Contact Amanda Webster, Director of Events and Marketing, with any questions at amanda@pwar.com or 703.565.0033

1

OPERATION:

FALL CONFERENCE

Thursday, October 13, 2016

Red Rose Event Center

Manassas, VA

www.pwar.com

Contact Amanda Webster, Director of Events and Marketing, with any questions at amanda@pwar.com or 703.565.0033

2

8’ X 8’ BOOTH INCLUDES:

6’ Table, linens, two (2)

chairs, pipe and drape,

and two (2) boxed lunches

EXHIBIT SPACE INFORMATION PWAR’s Fall Conference is the largest networking and education event of the

year that PWAR hosts. Attendees include active agents, brokers, top pro-

ducers, leadership, and more! Don’t miss the opportunity to showcase your

products and services, boost your business and network with real estate

professionals. Space is limited—reserve your booth space today!

2016 FLOOR PLAN

space is limited!

DATE: Thursday, October 13, 2016

TRADESHOW HOURS: 11:00 AM—3:00 PM THEME: SECRET AGENT

LOCATION: Red Rose Banquet & Events Center (formerly Continental Event Center)

9705 Liberia Avenue #101, Manassas, VA 20110

Early-Bird

July 22—Aug. 1

Advance

Aug. 2—Sept. 1

Regular

Sept. 2—Oct. 7

2016

Fees

$525 $625 $725 PWAR Members

$675 $775 $875 Non-Members

VISIT PWAR.COM FOR CURRENT FLOOR PLAN

*Reserved for premium sponsors first

Contact Amanda Webster, Director of Events and Marketing, with any questions at amanda@pwar.com or 703.565.0033

3

SPONSORSHIP OPPORTUNITIES Our sponsorship opportunities are designed to help your company stand out

from the crowd and provide you with the most value for your investment at

the Fall Conference. Choose a premium sponsorship to gain MAXIMUM exposure

or pick from our a la carte sponsorship selections. There are opportunities

to fit any budget, ranging from $250 and up.

A LA CARTE SPONSORSHIP BREAKFAST—$500 Sponsored by signs on breakfast table & logo

in program.

NAME BADGE—$750 Have your company logo and booth number

standout on each attendee’s name badge.

LUNCH—$1,250 A small trinket may be placed inside

each boxed lunch. Sponsored by signs

placed on lunch table & logo in program.

PASSPORT GAME—$250 (4 AVAILABLE)Ensure your booth receives maximum

traffic. Realtors are incentivized to

complete for a chance to win prizes.

Exclusive! SOLD OUT! 2 Available! 1 Available!

PREMIUM

SPONSORSHIPS (MEMBER/NON-MEMBER)

MARQUEE

$2,000

GOLD

$1,500/

$1,650

SILVER

$1,000/

$1,150

BRONZE

$750/$900

Complimentary

Exhibit Space

2

(premium location)

1

(premium location)

1

(premium location)

1

(premium location

non-corner)

Visible signage

Visibility on event

webpage

Ad w/ link to

website

Company logo w/

link to website

Company logo w/

link to website

Company logo w/

link to website

Dedicated email to

attendee list (sent

by PWAR)

2 emails

1 email

1 email

Intro rights to

class

1 class

1 class

Logo in Passport

game

Ad in the program

(1) Full

Page/Full

Color

1/2 Page/Full

Color

Representative at

registration desk

Contact Amanda Webster at amanda@pwar.com or 703.565.0033 with questions

SOLDOUT

Contact Amanda Webster, Director of Events and Marketing, with any questions at amanda@pwar.com or 703.565.0033

4

Section C : PAYMENT INFORMATION

Charge to my: AMEX Discover Visa MasterCard Check #_________

Card Number: __________________________________ Exp. Date: ___________________ Amount Authorized: $ ___________________

Name on Card: ___________________________________ Signature: ___________________________________ Date: _____________

Payment must accompany agreement for space and sponsorship to be reserved.

REALTOR® Association of Prince William

4545 Daisy Reid Ave., Ste. 150 | Woodbridge, VA 22192 | Phone: (703) 565-0033 | Fax: (703) 565-0039

2016 FALL CONFERENCE

EXHIBIT SPACE/SPONSORSHIP

APPLICATION AND CONTRACT

Thursday, October 13, 2016

Red Rose Event Center

9705 Liberia Ave. #101

Manassas, VA 20110 (formerly Continental Event Center)

❶ Type or print clearly ❷ Fill in all sections of this application ❸ Make checks payable to: PWAR or provide credit card information below

❹ Sign this application ❺ Make a copy of this application for your records

SEND CONTRACT WITH PAYMENT TO: PWAR, 4545 Daisy Reid Ave. Ste. 150, Woodbridge, VA 22192 or fax to 703.565.0039

Section A : CONTACT INFORMATION

Company Name:____________________________________________________________________________________________

Street Address:________________________________________________ City, State, Zip:________________________________

Contact Person:________________________________________________ Phone:______________________________________

Fax :________________________________ E-mail Address (required):________________________________________________

Web Address:_________________________________________

Section B : EXHIBIT SPACE/SPONSORSHIP

Please read Section D regarding terms and conditions. All space is on a first come, first

served basis.

*NOT A MEMBER OF PWAR? Become one and save on your Fall Conference exhibit booth. Visit www.pwar.com or call 703.565.0033 to join and

learn about other great benefits PWAR membership provides.

Exhibit Space Includes: 6’ Table, Linens, 2 Chairs, Pipe and Drape, and two (2) boxed lunches (please contact amanda@pwar.com with any food allergies)

Booth Preference: 1. __________ 2. __________ 3. __________ 4. ___________

Additional Needs: Wireless Internet (please note bandwidth is limited) Electricity (only available at exhibit spaces along the wall)

Will your company be raffling off a prize? Yes No If yes, please describe: ______________________________________________

Early-Bird July 22—Aug. 1

Advance Aug. 2—Sept. 1

Regular Sept. 2—Oct. 7

2016 Fees

$525 $625 $725 PWAR Members

$675 $775 $875 Non-Members*

Cost Calculation (please check one): Exhibit Space or Premium Sponsorship (Marquee, Gold, Silver, Bronze)

______Number of Exhibit Spaces x $_______ rate per space = Exhibit Total OR Premium Sponsorship Total $___________

+ A la carte Sponsorship (list item) : _________________________________ = Sponsorship Total $___________

+ ______Additional Boxed Lunches (please contact amanda@pwar.com with any food allergies) x $16 = Food Total $__________

= Grand Total $__________

For Office Use Only

Date Received: ________________________

Amount Paid: _________________________

Booth Assigned: ______________________

Confirmation e-mail: __________________

By: __________________________________

We hereby submit an application for exhibit space at the 2016 PWAR Fall Conference. We agree to abide by the terms and conditions as set

fourth by the REALTOR® Association of Prince William (Section D—See Reverse/Page 4)

Signature___________________________________ Title_____________________________ Date __________________

I have read and understand the cancellation policy outline in Section D ______ (initials)

Contact Amanda Webster, Director of Events and Marketing, with any questions at amanda@pwar.com or 703.565.0033

5

SECTION D : TERMS AND CONDITIONS

Conference Schedule

Exhibitor Set-Up 8:00 AM - 10:45 AM

Annual Meeting 9:00 AM—10:00 AM

Education Classes 10:15 AM - 4:45 PM

Grab & Go Lunch 12:30 PM - 1:30 PM

Tradeshow Hours 11:00 AM - 3:00 PM

Raffle Prize Drawing 2:45 PM

Vendor Breakdown 3:00 PM - 4:00 PM

Agreement to Conditions - Each exhibitor, for himself and his

employees, agrees to abide by these conditions, understand and agreed

that the sole control of the exhibit area rests with

REALTOR® Association of Prince William (PWAR).

Exhibit Space - Each exhibit space is 8’ x 8’ and includes one 6’ table

and two chairs. The table will be skirted with all necessary pipe and

drape provided. No display may exceed 8’ in height. Exhibitor must con-

fine display to are provided or be billed for additional space.

2016 Exhibitor Fees - The full fee must accompany each request for

exhibit space.

July 22 - August 1: $525 Non-member: $675

August 2 - September 1: $625 Non-member: $775

September 2 - October 7: $725 Non-member: $875

Cancellation - Should the exhibitor be unable to occupy and use the

exhibit space contracted for notify PWAR 30 days prior to the opening of

the Fall Conference, all sums paid by the exhibitor, less the deposit of

$250 per booth, will be refunded. No refund will be made if notice of

cancellation is received less than 30 days prior to the opening of the Fall

Conference.

Installation and Dismantling - The specific requirements as to time for

installation and dismantling of exhibits shall be supplied to each exhibi-

tor. All displays must be in place and set up by the time of the official

opening of the show. The Association may reassign space not occupied

or set up by that time for other purposes. Exhibitors will be expected to

be set up and tear down according to PWAR’s schedule of events. Ex-

hibitors who do not conform to PWAR schedules, especially tear-down

times, will not be invited to participate in future PWAR Fall Conferences

and are subject to a fee of $250.

Assignment of Space - A layout of the floor plan will be provided. Each

exhibitor will have an opportunity to choose their space. Exhibit space is

first come, first serve.

Liability - PWAR undertakes no duty to exercise care, nor assumes

any responsibility, for the protection and safety of the exhibitor, his offi-

cials, agents or employees, or the protection of the property of the exhib-

itor or his representatives, or of property used in connection with the

exhibit, from theft or damage or destruction by fire, accident or other

cause. Small and easily portable articles shall be properly

secured or removed after exhibition hours and placed in safekeeping by

the exhibitor. Any protection exercised, in fact, by PWAR shall be

deemed purely gratuitous on its part and shall in no way be construed to

involve it in liability by the exhibitor.

The exhibitor agrees to indemnify and hold PWAR harmless from all

such claims and from all claims or liability of any nature

whatsoever arising from the activities of the exhibitor or any of his repre-

sentatives or from the property of the exhibitor.

PWAR shall not be liable for the fulfillment of this agreement as to deliv-

ery of space, if no delivery is due to any one of the following causes:

destruction of or damage to the building or the exhibit area by fire or act

of God; acts of a public enemy; strikes; the authority of the law; or any

cause beyond its control. The Association will, however, in the event it is

not able to hold an exhibit for any of the above-named causes, reim-

burse exhibitors pro-rata on any rental fee paid, less any and all legiti-

mate expenses incurred by PWAR for advertising,

administration, etc.

Insurance - In all cases, exhibitors wishing to insure their goods must

do so at their own expense.

Protection of Exhibit Facility - Nothing shall be posted on, or tacked,

nailed, screwed, or otherwise attached to columns, walls, floors, or other

parts of the exhibit area without

permission from the proper building authority. Packing, unpacking and

assembly of exhibits shall be done only in designated areas and in con-

formity with directions of the Exhibits Manager, or convention center

manager.

Default Occupancy - Any exhibitor failing to occupy space contracted

for is not relieved of the obligation of paying for such space at the full

rental price, and PWAR shall have the right to use such space as it sees

fit to eliminate unused space in the exhibit hall, provided such booth

space is not occupied by one hour before the official show opening.

Personnel - All licenses participating in the exhibit area of PWAR con-

ventions are expected to use special care wherever they deem it neces-

sary to hire temporary help to assist in their exhibit or hospitality activi-

ties, so that personnel so selected by them will be of a caliber in keeping

with the high standards of the exhibition and the meeting.

Use of Space - Exhibits shall be shown only in the official exhibit area

as established by the Exhibits Office of PWAR. Neither the exhibitors

nor non-exhibitors shall be permitted to display articles, equipment, or

information concerning services, or movies of such articles, equipment

or services in private suites or rooms during the convention.

No exhibitor shall permit any other corporation or firm or its representa-

tives to use the space allotted to him, nor shall he display articles not

manufactured or sold normally by him.

Sponsorships - Only Affiliates with a booth are eligible to purchase

sponsorships. PWAR Affiliate members will be notified of sponsorships

via e-mail. All sponsorships are first come, first serve. PWAR Affiliate

members will have a 30-day advance purchase period. After the 30-day

period, non-members will be solicited and will be offered the opportunity

to purchase sponsorships at a higher rate.

Contact Amanda Webster, Director of Events and Marketing, with any questions at amanda@pwar.com or 703.565.0033

6

Exhibitor Booth Registration Form

Please let us know who will be staffed at your booth during the Fall Conference. Only those

exhibitors who have completed this form will have a name badge available at the registration

desk. This will also help staff plan and communicate accordingly as well as monitor venue

capacity. If you have any questions, please contact Amanda Webster, Events & Marketing Director

at amanda@pwar.com or 703.565.0033.

Company Name: ___________________________________________________

Booth Personnel (1)

Name: ___________________________________________________________

Email: __________________________________________________________

Booth Personnel (2)

Name: ___________________________________________________________

Email: __________________________________________________________

Booth Personnel (3)

Name: ___________________________________________________________

Email: __________________________________________________________

Booth Personnel (4)

Name: ___________________________________________________________

Email: __________________________________________________________

Booth Personnel (5)

Name: ___________________________________________________________

Email: __________________________________________________________

Please note only 2 complimentary boxed lunches come with one (1) booth. If more need purchased

for additional staff, please contact amanda@pwar.com.