ONTARIO TAEKWONDO ASSOCIATIONtaekwondo-ontario.com/wp-content/uploads/2017/12/2016... · 2017-12-19 · ONTARIO TAEKWONDO ASSOCIATION The Ontario Taekwondo Association is recognized

ONTARIO TAEKWONDO ASSOCIATION

The Ontario Taekwondo Association is recognized by the Ministry of Tourism, Culture & Sport 4560 Hwy 7 East, Suite 500 Markham, Ontario L3R 1M5 [email protected]

Notice to Members of the Ontario Taekwondo Association

NOTICE OF ANNUAL GENERAL MEETING OF MEMBERS

Released June 30, 2016

Notice is hereby given that a General Meeting of Members of the Ontario Taekwondo Association will be held on Saturday, July 30, 2016 at 11:30 a.m. with the draft agenda to follow. The location of this meeting will take place at:

SHERATON GATEWAY HOTEL IN TORONTO INTERNATIONAL AIRPORT (TERMINAL 3) Terminal 3, Toronto AMF, Toronto, ON L5P 1C4

MEMBERS ALLOWED TO ATTEND THE GENERAL MEETING OF MEMBERS Please note bylaw number 8, section 11.05 (approved at the Annual General Meeting of Members held December 13, 2008): 11.05 VOTING OF MEMBERS Only Club Owners as defined in Section 2.07, or the said Club Owner’s proxy holder, are entitled to vote and shall be issued a voting card at registration for the meeting indicating the number of votes as registered with the OTA 30 days prior to voting. The number of votes allotted to a Club Owner shall be determined by allowing one vote per Black Belt Individual Member, 18 years and older, registered with both the OTA and Member Club in good standing with the OTA and Member Club, 30 days prior to a vote. CERTIFICATE OF RESIDENCY AND CITIZENSHIP A Certificate of Residency and Citizenship (issued with this Notice) must also be signed by each Club Owner attending in person or by proxy. For Club Owner appointing a proxy, the signed certificate must be submitted along with the “Appointment of Proxy” form. For Club Owners attending in person, the certificate can be completed at check-in. APPOINTMENT OF PROXY A proxy may be appointed by a Club Owner, only by use of the “OTA Appointment of Proxy” form (issued with this Notice). The signed proxy, along with the Certificate of Residency form must be received by the OTA at the address below by mail, by hand, or by email on or before Wednesday, July 27th at 8:00 pm. Proxy holders may be required to show picture identification at the meeting. Please mail or hand deliver ALL signed forms to: Ontario Taekwondo Association

4560 Hwy 7 East, Suite 500 Markham, Ontario L3R 1M5

By email* to: [email protected]

*if using email, you must scan a signed copy of the form, and send that signed form as attachment



ANNUAL GENERAL MEETING OF MEMBERS AGENDA, July 30, 2016 1. Roll Call

2. Approval of the Agenda

3. Approval of Previous Minutes – August 15, 2015

4. Approval of the Actions of the Board

5. Financial Matters

x Audit Report for year ended March 31, 2016

x Approval of Budget for 2016-17

x Appointment of Auditor for Fiscal Year 2016-17

6. Committee Reports

7. Schedule of Events

8. Other Business 9. Adjournment



CERTIFICATE OF RESIDENCY & CITIZENSHIP For Annual General Meeting of Members

To: The Ontario Taekwondo Association I, __________________________________________________________ , hereby certify and solemnly declare that:

(Print your first and last name)

I am a Canadian Citizen or Landed Immigrant and I have been a permanent resident of Canada for at least six (6) months prior to July 30, 2016 DATED at _____________________________________, this day of _____________________________ , 2016

(Print City here)

_____________________________________________ _______________________________________ (Signature) (Independent witness)

Note: You may wish to also provide a copy of one of the following documents as an attachment to this certificate for proof of Canadian Citizenship or Landed Immigrant Status:

x Canadian Passport x Canadian Birth Certificate x Canadian Citizenship card/certificate x Proof of Landed Immigrant status (permanent resident card, landed immigrant papers, immigrant visa)

For Club Owners appointing a proxy holder, this signed certificate must be received by the OTA at the address below by mail, by hand, by email*, on or before Wednesday, July 27, 2015 at 8:00pm. For Club owners attending the AGM in person, this form may be completed in advance or at check-in. Please return the signed “Certificate of Residency and Citizenship” Form to: By mail or by hand: Ontario Taekwondo Association


Or by email* to: [email protected]




APPOINTMENT OF PROXY

For Annual General Meeting of Members

TO: The Ontario Taekwondo Association

PROXY The undersigned Club Owner of the Ontario Taekwondo Association (“OTA”) hereby appoints: ____________________________________________________________________________________ (Print first and last name of the person you are appointing to be your proxy holder) as proxy of the undersigned to attend and act at the General Meeting of Members of the OTA to be held on the 30th day of July 2016, and at any adjournment or adjournments thereof in the same manner, to the same extent and with the same power, without restriction, as if the undersigned were present at the said meeting or such adjournment or adjournments thereof. Dated this _________________________day of ________________________________, 2016.

(month) ________________________________________ ________________________________ Club Owner Name (print) Club Owner Signature _____________________________________________________________________________________ Name of Club/School This signed proxy form must be received by the OTA at the address below by mail, by hand, or email on or before Wednesday, July 27th at 8PM. Proxy holders will be required to show picture identification at the meeting. Proxy must be submitted by, mail or by hand to: Ontario Taekwondo Association


By email* to: [email protected]



Summary of Executive Committee and Board of Directors Actions Aug 15, 2015-July 30, 2016

SUMMARY OF EXECUTIVE COMMITTEE & BOARD OF DIRECTOR ACTIONS August 15, 2015 – July 30, 2016 BOARD OF DIRECTORS MEETING – August 15, 2015 Motion To dissolve all current OTA committees Discussion: In order to reevaluate our committee structure, all committees would be dissolved, with the Referee Committee Chair and Tournament Committee Chair retaining their roles and responsibilities until the new committee structure was determined Motion: To authorize the Executive Committee to act on behalf of the Board of Directors in between Board of Directors Meetings. Motion: To create the staff position of Operational Director with roles and responsibilities to be defined by the Executive Committee, and to promote Master Rommel Cabanatan to this position effective immediately until March 31 2016 Motion: To authorize the Operational Director to work closely with the OTA’s Ministry Consultant to develop an operational plan and increase the capacity of the OTA. BOARD OF DIRECTORS MEETING – Sept 3, 2015 Motion To create a separate insurance account apart from Taekwondo Canada, effective September 05, 2015 with HKMB HUB International Limited as per the proposal provided and amended by Mr. Allan Hollingsworth. Motion The 2015-16 OTA Colour Belt and Black Belt Individual Membership Fee will be $25 and does not include Taekwondo Canada membership fees. Motion The 2015-16 OTA Club Membership Fee will be $300 and does not include Taekwondo Canada Club membership fees. Motion To update our Individual and Club Membership Forms to reflect 2015-2016 expiry, with a note: "Please note that all memberships with the OTA expire as of August 31, 2016. A student's membership is valid only if the Club (where you have a membership) is registered as an OTA Club Member in good standing. As of September 1st, 2015, Taekwondo Canada membership is separate and is not included in this OTA membership." EXECUTIVE COMMITTEE MEETING – Sept 23, 2015 Motion: To approve 3 new clubs: (I) Chelmsford TKD –Roland Dutrisac, (II) Exeter Tri-Star- Aaron Karr, and (III) Shelburne Bluewater- Bernard Karsch Motion : To decline the proposed agreement from Taekwondo Canada (attached), with regards to the TO2015 equipment legacy. Motion : To re-constitute the TOURNAMENT EVENT SANCTIONING COMMITTEE, and appoint the following individuals to this committee: Master John Huh (Chair) Master Sungmin Son (Member) Master Rommel Cabanatan (Member)

Master Bhajan Mann (Member) Master George Koh (Member);

Motion: To assign the Event Sanctioning Committee with the task of processing any tournament sanctioning applications received according to the currently approved Event Sanctioning Policy.



EXECUTIVE COMMITTEE MEETING – Dec 10, 2015 Motion: To approve, adopt, and implement the Operational Plan as drafted. Motion: To approve the Quest for Gold Criteria. Motion To approve 3 new clubs: (i) 1812 Fitness & Martial Arts – Rodney Reid(ii) Coniston Taekwondo- Nik Geer (iii) Black Belt World Brampton –Tommy Chang Motion To approve the following budget / expense reimbursements for Jerome Cabanatan & Sungmin Son, as Coaching Staff for the 2015 Panam University Championships in West Point, NY on October 23-25, 2015. Airfare $800 Mileage $0.25 per km Transportation $200 Hotel $ 160/night Honorariums $80 per Day

Food $60 per Day Parking $20/night Coaching Pass $100 All funds are CAD

MotionTo approve ½ the eligible expenses, as per policy, for the 2015 AGM by new Board of Directors Motion To increase the Operational Director Remuneration to $1800/month, retroactively effective to September 1, 2015, until March 31, 2016. Motion To approve the Privacy Policy as distributed. BOARD OF DIRECTORS MEETING (e-Vote)– March 13, 2016 Motion that the Board appoint lawyer MS. Lai-King Hum of HUM Law Firm TO advise and REPRESENT the OTA in responding to the communications from Mr. Avi Vaturi, received February 23, AND DEFEND THE STATEMENT OF CLAIM ISSUED BY HWA SUN MYUNG AND MYUNG'S TAE KWON DO ACADEMY, COURT FILE NO. CV-16-54542, AND approve remuneration up to $2,000, plus HST, in connection with STEPS TO BE TAKEN TO PREPARE AND SERVE A STATEMENT OF DEFENCE. EXECUTIVE COMMITTEE MEETING (e-Vote)– March 14, 2016 Motion TO APPROVE of 6 new OTA Club Memberships. Appplications, documents and Club Membership fees all received. All dojangs are operational and have the minimum requirements of TKD mats installed & Kukkiwon certified staff member. All have varying activity within the OTA and current, or have lineages to OTA Members in good standing. 1. STA Brampton-Paolo Fiaes-Brampton http://martialartsinbrampton.com/ (Legal name is Sport Taekwondo Academy, agreed to be listed as above to further differentiate from existing "Sport TKD") 2. Everest TKD-Dhirendra Shahi-Brampton http://everesttaekwondo.com/ 3. Orangeville Olympic Taekwondo-Damian Soto-Orangeville http://www.orangevilleolympictkd.com/

4. D'souza Martial Arts-Charlotte D'Souza-Waterloo http://www.dsouzamartialarts.com/ 5. Evolution Taekwondo Academy-Dion Barrera-Concord http://www.gtasportsplex.com/ 6. Master Kim's OMAC Taekwondo – Hyung Chul Kim-Vaughan http://www.omacworldclassmartialarts.com/ (new Branch among existing 3 other locations)



EXECUTIVE COMMITTEE MEETING-April 11, 2016 Motion To approve the expenses for the US OPEN and Canada Open as circulated by the Secretary General with the Agenda.US OPEN, G-2 -IN RENO, NEVADA, FEB 4-7. 2016

Claimable Expense/Budget 1. Airfare up to $800 2. Land Transportation up to $200 3. Hotel $ 160 per night (6 Day) 4. Food $60 per Day (6 Day) 5. Honorariums $80 per Day (6 Day) 6. PATU Intercontinental Coach Course / Coach Fee up to $280 (based on $200 USD)

CANADA OPEN, G-1-IN MONTREAL, FEB 12-14. 2016

Claimable Expense/Budget 1. Airfare up to $800 2. Land Transportation up to $200 OR 1. Transportation $0.25 per km 2. Parking $20/ night = (4 Day) 3. Hotel $ 160 per night (4 Day) 4. Honorariums $80 per Day (4 Day) 5. Food $60 per Day (4 Day) 6. PATU Intercontinental Coach Course / Coach Fee up to $280 (based on $200 USD)

Motion To have the Provincial Games moved from July 2nd-3rd weekend to June 25th – June 26th weekend. Motion To approve the $14950 for the 3rd Tier Funding as circulated by the Operational Director. Motion To extend Master Cabanatan’s term as Operational Director for a period of six months from April 1st to the end of September at which time terms of reference will be developed. BOARD OF DIRECTORS MEETING (e-Vote)– July 21, 2016 Motion that the Board approves the following rates as the maximum spendable allowances for the 2016 Nationals Tournament held in Calgary Alberta. 1. Airfare up to $800 2. Land Transportation up to $200 3. Hotel $ 160 per night (5 Day) 4. Honorariums $80 per Day (5 Day) 5. Food $60 per Day (5 Day)

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DE

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SPON

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STAT

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Budg

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(Item

– Am

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Sp

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Taek

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, that

is co

nsist

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e gen

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dian a

ppro

ach

as pr

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ng T

erm

Athle

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velop

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Mode

l.

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ntify

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cour

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nduc

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ho w

ill wo

rk un

der t

he ju

risdic

tion o

f the V

P Te

chnic

al on

im

pleme

ntatio

n of th

e LTA

D re

comm

enda

tions

. 2.

Publi

sh a

Tour

name

nt St

anda

rds &

San

ction

ing

Polic

y doc

umen

ts for

all a

spec

ts of

taekw

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and

levels

of co

mpeti

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usin

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FUN,

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PLET

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Memb

ersh

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o inc

reas

e the

numb

er of

re

gister

ed T

KD pa

rticipa

nts in

Ont

ario.

To

facilit

ate th

e reg

istra

tion o

f all T

KD pa

rticipa

nts.

To re

tain m

ore T

KD pa

rticipa

nts o

f olde

r age

by

offer

ing to

them

alter

nate

solut

ions a

dequ

ate to

the

ir inte

rest

and c

apac

ities.

1. Pr

omote

servi

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uch a

s Ins

uran

ce, o

nline

pr

esen

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omoti

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conn

ectio

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annu

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ship.

2.

Fully

activ

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regis

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d pro

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its ut

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RESP

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2.EXC

TIME

LINE

1.SEP

201

6 2.

MAR

2015

STAT

US

1.IN

PROG

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O – M

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dues

&

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9,375

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romo

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pleme

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reco

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datio

ns co

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from

the r

eview

of

the Lo

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men

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a To

urna

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Stan

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s & S

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Po

licy d

ocum

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of tae

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d lev

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comp

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sing L

TAD

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inolog

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S,FU

N,L2

T,T2

T,T2

C,L2

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2W)

2. Up

date

the ne

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romo

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ckag

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furth

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pleme

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LTAD

re

comm

enda

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RESP

ONSI

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TIME

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1.SEP

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NG

I – A

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port

- $3

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Coac

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the a

bility

of

Coac

hes/I

nstru

ctors

to su

ppor

t the

deve

lopme

nt of

taekw

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at al

l leve

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achin

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tifica

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ew N

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Tra

nsfer

cred

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coac

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ld NC

CP le

vel to

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form

at.

1. Int

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P mo

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for C

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2.

Deliv

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Spec

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hops

for

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3. Co

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valua

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posiu

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RESP

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and

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taekw

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prog

rams

that

could

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tside

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pand

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xper

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RESP

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PRO

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D

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vide

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and

clinic

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to im

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co

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mino

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name

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Natio

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4. De

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Mino

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raini

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vincia

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Hold

3-4 p

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vel re

feree

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mina

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differ

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ntario

Reg

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RESP

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C 2.R

C 3.R

C /T

C /O

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5.

RC/O

D/EX

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TIME

LINE

1.JAN

2014

2.J

AN 20

17

3.JAN

2017

4.J

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5.JAN

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STAT

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1.COM

PLET

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2.ONG

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3.I

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4. CO

MPLE

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5. CO

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R- O

ffice/S

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1,000

T – P

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velop

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Reso

urce

s Main

tain a

nd im

prov

e fun

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oduc

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lity pr

omoti

onal

mate

rial to

stim

ulate

publi

c inte

rest.

1. De

fine a

form

at for

inter

nal a

nd ex

terna

l co

mmun

icatio

n, inc

luding

a for

mat fo

r the

OTA

Ne

ws Le

tter.

2. Ma

intain

a we

ll upd

ated

Web

site.

RESP

ONSI

BILIT

Y 1.O

D/AD

M 2.O

D/AD

M/VP

1

TIME

LINE

1.JAN

2017

2.J

AN 20

17

STAT

US

1.NOT

STA

RTED

2.O

NGOI

NG

EX

CELL

ENCE

OBJE

CTIV

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TION

RE

SPON

SIBI

LITY

TIME

LINE

STAT

US

Budg

et Al

locati

on

(Item

– Am

ount)

Na

tiona

l Tea

m Pr

ogra

ms: T

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vide p

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ams

and s

uppo

rt tha

t will

enab

le On

tario

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tes to

plac

e co

nsist

ently

in N

ation

al an

d Int

erna

tiona

l eve

nts. (

Senio

r, Ju

nior,

and C

adet)

.

1. To

deliv

er m

ore T

raini

ng C

amps

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Deter

mine

indiv

idual

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ing P

rogr

ams f

or: 1

) tar

geted

athle

tes; 2

) car

ded a

thlete

s; 3)

De

velop

ment

Team

athle

tes.

1.OD/

HC/V

P2

2.OD/

VP2/H

C

1.JAN

2017

2.J

AN 20

17

1.ONG

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2.O

NGOI

NG

S- P

rodu

cts-re

sale

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,500

T – P

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siona

l De

velop

ment

- $2

,500

W –

Team

Offic

ials

(Nati

onal

even

ts) -

ONTA

RIO

TAEK

WON

DO A

SSOC

IATI

ON

45

60

Hw

y 7

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ACRONYM LEGEND ADM- ADMINISTRATIVE ASSISTANT BOD- BOARD OF DIRECTORS CD- REGIONAL CENTRAL DIRECTORS DF- DIRECTOR OF FINANCE / TREASURER EAD- REGIONAL EASTERN DIRECTOR ESC- EVENT SANCTIONING COMMITTEE EXC- EXECUTIVE COMMITTEE FND- REGIONAL FIRST NATIONS DIRECTOR HC- HEAD COACH NWD- REGIONAL NORTHWESTERN DIRECTOR OD- OPERATIONAL DIRECTOR PA- POINTS ADMINISTRATOR PRE- PRESIDENT QFG- QUEST FOR GOLD SELECTION COMMITTEE RC- REFEREE COMMITTEE SG- SECRETARY GENERAL SND- REGIONAL SPECIAL NEEDS DIRECTOR SWD- REGIONAL SOUTHWESTERN DIRECTORS TC- TOURNAMENT COMMITTEE VP1- VICE PRESIDENT ADMINISTRATION VP2- VICE PRESIDENT TECHNICAL



Budget April 1, 2016 - March 31, 2017 Income A Tournament Income $70,500 B Member dues non-black belt fees $48,600 black belt fees $20,250 club membership $43,750 C Grants $22,641 D Sponsorship & Donations $5,000 E Merchandise $2,000 F Miscellaneous Income $5,000 G Seminars / Clinics / Camps $15,000 Total Income $232,741 Expense H Administration Fees $36,000 I Athlete Support $30,000 J Bank Service Charges $1,200 K Capital purchases $0 L Insurance $35,000 M Marketing & Promotion $1,400 N Meetings $5,000 O Membership Dues & Subscriptions $17,600 P Misc. Expenses $500 Q Office Expenses $1,500 R Office/Seminar Supplies $1,500 S Products-resale $1,500 T Professional Development $7,500 U Professional Fees $8,000 V Rent $2,400 W Team Officials (National events) $15,000 X Telecommunications $800 Y Tournament / Event costs $66,000 Z Travel / Entertainment $1,500 Total Expense $232,400 Net Income / Loss $341



Ontario Taekwondo Association Notes to Budget - 2016 - 2017

Revenue A - Goal to increase participation at the OTA provincial events to raise revenue B - OTA membership fees with Taekwondo Canada C - Ministry of Tourism, Culture & Sport - Base Funding level D - Web advertising and corporate sponsorship opportunities E - Donations received for provincial team jackets and uniforms, from athletes, coaches, trainers F - e.g. NSF charges etc.. G - Referee, Athlete, and Educational Seminars Expenses H - Administrative fees/salaries to conduct OTA business (Executive Assistant / Admin Assistant) I - Financial Support and clothing to Sr and Jr athletes who qualify and attend National events representing Ontario J - Bank service charges K - No capital purchases planned L - Liability insurance M - OTA website maintenance and resource marketing materials to help raise awareness of OTA N - AGM, Board, and Executive Meeting Expenses (incl. rental of space, refreshments, supplies etc.) O - Taekwondo Canada membership fees and national championship fees P - Special awards for volunteers who contribute a considerable amount of time to the development of the OTA Q - Printing and reproduction, mail and courier R - Office and seminar supplies, paper, toner, etc. S - Cost of OTA fundraising products T - Professional services to conduct athlete training camps, referee and coaching seminars U - Legal, accounting, and/or consulting fees V - Rent for facilities for training camps, seminars, and OTA office or storage W - Payments made to assist OTA Team Officials with travel expenses to National events and International Events X - Standard telecommunication expenses required to conduct OTA business Y - Provincial tournament costs (awards, facility and equipment rental, honoraria, supplies, other) Z - Administrative travel budget for attendance at National and/or Provincial Meetings or OTA related activities

2016 Referee Report

July 15, 2016

This report was prepared to provide the OTA Board of Directors with a summary of the activities of the referee committee from August 16, 2015 to July 15, 2016. This report provides the number of sanctioned tournaments officiated, the number of referee seminars conducted and the number of referees accredited during this period.

Summary:

The referee chair attended a WTF International Poomsae Referee Refresher Course in Bonn, Germany.

We also had two of our International Referees attend refresher courses during this period.

We also had 19 new National Kyorugi and 18 new National Poomsae referees certified during this period.

The referee committee ran four referee seminars during this time and has trained 56 kyorugi referees and 15 poomsae referees.

We ran eight colour belt events during this period as well as four Provincial Black Belt Games with each event running over two days as follows:

Colour Belt Events

Date Tournament Number of Rings Referees Oct 3, 2015 Jung Ko 10 55

Nov 14, 2015 Toronto Open 8 42 Nov 15, 2015 Toronto Open 6 33 Dec 5, 2015 JSC 6 34

Feb 27, 2016 Sport TKD 8 38 Feb 28, 2016 Sport TKD 7 36 Mar 26, 2016 Tri Star 8 42 Apr 16, 2016 UTA 7 32 May 7, 2016 Battle of Warriors 6 23

May 29, 2016 Son’s TKD 9 50

Provincial Black Belt Events

Date Tournament Number of Rings Referees Sep 19, 2015 2015-2016 Provincial

Championships (Poomsae)

2 13

Sep 20, 2015 2015-2016 Provincial Championships

(Sr. Sparring)

4 26

Oct 24, 2015 2015-2016 Provincial Championships

(Jr. Sparring)

3 21

Oct 25, 2015 2015-2016 Provincial Championships

(Cadet Sparring)

3 22

Jan 23, 2016 OTA BB Challenge (Sr. Sparring/All Poomsae)

3 21

Jan 24, 2016 OTA BB Challenge (Cadet/Jr. Sparring)

3 22

Jun 25, 2016 2015-2016 Provincial Black Belt Event

(Cadet/Jr. Sparring)

3 15

Jun 26, 2016 2015-2016 Provincial Black Belt Event

(Sr.Sparring/All Poomsae)

3 21

This was a busy year and we managed to balance the tournament season for most of the year.

We also ran fewer seminars, but managed good turnouts in terms of attendance

The referee committee will try to conduct the 4 referee seminars in the next year.

We have achieved balanced gender representation for the 2016 Ontario Summer Games scheduled for August 11-13, 2016 with eight male and eight female referees.

Going forward:

1. The referee committee recommends that the BOD look at the honorarium of the referees to come in line with other provinces.

2. The use of the KP&P scoring system is working out well for the colour belt tournaments and we hope to continue improving our knowledge of the new system.

3. Tournaments need to follow a standard format. The idea that each tournament has different rules and divisions results in wasted time and confusion, leading to unnecessary down time.

4. We should also be looking at having the OTA Poomsae Black Belt selection game as a separate event due to increased participation numbers.

5. As the WTF strives to promote and respect gender equality, we are committed in our efforts in achieving gender equality wherever possible as it relates to the selection of officials for OTA sanctioned events.

6. The referee committee hopes to work with the BOD in strengthening and harmonizing poomsae instruction in Ontario through development seminars and workshops for club owners. Respectfully submitted Master Bhajan Mann OTA Referee Committee Chair

This Report is to outline the observations and recommendations by the Tournament Committee. 2015 September 19 Ontario Poomsae Championships Centennial College Athletic & Wellness Centre September 20 Ontario Senior Black Belt Sparring Championships Centennial College Athletic & Wellness Centre October 3 Jung Ko’s 16th Canadian Classic Markham Pan Am Centre, Unionville, ON October 24 Ontario Junior Black Belt Sparring Championships Conestoga Athletics & Recreation Centre, October 25 Ontario Cadet Black Belt Sparring Championships Conestoga Athletics & Recreation Centre, November 14– 15 2015 Toronto Open Taekwondo Championships Variety Village, Scarborough, ON December 5 1st JSC Taekwondo Championship Bishop Reding Catholic Secondary School, 2016 January 23-24 2016 OTA Black Belt Challenge Bishop P F Reding Catholic Secondary School, February 27-28 Sport TKD Open 2016 Ryerson University, Toronto, ON March 26 Tri Star Taekwondo Championship 2016 Conestoga Athletics & Recreation CentrE April 16 UTA Challenge 2016 Conestoga Athletics & Recreation Centre, May 7 2016 Battle of Warriors Gordon Alcott Arena, Georgetown, ON May 29 2016 Son’s Premier Taekwondo Championship Brampton Soccer Centre, Brampton, ON June 25-26 2016-2017 Cadet ,JR & SR Provincial Game Ajax High School, Ajax, ON

0

200

400

600

800

1000

1200

1400

SANCTIONED EVENTS

Registrants

UPCOMING 2016 Events August 11-14 2016 Ontario Summer Games Erin Meadows Community Centre September 10-11 Cadet ,JR & SR Provincial Game Pickering High School, Ajax, ON October 1 Jung Ko’s 17th Canadian Classic Markham Pan Am Centre, Unionville, ON October 22 Phoenix Games Taekwondo Championship Centennial College-Athletic & Wellness Centre, November 11 – 13 Toronto Open Taekwondo Championships Variety Village, Scarborough, ON

Notes: 1. There were no formal complaints about coach behavior in above list of events. 2. Master John Jun remains as Tournament Vice Chair, 3. Tournament Point System Administration remains under Master Mark Warburton. 4. Jaymie Cabanatan as Admin Assistant handles registrations, verifications and control areas. 5. Calendar list of Events were published 2 years ahead.(RELEASED Feb 2015 FOR 2015 & 2016) 6. Completed phase out of RingMaster. KP&P has been good service, and attribute to the rise in costs of

Tournaments. 7. IVR has been standard at each OTA Provincial BB Event. 8. Captain Sports remains official distributor and scoring equipment provider for OTA events. 9. Facemasks introduced as mandatory for Cadets 10. itaekwondo.ca Online Registration System reported ease of administration, record keeping and payment

process. 11. OTA Tournament Coordinators have been integral part of TKD Canada Events. 12. OTA Tournaments continue to be the main platform for NCCP evaluation of Coaches & Referees. 13. OTA Tournament simulations have been implemented in all OTA training camps to date, using our

resources of referees, electronic equipment. 14. Tournament hosting policies are still pending final Board approval. 15. Updated Fee & Honorarium schedules are pending final Board approval, and request to be implemented. 16. Due to PanAmGames and International events, we Revised/shortened season in 2015-the Proposal was

received well with less Selection events.; 17. OTA has approved event staffing on a per/ event basis. 18. OTA successfully applied and accepted at 2016 Ontario Summer Games 19. OTA events continue to be part of funding process for Quest For Gold & ONTop Overall ranking (Sparring

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OTA PROVINCIAL BB EVENTS

OTA PROVINCIAL BB EVENTS

As a SPORT ORGANIZATION, the OTA must focus on what makes up SPORT as a priority (athletes, coaches, competitions, officials, administrators, volunteers etc.). The following are outcomes from the Ministry of Tourism Culture & Sport, that they would like to see progress based on the Operational Plan. Continued Provincial Base Funding Grant will be dependent on actions & outcomes of the following by Dec 31 2016. Recommendation to activate the following Committees and the Executive to Approve below projects and fulfill the following identified priorities.

x Fully activate the online membership registration and promote its utilization.- x Publish a Tournament Standards & Sanctioning Policy document for all aspects of taekwondo and levels of

competitions using LTAD Terminology (AS, FUN, L2T, T2T, T2C, L2W, T2W). x Host a Provincial Coaching Symposium. x Expand the taekwondo program into a number of Aboriginal communities with a specific element of the

program addressing promotion of taekwondo to this population (Northwest Region). x Collect and distribute information on best practices on introducing “Taekwondo in after school and

community programs” in various regions of Ontario. x Develop and deliver, if and when necessary, a basic “Introduction to Taekwondo” course for PE teachers

with little prior taekwondo experience. x Promote the club development program. x Offer a professional development course for coaches/instructors who work with athletes with a disability. x Develop a new upgrading program. x Define a format for internal and external communication, including a format for the OTA newsletter. x Re-instate an Athlete Representative on OTA’s Board of Directors. x President, 1st VP and VP of Technical evaluates Operational Director/Head Coach annually. x Coaches working with the provincial team must abide by and sign the coaches’ code of conduct. x Develop elite training programs for 12+ black belts (T2C, L2W). x Call out for High Performance Committee members. x Review the standards of the national sanctioning policy and implement them into the Ontario sanctioning

policy. x Publish roles & responsibilities on website, organizational chart. x Communicate w/ OTA Clubs for feedback & input as well as keeping clubs up to date. x Change over to an online EFT System for payment processing. x Revise the fee & honorarium schedule. x Reinstate OTA Challenge Fundraising Tournament/Camps. x Review of budget & actuals semi -annually (or quarterly). x Review & reinstate committees to service the organization. x Create orientation documents for each position to ensure smooth transition when new staff is hired. x Conduct an organization review of all positions. x Review and update processes including policies, job descriptions, and other day to day operational

functions. x Hire interns, temporary, contract or part-time staff during all seasons to support programs and events.

Regards, Rommel Cabanatan, Tournament Committee- Chair John Jun, Tournament Committee-Vice Chair

Documents

ONTARIO TAEKWONDO ASSOCIATIONtaekwondo-ontario.com/wp-content/uploads/2017/12/2016... · 2017-12-19 · ONTARIO TAEKWONDO ASSOCIATION The Ontario Taekwondo Association is recognized