Oracle Financials Cloud · PDF fileAdvanced Collections : ... setup pages in Oracle Financials Cloud in Release 12. ... Supply Chain Management, and Incentive Compensation

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TABLE OF CONTENTS

REVISION HISTORY ................................................................................................................................................. 4

OVERVIEW ............................................................................................................................................................. 5

Security & New Features ........................................................................................................................................... 5 Give Us Feedback ...................................................................................................................................................... 5

UPGRADE/UPDATE TASKS ...................................................................................................................................... 5

RELEASE FEATURE SUMMARY ................................................................................................................................ 6

COMMON TECHNOLOGIES AND USER EXPERIENCE ................................................................................................ 8

USER EXPERIENCE ................................................................................................................................................... 8 Page Layout and Icons ............................................................................................................................................... 8 ADFdi Ribbon Icons ................................................................................................................................................... 9

APPLICATIONS SECURITY ......................................................................................................................................... 10 Improved Data Security Model ................................................................................................................................ 11 User Account Management ..................................................................................................................................... 15 Administrator Password Management ..................................................................................................................... 17 User Password Management (Self-Service) .............................................................................................................. 17 User Account Locking .............................................................................................................................................. 18 Enhanced Role Visualization .................................................................................................................................... 19 Tabular Role Hierarchy View .................................................................................................................................... 22 Search in Role Hierarchy Visualization ...................................................................................................................... 24 User Name Generation Rules ................................................................................................................................... 25 Password Policies .................................................................................................................................................... 26 Notification Templates ............................................................................................................................................ 27 Upgrade-Safe Management of Factory Shipped Roles .............................................................................................. 28 Bridge for Microsoft Active Directory ....................................................................................................................... 30 User Password Changes Audit Report ...................................................................................................................... 31 Integrate Custom Identity Management Solution ..................................................................................................... 32 Password Reset ....................................................................................................................................................... 33 Security Console ...................................................................................................................................................... 34 New Function Security Privileges for Applications Security ....................................................................................... 34

INTEGRATION ....................................................................................................................................................... 36 Financials Data Extract - Outbound Integration ....................................................................................................... 36 Partner Transaction Tax Integrations with Oracle ERP Cloud ..................................................................................... 36 Oracle Planning and Budgeting Integration .............................................................................................................. 37

FINANCIALS .......................................................................................................................................................... 38

ADVANCED COLLECTIONS ........................................................................................................................................ 38 Collections Work Area ............................................................................................................................................. 38 Case Folder ............................................................................................................................................................. 41

ASSETS ............................................................................................................................................................... 44 Assets Statutory Reports ......................................................................................................................................... 44

EXPENSES ........................................................................................................................................................... 46 Global Per Diem Policies .......................................................................................................................................... 46

PAYMENTS .......................................................................................................................................................... 50 Payment Approvals ................................................................................................................................................. 50

RECEIVABLES........................................................................................................................................................ 58

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Recurring Billing ...................................................................................................................................................... 58 Installment Update.................................................................................................................................................. 62 ADFdi Ribbon Tab Button Changes ........................................................................................................................... 63 Bank Account Transfer Information for Completed Transactions .............................................................................. 67

TRANSACTIONAL BUSINESS INTELLIGENCE (OTBI) ......................................................................................................... 69 Improved Payables and Receivables Reconciliation Drilldown Scalability ................................................................... 69 Usability Improvements for Assets ........................................................................................................................... 72 Usability Improvements for General Ledger ............................................................................................................. 76 Receivables Descriptive Flexfields ............................................................................................................................ 78 General Ledger Descriptive Flexfields ....................................................................................................................... 79 Global Descriptive Flexfields .................................................................................................................................... 79 Expenses Descriptive Flexfields ................................................................................................................................ 80 Improved Support for Audit ..................................................................................................................................... 80 Subject Area Search ................................................................................................................................................. 80 Save a Column ......................................................................................................................................................... 81 New Print & Export Options ..................................................................................................................................... 82 HTML5 Graph Style.................................................................................................................................................. 83

REGIONAL AND COUNTRY-SPECIFIC FEATURES .................................................................................................... 84

FINANCIALS FOR LATIN AMERICA............................................................................................................................... 84 Country-Specific Features for Mexico ....................................................................................................................... 84 Chart of Accounts for Mexico................................................................................................................................... 84 Journals for Mexico ................................................................................................................................................. 85 Trial Balance Report for Mexico ............................................................................................................................... 86 Auxiliary Report for Mexico ..................................................................................................................................... 86 Electronic Invoicing Compliance ............................................................................................................................... 87

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REVISION HISTORY

This document will continue to evolve as existing sections change and new information is added. All updates appear below:

Date What's Changed Notes 20 FEB 2018 Usability Improvements for Assets Added information about Extract Assets

Reporting Data process 01 MAR 2017 Collections Work Area Uploaded new Customer Hierarchy image. 17 JAN 2017 Initial Document Creation

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OVERVIEW

This guide outlines the information you need to know about new or improved functionality in Oracle Financials Cloud Release 12 and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you.

SECURITY & NEW FEATURES

We would like to remind you if your system has modified security structures you may need to advise your security administrator of new features you would like to use.

GIVE US FEEDBACK

We welcome your comments and suggestions to improve the content. Please send us your feedback at [email protected]

UPGRADE/UPDATE TASKS

This section gives you information to help you plan, deploy and validate your upgrade to this release.

For Oracle ERP Cloud, we have published Oracle ERP Cloud: Performing Your Release 12 Upgrade on My Oracle Support.

This document includes a list of all Pre- and Post-Upgrade steps for ERP.

We frequently update this document so don’t forget to check back and get the latest information before you start your upgrade.

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RELEASE FEATURE SUMMARY

Some of the new Release 12 features are automatically available to users after the upgrade and some require action from the user, the application implementation administrator, or Oracle.

The table below offers a quick view of the actions required to enable each of the Release 12 features in Oracle Financials Cloud.

Action Required to Enable Feature

Feature Automatically

Available

End User Action

Required

Administrator Action

Required

Oracle Service Request Required

User Experience

Page Layout and Icons

ADFdi Ribbon Icons

Applications Security

Improved Data Security Model

User Account Management

Administrator Password Management

User Password Management (Self-Service)

User Account Locking

Enhanced Role Visualization

Tabular Role Hierarchy View

Search in Role Hierarchy Visualization

User Name Generation Rules

Password Policies

Notification Templates

Upgrade-Safe Management of Factory Shipped Roles

Bridge for Microsoft Active Directory

User Password Changes Audit Report

Integrate Custom Identity Management Solution

Password Reset

Security Console

New Function Security Privileges for Applications Security

Advanced Collections

Collections Work Area Case Folder

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Action Required to Enable Feature

Feature Automatically

Available

End User Action

Required

Administrator Action

Required

Oracle Service Request Required

Assets

Assets Statutory Reports Expenses

Global Per Diem Policies Payments

Payment Approvals Receivables

Recurring Billing

Installment Update ADFdi Ribbon Tab Button Changes Bank Account Transfer Information for Completed Transactions

Transactional Business Intelligence (OTBI)

Improved Payables and Receivables Reconciliation Drilldown Scalability

Usability Improvements for Assets Usability Improvements for General Ledger Receivables Descriptive Flexfields General Ledger Descriptive Flexfields Global Descriptive Flexfields Expenses Descriptive Flexfields Improved Support for Audit Subject Area Search Save A Column New Print & Export Options HTML5 Graph Style Financials for Latin America

Chart of Accounts for Mexico

Journals for Mexico

Trial Balance Report for Mexico

Auxiliary Report for Mexico

Electronic Invoicing Compliance

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COMMON TECHNOLOGIES AND USER EXPERIENCE

This section gives an overview of common features available in Release 12. These are the overall investments in technology and user experience that Oracle has focused on in this release.

USER EXPERIENCE

In Release 12 we have modernized and simplified the user experience with

• a new look and feel to setup pages to provide a clear layout.• new Ribbon icons for ADFdi spreadsheets.

PAGE LAYOUT AND ICONS

The new look and feel of the transaction pages (introduced in Release 11) is expanded to include all setup pages in Oracle Financials Cloud in Release 12. All pages throughout the application now have a consistent style.

Some fields, buttons and regions have been moved on the page in order to provide a more effective and accessible work area on any device.

A new set of icons with a simplified appearance has been introduced, allowing you to access functions and perform actions on the page.

STEPS TO ENABLE

No steps are necessary to enable this feature.

TIPS AND CONSIDERATIONS

• The Release 12 function icons are grey. Enabled icons are dark grey, disabled icons are lightgrey.

• Hover over an icon to see a tooltip describing the icon.

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ADFDI RIBBON ICONS

In ADFdi spreadsheets, certain buttons are changed to Ribbon icons to group together actions in one place.

STEPS TO ENABLE


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APPLICATIONS SECURITY

Oracle Fusion Applications Security provides a single console where IT Security Managers and Administrators can perform various functions including user lifecycle management, role definition, security policy management(both functional and data), role hierarchy maintenance, username and password policy administration, and certificate management. The console also enables users to simulate the effect of security changes, to run security reports, and download a connector for integration with Microsoft Active Directory.

In Release 12, Oracle Fusion Applications Security offers several new capabilities that offer customers the following benefits:

• A Simplified User Experience for the IT Security Manager - Prior to Release 12, securityadministration functions were distributed across Oracle Identity Management (OIM) andAuthorization Policy Manager (APM). In Release 12, these functions are delivered through asingle interface – the Security Console. OIM and APM are no longer available in R12.

• Easy Integration with Identity and Access Management (IDM/IAM) Systems –Newcapabilities to synchronize user account information with Identity and Access Management(IDM/IAM) systems. This synchronization enables the delivery of a Single Sign-Onexperience through these systems.

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For Microsoft Active Directory (AD) and Oracle Identity Management (OIM), customers can download and install connectors that will automatically synchronize user account information between Oracle Fusion Applications and these IDM systems. As in R11, customers must continue to log a Service Request (SR) to set up federated Single Sign-On (SSO) between these systems. Once the federation is enabled, the connectors will synchronize information.

Release 12 also delivers a REST API based on the SCIM (System for Cross-Domain Identity Management) standard. Customers can use this API to create user accounts, modify user attributes (e.g. email), enable/disable users, and fetch user account and role information.

• Upgrade-Safe Reference Role Model - Starting from Release 12, pre-defined roles that areshipped with Oracle Applications Security will be locked down. Customers will not be able tomodify the functional and data security policies that are associated with these roles. Theycan, however, add new data security policies to these pre-defined roles. In addition,privileges and resources are protected. Users cannot create or modify these artifacts

Locking down these security artifacts enables safe upgrades to pre-defined roles, since thepossibility of conflict with customer introduced changes to these roles is now eliminated.This, in turn enables customers to safely adopt new enhancements that may be deliveredwith pre-defined roles in future releases. As in R11, customers can make copies of pre-defined roles and freely customize these copies.

Please refer to the Upgrading Applications Security in Oracle ERP Cloud for any steps thatmay be required to prepare for and adopt this feature.

• Enhanced Self-Service Capabilities - Administrators are able to manage the entire userlifecycle. They can customize how notifications are generated and sent for various userlifecycle events including user account creation, and password management.

Administrators can also tailor username and password generation by choosing from alist of shipped policies.

Please refer to the Upgrading Applications Security in Oracle ERP Cloud for any steps that may be required to prepare for and adopt this feature.

IMPROVED DATA SECURITY MODEL

A new data security model was introduced in Release 11 that only applied to new Oracle ERP Cloud customers. In Release 12 all users will now be assigned to the appropriate data sets using the new Manage Data Access for Users page, without the need for assigning data roles generated from data role templates. Since data roles are no longer used, they will no longer be automatically generated upon the creation of a new data security element, such as a new business unit, a new ledger, etc.

While customers who started using Oracle ERP Cloud in Release 11 have been introduced to this new model, customers who were using Oracle ERP Cloud prior to Release 11 have continued to use the data role based data security in Release 11. In Release 12, the usage of generated data roles for data security

http://support.oracle.com/epmos/faces/DocumentDisplay?id=2211555.1


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will be discontinued, and customers who are using the data role based model will be upgraded to use the new user-role-data assignment model.

To access the Manage Data Access for Users page, you must navigate to Setup and Maintenance > Manage Data Access for Users task.

Manage Data Access for Users Page

This new feature is available to all products in Oracle ERP Cloud, including Financials, Procurement, Project Portfolio Management, Supply Chain Management, and Incentive Compensation. Specifically, this new feature is available to the following reference job roles:

Reference Job Role Assignable Data Security Context

Accounts Payable Manager Business Unit

Accounts Payable Specialist Business Unit

Accounts Payable Supervisor Business Unit

Accounts Receivable Manager Business Unit, Reference Data Set

Accounts Receivable Specialist Business Unit, Reference Data Set

Advanced Procurement Requester Business Unit

Advanced Revenue Analyst Ledger

Advanced Revenue Manager Ledger

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Asset Accountant Fixed Asset Book

Asset Accounting Manager Fixed Asset Book

Budget Analyst Control Budget

Budget Manager Control Budget

Collections Agent Business Unit

Collections Manager Business Unit

Corporate Card Administrator Business Unit

Cost Accountant Business Unit, Cost Organization, Reference Data Set

Expense Auditor Business Unit

Expense Manager Business Unit

Financial Analyst Data Access Set

Financial Application Administrator Business Unit, Reference Data Set

General Accountant Data Access Set

General Accounting Manager Data Access Set

Grants Accountant Business Unit

Grants Administrator Business Unit

Incentive Compensation Analyst Business Unit

Incentive Compensation Application Administrator Business Unit

Incentive Compensation Manager Business Unit

Incentive Compensation Plan Administrator Business Unit

Internal Auditor Business Unit, Inventory Organization

Inventory Manager Inventory Organization

Order Administrator Reference Data Set

Order Manager Business Unit

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Procurement Preparer Business Unit

Procurement Requester Business Unit

Project Accountant Business Unit

Project Administrator Business Unit, Project Organization

Project Billing Specialist Business Unit

Project Creator Business Unit

Purchase Analysis Business Unit

Receiving Agent Inventory Organization

Shipping Agent Inventory Organization

Shipping Manager Inventory Organization

Supply Chain Application Administrator Cost Organization, Inventory Organization, Manufacturing Plant, Reference Data Set

Tax Accountant Business Unit

Tax Administrator Business Unit

Tax Manager Business Unit

Tax Specialist Business Unit

Warehouse Manager Inventory Organization

Warehouse Operator Inventory Organization

STEPS TO ENABLE

There are no steps needed to enable this feature.


As data assignments are specific to a role, a user must first be assigned to a role before data assignments can be created in the Manage Data Access for Users page. When selecting a role, the selection is limited to the roles that are currently assigned to the selected user.

Only data roles generated from seeded data role templates will be upgraded, as the user-role-data assignment records require associated data security policies against the roles in order to drive data

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security, and the required data security policies will only be present against the corresponding seeded roles. Instructions to manually upgrade custom data roles will be provided in a separate upgrade document.

KEY RESOURCES

• Upgrading Applications Security in Oracle ERP Cloud

USER ACCOUNT MANAGEMENT

You can now create and manage implementation user accounts within Oracle Fusion Applications Security. You can assign roles to these user accounts using the following navigation: Tools > Security Console > User tab. You can also search, retrieve, and manage user accounts automatically created for employees, contingent workers, supplier contacts, or partner contacts.

Search User Accounts Page


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Add User Account Page

STEPS TO ENABLE

There are no steps necessary to enable this feature.

ROLE INFORMATION

The following function security privileges are required for this feature.

Privilege Name and Code Job Role Name and Code

Create User Account ASE_CREATE_USER_ACCOUNT_PRIV

IT Security Manager ORA_FND_IT_SECURITY_MANAGER_JOB

Delete User Account ASE_DELETE_USER_ACCOUNT_PRIV


Edit User Account ASE_EDIT_USER_ACCOUNT_PRIV


View User Account ASE_VIEW_USER_ACCOUNT_PRIV


KEY RESOURCES

For more information on the Security Console, go to the Help Center for the following guide:

• Security Oracle HCM Cloud

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ADMINISTRATOR PASSWORD MANAGEMENT

As an administrator, you can manage passwords of other users using the Security Console. You can auto-generate or manually enter a password for a user account. You can also define password lifecycle and complexity policies. Passwords will be automatically validated against these policies.

Administrator’s Reset Password Page

STEPS TO ENABLE


KEY RESOURCES

For more information on the Security Console, go to the Help Center for the following guide:

• Security Oracle HCM Cloud

USER PASSWORD MANAGEMENT (SELF-SERVICE)

You can now manage your own user account password using the Security Console. The password will be automatically validated against the defined password lifecycle and complexity policies.

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Self-Service Password Reset Page

STEPS TO ENABLE


USER ACCOUNT LOCKING

As an administrator, you can now lock user accounts. If you lock a user account, you will be temporarily preventing the user from logging in with that user account. You can also unlock a locked user account.

Lock User Account in Edit User Account Page

STEPS TO ENABLE


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ENHANCED ROLE VISUALIZATION

You can now view only certain components of a role in the graphic visualizer. You can view only the privileges, aggregate privileges or roles assigned to a role. You can also view the graph in full screen mode and pan over a specific region in the graph.

For complex roles, these features enable you to reduce the amount of information visualized and to focus on the area within the role hierarchy that requires your attention.

View Only the Privileges for a Role

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View Only the Inherited Roles for a Role

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Pan and View Top Left Region of the Graph

STEPS TO ENABLE


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TABULAR ROLE HIERARCHY VIEW

You can now view role hierarchies in a tabular view. You can switch between the graphic visualizer view and the tabular view. You can also export the date displayed in the tabular view.

Tabular View of Direct and Indirectly Inherited Roles for a Role

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Tabular View of Direct and Indirectly Assigned Privileges for a Role

Tabular View of Direct and Indirectly Assigned Users for a Role

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Export of Direct and Indirectly Inherited Privileges for a Role

STEPS TO ENABLE


SEARCH IN ROLE HIERARCHY VISUALIZATION

You can now search and quickly locate security artifacts (nodes) in the role hierarchy visualization. You can search for privileges, roles or users in the visualization.

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Search in Role Hierarchy Graph

STEPS TO ENABLE


USER NAME GENERATION RULES

You can now define the user name generation rules used to auto-generate the user name in Oracle Fusion Applications Security. User name generation rules can be based on the user’s first and last names, e-mail or person number. You can also choose to use a system generated user name if the rule fails to generate a user name.

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User Name Generation Rules Region in the Administration Page

STEPS TO ENABLE



If your company submitted a service request for Oracle to set up a custom username generation rule, review the Validate User Lifecycle Settings topic in the Upgrade Guide for Oracle ERP Cloud Security.

PASSWORD POLICIES

You can now define policies for password management. These policies can define the duration for various password lifecycle events like password expiration and password warning generation. You can also set the complexity of generated passwords by choosing from a pre-defined list of rules.

Password Policy Region in the Administration Page

STEPS TO ENABLE


https://support.oracle.com/epmos/faces/DocumentDisplay?id=2211555.1

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If your company submitted a service request for Oracle to set up a custom password policy, review the Validate User Lifecycle Settings topic in the Upgrade Guide for Oracle ERP Cloud Security.

ROLE INFORMATION

The following function security privilege is required for this feature:


Run Password Expiry Job ASE_PASSWORD_EXPIRY_ESS_JOB_PRIV


NOTIFICATION TEMPLATES

You can now define custom notification templates for user account life cycle events. You can also use pre-defined notification templates.

These templates will be used to generate notifications for events like user account created, user password reset and user password expiry warning.

Notification Templates Region in the Administration Page


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Edit Notification Template Page

STEPS TO ENABLE



If your company submitted a service request for Oracle to set up a custom notification template, review the Validate User Lifecycle Settings topic in the Upgrade Guide for Oracle ERP Cloud Security.

UPGRADE-SAFE MANAGEMENT OF FACTORY SHIPPED ROLES

You can now identify a predefined (factory shipped) Oracle role when viewing the role. Predefined Oracle roles are locked and you cannot customize the Oracle delivered functional and data security policies associated with these roles. You can, however, add data security policies to these roles.

Predefined Oracle roles are displayed in a different color in the graph visualizer.


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Predefined Role Indicator in the Edit Role Page

Predefined Role Indicator in the Role Hierarchy Graph

STEPS TO ENABLE


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BRIDGE FOR MICROSOFT ACTIVE DIRECTORY

Simplify Single Sign-On with Microsoft Active Directory by downloading and installing the Active Directory Bridge from the Security Console. Automatically synchronize user account information between Oracle Fusion Applications Security and Microsoft Active Directory.

Active Directory Bridge Base Configuration Page

Active Directory Bridge User Attribute Mappings Page

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Active Directory Bridge Synchronization Status Page

STEPS TO ENABLE


USER PASSWORD CHANGES AUDIT REPORT

You can now generate a report that lists password changes made by users. The report can be generated for changes made by specific users or for all changes made during a specific period.

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User Password Changes Audit Report Process Details Page

STEPS TO ENABLE


ROLE INFORMATION

The following function security privilege is required for this feature:


Run User Password Changes Audit Report ASE_USER_PASSWORD_CHANGES_AUDIT_REPORT_PRIV


STEPS TO ENABLE


INTEGRATE CUSTOM IDENTITY MANAGEMENT SOLUTION

You can now optionally Integrate with your Identity Management solution for user and role management using industry standard System for Cross-domain Identity Management (SCIM) REST APIs and ATOM feeds.

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STEPS TO ENABLE


PASSWORD RESET

The password reset flow has been changed in Release 12. A notification email will be sent to the user who requests a password reset. The user will be required to click on this link, within a specific period of time, to change the password. This replaces the previous flow where users were required to answer a series of challenge questions to reset the password.

Email Notification to Reset Password

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User Reset Password Page

STEPS TO ENABLE


SECURITY CONSOLE

The unified security administrator interface, combined with the ability to safely upgrade the reference security implementation will result in the following changes in functionality in the Security Console.

• All User Account information including password changes and lock/unlock status aremanaged in the security console.

• Roles are now managed directly in the Security Console and are no longer managed withinOracle Identity Manager or Authorization Policy Manager.

• Users can view, create or modify roles without first selecting an application.• Users cannot create or modify privileges. They can continue to grant privileges to roles• Users cannot create or modify resources.• Users cannot grant resources directly to role. Resources are now only granted to privileges.

STEPS TO ENABLE


NEW FUNCTION SECURITY PRIVILEGES FOR APPLICATIONS SECURITY

This section provides product-specific information that you need when implementing new Release 12 features in your existing roles.

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If you are not using the predefined reference roles, then you need to add the function security privilege to relevant custom job roles.

This table identifies the required function security privilege and the predefined role that automatically inherits the privileges during the upgrade.

Privilege Name and Code Job Role Name

Create User Account ASE_CREATE_USER_ACCOUNT_PRIV

IT Security Manager

Delete User Account ASE_DELETE_USER_ACCOUNT_PRIV

IT Security Manager

Edit User Account ASE_EDIT_USER_ACCOUNT_PRIV

IT Security Manager

View User Account ASE_VIEW_USER_ACCOUNT_PRIV

IT Security Manager

Enable Database Resource Management ASE_ENABLE_DATABASE_RESOURCE_MGMT_PRIV

IT Security Manager

Run Password Expiry Job ASE_PASSWORD_EXPIRY_ESS_JOB_PRIV

IT Security Manager

Run User Password Changes Audit Report ASE_USER_PASSWORD_CHANGES_AUDIT_REPORT_PRIV

IT Security Manager

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INTEGRATION

FINANCIALS DATA EXTRACT - OUTBOUND INTEGRATION

The Financials Data Extract gives businesses the capability to extract complete or incremental financials data from the Oracle ERP Cloud to seamlessly integrate with on-premise, legacy, or other cloud systems. Business users can launch the outbound extract process from either

1. the Oracle ERP Cloud Scheduled Processes page or2. automatically by using the ERP Integration Service.

The following table outlines the key primary financials data extracts available:

Application Data Extract

Payables Payables Transactions Extract

Payables Payments Extract

Receivables Receivables Transactions Extract

Receivables Receivables Adjustments Extract

Receivables Receipts Analysis Extract

Receivables Receivables Billing History Extract

General Ledger Journals Extract

General Ledger Trial Balance Extract

Tax Financial Tax Extract

PARTNER TRANSACTION TAX INTEGRATIONS WITH ORACLE ERP CLOUD

Oracle ERP Cloud integration with comprehensive transaction tax management solutions provided by tax partners is currently available for tax content, tax calculation and determination, and tax reporting. Customers can elect to leverage these partner transaction tax solutions independently or together in unison, depending upon the different transaction tax needs sought across unique market segments and industries.

The following summary outlines the key benefits in adopting partner transaction tax management solutions:

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ORACLE PLANNING AND BUDGETING INTEGRATION

Oracle Planning and Budgeting Cloud Service enables organizations of all sizes to quickly adopt world-class planning and budgeting applications, driving world-class functionality beyond finance across the enterprise, with flexible deployment options and virtually no learning curve. Integration of Planning and Budgeting with General Ledger allows users to take advantage of a joint offering which provides best in class functionality for both budgeting and accounting.

The integration between Planning and Budgeting and the General Ledger keeps budget and actual amounts synchronized for financial reporting and analysis. You can use a seamless method to integrate Oracle Financials Cloud general ledger data with the Oracle Enterprise Performance Management Cloud if you use Oracle ERP Cloud Release 11 or higher. This updated integration allows you to simply pick the desired source ledger from the Oracle Financials Cloud general ledger, set up a few simple mappings and then push a button to pull the data into the EPM Cloud applications. This integration can be run manually, or scheduled for a specific time, and does not require manual steps in the Oracle Financials Cloud or the EPM Cloud services.

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FINANCIALS

Oracle Financials Cloud offers an integrated financial management suite that is designed to automate, streamline, and manage financial processes end-to-end. It simplifies controls, increases productivity, and improves business decisions through a broad suite of capabilities around general ledger, accounts payable, accounts receivable, fixed assets, expenses, collections, and cash management, as well as centralized accounting, tax, payment, and intercompany engines.

ADVANCED COLLECTIONS

Advanced Collections provides a comprehensive solution to manage day-to-day collection operations. Automation capabilities for the collection process enables collection agents to focus on work assigned to them and follow up on tasks. A collections agent can review customer information, record promises, submit payments, and request adjustments or disputes. The strategy management solution automatically identifies and applies a list of tasks that can be both automated and manual to improve the collection experience for both customers and collections agents. Smart processes run in the background, providing accurate and up-to-date information to the collector.

COLLECTIONS WORK AREA

Use the new Collections work area to gain comprehensive control of your assigned delinquent customers and collections tasks. Efficiently prioritize work with at-a-glance reviews of current collections data, conveniently summarized into four infotiles. The summary information on each infotile appears in the corresponding detail table for your review. Take immediate action on pending items in the detail tables, or drill down to individual pages for more complex activities.

1. Access the work area by clicking the Collections icon on the springboard.

Advanced Collections springboard

2. Use the four infotiles on the Collections work area to view each detailed table.3. Use the Delinquent Customer infotile to review your delinquent customers. The detail table

displays the customer, number of delinquencies, work status, work status date, customer score,and assigned strategy.

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Delinquent Customers Infotile and Delinquent Customer list

4. After drilling in to delinquent customer details, use the Customer Hierarchy to navigate toindividual customer accounts and bill-to-sites.

Customer Hierarchy

5. Use the Promises infotile to review detailed information on all collectible promises and thesubset of promises that have been broken. The detail table displays information aboutdelinquent customers, account transactions, promised amount, promised date, and status.

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Promises Infotile and Promise details

6. Use the Strategy Tasks infotile to review information on all your manual strategy tasks.Complete, cancel and reassign strategy tasks directly in this work area.

Strategy Tasks infotile and assigned Strategy Task details

7. Use the Activities infotile to manually review activities. You can update the activities in thiswork area.

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Activities infotile

STEPS TO ENABLE

There are no steps needed to enable the feature.

CASE FOLDER

The Advanced Collections Case Folder enables transactions to be grouped and collections activities to be performed against the entire group at one time. Once the transactions are grouped in a Case Folder, it is no longer necessary to drill into individual transactions to understand the effectiveness of collection efforts. Using the case number, use the new Case Folder page to manage and take actions against the set of transactions. This will increase collections efficiency, save time and effort for customers that have a large number of similar invoices that can be grouped into a Case Folder.

1. Create a Case Folder by selecting multiple transactions and using the Actions menu > CreateCase Folder.

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2. Manage the Case Folder in the new page. Perform collections activities against the entire set oftransactions.

3. Add or remove transactions from the Case Folder using the Select and Add icons in the CaseFolder page.

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STEPS TO ENABLE

There are no steps needed to enable the feature.

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ASSETS

Assets simplifies fixed asset accounting tasks and automates asset management. Use Assets as a unified source of asset data from both Oracle Applications Cloud and external feeder systems to provide visibility into worldwide assets. Standard management tasks, such as asset additions, asset transfers, disposals, reclassifications, financial adjustments, and legacy data conversions can be streamlined with automated business flows. Standard accounting, operational, and registry reports are available for ease of reconciliation and analysis.

ASSETS STATUTORY REPORTS

Stay in total control of assets by tracking asset sources. Track new asset additions or adjustments by source, including the related invoice details for any period range.

The following screen captures illustrate the feature and its benefits.

Track asset costs by sources

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Track cost changes to existing assets by their sources

Comply with US Inland Revenue Property Tax Sections 1245 and 1250. Track amounts for sale held longer than the capital gain thresholds. The new Sales or Exchanges of Property Report expedites Form 4797 Inland Revenue compliance.

STEPS TO ENABLE



• Set up capitalization thresholds for your category book defaults to ensure ease of propertytax reporting.

KEY RESOURCES

• Oracle® Fusion Applications Financials Implementation Guide, Release 12.

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EXPENSES

GLOBAL PER DIEM POLICIES

With the addition of per diem policies, claim per diem, which are predetermined travel expense amounts, based on a set of criteria. Setup per diem policies to reimburse meals, accommodations, and incidental expenses to ensure compliance with local regulations.

When per diem policies are enabled, the application automatically calculates the per diem amount based on the trip details entered in the expense report. Managers and auditors can review the per diem details in the expense report approval notifications.

Per diem policies provide a broad set of configurable criteria to support global per diem requirements. Define the rules governing per diem reimbursement and the applicable rates in a per diem policy. The following options are available:

• Rate Calculation Method

Specify the calculation method for per diem rates by selecting one of the following options:

Daily Rate: A fixed day or night rate with or without deductions.

Sum of Separate Rates: A sum of rates for meals, accommodations, and/or incidentals.

Daily Time Range Rates: Rate varies depending on the duration of each day of the trip, suchas midnight to midnight.

Sum of Separate Time Range Rates: A sum of rates for meals, accommodations, and/orincidentals. The rate varies based on the duration of the trip.

• Rate Currency

Define the per diem rates in a single currency or by location currencies. For example, youcan define the per diem rate as 150 USD in Los Angeles and 200 USD in London. Alternately,define them in the location currency as 150 USD in Los Angeles and 150 GBP in London.

• Rate Includes

Define the rates included in the total per diem amount and the deductions that can beapplied if free meals or free accommodation are applicable. When deductions are enabledfor a policy, free meals and accommodation must be indicated in expense reports.

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• Rate Determinants

Use this option if the rate varies by additional factors, such as location or role.

• Rate Rules

Use this option if the per diem rates vary by departure and arrival time, same day travel, long-term travel, or weekend and holiday travel. Additionally, specify per diem eligibility criteria.

Rate Determinants and Rate Rules

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Deductions and First and Last Day Rules

After defining per diem reimbursement rules, define the rates. Complex per diem policies can be created using a spreadsheet. When a per diem policy is enabled, the application automatically calculates the rates based on the trip details.

Per Diem Expense in Expense Entry

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Per Diem Details in Expense Entry

STEPS TO ENABLE

To enable policies, complete the following tasks, which are accessible from the Define Expense Policies and Rules task list:

1. Manage Policies by Expense Category: Define per diem policies and activate them for use. Youcan also assign a single policy to multiple expense types when applicable.

2. Manage Expense Report Templates: Define expense types and assign policies.

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PAYMENTS

Oracle Payments provides a highly configurable and robust engine to disburse and receive payments. Oracle Payments is a fundamental part of the Oracle Applications architecture and is integrated with multiple products that require support for payment processing. As the central payment engine, Oracle Payments processes invoice payments from Oracle Payables and settlements against credit cards and bank accounts from Oracle Receivables. Oracle Payments provides the infrastructure needed to connect these applications and others with third-party payment systems and financial institutions.

PAYMENT APPROVALS

The payment approval feature enables payments to be sent to approvers for review before final payments are made to suppliers. Approvers can approve or reject payment process requests from e-mails or payment approval worklist notifications. Payment approval allows management to control payments by prioritizing available funds to use them effectively.

STEPS TO ENABLE

1. To enable payment approvals, navigate to: Setup and Maintenance > Search: ManageDisbursement System Options > Manage Disbursement System Options page.

2. Select the Enable payment approval option.

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Enable Payment Approval Option on Manage Disbursement System Options


1. When the payment approval option is enabled on the Manage Disbursement System Optionspage, only payment process requests initiated from Oracle Payables are routed for approval.

2. To configure payment approval rules, perform the following steps:

Use Setup and Maintenance to navigate to the Business Process Management (BPM) Worklistapplication.

a. Navigate to: Setup and Maintenance > Search: Define Approval Management for Financials.b. Click on the Manage Task Configurations for Financials link.

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c. On the BPM Worklist page, click the Edit icon.d. Click the PaymentApproval (11.1.12.0.0) task.e. Select the Assignees section.

Payment Approval Task in Business Process Management Worklist

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3. Configure a payment approval rule to meet your business requirement.

Sample Business Use Case:

Your business wants to route all payments that are more than 5,000 USD to approvers.Associate the pay group called “Morethan5k” with invoices greater than 5,000 USD.

The following rule routes all payments to the user “finuser2” when a payment process requestprocess invoices with pay group equal to “Morethan5K”.

Configuration of Payment Approval Rule Based on Pay Group

4. The payment process request is a straight through process and user intervention is not requiredunless payments need to be reviewed and stopped.

5. When a payment process request is submitted with the payment approval option enabled, thepayment approval process is automatically triggered after the payment process request reachesthe Review Proposed Payments stage.

6. Navigate to: Overview page > Tasks icon > Manage Payment Process Requests link > ManagePayment Process Requests page. After the payment approval process is triggered, the status ofthe payment process request is set to Payments Approval Initiated.

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Payment Process Request in Payments Approval Initiated Status

7. After the payment approval process is initiated for a payment process request, approversreceive e-mails, as well as payment approval worklist notifications.

Payment Approval Worklist Notification

8. Approvers can only approve or reject an entire payment file within a payment process requestand not individual payments within a payment file.

Payment Approval Selections on Actions Menu

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9. When the payment approval process is in progress, modifications to a payment process requestare only allowed by active approvers.

10. Approvers can remove payments from the payment process request and approve it.

Removal of Payments from a Payment Process Request in the Payments Approval Initiated Status

11. Approve or Reject actions are enabled only for active approvers of the payment processrequest. These actions are not available to other nonapprovers.

Approve or Reject Actions Available for a Payment Process Request in the Payments Approval Initiated Status

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12. The Withdraw Approval action is enabled only when the payment process request status isPayments Approval Initiated. This action is performed by the submitter or approver of thepayment process request.

Withdraw Approval Action Available for the Payment Process Request in Payments Approval Initiated Status

13. If required, any user can select the Terminate Payment Process action.

Terminate Payment Process Action for a Payment Process Request in the Payments Approval Initiated Status

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14. When approvers receive payment approval workflow notification by e-mail, they canconveniently approve or reject a payment process request by e-mail.

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RECEIVABLES

Receivables provides a comprehensive solution for running day-to-day accounts receivable operations. It includes services for customer billing and payment activities, revenue recognition and adjustments, reviewing receivable balances, and reconciliation to the general ledger. Receivables provides SmartReceipts, an automated cash application solution that is unique in the industry. Role-based work areas for Billing and Accounts Receivable provide vivid, real-time displays of transaction and customer account information. You can actively monitor all of your receivables events and drill down to details using the sophisticated and easy-to-use reporting tools

RECURRING BILLING

Recurring Billing captures customer bill plan information with recurring billing details and automatically generates recurring transactions at periodic intervals based on the plan. You can modify bill plan attributes for future transactions and review bill plan historical changes. After generating the transactions, you can review them.

1. Launch the Manage Recurring Bill Plans page from the Billing work area.

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2. Query and review bill plans in the Manage Recurring Bill Plans page.

3. From the Manage Recurring Bill Plans page, click on the plus (+) icon to open the CreateRecurring Bill Plan page. Use this page to create a new bill plan that captures customer details:Currency, Customer Account/Site, Payment Terms, Billing Frequency, Transaction Date, andItem or Memo Line information.

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4. Use the Generate Recurring Billing Data process to generate transaction lines in the interfacetable for recurring bill plans. The process selects active bill plans according to the system dateand other selection criteria and generates transaction interface lines for the applicablecustomers. After running this program, run the Import AutoInvoice program to import thetransactions into Receivables.

5. Review the transactions generated from the recurring bill plan. Go to the Manage Recurring BillPlans page, search for a bill plan, and click on the Review Transactions button.

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6. From the Manage Recurring Bill Plans page, you can also review and edit a bill plan. Use the EditRecurring Bill Plan page to inactivate the plan, or to modify details of the plan according to thecontract terms negotiated with your customer. You can change the conversion rate information,contract end date, customer bill-to and ship-to information, payment terms, receipt method,quantity and price, and add or delete bill plan lines.

7. Use the Manage Recurring Bill Plans page to select a bill plan to copy, or to review the bill planhistory.

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STEPS TO ENABLE

To use the Recurring Billing feature, select “Enable recurring billing” for the applicable business unit in the Billing and Revenue tab of the Receivables System Options page.

INSTALLMENT UPDATE

Use the Review Installments window to update the installments of a completed transaction. You can update the unpaid portion of installments and add or delete installments.

You can update the original amount of an installment with Open status (Balance Due > 0). You can reduce the installment amount as far as the unpaid portion of the instalment, or increase the amount. You can add or delete installments provided the total of all installment amounts after any modification is equal to the transaction entered amount. The first installment, and installments that are paid, credited, adjusted, or disputed cannot be deleted.

To update installments, open the transaction in the Review Transaction page. Select Review Installments from the Actions menu to open the Review Installments window.

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STEPS TO ENABLE

• Enable Installment Update by setting the "AR: Update Due Date" profile option to Yes.• To allow updates to installments on printed transactions, enable the "Allow change to

printed transactions" option for the applicable business unit in the Billing and Revenue tabof the Receivables System Options page.

ADFDI RIBBON TAB BUTTON CHANGES

In ADFdi spreadsheets in Release 12, certain buttons were changed to Ribbon icons to group together actions in one place. These changes apply to Manage AutoInvoice Lines, Create Receipt Batch, Edit Receipt Remittance Batch, and Manage Lockbox Transmission.

For each spreadsheet, use the Ribbon icons in place of the buttons to perform actions as indicated in the tables below.

1. Manage Autoinvoice lines

Release 11 Release 12 (Manage AutoInvoice Lines Tab)

Search button Search icon

Save button Upload icon

Save and Submit AutoInvoice button Submit icon

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Autoinvoice Upload Spreadsheet

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2. Create Receipt Batch

Release 11 Release 12 (Create Receipt Batch Tab)

Upload button Upload icon

Clear All button Button removed: the Clear All Data icon is available

Create Receipt Batch Spreadsheet

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3. Edit Receipt Remittance Batch

Release 11 Release 12 (Receipt Remittance References Tab)

Upload button Upload icon


Clear All button Button removed: the Clear All Data icon is available

Edit Receipt Remittance Batch Spreadsheet

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4. Manage Lockbox Transmission

Release 11 (Lockbox Errors Tab) Release 12 (Lockbox Errors Tab)

Submit Validation and Post button Submit and Post icon

Submit Lockbox Validation button Button removed

Save button Upload icon


Reset button Button removed

Manage Lockbox Transmission Spreadsheet

BANK ACCOUNT TRANSFER INFORMATION FOR COMPLETED TRANSACTIONS

For manually created transactions, you can provide the bank account transfer receipt method and the associated payment instrument on the Review Transaction page once you complete the transaction, instead of the Create or Edit Transaction Page. Enter the bank account transfer receipt method and the associated payment instrument on the Payment tab of the Review Transaction page.

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STEPS TO ENABLE

There are no steps needed to enable this feature.

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TRANSACTIONAL BUSINESS INTELLIGENCE (OTBI)

Oracle Transactional Business Intelligence (OTBI) is a real time, self-service reporting solution for all Oracle Financials Cloud users to create ad-hoc reports and perform analysis to improve decision-making. Queries and reports are executed in real-time against the transactions.

IMPROVED PAYABLES AND RECEIVABLES RECONCILIATION DRILLDOWN SCALABILITY

New tables improve the performance of drilling from GL reconciliation differences to Payables and Receivables activities. A single action link quickly displays the transactions that are the source of the difference. This prevents data mismatch between accounting summaries and difference drilldowns.

1. Subledger Accounting - Payables Summary Reconciliation Real Time

The Payables Reconciliation Difference Details sub-folder contains information about Payablesreconciliation differences to General Ledger. Run the Prepare Payables to General LedgerReconciliation process to update Payables reconciliation details.

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2. Payables to Ledger Reconciliation Report Dashboard

Action links for differences have been consolidated into a single action link to drill to:

• Invoices Differences Detail• Payments Differences Detail• Prepayments Application Differences Detail

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3. Subledger Accounting - Receivable Summary Reconciliation Real Time

The Receivables Reconciliation Difference Details sub-folder contains information aboutReceivables reconciliation differences to General Ledger. Run the Prepare Receivables toGeneral Ledger Reconciliation process to update Receivables reconciliation details.

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4. Receivable to Ledger Reconciliation Report Dashboard

Action links for differences have been consolidated into a single action link to drill to:

• Invoices Differences Detail• Adjustment Differences Detail• Bills Receivable Difference• Bill Receivable Application Difference• Applied Receipts Difference Detail• Unapplied and Unidentified Differences Detail

USABILITY IMPROVEMENTS FOR ASSETS

Assets subject areas for depreciation and asset transactions have been redesigned to better support the creation of asset reports. Asset analysis functionality has been consolidated into two subject areas.

The following subject areas are no longer available for building new ad hoc reports. Existing reports created in earlier releases that use these subject areas will not be affected.

• Fixed Assets - Asset Assignments Real Time• Fixed Assets - Asset Balances Real Time• Fixed Assets - Asset Financial Information Real Time• Fixed Assets - Asset Retirements and Reinstatements Real Time• Fixed Assets - Asset Source Lines Real Time• Fixed Assets - Asset Transfer Real Time

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The two remaining two subject areas now contain all functionality for asset reporting and analysis.

1. Fixed Assets – Asset Depreciation Real Time

• Comprehensive Asset Depreciation subject area better supports Asset reporting.• Summarization improves performance.

2. Fixed Assets – Asset Transactions Real Time

• Asset Transactions subject area enables detailed reporting of any type of transaction, ormajor metrics (e.g. cost) can be aggregated to see the net impact over an asset's life.

• Summarization improves performance

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• The Extract Assets Reporting Data must be run before running any reports on the Assetssubject areas. This process extracts transaction, depreciation, and other data to be used forreporting purposes.

• To initiate the data for reporting, the process must be run at least once with no period andthe "ALL" mode.

• After the initial load, the process runs automatically after depreciation or a mass transactionjob to load incremental data, and there is no need to re-submit this process manually.However, you can manually submit the process if needed.

STEPS TO ENABLE

1. Configure the Lookup code

Click on the Setup and Maintenance task from your Navigator

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2. Search for the Manage Fixed Assets Lookups Task

3. Click on the Manage Fixed Assets Lookups and Search for lookup typeORA_FA_EXTRACT_MODE.

4. Configure the options to meet your business needs.

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Choose your option from one of the following:

• ALL – Creates the initial baseline for Asset Reporting (must always be enabled andrun just once manually, this ensures the reporting data is captured automatically forthat book).

• Depreciation – Runs Extract Assets Reporting Data automatically after the CalculateDepreciation process only

• Transactions – Runs Extract Assets Reporting Data automatically after Post MassAdditions, Post Mass Transfers, Post Mass Fixed Assets Financial Transactions, PostMass Retirements, and Periodic Mass Copy only

Note that the Extract Assets Reporting Data process works out the active open period for your book when it is submitted automatically by its parent process.

USABILITY IMPROVEMENTS FOR GENERAL LEDGER

General Ledger subject areas have been modified for ease of access and use.

1. General Ledger – Balances Real Time

The dimension subfolders, such as Amount Type, Currency, and Currency Type, have been un-nested for easier access.

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2. General Ledger – Journals Real Time

The Dimension folder has been reorganized to more easily identify dimensional attributes.

‘Balancing Segment Value’ has been removed from the Journal Header folder.

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3. General Ledger – Transactional Balances Real Time

The dimension subfolders, such as Currency, Currency Type, and Scenario, have been un-nestedfor easier access.

RECEIVABLES DESCRIPTIVE FLEXFIELDS

Descriptive flexfields have been added to the following Receivables subject areas to expand the available transaction data for reporting.

Subject Areas Descriptive Flexfields

Receivables - Customer Real Time AR_CUSTOMER_PROFILE_AMOUNTS_HZ

AR_CUSTOMER_PROFILES_HZ

AR_CUSTOMER_PROFILE_CLASSES_HZ

Receivables - Standard Receipts Application Details Real Time

AR_BATCHES

Receivables - Miscellaneous Receipts Real Time

AR_BATCHES

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GENERAL LEDGER DESCRIPTIVE FLEXFIELDS

Descriptive flexfields have been added to the following General Ledger subject areas to expand the available transaction data for reporting.


General Ledger - Journals Real Time GL_CAPTURED_INFO

General Ledger - Journals Real Time GL_ENCUMB_TYPES

General Ledger - Transactional Balances Real Time Subledger Accounting - Journals Real Time

GLOBAL DESCRIPTIVE FLEXFIELDS

Global descriptive flexfields have been added to the subject areas for Payables, Receivables and General Ledger to support reporting on country-specific information.


Payables JG_AP_CHECKS

JG_AP_INVOICE_LINES

JG_AP_INVOICES

JG_AP_PAYMENT_SCHEDULES

JGxAPInvoiceDistributions

JG_CE_BANK_ACCOUNTS

Receivables JG_AR_CASH_RECEIPTS

JG_AR_PAYMENT_SCHEDULES

JG_AR_RECEIPT_CLASSES

JG_AR_RECEIVABLE_APPLICATIONS

JG_RA_CUSTOMER_TRX_LINES

General Ledger JG_GL_JE_HEADERS

JG_GL_JE_LINES

JGxGLPeriods

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EXPENSES DESCRIPTIVE FLEXFIELDS

Expenses Descriptive Flexfields are now available in the Expense Transactions subject area, to expand the available transaction data for reporting.

Subject Area Descriptive Flexfields

Expenses - Expense Transactions Real Time

EXM_EXPENSES

IMPROVED SUPPORT FOR AUDIT

Auditing requirements are better supported by the addition of tracking columns in reporting. Reports can now include information about when transactions were created and modified and by whom.

Creation Date, Created By, Last Updated Date, and Last Updated By columns are now available in the following subject areas:

Payables Receivables Budgetary Control Cash Management Intercompany Subledger Accounting Common Dimensions (Ledger, Ledger Set, Legal Entity)

SUBJECT AREA SEARCH

Locating a field no longer requires you to navigate through the entire subject area. You can perform a search and directly add the search result to the report.

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SAVE A COLUMN

In earlier releases, new columns created while building a report were available only in the report that was created. Users can now save a column with a formula and reuse the formula column in other reports or analysis by dragging and dropping it from the Catalog pane.


1. Save the column to the Subject Area Contents folder.

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2. Reuse the column by selecting it from the Catalog pane.

NEW PRINT & EXPORT OPTIONS

New report print options improve formatting and readability of report information for greater control over the presentation of reports.

• Set page orientation for PDF and PPT• Include charts, images, and formatting• Set header and footer• Control fixed column width

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HTML5 GRAPH STYLE

OTBI graphs can now be viewed in web browsers that do not support Flash Player. The OTBI default graph style has been changed from Flash to HTML5.

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REGIONAL AND COUNTRY-SPECIFIC FEATURES

Oracle Financials Cloud provides features that integrate with your procure-to-pay and order-to-cash business flows for regional and country-specific statutory and business requirements.

FINANCIALS FOR LATIN AMERICA

Financials for Latin America supports country-specific features and functions for the Latin America region. Oracle Financials Cloud Release 12 includes country-specific features for Mexico.

COUNTRY-SPECIFIC FEATURES FOR MEXICO

New government regulations in Mexico require companies to electronically submit accounting information in a standard chart of accounts format to the Tax Administration Services (SAT) internet portal through a registered e-mail account.

Oracle Financials Cloud Release 12 includes enhancements to Financials for Latin America for the following reports:

• Chart of Accounts for Mexico Report• Journals for Mexico Report

The following new reports are also available:

• Trial Balance Report for Mexico• Auxiliary Report for Mexico

CHART OF ACCOUNTS FOR MEXICO

Use the Chart of Accounts for Mexico to define a chart of accounts in the format specified by the fiscal authority. Associate the accounts to your company chart of accounts in order to generate your accounting information in the specified format. Schedule the Chart of Accounts for Mexico process to extract accounting information in the format specified by the fiscal authority.

The Chart of Accounts for Mexico report displays all the mapped accounts of your company and the corresponding SAT accounts in XML format.

Complete the following set up before you run the Chart of Accounts for Mexico report:

• Set up the Taxpayer Identification Registry (RFC) for your company• Define a value set and values for the company segment• Define a value set and values for the account segment• Define the contra account for Mexico• Define a value set and values for the contra account segment• Define the chart of accounts• Define the chart of accounts mapping

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• Verify that the natural accounts appear at the correct level in the account hierarchy. Youcan perform row and column flattening.

STEPS TO ENABLE

Perform the following steps to provide access to the Chart of Accounts for Mexico:

1. Sign in as IT_SECURITY_MANAGER2. Click the Navigator menu and then click Security Console.3. Enter Generate Chart of Accounts for Mexico Electronic Accounting in the Search field.4. Click Search. The Generate Chart of Accounts for Mexico Electronic Accounting page appears.5. Click the Edit Role button.6. Click Users and then click Add Users.

Any users assigned the Generate Chart of Accounts for Mexico Electronic Accounting role will be able to run the report.

KEY RESOURCES

For more information on how to create the report, see:

• Oracle Fusion Help Portal (https://fusionhelp.oracle.com/helpPortal)• Using Analytics and Reports for Financial Cloud

(http://docs.oracle.com/cloud/latest/financialscs_gs/docs.htm)

JOURNALS FOR MEXICO

Extract accounting information for transactions posted in different subledgers in the format specified by the fiscal authority using the Journals for Mexico report.

The Journals for Mexico report collects information on all transactions that are accounted and posted in different subledgers. The report also captures information related to electronic invoices generated for sales or received from suppliers for purchases. When entering and posting transactions in Payables and Receivables, you must update the global descriptive flexfields.

STEPS TO ENABLE

Perform the following steps to provide access to the Journals for Mexico Report:

1. Sign in as IT_SECURITY_MANAGER2. Click the Navigator menu and then click Security Console.3. Enter Generate Journal Entries for Mexico Electronic Accounting in the Search field.4. Click Search. The Generate Journal Entries for Mexico Electronic Accounting page appears.5. Click the Edit Role button.6. Click Users and then click Add Users.

Any user assigned the Generate Journal Entries for Mexico Electronic Accounting role will be able to run the report.

https://fusionhelp.oracle.com/helpPortal

http://docs.oracle.com/cloud/latest/financialscs_gs/docs.htm

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KEY RESOURCES

For more information on how to create the report, see:



TRIAL BALANCE REPORT FOR MEXICO

Analyze and verify your accounting information using Oracle Hyperion Financial Reporting Studio to generate the Trial Balance Report for Mexico. You can modify the report based on requirements from the federal government.

The trial balance report is an XML file that includes a summary of the initial balances, the sum of total transactions for the period, and the final balances for each account that you report in the Chart of Accounts XML file. The accounts related to assets, liabilities, equity, and results of operations (revenues, costs and expenses) are all included.

KEY RESOURCES

For more information on how to create the report and convert the report into an XML format, see:



AUXILIARY REPORT FOR MEXICO

Generate the Auxiliary Report for Mexico using Oracle Transactional Business Intelligence (OTBI). This report extracts the accounting details of transactions and journals posted during the period in the format specified by the fiscal authorities. You can re-configure the report to align with changing requirements from the federal government. The Auxiliary Report for Mexico provides an in-depth analysis of all accounting entries for a given account in a given period. The report displays beginning and ending balance, as well as the daily journal entries posted to that account during the period.

After generating the report, convert the report to an XML format so that it is ready to upload to the Tax Administration Services (SAT) website.





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KEY RESOURCES

For more information on how to create the report and convert the report into an XML format, see:



ELECTRONIC INVOICING COMPLIANCE

Comply with electronic invoicing requirements for Mexico using Oracle Business Intelligence capabilities that:

• allow your fiscal implementation partners to define reports that extract information in therequired format for submission to fiscal authorities. The report extract includes allinformation needed to submit reports and the report formats may be modified as needed tomeet the current or future reporting requirements of the federal government.

• provides a web service to automatically record approved invoice numbers in the globaldescriptive flexfield of any receivable transaction in order to maintain the associationrequired for reporting.

---



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