OrangeCoastCollegeAcademicSenate ... … · regional commissions and their member institutions and a shared focus on the needs and interests of the student who attend these institutions;

Orange Coast College Academic Senate Documents for General Meeting, 9.24.13 – Meeting Packet 1

p.1

REMINDER ABOUT MEETING DOCUMENTS PACKET CONTENTS

This Meeting Documents (MD) packet contains information and documents that are meant to be reviewed in advance, in preparation for the corresponding meeting. Whenever there are documents in the MD packet related to a particular agenda item, it will be indicated on the agenda in the following manner: [MD p.X] , where “X” is the page number* within the MD packet. If there multiple MD packets for an AS meeting, they will be abbreviated as MD1, MD2, etc. Both the agenda and the meeting documents packet(s) will always be posted on the CURRENT Agenda and Minutes page of the public AS website (see link below).

http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx (or: http://www.occ.edu > about OCC > Academic Senate > CURRENT Agenda and Minutes) * The “page number” refers to the actual position of the page(s) within the MD packet. This may not correspond with numbers that may be printed at the bottom of document pages within the packet.

AGENDA ITEM PREPARATORY READING/DOCUMENTS Call to Order None Approval of the Agenda None Approval of the Minutes -‐ 9/17/13 Draft minutes sent to Senators via e-‐mail Opportunity for Public Comment None Consent Items 4. Resolution F13-‐02: ACCJC Resolution

1.-‐3. Appear on agenda 4. MD1 p.2

President’s Report/Announcements AS Blog: http://academicsenate.orangecoastcollege.edu Officer/Senator Reports 1. Secretary: Minutes

1. None

Committee/Organization Reports 1. Online Advisory Board 2. Basic Skills Initiative Committee

1. None 2. MD1 pp.3-‐4

Unfinished Business 1. Accreditaton: Board Policies Revisions:

BP & AP 3430 Prohibition of Harassment; BP & AP 4300 Field Trips and Excursions; BP & AP 5140 Disabled Students Prog. and Srvcs; BP 3550 Drug and Smoke-‐Free Environment and Drug Prevention Program

2. AS Acknowledgement of Faculty

1. All draft Board Policies and Administrative Procedures are in MD2, or are available separately at the URL below * -‐ BP 3430 (14 pages) / AP 3430 rev. 9.9 (19 pages) -‐ BP 4300 (1 page) / AP 4300 (2 pages) -‐ BP 5140 (1 page) / AP 5140 (4 pages) -‐ BP 3550 (2 pages) 2. None

* http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/BPAP.aspx New Business 1. Corrections to Approved Minutes: 8.27.13, 9.3.13

1. MD1 p.5-‐12

Discussion Items Senate Orientation: 10 + 1

1. & 2. Recommended Reading: Academic Senate Handbook for Officers and Senators Handbook (pp.5-‐18)*

*http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Documents/Senatehandbook.pdf For the Good of the Order None Adjournment None

Please contact me if you have any questions about the Meeting Documents ([email protected])

ACCJC Resolution: Concerns for Sanctions and Loss of Collegiality, Recommendations for Changes

Moved by Marilyn Kennedy Seconded by Phylicia Hassapis

Whereas, The U.S. system of regional accreditation has been well-established and provided essential guarantees of quality in America’s post-secondary institutions since the 1950’s; and Whereas, Keys to the overall success of this unique system are a spirit of collaboration and mutual respect between the regional commissions and their member institutions and a shared focus on the needs and interests of the student who attend these institutions; and Whereas, For the last decade, the relationship in the Western region between the Accrediting Commission for Community and Junior Colleges (ACCJC) and many of California’s 112 public community colleges (which collectively constitute 84% of the institutional membership of ACCJC and serve over 95% of the student enrollments at ACCJC member institutions) has been contentious and, in many instances antagonistic; and Whereas, The Western region is the only one of the six accrediting regions of the U.S. where a separate commission exists for the purpose of accrediting two-year institutions rather than having a single commission accredit both two-year and four-year institutions; and Whereas, The troubled nature of the relationship between ACCJC and many of its member institutions is manifested in multiple ways, including the following:

• The extraordinary frequency and severity of sanctions levied by ACCJC against California community colleges compared to sanction levels and types seen in other regions and in four-year institutions accredited by WASC-Senior

• Widespread distrust of ACCJC by faculty statewide as reflected in numerous resolutions, articles and complaints

prepared and approved by organizations such as the Community College Council of the California Federation of Teachers, the Community College Association of the California Teachers Association, the California Community College Independents, and the Faculty Association of the California Community Colleges

• The creation of two separate Task Forces by two different State Chancellors in order to grapple with the issues surrounding the accreditation of the system’s colleges

• ACCJC’s announcements in July 2012 and July 2013, of its action first to place CCSF on “Show Cause” and then to deny accreditation to CCSF, effective July 2014, actions which have created an unprecedented public relations, enrollment and financial crisis for that institution, threatening its very existence as the only public community college in the City and County of San Francisco, despite widespread support for the college from the people of San Francisco

Therefore, Be It Resolved, That the Academic Senate of Orange Coast College hereby expresses its deep concern over the adversarial nature of the relationships between ACCJC and many of California’s community colleges; and be it Further Resolved, That this Academic Senate urges careful scrutiny of ACCJC’s work as a regional accreditor during the upcoming review of ACCJC for federal recognition by the U.S. Dept. of Education (USDOE); and be it Further Resolved, That this Academic Senate recommends that the USDOE include in its review of ACCJC consideration of merging ACCJC and WASC Senior into a single higher education accrediting commission for the Western region in order to bring the structure of this region’s commission in line with the structure of the other five regions; and be it Finally Resolved, That this Academic Senate urges ACCJC itself to consider, in its own self-evaluation, how ineffective the Commission has been in fostering a spirit of collaboration and mutual respect between itself and its member institutions and that the Commission take meaningful steps to begin developing a more collaborative spirit in its work with the California community colleges.

Meeting Documents BSI 9-‐16-‐13 The Report to the State on expenditures and activities from 2010 to 2015 is due Oct 10, 2013. Below is a summary of some key points in the report.

Narrative Response-‐-‐-‐My suggestions in blue (in draft form)—please think about others items you want to add.

THIS IS WRITTEN IN A DRAFT FORM • How is your college assessing how it uses its BSI funds and how these funds are related to your college’s

educational master plan? A BSI committee (AS Senate committee) assesses how we use funds. The committee membership is 100% faculty. Then outcome of the committee decisions are forwarded to VPI and shared with the AS Senate. The funds, goals and activities relate to parts of several college goals, since no one goal specifically states basic skills. ( I will include more detail on correlation—but frankly our goals are vague on BS.)

• What are the problems your college is still facing in the area of ESL/Basic Skills? What are the obstacles that you need assistance with from 3CSN and/or the Chancellor’s Office? The number of Basic Skills students is increasing each year, therefore the problems that exist need immediate attention. Problems: • We have Basic skills students taking general education classes before completing their basic skills courses. • Due to the budget crisis the number of full-‐time faculty and counselors has decreased significantly leaving

less faculty and counselors who have experience and knowledge in the area of basic skills education. • The part-‐time faculty often do not remain at this campus long enough to invest themselves in this area. • As a result of the budget crisis, cohorts, freshman experience programs and funding for other activities

were either eliminated or significantly reduced. It has also been harder to fine-‐tune and insure the continuation or existing programs.

Obstacles: • The obstacles we face include obtaining the funding for more full time faculty, and working on the college

infrastructure to include a Basic Skills Enrollment Management Plan. • What is your action plan for research to evaluate your programs and if/how your BSI funds have helped?

Action Plan Our IR department has developed a methodology to track students (IR will write the rest of this). Basic Skills Funds The Basic Skills funds have been instrumental in reviving past successful practices, developing new best practices, and beginning the process to formulate a college infrastructure that will help solve the problems listed above. The fact that the grant exists helps emphasize to administration that Basic Skills students must be a priority. Although these funds cannot be used to hire full-‐time faculty and basic skills counselors, the funding has allowed faculty on the BSI committee to become experts in the field which will enable them to train other faculty. This group of faculty can also bring the message to the administration that it must make basis skills a priority.

• Was your college’s basic skills program more successful in 2010-‐2012 than it was in 2008-‐2010? How did you

determine the answer? How did you measure the success? IR will answer this. FORMS I must compete one of these forms for each from 2010 to 2012. The amount of funding each year depends on the number of students enrolled in basic skills courses. We received: 2010-‐11, $253,678; 2011-‐12, $196,162; 2012-‐13, $196,162;and 2013-‐14 $196,162

Category

Total Allocation

for 2010-‐2011

Total Expenditures

by Category from 7/1/10 through 6/30/13

Total Unused Allocation Reverting Back to the State

A. Program, Curriculum Planning and Development

B. Student Assessment C. Advisement and

Counseling Services D. Supplemental Instruction and Tutoring

E. Course Articulation/ Alignment of the Curriculum

F. Instructional Materials and Equipment

G.1 Coordination G.2 Research

G.3 Professional Development

TOTAL:

GOALS-‐Insert your 2013-‐2014 funds allocated to each goal. The sum of the right column should be your total allocation. We listed 3 goals last year that must be achieved by the year indicated. We must also list the dollar amount allocated to achieving that goal. The BSI coordinator’s salary will be split equally among the three goals. The SSC funds will be divided up based on data indicating the total dollars spend in each area. Goal A. The percentage of students who begin at two levels below Freshman English comp and successfully complete Freshman comp within four years will increase by 4% over the next 4 years. Goal B. Increase the percent of students who complete courses in mathematical basic skills with a C or better 3% by 2016-‐7 over the 2010-‐11 rate. Goal C. The percent of ESL students who begin at two levels below Freshman comp and successfully complete Freshman Comp within four years will increase by 1% annually in 2014-‐15, 2015-‐16, and 2016-‐17 over 2009-‐10. TOTAL MONEY FOR GOALS MUST EQUAL TOTAL ALLOCATED. ACTIVITIES Insert your 2013-‐4 funds allocated to each activity-‐ List at most 5 activities along with measurable outcomes and a target date for completion. Each Activity must relate to one or more goals listed above and the total of all activities must equal the total allocated. 1. Student Success Center: Drop-‐in tutoring, appointment tutoring, and study groups 2. Math Boot Camps and Cohort Classes: Two weeks of “prep” for math 010 high risk students held just before each semester. Students enroll as a group in both a counseling and a math 10 class. 3. ESL 099 Tutoring and Classroom Intervention: Instructors develop Directive Learning Activities. As an assignment, students are required to attend the Writing Lab 5 hours/sem to complete these assignments; Within the classroom curriculum, special assignments address student responsibility. 4. Math 010 Large Lecture Small Group Break-‐out Sessions (for a class with 120-‐140 students): In addition to classroom instruction, students enroll in 1 hr/wk session with groups of 25 per session. The instructor evaluates and discusses with each student their math weaknesses. Tutors provide tutoring on these weaknesses. 5. Becoming Math Confident Project: Counseling course for Math 005 and 008 students that includes professional experts and math instructors as part of the classroom instruction. Topics include study skills and math/test anxiety. Math 005 students enroll as a group in math 008 and extra support is included. 6. Reading Apprenticeship Workshop: A workshop to show faculty from across the curriculum how to incorporate reading skills specific to their area. Follow-‐up activities will be part of the project. 7. Summer 13 Library Lectures These included: 18 library lectures serving over 600 students; 12 additional library lectures for bridge/freshman classes; 6 other library lectures for English 100 &101, Communications 110, Sociology, and Hospitality. 8. Summer 13 Basic Computer Skills: A Computer Science instructor worked with instructors to incorporate into their summer classes special sessions in the computer lab where a CS instructor taught basic computer skills. 9. Freshman Experience: In Fall 13 both math and English will begin offering a classes to begin bring back a past successful program.

Academic Senate Meeting Minutes, 1 of 4

RECORDER Allison Paine, Academic Senate Staff Aide: First draft and distribution of final version to all faculty. Senator Jamie Blair, Academic Senate Secretary: Revisions and edits from Senators /distribution to BOT

MEMBERS √ Blair, Jamie: Math & Science Senator Secretary

√ Kennedy, Marilyn: Lit. & Lang. Senator PDI Chair (NV)

√ Brunner, Janelle: Part-‐-‐-‐time Senator, Appointed √ Kirch, Stacy: Counseling Senator √ Cabanel-‐-‐-‐Bleuer, Denise: Senator-‐-‐-‐at-‐-‐-‐Large;

President √ Kraft Richard: Senator-‐-‐-‐at-‐-‐-‐Large

√ Cemo, James: Part-‐-‐-‐time Senator, Appointed √ La Bounty, Jennifer: Part-‐-‐-‐time Senator, Appointed

√ Dale, John: Library Senator ; Parliamentarian A Lawell, Cheri: Curriculum Chair (NV) √ Drew, Dr. Rendell: Senator-‐-‐-‐at-‐-‐-‐Large √ Ma ina, Dr. Vesna: Social & Behavior Sci.

Senator, √ Ellis, Jeanette: Consumer & Health Sciences

Senator √ Maurer, Dr. Ernie: Senator-‐-‐-‐at-‐-‐-‐Large

√ Franz, Kathy: Senator-‐-‐-‐at-‐-‐-‐Large √ Neil, Jeanne: Business & Computing Senator √ Gordon, Lee: Senator-‐-‐-‐at-‐-‐-‐Large √ Sachs, Loren, Senator-‐-‐-‐at-‐-‐-‐Large, √ Hassapis, Phylicia: Senator-‐-‐-‐at-‐-‐-‐Large;

Vice President √ Shajie, Vida: EOPS Senator

√ Hutchison, Richard: Technology Senator √ Spencer, Steve: Kinesiology & Athletics √ Ibranossian, Agatha:

Visual & Performing Arts Senator √

Due on 9/17/13 Student Representative, Annual Appointment by ASOCC (NV)

√ Johnson, Doug: Senator-‐-‐-‐at-‐-‐-‐Large

ACADEMIC SENATE Meeting Minutes

08/27/13 12:00 – 1:00 PM FACULTY HOUSE

Part-‐-‐-‐time Representative, Appointed Call to Order CALLED TO ORDER President Cabanel-‐-‐-‐Bleuer called the meeting to order at 12:01 pm

Approval of Agenda ACTION • The agenda for 4/2/13 was approved and reordered with changes.

Review and Approval of Minutes ACTION • The minutes for 4/23 were approved pending removal of Appendix C and statement on page 3.

• The minutes for 4/30 were approved. • Minutes for 5/7/13 and 5/14/13 review next week.

Public Comment DISCUSSION • Dr. Arisemendi-‐-‐-‐Pardi suggested that the executive board be included in the decision to change

the format of the agenda template and other decisions. President Cabanel-‐-‐-‐ Bleuer thanked him for his recommendation.

• Senator Cabanel-‐-‐-‐Bleuer read a statement on behalf of Georgie Monaham who could not attend. The statement included responses to a 4-‐-‐-‐23-‐-‐-‐13 report from the Transparency Committee and addressed concerns expressed in the report. [See Appendix A]

Consent Items Acting Senate President DISCUSSION

• Academic Standards Committee – Eric Cuellar, Jennifer Koontz • IPC Division Representatives: Ken Parker (LL), David Ring (SBS), Arabian Morgan (Bus) • Internationalization Task Force – Vinta Oviatt (IMEC) Rendell Drew (IMEC) • Academic Freedom Committee – Tab Livingston, Lee Gordon, Kevin Shannon • OCC Director of Personnel Services Search Committee – Tom Dowling

(Alternate: Elias Marron). • OCC Director of Public Relations – Kirk Hulstrom, (Alternate: Lee Gordon)

Denise Cabanel-Bleuer � 9/7/13 12:44 PMComment [1]: Add this


• Tenure Track Committees – Aurelio Cervantes – Daniel Kuo, appointee Robert Ellis -‐-‐-‐ Cynthia Reber-‐-‐-‐Bonhall , appointee Dora Escobar – Eduardo Arismendi-‐-‐-‐Pardi, appointee Caryn Plum – Kevin Smith, appointee

VPI Weispfenning informed senators that the first IPC Meeting for the faculty hiring subcommittee will be 9/4/13 and the full IPC membership will meet on 9/11.

ACTION The Consent Calendar was approved.

ACTION ITEMS Leave open the senator representative position until 9/3/13 for the IPC Committee in case more volunteers are interested. Senator Blair volunteered. Tom Dowling will be added to the agenda next week for appointment to the OCC Internationalization Committee.

Academic Senate President’s Report/Announcements Senate President DISCUSSION

President Cabanel-‐-‐-‐Bleuer noted that senators have a specific constituency that they are to represent in the Senate, not specifically their division (unless they are a division senator). She asked all senators to introduce themselves and the constituency they represented. The following announcements were made

• Senator Drew was appointed to the FACCC Professional Development Committee. • All but one of the fifty-‐-‐-‐five department chair elections was completed by the Senate Office

last spring. District server issues created numerous problems, not Class Climate software. • The Transparency Committee will hear a report on the election cycle on Friday. • One election will be conducted this semester for Math Department Chair beginning next

week. • Two more AAT degrees were completed by OCC one for Business Administration and

another for Theater Arts. VPI Weispfenning added that there are actually three because an English AAT was just finished today.

• Senators should ask faculty for topic s they want discussed in the Senate and encourage faculty to fill the open committee positions.

• Several subcommittees for the AS were suggested including those dealing with elections, resolution submission process, and the selection process for committee memberships.

• Class Climate software will be used this year to seek feedback on articles that are sent out to various constituencies by the President's Office to open lines of communication.

• A Class Climate training session was held this summer for faculty. Other training sessions will be scheduled for faculty as it is a great tool for seeking input/feedback from students and other faculty.

• Program Review will not take place this year. The campus will take time this year to review the PR process and evaluate.

ACTION None

ACTION ITEMS None

Acting Senate President’s Follow-‐-‐-‐up Report Senator Blair DISCUSSION [5:49-‐-‐-‐6:01]

Last year’s Acting Senate President made a follow-‐-‐-‐up report covering summer events: • Senator Blair will provide a report in about six weeks from the Viability Committee

concerning the new version of the Viability Process. • The District must develop several standardized policies for all three campuses. A 3-‐-‐-‐college

E-‐-‐-‐Board committee has been meeting to develop recommendations to send to the Chancellor. The committee members agree that these policies must assure some autonomy in processes across campuses.

• Innovated teaching methods being utilized on our campuses are not known to the District and the infrastructure we currently have can hinder collaboration and innovation.

Denise Cabanel-Bleuer � 9/7/13 12:44 PMComment [2]: (Remove all this from Action Items)


• At the June board budget session the District recommended to the Board of Trustees that we should not hire full-‐-‐-‐time faculty for a few years because if we have another recession then this cost would put us in jeopardy financially again. Senator Blair is preparing a response to this opinion due to the negative impact on quality education if we do not hire full-‐-‐-‐time faculty.

ACTION Senator Blair is preparing a response to present to the Senate.

ACTION ITEMS None

Committee Reports: District Project Management Resolution: F1301–Senator Gordon Transparency Report: Dr Dr Arismendi-‐-‐-‐Pardi DISCUSSION

The resolution F13-‐-‐-‐01 was read by Senator Gordon (see below). Transparency Committee Chair Dr Arismendi-‐-‐-‐Pardi's speech was read by Senator Hassapis. The content emphasized the following: 1) The urgency needed in addressing the many requirements to comply with ACCJC’s March deadline. 2) CCCD should develop a Project Management Plan as soon as possible. A letter to BOT President Prinsky on this topic was distributed. (see below).

ACTION ITEMS None

New Business 1: President Cabanel-‐-‐-‐Bleuer DISCUSSION

ACCJC Report Commendations are forthcoming for the great work faculty did in preparing for the ACCJC visit. SLOs were a concern and are being addressed by the union. Bob Fey from the AFT confirmed that a District wide plan will be developed to address the remaining issues. Information will be forthcoming in the next few weeks. A second matter that must be addressed is updating the district policies. There are many of these policies and those that within the Senate purview will be addressed this year in the Senate. The Community College League offers suggestions for language that should be included or excluded from policies. A sample of how the League recommends changes was discussed view the Prohibition Harassment Policy. Discussion included that the concern that the definition of what sexually explicit materials are for one person might not be considered that by another person. Further discussion on this topic was recommended.

ACTION President Cabanel-‐-‐-‐Bleuer will send attachments of policies for Senators to share with Faculty.

For the Good of the Order Presenter ACTION None

ACTION ITEMS Discussion Item, Senate Orientation, will move to next week’s agenda.

Adjournment

ADJOURNED The meeting was adjourned at 1:05 pm

Complete URLs for Hyperlinks Appearing in These Minutes: • AS President’s Weekly Blog: http://academicsenate.orangecoastcollege.edu/default.aspx

• AS Website for Meeting Agenda/Documents: http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx

• OCC Portal AS Committee Site (portal site also contains Agenda and Meeting Documents): http://occportal/Committees/as/Minutes2/Forms/Group%20by%20Academic%20Year.aspx

Denise Cabanel-Bleuer � 9/7/13 12:48 PMComment [3]: This should be under New Business #2. We reordered the agenda, but reordered items don't get put in a new category. I think you probably want to have New Business #2, then Committee Reports, then New Business #1 (minutes should reflect the order that things were actually presented or discussed during the meeting, but maintain the original headings)

Denise Cabanel-Bleuer � 9/7/13 12:49 PMComment [4]: This should be under its original category (Discussion Items) and then will appear as an Action under that category; not as an Action Item under "For the Good of the Order"


Appendix A Response to the Transparency Committee Minutes That Appear in the Senate Minutes for 4/23/13

Regarding the Transparency Committee minutes that were read into the senate meeting last week, the following need to be corrected:

-‐Georgie Monahan as Program Review Coordinator did not violate the Peer Review process. Earlier in the semester in an attempt to get more people to complete the process, she asked for volunteers at an IPC meeting. It was clarified that deans could also be part of that group of volunteers and it was agreed on, resulting in five more people stepping up to the task. There were three-‐3-‐senate reps present and no one disagreed.

-‐Georgie Monahan was asked by AS President V. Marcina to participate in the district-‐wide senate executive board meeting to begin discussions about viability and discontinuance. Unfortunately, she could not attend after all and sent an email to the AS President, Gregg Carr, who was chairing the meeting. She also spoke to AS Secretary D. Cabanal-‐Bleuer who was attending and discussed the topic area including the document, various things to look for and pay attention to and contribute to the discussion along with Georgie’s apologies.

-‐Jamie Blair did ask Georgie Monahan three times for the Viability document. However, just because she did does not mean that Georgie neglected to send the document. Georgie did not forget-‐just terribly busy and off site at the end of that week-‐ and can assure all that it was completely unnecessary for Jamie’s repeated reminders. Georgie sent her the document as soon as she could. Further, the document was on the Portal on the PR site.

Denise Cabanel-Bleuer � 9/7/13 12:53 PMComment [5]: Add this, which is the public comment that was read at the 8.27.13 meeting.


ACADEMIC SENATE Meeting Minutes

9/3/13 12:00 – 1:00 PM FACULTY HOUSE

RECORDER Allison Paine, Academic Senate Staff Aide: First draft and distribution of final version to all faculty. Senator Jamie Blair, Academic Senate Secretary: Revisions and edits from Senators /distribution to BOT

MEMBERS √ Blair, Jamie: Math & Science Senator Secretary

√ Kennedy, Marilyn: Lit. & Lang. Senator; PDI Chair (NV)

A Brunner, Janelle: Part-‐time Senator, Appointed √ Kirch, Stacy: Counseling Senator √ Cabanel-‐Bleuer, Denise: Senator-‐at-‐Large;

President √ Kraft, Richard: Senator-‐at-‐Large

√ Cemo, James: Part-‐time Senator, Appointed √ La Bounty, Jennifer: Part-‐time Senator, Appointed

√ Dale, John: Library Senator; Parliamentarian √ Lawell, Cheri: Curriculum Chair (NV) √ Drew, Dr. Rendell: Senator-‐at-‐Large √ Dr Marcina, Vesna: Soc/Sci Senator √ Ellis, Jeanette: Consumer Health Sciences Senator √ Maurer, Ernie: Technology Committee Senator √ Franz, Kathy: Senator-‐at-‐Large √ Neil, Jeanne: Business & Computing Senator √ Gordon, Lee: Senator-‐at-‐Large √ Sachs, Loren: Senator-‐at-‐Large √ Hassapis, Phylicia: Senator-‐at-‐Large √ Shajie, Vida: EOPS Senator A Hutchison, Richard: Technology Senator √ Spencer, Steve: Kinesiology & Athletics Senator √ Ibranossian, Agatha: Visual & Performing Arts

Senator √ Annual appointment by ASOCC due 9/17

√ Johnson, Doug: Senator-‐at-‐Large

Call to Order CALLED TO ORDER President Cabanel-‐Bleuer called the meeting to order at 12:00 pm

Approval of Agenda ACTION The agenda for 9/4/13 was approved and reordered with changes: Unfinished Business moved

after discussion item 1.

Review and Approval of Minutes ACTION • Minutes for 5/7/13 were approved pending the addition of Dr. Rendell Drew to the attendee list.

• Minutes for 5/14/13 were tabled. It was noted that there were inconsistencies in the use of quotations or inclusion of an appendix. Roberts Rules on this matter will be verified and then the minutes will be resubmitted.

• Minutes for 8/27/13 were approved with minor typographical/ grammatical correction. Public Comment DISCUSSION • Senator Kennedy read a prepared statement regarding the May 14 2013 public comment that

questioned the Transparency Committee report on the senator-‐at-‐large election process (see appendix below).

• Dr. Arisemendi-‐Pardi commented on accreditation. He asked that the senate make the topic of accreditation the number one priority on the Senate agenda.

Consent Items Senate President DISCUSSION

• Emergency Management Committee – Bret Clarke, Senate Representative • Internationalization task Force – Tom Dowling (IMEC) • Tenure Committee for Robert Ellis – Karen Baker, Derek Boyer

ACTION The Consent Calendar was approved. IPC Senate Representative -‐ Jamie Blair volunteered unopposed and will be added to the consent calendar for the next meeting agenda.

Denise Cabanel-Bleuer � 9/12/13 4:58 PMComment [1]: Marcina, Dr. Vesna

Denise Cabanel-Bleuer � 9/12/13 4:59 PMComment [2]: Maurer, Dr. Ernie

Denise Cabanel-Bleuer � 9/12/13 4:59 PMComment [3]: Arismendi


Academic Senate President’s Report/Announcements Senate President DISCUSSION

• Senators they may attend the plenary session November 7-‐9 in Irvine. Please inform the Senate Office of your interest.

• College Council needs more faculty representatives. • The Academic Standards Committee will be crucial in helping OCC address the single

college recommendation from ACCJC regarding online courses. • The Senate audio was not working well last week if anyone recorded the meeting, please

let President Cabanel-‐Bleuer know. • President Cabanel-‐Bleuer attended an Internationalization Conference hosted by ACE last

week. She will report to the senators next week about the trip. • The District will host a Launchpad presentation this Friday. Gene Wade of University Now

will be the speaker. If faculty is interested in attending please contact Denise by 4:30 p.m. today to RSVP.

• Intents to File for Sabbatical are due Friday, September 6 from faculty. This is the first step in the sabbatical leave application process.

ACTION None

Discussion Item #1 Accreditation VPI Weispfenning DISCUSSION

VPI Weispfenning reported that one of the six ACCJC recommendations was for online instruction. The other five were district recommendations. The deficiency noted concerned “regular and effective contact”. The ACCJC team discovered that there was regular and effective contact in many of our courses, however they did not find that across the board. Online courses are in the category of distance education which, unlike correspondence courses, requires “regular and effective contact” to qualify for financial aid. He noted that beyond concerns over accreditation, an audit is possible by the federal government if OCC does not meet the standard they expect for student contact and that could affect financial aid. One college was asked to return 40 million dollars of financial aid to the government after an audit. The Online Advisory Board (OAB) will take a look at our current practices in student contact. A handbook is available to faculty who teach online instruction but clearly the college must make certain everyone is meeting the expectation. Additionally, the Academic Standards Committee will support that effort. In the next couple of months the discussion will take place and those committee reports will be funneled to the Accreditation Coordinating committee. The ACC will draft a response that will be sun-‐shined through the AS and College Council. The written response will be compiled with those from the district in mid-‐January. Discussion/Questions: It was recommended that the union be consulted on any working condition issues before January. VPI Weispfenning responded affirmatively. Discussion boards and chat rooms were discussed as some models used for communication. VPI Weispfenning noted that hybrid classes appear to have appropriate contact.

ACTION None

Unfinished Business: District Project Management Resolution Senator Gordon DISCUSSION

The resolution F13-‐1 was discussed. There was concern that the amount of work to meet ACCJC requirement was an enormous task, and the consequences of not completing were serious. Several comments supported having an outside consultant to add an extra layer of certainty that the deadline would be met. This concern stemmed from the fact that the district had years to comply and did not, and now the timeline is very short for a challenging task. It was noted that the district plan is missing consideration for roadblocks that could cause delays. A Project Management Plan considers these in their timeline. Additionally ACCJC made it clear that there would be no more extensions.

ACTION Motion to adopt resolution F13-‐1 passed with one dissenting vote. The AS President will present the resolution to the BOT at the 9/4 Board Meeting.

Discussion Item 2: BAT Team Update Sylvia Worden & Kristen Clark DISCUSSION Sylvia Worden presented the BAT Team update for senators and noted that a new BAT Team icon

Denise Cabanel-Bleuer � 9/12/13 5:00 PMComment [4]: >> Action Item (instead of Action).


is on the desktop of your computer. All unusual situations should be reported using the icon. BAT Trainers will receive training on BAT this January from a group at Berkley. The new brochure distributed outlines the process for giving a BAT Team referral for a student. There was some concern with the appropriateness of the photograph and some of the language used in the brochure. In response to a question about whether a faculty member would be notified when a problem student is returning to class, Sylvia responded that they will do their best on that but they cannot violate student privacy laws.

ACTION None

Discussion Item 3: Senate Orientation Reading Q & A Parliamentarian Dale ACTION Tabled and moved to next meeting agenda.

Unfinished Business: Board Policies President Cabanel-‐Bleuer DISCUSSION Senators were asked for feedback based on the discussion last week on The Prohibition of

Harassment policy. In particular, the section that applied to academic freedom that is being revised by the district to change the requirement for review by the Dean to an option for the Dean to review material. There was an overall consensus that academic freedom policy should prevail if there is a conflict. It was noted that there are laws that protect faculty academic freedom as well as laws to protect from harassment and the challenge will be to accommodate both.

ACTION President Cabanel-‐Bleuer will represent the Senator’s opinion for this change.

New Business: AS Acknowledgement of Faculty Tom Dowling ACTION Tabled and moved to next meeting agenda.

New Business: District Goverence Council Charge President Cabanel-‐Bleuer ACTION Tabled and moved to future meeting agenda

Adjournment ADJOURNED The meeting was adjourned at 1:04 pm

Complete URLs for Hyperlinks Appearing in These Minutes: • AS President’s Weekly Blog: http://academicsenate.orangecoastcollege.edu Appendix A Public Comment 9/3/2013 by Marilyn Kennedy In reference to the public comment made on May 14, 2013, in “rebuttal” to the Transparency Committee Report abut the Senate election process, that the public comment stated the following: “Concern #2: “After those contacts, two candidates dropped out. This is not accurate” The election issues in the Transparency Committee Report were accurate and vetted by the Transparency Committee during an open Brown Act meeting in which faculty were invited to attend. If there are still concerns about this alleged “inaccuracy”, this statement is an open invitation for further discussion in the appropriate venue.

RES F13-01

Orange Coast College Academic Senate Resolution

OCC Accreditation Warning Compliance - District Project Management Plan Resolution

Moved by Prof. Lee Gordon, Senator-at-Large

Denise Cabanel-Bleuer � 9/12/13 5:01 PMComment [5]: >> Action Item (instead of Action) / Also, Senator’s >> Senators’


Seconded by Prof. Marilyn Kennedy

Senator for Division of Literature and Languages

WHEREAS Orange Coast College has been put on Accreditation Warning status by the ACCJC, the accrediting body for community colleges in California. WHEREAS failure to comply on time with all of the ACCJC “Recommendations” is likely to lead to OCC’s accreditation status being raised to a higher level of sanction than “Warning.” WHEREAS The ACCJC has imposed a deadline of March 15th 2014 for OCC’s reply to their accreditation warning and The Coast Community District Board of Trustees would need the final accreditation report by February 9th 2014 in order for them to approve it in time. WHEREAS the last time (2007) that Orange Coast College was on Accreditation Warning status, the College had years in which to formulate its compliance strategy WHEREAS unlike the situation in 2007; The College in the 2013-2014 academic year has a total of 6 months to satisfy all of the ACCJC’s Warning status Recommendations. WHEREAS all but one of the specific changes required by ACCJC for OCC to have its accreditation warning status removed are actions that are required of the District and not of OCC. WHEREAS institutions have an obligation to provide mechanisms of shared governance BE IT RESOLVED that the CCCD immediately hire an independent firm, specializing in Project Management, to develop a detailed Project Management Plan for compliance with ACCJC’s “Warning” recommendations to the District. BE IT FURTHER RESOLVED that CCCD submit to the OCC Academic Senate the Project Management Plan for compliance with ACCJC’s recommendations to the District; and the CCCD deliver a presentation to the Senate on implementation no later than Sep. 24th 2013.