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OPERATIONS MEETING ATTENDANCE: DATA EVALUATION, PLANNING AND TRACKING TOOLS
LD Central Operations Unit October 1, 2015
Presented by: Pupil Services & Operations
Objectives
Build Capacity for School Leaders to monitor school Attendance
Local Control Accountability Plan Annual Targets
Understand and be able to apply the Response to Intervention (RtI) three-tiered model for School Attendance
Review Data Reports ANS Month-to-Month At-Risk Reports
Identify and discuss strategies that may be appropriate when providing Tier I and Tier II level support to schools
Local Control and Accountability Plan (LCAP)
• Under LCFF, all LEAs are required to prepare a Local Control and Accountability Plan (LCAP), which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified [EC 52060(d)]
• Plan adopted by the Board of Education
Six goal areas include: •100% Graduation
•Proficiency for All
•100% Attendance
•Parent Community and
Student Engagement
• School Safety and Basic Services
Local Control and Accountability Plan (LCAP) EC 52060(d)
Pupil Engagement
• As measured by all of the following, as applicable:
• School attendance rates.
• Chronic absenteeism rates.
• Middle school dropout rates
• High school dropout rates
• High school graduation rates.
• School climate, as measured by all of the following, as applicable: (A) Pupil suspension rates.
• Pupil expulsion rates.
• Other local measures, including surveys of pupils, parents, and teachers on the sense of safety and school connectedness.
Local Control and Accountability Plan (LCAP)
Metric Targeted Age
Group Targeted Group
2014-
15
2015-
16
2016-
17
2017-
18
Increase the
number of Students
with
Proficient/Advance
d Attendance Rates
(96% and Above)
All Schools All Students 71% 71.0% 72.0% 73.0%
Decrease in Chronic
Absence Rates for
All Students
All Schools All Students 12% 10% 9% 8%
Percentage of
school based staff
attending 96% or
above
All Schools All Staff NEW
GOAL 76% 78% 80%
Universal 80% of all students
should be attending 96% of the time
Proficient: 96+ % in-seat attendance
Perfect Attendance: 100%
Selected (At-risk Students)
Below Basic: 91-87 % in-seat attendance 15 - 24 days absent
Basic: 95-92 % in-seat attendance 8 – 14 days absent
Targeted/
Intensive
Far Below Basic
< 87% in-seat attendance 25 + days absent
3 Tiered
Approach to
Attendance
Adapted from Sprague & Walker, 2004
FAR BELOW BASIC < 87% in-seat attendance
25 + days absent
BELOW BASIC 91-87 % in-seat attendance
15 - 24 days absent
BASIC 95-92 % in-seat attendance
8 – 14 days absent
PROFICIENT 96+ % in-seat attendance
1 – 7 days absent
PERFECT ATTENDANCE 100%
LAUSD - Pupil Services & Attendance
Universal Level 80% of all students
should be attending 96% of the time
LEVELS
Proficient: 96+ % in-seat attendance
Perfect Attendance: 100% with less than 3 tardies
Selected (At-risk Students)
LEVELS
Below Basic: 91-87 % in-seat attendance 15 - 24 days absent
Basic: 95-92 % in-seat attendance 8 – 14 days absent
Targeted/
Intensive
LEVEL
Far Below Basic
<87% in-seat attendance 25 + days absent
3 Tiered
Approach to
Attendance
Adapted from Sprague & Walker, 2004
*Re-teach Attendance
* Systems of Identification
*Student/family supports
*Documentation & Monitoring
* Team Meetings (COST/SST)
*Intensive Interventions
*SART & SARB Meetings
*Specific and individualized plans
*Educational alternatives/options
*Case Managed support
*Teach Attendance
*Reinforce good habits
*Positive School Climate
* Communicate goals
* Attendance plans
LAUSD - Pupil Services & Attendance
Academic
Supports
Attendance
Supports
(Attitude)
Behavior
Supports
STUDENT
3 B’s
Believe
Behave
Become
Attendance Data Review & Discussion
Local District Central – School level Data
ANS Report
LD Central ANS Summary to Date
LD
# of Periods ANS,
08/18/15 - 09/29/15
# of Students ANS,
08/18/15 - 09/29/15
Grand
Total 11627 189574
Purpose of Attendance Submittal
• Ensures that attendance records and data are accurate
• Ensures accurate reporting of ADA, and compliance in case of an audit
• Every student is accounted for in case of an emergency
• Parents receive accurate information when they inquire about their child’s attendance
• Notifications made via Blackboard-Connect, and truancy letters are accurate regarding absences and/or tardies
Log into the MiSiS application at http://misis.lausd.net/start using your
single sign-on (SSO) user name and password.
Select appropriate user role from landing page as required (example: Office Manager).
Select user Office Manager
Select Office Manager
Click the Reports Button
From the Attendance menu, select the Attendance Not Submitted With Date Range Report link.
Complete the report parameters.
Enter the appropriate begin and end
date
Click the View Report button.
Click the Export icon to export report data via the
preferred file type (recommended: Adobe PDF).
Use Print button or icon from the internet browser to
print report.
A sample report in PDF format is shown below.
Export
Icon
ANS REPORT, SECONDARY SCHOOL SITE
Filter by Periods
ANS REPORT, Elementary SCHOOL SITE
Group DISCUSSION
• When should the ANS report be generated? How often?
• How do you currently address ANS with teachers?
• What strategies will be implemented to decrease ANS?
Helpful Reminders
• Elementary Teachers can enter and update attendance for the current day plus the 4 previous instructional days.
• Secondary Teachers can only submit attendance for the current day.
• If changes are done to enrollment or class section start dates to a previous date, the corresponding teacher, course, period and dates will appear on the Attendance Not Submitted report.
• Contact MiSiS and open ticket for special circumstances.
Financial Incentives for Schools -ANS
• Superintendent Cortines launched his financial incentive programs to reward schools with excellent attendance submittal rates this school year.
• Individual schools will be recognized and rewarded at the end of each semester with a direct, financial incentive for having the highest rates of attendance submittal rate.
Award Category Required Submittal Rate Gold 100%
Silver
98%-99%
Bronze
96%-97%
Awardees
• All schools that achieve a 96% or higher submittal rate will
receive an estimated minimum of $5 per pupil per semester.
• The per pupil award will be higher for schools that achieve
the highest rates of submittal.
• The district will announce the award winners and funds will
be distributed to each qualifying school’s general fund,
unrestricted account in January 2016 for the first semester
and July 2016 for the spring semester
BAND TRADITIONAL SCHOOL
180 DAYS
CHRONIC ABSENCE
15 OR MORE DAYS
Far Below Basic Attendance
<87%
25 + Absences
Below Basic Attendance
87% - 91%
15-24
WAWARNING SIGNS
8-14 DAYS
Basic Attendance
92% - 95%
8 – 14
GOOD ATTENDANCE
7 OR FEWER DAYS ABSENT
Proficient Attendance
96% - 99%
1 – 7
Perfect Attendance
100%
0 Absences
What does GOOD ATTENDANCE look like? -STUDENTS WITH 7 OR FEWER ABSENCES PER YEAR-
Attendance Achievement by Instructional Day 2015-2016
96% Attendance rate means having NO MORE THAN 1 absence per 25 DAYS OF INSTRUCTION
Less than 87% 87% – 91% 92% - 95% 96% - 99% 100%
Instructional Day Date Far Below Basic Below Basic Basic Proficient Advanced
25 September 25 4 or more 3 2 1 0
50 October 30 7 or more 5-6 3-4 1-2 0
75 December 14 10 or more 7-9 4-6 1-3 0
100 February 9 14 or more 9-13 5-8 1-4 0
125 March 16 17 or more 11-16 6-10 1-5 0
150 April 28 20 or more 13-19 7-12 1-6 0
175 June 3 23 or more 15-22 8-14 1-7 0
180 June 10 24 or more 15-23 8-14 1-7 0
Chronic Absence
Proficient
GetData: MyData Reports
• Log on to - https://getdata.lausd.net
School Dashboard
• Get Data/MyData Log-on
• Month-to-Month Comparison
• At-Risk Attendance
• Revenue Lost
• Subgroup Comparison
Classroom Dashboard
• Alert Reports
MyData Sign-on User ID
Click Here for MyData Reports
Click on Attendance
Reports Available
Month-to-Month Comparisons
Select Cumulative Or Monthly
Cumulative Attendance
DISCUSSION – Data Inquiry
Based on your data review
• What are your school’s month-to-month attendance trends (2 year comparison)?
• What strategies have you implemented?
• What additional strategies can you implement based your data inquiry?
At-Risk Attendance Reports
% and # of Students
Click on blue % and it hyperlinks to list of students
At-Risk Student List Students at Far Below Basic
DISCUSSION – Data Inquiry
Based on your data review
• What do your performance bands look like?
• What strategies have you implemented?
• What additional strategies can you implement based your data inquiry?
Revenue Lost Per School Sample
LD Central Revenue Lost $2,965,931
Subgroup Comparison – Ethnicity
Subgroup Comparison – Grade
Alert Reports by Classroom
Alert Reports
Classroom Alert Report Sample
DISCUSSION – Data Inquiry
How might you use these reports?
Best Practices
I. Establish a Strong Foundation
• Establish clear and consistent expectations • Teach attendance to students and parents • Publicize the school-wide Attendance Policy
• Recognize student attendance achievement,
improvements
• Implement attendance accountability systems
• Establish and implement attendance intervention systems
Clear, Consistent Attendance Expectations
Teach attendance:
• Presentations to decision makers at the school, including School Site Council, and Advisory Committees for English Learners (ELAC) and Compensatory Education (CEAC)
• Faculty Professional Development
• Classroom lessons plans
• Assemblies for students Reach Out to Parents • Send school attendance policy and expectations home at the start of
year/semester • Host parent workshops to discuss attendance expectations and goals
Highlight and Anticipate Significant Calendar Dates
• Before and after days-off
• Holidays
• Inclement weather - Raining Days (El Nino is coming!...And we need las ninas y ninos to come too!)
Clear, Consistent Attendance Expectations
Verbal communication
• Blackboard Connect
• Student presentations/assemblies
• Staff meetings
• Parent meetings/Open House
Written communication
• Letters (Opening Attendance Policy Letter; Proficient & Advanced Letter; Last Year’s Excessive Absence Letter)
• School Bulletins and Bulletin Boards
• Newsletters
• School Attendance Policy
Recognition Programs -
• Establish criteria: • What/Who will be recognized? • When/How and Where will recognition(s) take place?
• Disseminate information about criteria to students, parents and staff so everyone is clear about how to earn recognition.
• Identify resources to sustain the program:
• Staff (Who at the school can help?) • Solicit donations • Supplies (for example, certificate paper)
Best Practices for Elementary
• Classroom Perfect Attendance (BASED on Attendance Goal) dates
• 10 days=August, 18 days=September (monthly)
• 22 days=October, 15 days=November (monthly)
• 14 days=December (monthly)
• Every 20 Days (Every 20 Days)
• 20 days, 40 days, 60 days, 80 days, 100 days, 120 days
Best Practices for Elementary
August 2015 10 Days of School Classroom:_______________
Teachers please color and write date on lollipops when all students are all present and no tardies
Best Practices for Elementary
September 2015 18 Days of School Classroom:_______________
Teachers please color and write date on lollipops when all students are all present and no tardies
Best Practices for Elementary
October 2015 22 Days of School Classroom:_______________
Teachers please color and write date on lollipops when all students are all present and no tardies
Best Practices Secondary Practices
• 25th, 50th, 100th day of school
Day of School
50th Day of School
• FASHION SHOW
100th Day of School (80 Days Left)
• 80’s Fashion Show
Attendance Bands through October 2015
Instructional Days = 29
Far Below Basic
Below Basic
Basic
Proficient
Advanced Perfect Attendance! -Maintain-
At-Risk Attendance: 4-6 absences -Early Intervention-
Outstanding Attendance! 1-3 absences -Maintain-
At-Risk Attendance: 7-12 absences -Early Intervention-
Highly At-Risk Attendance: 12 or more absences -Early and Intensive Intervention-
Copyright - 2013 © LAUSD, All Rights Reserved
Fun Themes for October
• Breast Cancer Awareness Month
• Halloween Activities
• Computer Learning Month
• Cookie Month
• International Drum Month
• National Pizza Month
• National Popcorn Popping Month
• 5th Do Something Nice Day & World Teacher’s Day
• 6th Mad Hatter Day
• 7th World Smile Day
• 14th National Desserts Day
• 16th Bosses Day
• 19th Evaluate Your Life Day & Sweetest Day
• 26th Make a Difference Day
Attendance Bands at the end of the school year
Instructional Days = 180
Far Below Basic
Below Basic
Basic
Proficient
Advanced 0 ABSENCES
8-14 ABSENCES
1-7 ABSENCES
15-23 ABSENCES
MORE THAN 23 ABSENCES
Copyright - 2013 © LAUSD, All Rights Reserved
Halloween Activities to Promote Attendance
Don’t let ghouls and goblins keep
you away, Make sure you come to
school everyday.
If you do, you will get a TREAT!
You must come every day, make
no mistake So keep yourself
healthy for goodness sake!
Your attendance
is
Spooktacular!!!
Universal Level 80% of all students
should be attending 96% of the time
LEVELS
Proficient: 96+ % in-seat attendance
Perfect Attendance: 100% with less than 3 tardies
Selected (At-risk Students)
LEVELS
Below Basic: 91-87 % in-seat attendance 15 - 24 days absent
Basic: 95-92 % in-seat attendance 8 – 14 days absent
Targeted/
Intensive
LEVEL
Far Below Basic
<87% in-seat attendance 25 + days absent
3 Tiered
Approach to
Attendance
Adapted from Sprague & Walker, 2004
*Re-teach Attendance
* Systems of Identification
*Student/family supports
*Documentation & Monitoring
* Team Meetings (COST/SST)
*Intensive Interventions
*SART & SARB Meetings
*Specific and individualized plans
*Educational alternatives/options
*Case Managed support
*Teach Attendance
*Reinforce good habits
*Positive School Climate
* Communicate goals
* Attendance plans
LAUSD - Pupil Services & Attendance
Thank you!
• “The miracle is not that we do this work, but that we are happy to do it.”- Mother Teresa
Local District Central Pupil Services Team
Martha Calderon, PSA Coordinator
(213)241-0158
Marlene Correa, Lead PSA Counselor
(213)241-3903
Mario Vega, Lead PSA Counselor
(213)241-0192
Rafael Rubalcava, SARB Chair
(213)241-0162
Local District Central PSA : (213)241-0101