Online Essay Scoring for Write Source Online District/School

Online Essay Scoring for Write Source Online

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District/School Administrator Manual_v0.1

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Contents 1. Email Notification of Online Essay Scoring (OES) Access ....................................................... 2

2. Set Up Administration Accounts ................................................................................................ 3

A. Existing Users (Administrators) .......................................................................................... 3

B. New Users (Administrators) ............................................................................................... 4

3. Import Teachers (District and School Administrators Only) ..................................................... 6

4. Import Students (District and School Administrators Only) ...................................................... 8

5. Set Up Teacher Accounts (Self-Register) ................................................................................ 12

6. Set Up Online Essay Scoring (OES) in Holt McDougal Online .............................................. 15

7. Teacher Allocation of Online Essay Scoring (OES) to a class in Write Source Online (WRS)

18

8. Teacher Access to Online Essay Scoring (OES) from within Write Source Online (WRS).... 20

9. Student Access to Online Essay Scoring (OES) from within Write Source Online (WRS) .... 21

10. Questions about Online Essay Scoring (OES) ...................................................................... 22


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1. Email Notification of Online Essay Scoring (OES) Access A. You will receive an order confirmation email from Write Source Online notifying you of

entitlements to Online Essay Scoring (OES).

B. You can now use Online Essay Scoring after you set up the teachers and students in HRW,

the application that hosts OES.


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2. Set Up Administration Accounts If no administration accounts are necessary, your teachers can set up accounts of their own by

following the steps beginning with Section 5 “Set Up Teacher Accounts (Self-Register)”. (pg 12)

o There does not *need* to be a District Administrator (DA) or School Administrator (SA) for

a district. The role is optional.

The benefit for the DA or SA role is that they are able to import students and

teachers.

If there is no DA or SA, then teachers register themselves and set up their own

students.

o The keycode to create a DA or SA account is unique to the district.

There can be only 1 DA per district

There can be multiple SAs per district, but only 1 SA per school.

A. Existing Users (Administrators) a. Sign in at http://my.hrw.com using the user name and password that you previously

registered on Holt McDougal Online.

b. Enter the OES ISBN to register each new product.

http://my.hrw.com/


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B. New Users (Administrators) a. To obtain the keycode required to set up a DA or SA account, contact your Sales

Rep. Once you have the keycode, proceed to the next step.

b. Go to http://register.hrw.com/hrw/userreg/userreg.jsp.

c. Click District or School Administrator, and then click Register.

d. Click Choose your User Type and select your desired role.

e. Click and select your State, District and School to find your organization.

f. Click Continue Registration.

http://register.hrw.com/hrw/userreg/userreg.jsp


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g. Enter the required information including your administration registration code.

h. Read the Terms of Use and click I agree.


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3. Import Teachers (District and School Administrators Only) A. Log into HRW as an Administrator.

a. Go to: http://my.hrw.com B. Select Import Teacher Accounts link located underneath teachers. The Import Teacher

page is displayed.

C. Select the File Format link to view how to format the import teacher file. D. The following values must be entered into the import file respectively: E. This table identifies the name of each column and explains the data that needs to be

entered for each.

This field

contains:

This field is for

entering: The parameters for this data are:

Username unique user name

Alphanumeric and 20 characters or less. This is not a required field. The system

will generate if left blank. It cannot be changed for the new account once it is

created.

Password system password

Password is not required but if added, it must be between 5 and 20.

Alphanumeric characters This is not a required field. The system will generate if

left blank. It cannot be changed for the new account once it is created.

First Name First Name First name is a required field. Will allow alphanumeric characters, spaces, and : ,

' - . "

Middle

Name Middle Initial This is not a required field

Last Name Last Name Last name is a required field. Will allow alphanumeric characters as well as

spaces and : , ' - . "

Email email address Must be in the following format” [email protected]

http://my.hrw.com/

mailto:[email protected]


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This field

contains:

This field is for

entering: The parameters for this data are:

School school ID number

Value must match an institution PID value in MDR PID table and is mandatory

for district-level import only. The PID can be found in the table provided at

import screen. See screenshot for example.

Update

indication that

this information

should over-write

existing

information

"Y" required if updating an existing user account. When creating new accounts it

is not a required field.

Red =

Required

Notes:

The header row is required with the correct amount of columns for import, but the

field names in the header row are not static and can be changed. The position of the

data though, cannot.

NOTE: When you save this file, you must save it as a .csv (comma delimited) file.

Perform a final review of the import file using a text editor (i.e. Notepad, TextEdit)

F. Select the Download Example link to view examples of an import teacher file.

a. http://my.hrw.com/help/importing_teachers_example.csv

G. Select the Browse button to search for the teacher import file you have created.

H. Select the Submit button and the system will create teacher accounts based on the file you have submitted.

http://my.hrw.com/help/importing_teachers_example.csv


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4. Import Students (District and School Administrators Only) A. Log into HRW as an Administrator.

a. Go to: http://my.hrw.com b. Select Import Students Accounts link located underneath students. The Import

Student page is displayed.

B. Select the File Format link to view how to format the import student file. C. The following values must be entered into the import file respectively: D. This table identifies the name of each column and explains the data that needs to be

entered for each.

This field

contains...

This field is for

entering the... The parameters for this data are...

When the data

includes numeric

options, the choices

are as follows:

Username unique user name

Alphanumeric and 20 characters or less. This is not a

required field. The system will generate if left blank.

It cannot be changed for the new account once it is

created.

Password password

Password is not required but if added, it must be

between 5 and 20.

Alphanumeric characters This is not a required field.

The system will generate if left blank. It cannot be

changed for the new account once it is created.. Case

Sensitive

http://my.hrw.com/


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This field

contains...

This field is for

entering the... The parameters for this data are...

When the data

includes numeric

options, the choices

are as follows:

First Name first Name First name is a required field. Will allow

alphanumeric characters, spaces, and : , ' - . "

Last Name last Name Last name is a required field. Will allow

alphanumeric characters as well as spaces and : , ' - . "

Student ID assigned ID a number of 7 characters or less

Located in student

records. If Student

ID’s are longer than 7

characters Please

truncate to 7.

Grade grade numerals zero through 12 with a maximum of 2

characters 0 = K

Gender gender numerals zero, 1, and 2

0 = unknown

1 = Female

2 = Male

Ethnicity ethnic background numerals zero through 7 and multiples separated by a

pipe ( | )

0 = unknown

1 = American

Indian/Alaskan

Native

2 = Asian

3 = Black or African

American

4 = Hispanic or

Latino

5 = Native Hawaiian

or other Pacific

Islander

6 = White

7 = Other

Special

Services

required special

services

numerals zero through 5 and multiples separated by a

pipe ( | )

0 = unknown

1 = IEP

2 = 504

3 = Gifted/Talented

4 = Migrant

Education

5 = Title I


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This field

contains...

This field is for

entering the...

The parameters for this data

are...

When the data includes numeric options, the choices

are as follows:

English

Proficiency

level of

proficiency with

English

numerals zero through 6

0 = unknown

1 = Fully/Only

2 = English Proficient

3 = English Student Level 1 - Beginning/Pre-production

4 = English Student Level 2 - Beginning/Production

5 = English Student Level 3 - Intermediate

6 = English Student Level 4 - Advanced

Special

Conditions special conditions

numerals zero through 13 and

multiples separated by a pipe ( | )

0 = None of the below

1 = Autism

2 = Visual Impairment

3 = Deaf - Blindness

4 = Developmental Delay

5 = Hearing Impairment

6 = Orthopedic Impairment

7 = Multiple Disabilities

8 = Mental Retardation

9 = Emotional Disturbance

10 = Speech and Language Disorders

11 = Specific Learning Disabilities

12 = Other Health Care Needs

13 = Traumatic Brain Injury

Economic

Status economic status numerals zero through 4

0 = unknown

1 = No - NOT economically disadvantaged

2 = Eligible for free lunch program

3 = Eligible for reduced price lunch program

4 = Economically disadvantaged by other criteria

School current school

Value must match an institution

PID value in MDR PID table and

is mandatory for district-level

import only. The PID can be

found in the table provided at

import screen. See screenshot for

example.

Update

flag to indicate

the information in

this spreadsheet

should overwrite

any existing

information

""Y" if updating an existing user

account when creating new

accounts it is not a required field.


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This field

contains...

This field is for

entering the...

The parameters for this data

are...

When the data includes numeric options, the choices

are as follows:

Red =

Required

Notes:

The header row is required with the correct amount of columns for import, but the field names

in the header row are not static and can be changed. The position of the data though, cannot.

NOTE: When you save this file, you must save it as a .csv (comma delimited) file.

Perform a final review of the import file using a text editor (i.e. Notepad, TextEdit)

When updating student accounts the username is a required field.

E. Select the Download Example link to view examples of an import teacher file.

a. http://my.hrw.com/help/importing_students_example.csv

F. Select the Browse button to search for the student import file you have created.

G. Select the Submit button and the system will create student accounts based on the file you have submitted.

http://my.hrw.com/help/importing_students_example.csv


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5. Set Up Teacher Accounts (Self-Register) A. Go to: http://register.hrw.com/hrw/userreg/userreg.jsp. B. Select “Teacher in a U.S. School” and then select Register.

C. Enter the required information. D. Read the Terms of Use and select “I Agree”.

http://register.hrw.com/hrw/userreg/userreg.jsp


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E. Select your school from the dropdown the list. Enter the Online Essay Scoring ISBN your

school is entitled to, and select Next.

F. Enter “hrw” in the secure word field, then select “Next”


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G. Click the log in link on the Registration Confirmation screen to begin using Online Essay

Online on Holt McDougal Online. You should also receive an email from Holt McDougal Online that contains your username, password, and a log in link.

(Continues on next page)

http://my.hrw.com/


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6. Set Up Online Essay Scoring (OES) in Holt McDougal Online A. Go to: http://my.hrw.com/

B. Enter the username and password you created during registration, then select “Log In”.

C. Select “Add a Class” link on the menu on the right side of the screen. Select the “How to

Use” link for detailed help on creating classes and students. NOTE: Your classes in Write

Source Online will *NOT* appear in Holt McDougal Online.

http://my.hrw.com/


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D. Enter your class details; select the check box for the Online Essay Scoring product you

wish to assign to the class. Then select Add.

E. Enter new students by filling out student information at the bottom of the Add Students screen. Click the One Log In/Password button to add any existing students that belong to your school, and are registered for another Holt McDougal Online Program, to the class. These students will have the same user name and password for all Holt McDougal Online programs associated to the class. Click Add once you have finished adding students to the class. Note: Students must be created in both Write Source and Holt McDougal Online to appear

in both platforms.


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F. Once you have finished adding students, you will be taken to the View a Class Roster

screen. You can print student log in details and distribute to students offline. You may also

select the “View a Class Roster” link in the menu to the right.

G. Select Home to return to the My Subscriptions screen.

H. Select the Holt Online Essay Scoring link to review prompts and submit writing samples.

Select the Teacher Support link for help. Select the View Student Essays link to view

students’ essay scores.


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7. Teacher Allocation of Online Essay Scoring (OES) to a class in Write

Source Online (WRS) A. Log in to Write Source Online using your Write Source username and password:

https://ws.hmhpub.com/writesource/login

B. If you do not see the Online Essay Scoring icon on your dashboard, click the Manage

Class button at the top of the teacher dashboard.

C. Select the Products tab.



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D. Scroll through the products list or filter by product type to find Online Essay Scoring.

E. Select the checkboxes in the Teacher and Student columns to allocate OES to your class.

Click Save and Close to save any changes.


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8. Teacher Access to Online Essay Scoring (OES) from within Write

Source Online (WRS)

A. Log in to Write Source Online using your Write Source username and password:


B. Select the Online Essay Scoring icon on your dashboard. This will launch the Holt

McDougal Online login screen.

C. Enter your Holt McDougal Online username and password. Then select the Log In button.



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D. You should see Online Essay Scoring listed as a product on the My Subscriptions page

and can begin using Online Essay Scoring.

9. Student Access to Online Essay Scoring (OES) from within Write

Source Online (WRS)

A. Log in to Write Source Online using your Write Source username and password:


B. Select the Online Essay Scoring icon on your dashboard. This will launch the Holt

McDougal Online login screen.



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C. Enter your Holt McDougal Online username and password. Then select the Log In button.

10. Questions about Online Essay Scoring (OES)

A. If you have additional questions regarding OES registration and setup, please

contact the WS Online Tech Support Team at 800.323.9239 or [email protected].

B. You may also visit the OES Support Website which contains additional documentation and step-by-step guides for registration.

C. For more information on OES features, functionality, and facts, click here.

mailto:[email protected]

http://www.hrwtechsupport.com/registration.html

http://www.hrwtechsupport.com/essayscoring.html

Documents

Online Essay Scoring for Write Source Online District/School