 pm – 3:00 pm
January 26 – Tara Golf & Country Club
February 23 – Preserve Community Center
Special Membership Meeting for voting on bylaw
amendments: January 17 – 10:00 am at the Preserve
Community Center. See p. 3.
Keep checking out events on your TV at Channel 196,
dedicated to the Preserve.
ORCHID COVE BOARD NOTES
Pool Lounge Chairs
At its last meeting, the Board approved the purchase of
15 new lounge chairs for around the pool. Delivery was
made on January 4. How does everyone like them?
Painting the Buildings
At its November meeting, the Board selected Siesta Key
Décor for painting the exterior of the Orchid Cove
buildings. The work will begin with pressure washing in
February followed by painting in March.
Links to Inside Contents Orchid Cove Board Notes
Upcoming Board Elections
Treasurer’s Report
Electric Grills Prohibited
Rules and Regulations Review
Did You Know?
TMA Bylaw Amendments
Welcome New Residents
Garbage/Recycling Collection
Road Construction on I-75
Landscape Committee
Experience with Service Providers
Communications Committee
Photo Corner Board/Argus Contacts; Website Links
Limited Proxy for TMA Vote
Owner Information Form
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Orchid Cove Connection January
Upcoming Orchid Cove Board Elections
At the Orchid Cove Annual
Membership Meeting scheduled
for February 28, 2017 at 6:00 p.m.
at the Tara Preserve Community
Center, an election will be held to
fill all three positions on the Board of Directors. Board
members serve a 1-year term. By notice dated
12/29/16, election information was mailed to the
membership by Argus Property Management, along
with the form to complete if you want to be a
candidate. No experience is required. If you’re
interested in serving on the Board, please volunteer to
run! Completed forms must be returned by January 19
to Argus Property Management. And, be sure to return
an informational sheet on yourself by January 24. Call
John Yilmaz at Argus if you have any questions.
Treasurer’s Report
See the Argus Management/Orchid Cove website for
the complete 11/30/16 financial statement.
Assets November 30, 2016
Checking Account $137,164
Reserve Accounts 249,492
Other Assets & Receivables 15,391
Total Assets $402,047
Income and Expenses Jan. – Nov. 2016
Budget Actual
Income $ 90,626 $91,581
Expenses 90,626 89,410
Jan. – Nov. 2016 Net Income $2,171
Orchid Cove currently has $177,000
invested in CDs. We plan to meet
with the Argus auditor to discuss
additional investment possibilities
and timelines that comply with the
regulations governing Orchid Cove.
Electric Grills Prohibited
In the December Connection, it was noted that use of
Electric Grills is prohibited by the East Manatee Fire
Rescue District, per the Florida Fire Code and East
Manatee Fire Rescue Ordinances. The Board intends to
soon amend our Rules & Regulations to conform with
this prohibition.
RULES AND REGULATIONS REVIEW
As you may recall, the Rules
and Regulations (R&R) were
approved at the Feb. 24, 2016
Board meeting and went into
effect 30 days later. Specific
sections of the new R&R will be
reviewed in this and future
editions of the Connection.
This month, we’re highlighting the Landscaping section,
which reads as follows:
Landscaping
UNDER NO CIRCUMSTANCE MAY PLANTS AND
MATERIAL PROVIDED BY THE DEVELOPER OR
LANDSCAPE COMPANY BE REMOVED OR
CHANGED WITHOUT BOARD APPROVAL.
The Landscape Committee is charged with maintaining
the beauty and uniformity of Orchid Cove’s landscaping
through optimal plant and materials selections,
maintenance, and replacement. Work on landscaping is
budgeted annually and is done only by the Association’s
landscape contractor (currently, Florida Lawnpros Inc.)
or by the Landscape Committee itself (sometimes with
volunteer help).
If you have any questions, contact Kim Loskota, Chair of
the Landscape Committee, at 612-327-1120 or
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Orchid Cove Connection January
DID YOU KNOW?
TMA Bylaw Amendments
By letter dated 12/12/16, the
Tara Master Association mailed
notice of a special membership
meeting on Jan. 17 to vote on
two bylaw amendments that
will:
1. Reduce the number of TMA board members from
seven to five, and
2. Allow a replacement board member to complete
the term of the vacated board seat.
A proxy for voting on the amendments was attached
but contained an oversight in referencing the meeting.
So, the TMA emailed a revised proxy (copy attached)
to residents on 12/22/16. Please complete it (vote) and
return it to Angel Wilder at Resource Property
Management as soon as possible by:
Fax: (941) 746-7520, or
Email: [email protected], or
Mail: Resource Property Management
2025 Lakewood Ranch Blvd Ste 203
Bradenton FL 34211-4948
The proxy votes will be counted at the Special
Membership Meeting at 10:00 am on January 17 at the
Preserve Community Center.
For the upcoming
2017-18 Board Year,
the TMA Board will
need replacements for
at least 4 of its 7 Board
members: 3 whose
terms expire in 2017, and 1 who was appointed to the
Board to fill the vacancy of a resigned board member.
Another board member, whose term expires in March,
2018, may also be moving.
It has become increasingly difficult to find TMA owners
willing to run for the TMA Board (or serve on
committees). If the TMA Board of Directors does not
have enough Members to constitute its Board as
required by the community documents, the Board goes
into receivership, a very unpleasant and costly
occurrence we need to
avoid. Therefore, The TMA
is recommending a vote to
approve each amendment.
Welcome New Residents
This month, we welcome new owner and resident Annette Bellows. She is the
Financial Center Manager at 5th Third Bank, Cattleman Office. For the past 30 years, Annette has been in the banking industry in Manatee and Sarasota counties. She comes from a large Italian family (6 kids) and has a daughter who lives in Bradenton.
Annette originally came from Carteret, NJ but also spent 3 years in Minnesota. Her interests include reading, spending time with family, and cards. Welcome to Orchid Cove, Annette!
GARBAGE/RECYCLING COLLECTION
There will be no residential garbage or recycling
collection on Presidents’ Day, Monday, February 20.
For this day and any other applicable holiday occurring
during regular collection days, collections will take place
one day later for the remaining days that week. Regular
collection days resume the following Monday.
ROAD CONSTRUCTION ON 1-75
Much activity continues in our vicinity.
See the following FDOT website pages
for info on:
The diverging diamond interchange
at University Parkway. Sign-up here
to receive weekly FDOT updates via email and/or
text message alerts via email.
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Orchid Cove Connection January
I-75 upgrades between Fruitville Road and
University Parkway
I-75 widening from University Parkway to SR 64
(including reconstruction of the I-75/SR 70
interchange). A little more on this one:
FDOT will rebuild the SR 70 interchange from its
existing partial cloverleaf design to a modified
diamond interchange design with a single loop in the
northwest quadrant. Interchange improvements also
will include replacement of entrance and exit ramps
and will add emergency stopping sites on the exit
ramps. See the following layout.
An interim widening project will expand I-75 to an
eight-lane highway with three through lanes and an
auxiliary lane in each direction. Construction is
tentatively scheduled for FY2016/2017. The project
will rebuild I-75 bridges over SR 70 and widen I-75
bridges at Foley Creek and Braden River. FDOT also
will widen about 1.15 miles of SR 70 from east of
Tara Boulevard to west of 87th Street to
accommodate the interchange improvements. The
inclusion of noise walls has not yet been decided.
A future project will ultimately widen I-75 to ten
lanes plus auxiliary lanes. The interstate will include
two express lanes, three general use lanes and an
auxiliary lane in each direction between University
Parkway and SR 64.
LANDSCAPE COMMITTEE
The Landscape Committee (Kim Strub, Colleen Kleysen,
and Kim Loskota, chair) has finalized and will carry out
its 2016 Phase 3 shrub and tree planting
recommendations.
EXPERIENCE WITH SERVICE PROVIDERS
Hey, we need your input! If you’ve used a vendor that
you’d like to recommend, please forward the following pertinent info to Dave Loskota at [email protected]:
The company name and phone no., and contact person info if available (name/phone/email)
Briefly describe what the company did for you and when, how you rate their services and cost (0 – 5 stars), and whether you’d use them again
Your information will be published in the next Connection and added to our Recommended Vendors List on the Orchid Cove website. We will keep adding to the list whenever you want to offer new info on service providers.
COMMUNICATIONS COMMITTEE
The Welcome Packet for new owners and residents is
complete and will soon be posted on the Argus/Orchid
Cove website. It will be kept up-to-date online, so you
can easily use it as a reference in the future.
The Packet will contain such basic information as:
Association forms; rules & regulations
Quick access to helpful facts
Contacts & organizations, and much more
(Continued next page)
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Orchid Cove Connection January
The hardcopy to be given to new residents will also
contain pre-printed handouts from other organizations:
Preserve/CDD tri-fold Visitors Guide
Sr. Living Guide Physician Guide
Can you offer some content for our newsletter? We’d
love to print it! Forward any good stuff (examples: info on a vendor you’ve used; photo of community wildlife; a favorite recipe) to any member of the Communications Committee:
Kim Loskota at [email protected]
Jennifer Zigre at [email protected]
Dave Loskota, chair, at [email protected]
If you don’t already receive the
Connection by email, fill out and submit the authorization form attached to this edition. Past issues of
the Connection are available on the Orchid Cove page of the Argus Management website.
PHOTO CORNER
Don’t Rock the Boat
By Kim Strub
Day after Thanksgiving from the shore at Selby Gardens
Orchid Cove Board Members 2016-17
Gayle Vogel, President [email protected]
941-758-0654
Kim Loskota, Secretary [email protected]
612-327-1120
Kim Strub, Treasurer [email protected]
712-899-2869
*************************************
Argus Property Management 2477 Stickney Point Road Suite 118A
Sarasota, FL 34231-4067 www.argusmgmt.com
John Yilmaz, Orchid Cove Property Manager
941-927-6464 ext. 112 *************************************
Links: Orchid Cove Documents Preferred Vendor List
Owner Information Form Rules & Regulations Tara Preserve CDD
One of the great things about books is sometimes
there are some fantastic pictures.
--- George W. Bush
LIMITED PROXY FOR TARA MASTER ASSOCIATION, INC.
Page 1 of 2
Upon provision of this Limited Proxy to the Association, you will be considered to have
attended the meeting through your proxy holder, and your unit will be counted for the
purpose of achieving a quorum for the meeting and to cast your vote for the particular
items described below.
The undersigned, being either all of the owners of, or the person designated to vote by the owners of the property described below, hereby designate _________________________ as my proxy holder to attend and vote as described herein at the meeting of the members of the Tara Master Association, Inc. currently scheduled to take place at 10:00 a.m. on January 17, 2017, at the Tara Preserve Community Center 7340 Tara Preserve Lane, Bradenton, Florida 34203. If the proxy holder designation above is left blank, I appoint the President of the Association as my Proxy. The Proxy holder named above has the authority to vote and act for me to the same extent that I would if personally present, with power of substitution. GENERAL POWERS (you may choose to grant general powers, limited powers, or both. Check “General Powers” if you want your proxy holder to vote on issues which might come up at the meeting and for which a limited proxy is not required). ________I authorize and instruct my proxy to use his or her best judgment on all matters, other than the issues listed under limited powers, which properly come before the meeting and for which a general power may be used. LIMITED POWERS (FOR YOUR VOTE TO BE COUNTED ON THE FOLLOWING ISSUES,
YOU MUST INDICATE YOUR PREFERENCE IN THE BLANK(S) PROVIDED BELOW). I
SPECIFICALLY AUTHORIZE AND INSTRUCT MY PROXY HOLDER TO CAST MY VOTE IN
REFERENCE TO THE FOLLOWING MATTERS AS INDICATED BELOW:
1. Section 5.01 of the Association’s Bylaws state that the Board of Directors must be
comprised of either five (5) or seven (7) directors, and there are currently seven (7)
directors. The owners have the authority to vote to change the number from seven (7) to
five (5), at any members meeting. In the event the vote receives the requisite approval,
starting with the next election cycle there will be five (5) directors. This change will not
reduce the current term of any duly elected director. The number of director vacancies for
the next election year shall be reduced to accommodate the reduction in the number of
directors.
______ I approve of reducing the number of directors from seven (7) to five (5)
______ I do not approve of reducing number of directors from seven (7) to five (5)
LIMITED PROXY FOR TARA MASTER ASSOCIATION, INC.
Page 2 of 2
2. Please vote on the following amendment to Section 5.06 of the Bylaws:
(words in strike-through text are deletions; underlined words are additions)
5.06. Vacancies. Except as otherwise expressly provided herein, if the office of any
director becomes vacant, whether by reason of death, resignation, removal,
disqualification, incapacity, or otherwise, a majority of the remaining directors shall select
a successor, who shall hold office for the remainder of the unexpired term of the seat being
filled until the next annual meeting. Provided, however, that if vacancies occur on the
Board as a result of a recall and a majority or more of the Board of Directors is removed,
the vacancies shall be filled by the Members voting in favor of the recall pursuant to the
requirements of the HOA Act and Florida law.
______ I approve of amending Section 5.06 of the Bylaws as described above.
______ I do not approve of amending Section 5.06 of the Bylaws as described
above.
Date:______________ ___________________________________
Signature of Owner(s) or Property Designee
Address:_________________________________________
Substitution of Proxyholder
[use this section only if designated Proxy holder wishes to designate a substitute Proxy holder]
The undersigned, appointed as proxy holder above, designates ________________________to substitute for me in voting the proxy as set forth above.
_____________________________________ Date:__________________
Signature of proxy holder
THIS PROXY IS REVOCABLE BY THE OWNER AND IS VALID ONLY FOR THE MEETING FOR WHICH IT IS GIVEN AND ANY LAWFUL ADJOURNMENT. IN NO EVENT IS THE PROXY VALID FOR MORE THAN NINETY (90) DAYS FROM THE DATE OF THE ORIGINAL MEETING FOR WHICH IT WAS GIVEN.
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If you would like to receive the Connection newsletter by email, fill out this form and
return it to John Yilmaz at Argus Management. If you're a renter, provide your name, unit no., phone and email. Thanks!
Orchid Cove Condominium Association, Inc. To provide the best possible service, please complete this form with your current information. We
need this information to make sure our files are accurate and that you receive all correspondence
from Argus Property Management, Inc. and the Board of Directors on Orchid Cove Condominium
Association matters.
You may return the information via the following:
Email: [email protected]
Fax: 941-927-6767 – Attn: John
Mail: John Yilmaz Argus Property Management
2477 Stickney Pt Rd Ste #118A Sarasota FL 34231
Owner Name(s): Orchid Cove Address: Mailing Address: Home Phone: ________________________ Cell Phone: ________________________
If you would like to receive Association correspondence electronically, please provide an
Email Address: _________________________________________________________
If the occupants of the Orchid Cove address are renters, please provide their name(s) and
phone number below. Please send us an updated lease if it has expired. Renter Name(s): __________________________________________ Unit No. ________ Phone: ___________________ Email: ______________________________________
