Operating Room Instrument Rapid Delivery

Systemsddec11-03

Group Members:Charles Ristau (Group Manager)

Yik Sen Tan (Webpage Designer)

Tariq Azmy (Secretary)

Theron Worthington (Communication Liaison)

Advisor:Daji Qiao

Client:Iowa Health System

Contact Person: Austin Smith

Problem StatementAt the hospital, Central Sterile

Processing prepares instruments for the operating rooms to be used throughout the day.

Sometimes, additional or different instruments are needed, requiring nurses to call CSP, sometimes so much that the phone lines are completely tied up.

Need a better form of communicating and logging requests.

Floor Layout

Decontamination

Operating Rooms 1- 7

Operating Rooms 8- 17

Sterilization Terminals

Intended SolutionCreate a program to manage these

requests in a digital formatThis program will have nurses create

the requests, while Central Sterile Processing(CSP) can update the status of the instrument throughout its cleaning process.

This program will organize the requests as well for CSP staff, helping them increase their work efficiency.

Concept SketchOperating Room

Decontamination Room

Clean Core

Request Received

Request #: 31Status: Decontaminating

Request #: 31Status: Decontaminating

Request #: 31Status: Sterilizing

Request #: 31Status: Sterilizing

Ready for Sterilization

Instrument sent to Clean Core

Request #: 31Status: Complete

Request #: 31Status: Complete

Request #: 31Status: Complete

Instrument sent to OR

Nurses receive pick up notification

Request #: 31Status: Ready for pick up

Request #: 31Status: Ready for pick upNurses pick

up instruments and clear the request

Functional Requirements Operating Room Terminal

◦ Create, edit, and cancel request◦ Instant update/event-based status update

Decontamination Room Terminal◦ View request information◦ Instant update/event based status update

Clean Core Terminal◦ View request information◦ Instant update/event based status update

CSP Coordinator Terminal◦ View request status and information◦ Cancel request

Non-Functional RequirementsUser friendly

◦Straight forward user interface◦Appropriate font color and size

Effective display◦Auto arrange with priority◦Request “blinking”

Reliability◦Auto-matched technique

Market SurveyMost product in current market is

tracking system◦Rarely found program that only has

requesting systemCurrent Requesting System at

Methodist◦Phone call

Calls get ignore when decontamination staffs are busy

◦Tongue depressor Decontamination staff might not notice about it Tongue depressor written area is very limited

Constraints and Considerations

◦Time◦Cost◦Program complexity◦Monitors◦Use of existing SPM database

Security Request (SR2 form)

◦Compatibility/Issues Touch screens with Windows XP Firewall Issues involved in networking

Potential Risks & MitigationsChange of Project RequirementsChange of ManagementReaching Project Checkpoint in

Timely MannerOverbudget

Cost EstimateBudget: $2,000 (grant)

Available TotalHardware

◦3 Touch screen Monitors(< $900)Labor $1,000 (100 hours @

$10/hour) Workstation computers availableTotal: < $1900

Project Schedule – Spring 2011

Senior Design Introduction

Problem DefinitionProblem Definition

Identify End-Users and End-UsesIdentify Requirements and Solution

Technology SelectionChoosing the Programming Language

Research NetworkingDevices Selection

End Product DesignDatabase Design

Code DesignTesting DesignFinalize Design

Project DocumentationProject Plan

Design Document

Project ReportingWeekly Report

Website

1/9 1/16 1/23 1/30 2/6 2/13 2/20 2/27 3/6 3/13 3/20 3/27 4/3 4/10 4/17 4/24 5/1

Project MilestoneApril 20 – Completed Simple

Server/Client NetworkingApril 24 – Finalized Design ReportSummer 2011 – Continue on

expanding the coding and order hardware

September 25 – Begin Full Test & Bug Fixes

November 6 – Finalize Design

Functional Decomposition

Operating Room Terminal

Decontamination Room Terminal

Coordinator Computer

Requests Information

Clean Core Terminals

Decontamination Status Board Terminal

Clean Core Status Board Terminal

Status Update

Status Update

System Architecture Nurse Terminal

Interface Design Nurse Terminal

System ArchitectureDecontamination Terminal

Interface DesignDecontamination Terminal

System Architecture Sterilization Terminal

Interface Design Sterilization Terminal

System Architecture CSP Coordinator Monitor

Interface Design CSP Coordinator Monitor

Hardware & Software TechnologyWorkstation

OS - Windows XP Language - Java

Status Board Terminal Touch Screen Monitor $200 - $400 price range 19 – 21” screen size

Test PlanUnit Testing (JUnit)Functional TestingModular TestingManual Testing

Responsibilities/ContributionsCharles Ristau

◦Team Leader and Front-End design Manager

Yik Sen Tan◦Webpage Designer and Frond-End design

AssistantTheron Worthington

◦Communication Liaison and Back-End design Manager

Tariq Azmy◦Secretary and Back-End design Assistant

Current Status

Design- Finalized Design Framework Specified Functional Tasks for Each

Software

Implementation Modeled Simple Client-Server Networking Integrated network with GUI interface

Terminal Selection Confirmed with HP Touch Screen Monitor

Plan For Next SemesterFull Implementation

Expand the codes to include all features

Have all software connected in the network

Testing the system Error and Bug Fixes

Full Setup and Demonstration

Project Schedule – Fall 2011

End Product Implementation

Software Coding

Device Setup and Installation

Bug Fixes

Test Planning

End Product Testing

Test Execution/Evaluation

Error Analysis

Project Documentation

Project Poster

Final Project Documentation

Project Reporting

Weekly Report

Website

8/21

8/28

9/4

9/11

9/18

9/25

10/2

10/9

10/1

6

10/2

3

10/3

0

11/6

11/1

3

11/2

0

11/2

7

12/4

12/1

1

Questions?