Upload
others
View
2
Download
0
Embed Size (px)
Citation preview
Agenda FDU Multi Purpose Room December 3, 2019
Council Retreat 1000 River Road 7:00 PM
Teaneck, New Jersey 07666
Township of Teaneck Page 1
Mayor
Mohammed Hameeduddin
Deputy Mayor
Elie Y. Katz
Deputy Mayor
Mark J. Schwartz
Councilman
James Dunleavy
Councilwoman
Gervonn Romney Rice
Councilman
Henry Pruitt
Councilman
Keith Kaplan
Township Manager
Dean B. Kazinci
Township Attorney
John Shahdanian
Acting Township Clerk
Doug Ruccione
One of New Jersey's most culturally diverse communities, Teaneck is home to some 14,000
families. Within our borders, you will find thriving business and cultural environments, as
well as, unsurpassed parks and natural areas. From starting a business, to raising a family,
Teaneck welcomes you to explore what we have to offer.
Agenda Township Council December 3, 2019
Township of Teaneck Page 2
THE TOWNSHIP COUNCIL WILL MAKE EVERY EFFORT TO ADJOURN THIS
MEETING NO LATER THAN 11:00 PM
TOWNSHIP COUNCIL RETREAT AGENDA
LEGAL OPENING/OPEN SESSION - PUBLIC INPUT - 7PM
I. PLEDGE OF ALLEGIANCE
II. MAYOR'S ANNOUNCEMENT
Adequate notice of this meeting has been provided by Resolution No. 215-2019, sending
a copy to the newspapers officially designated for 2019 by way of Resolution No. 233-
2018, filing a copy in the Township Clerk's Office and posting it on the Municipal
Building bulletin board, and the Mayor hereby directs that this statement be included in
the minutes.
III. ROLL CALL
Councilmember Dunleavy, Councilmember Romney-Rice, Councilmember Kaplan,
Councilmember Pruitt, Deputy Mayor Schwartz, Deputy Mayor Katz, Mayor
Hameeduddin
IV. MOTION TO RETURN TO OPEN SESSION
V. PLEDGE OF ALLEGIANCE
VI. CALL TO ORDER
1. Roll Call
VII. MAYOR'S ANNOUNCEMENT
Adequate notice of this meeting has been provided by Resolution No. 215-2019, sending
a copy to the newspapers officially designated for 2019 by way of Resolution No. 233-
2018, filing a copy in the Township Clerk's Office and posting it on the Municipal
Building bulletin board, and the Mayor hereby directs that this statement be included in
the minutes.
VIII. PRESENTATIONS
IX. WORK SESSION ITEMS
A. Miscellaneous
B. Old Business
C. New Business
Agenda Township Council December 3, 2019
Township of Teaneck Page 3
D. Communications
E. Committee Reports by Council Liaisons
F. Council-Listed Items
1. Pre-Fab Bathrooms in Every Park; Starting with Highest Use - Councilman Kaplan
2. Housing Authority - Deputy Mayor Schwartz
3. Review of Impact Study - Councilwoman Romney-Rice
4. Updated Status of Current Development Projects; AvalonBay, Teaneck Square -
Councilwoman Romney-Rice
5. Elimination of paper for applications and services/E-Payments to pair with E-
Applications - Councilman Kaplan
6. Re-Codification of Teaneck Code - Councilman Kaplan
7. Setting 2019-2020 Goals - Councilman Dunleavy
8. Review of 2018-19 Goals - Councilman Dunleavy
9. Proposal for Strategic Plan "Teaneck 2030" - Councilman Dunleavy
10. Fix Water Bills - Deputy Mayor Katz
11. Alfred Avenue - Deputy Mayor Katz
12. Bike Share - Deputy Mayor Katz
13. Welcome to Teaneck Signs & Slogan - Deputy Mayor Katz
14. Carlton Terrace Street Renaming: Palisades to Queen Anne- Harold Gellis - Deputy
Mayor Schwartz
G. Township Manager's Report
H. Township Attorney's Report
X. FORMAL MEETING ITEMS
A. Public Hearing And Adoption Of Ordinances
The Township Clerk to read the titles of the Ordinances into the record.
Agenda Township Council December 3, 2019
Township of Teaneck Page 4
Mayor to inquire whether any member of the Council has any comments prior to
opening the public hearing.
Mayor to declare that the public hearings on the above ordinances are now open. Any
members of the public wishing to be heard on any of said ordinances or to ask
questions concerning said ordinances may come forward and state their names for the
record. Comments or questions shall be limited to three minutes per person.
B. Meeting Open To The Public For Good And Welfare And Public Input On Any
Matters On This Agenda
Mayor to inquire whether any member of the Council has any comments prior to
opening the meeting to any comments from the public.
Mayor to declare that any members of the public wishing to be heard at this time shall
come forward and state their names for the record. Comments shall be limited to three
minutes per person.
There being no further persons wishing to speak at this time (or the time limit of one
hour having expired), the Mayor to declare that the public comment portion of the
meeting is now closed.
Mayor to inquire whether any member of the Council or the Manager wishes to
respond to the public comments or whether a member of the Council wishes to
remove any item from the Consent Agenda and have a separate discussion thereon.
Comments shall be limited to three minutes per Council Member.
C. Consent Agenda
All matters listed below are considered to be routine in nature by Council and will be
enacted by one motion. There will be no separate discussion of these items. If any
discussion is desired by Council, that particular item will be removed from the
Consent Agenda and will be considered separately.
The Township Clerk to read the amount of the Bill List into the record.
Councilmember _____ moves to approve the Consent Agenda, including Raffles,
Minutes, Resolutions and the Bill List and to dispense with the reading of same
inasmuch as it has been posted on the bulletin board all day, except
____________________. Seconded by Councilmember ____.
Mayor to call on the Township Clerk for a roll-call vote.
Mayor to declare whether said items are (or are not passed).
1. Raffles
All subject to approval and conditions applicable with the Legalized Games of
Chance Control Commission and pursuant to State Statute.
Agenda Township Council December 3, 2019
Township of Teaneck Page 5
2. Minutes
3. Resolutions
4. Bill List
D. Introduction of Ordinances
Township Clerk to read the title of the Ordinance(s) into the record.
Councilmember _____ moves that Ordinance(s) be introduced and passed on
first reading and that the Township Clerk is hereby authorized and directed to publish
the required legal notice of the introduction thereof, together with a notice of the
place, time, and date on which a public hearing will be held on said ordinance, and on
which said ordinance will be considered for final adoption. Seconded by
Councilmember _____
Mayor to inquire as to whether any Councilmember wishes to comment upon the
motion to introduce.
There being no further comments, Mayor to call on the Township Clerk for a roll-call
vote.
Mayor to declare that said ordinance is (or is not) duly introduced and passed on first
reading.
XI. ADJOURNMENT
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5732
INFORMATION ITEM (ID # 5732)
Page 1
Pre-Fab Bathrooms in Every Park; Starting with Highest Use - Councilman Kaplan
9.F.1
Packet Pg. 6
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5734
INFORMATION ITEM (ID # 5734)
Page 1
Housing Authority - Deputy Mayor Schwartz
9.F.2
Packet Pg. 7
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5745
INFORMATION ITEM (ID # 5745)
Page 1
Review of Impact Study - Councilwoman Romney-Rice
9.F.3
Packet Pg. 8
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5746
INFORMATION ITEM (ID # 5746)
Page 1
Updated Status of Current Development Projects; AvalonBay, Teaneck Square - Councilwoman Romney-Rice
- Status of affordable housing fulfillment
- Percentage occupied
- Current income received to date
- Projected Annual Income
- Status of affordable housing fulfillment
- Percentage occupied
- Current income received to date
- Projected Annual Income
9.F.4
Packet Pg. 9
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5747
INFORMATION ITEM (ID # 5747)
Page 1
Elimination of paper for applications and services/E-Payments to pair with E-Applications - Councilman Kaplan
9.F.5
Packet Pg. 10
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5748
INFORMATION ITEM (ID # 5748)
Page 1
Re-Codification of Teaneck Code - Councilman Kaplan
9.F.6
Packet Pg. 11
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5751
INFORMATION ITEM (ID # 5751)
Page 1
Setting 2019-2020 Goals - Councilman Dunleavy
9.F.7
Packet Pg. 12
# GOAL Status1 Hire a CFO and Clerk Completed2 DedicateLou Schwartz Room Completed3 Hang Mayor Parker Picture Completed
4Idenitfy and Purchase new Software
Completed
5 Emergency Alert system Completed6 Teaneck Road Streetscape Being Completed Now
7 Yearly Mtg with Advisory BDsPart of New Advisory Bd
Ordinance
8 Votee Fieldhouse Complete February 2020
9 Rodda Repairs In Process10 Road Repaving In Process/Ongoing
11 Township Basement Remediation In Process
12 Other Township Building Repairs Bids in process
13 Monuments on Township Green In Process
14 Water sewer fee revision Not Completed15 Parking Development Fund Not Started16 New Parking Lot Locations Unknown
17 Digital Sign on Municipal Green Unknown
18Explore Opportunities with Holy Name / FDU
HNH-Resident Issues being handled first
19Work with Chamber of Commerce for Business enhancement
In Process
9.F.7.a
Packet Pg. 13
Att
ach
men
t: 2
018-
2020
go
als
pd
f (
5751
: S
etti
ng
201
9-20
20 G
oal
s -
Co
un
cilm
an D
un
leav
y)
# Goal End 2020 Status
1 Township Basement Remediation 50% or Better
2 Rodda Building Repairs Completed
3 Monuments on Township GreenContinue to assist moving
process forward
4 Water sewer fee revision Completed
5 Parking Development Fund
6 New Parking Lot Locations Plan Developed
7 Parking Permit Plan
8 Digital Sign on Municipal Green Bid Approved
9Explore Opportunities with Holy Name / FDU
After Resident issues completed
10Work with Chamber of Commerce for Business enhancement
New Business Incentive Package created
11 Complete Rutgers Bloustein Analysis June/July12 Strategic Plan Teaneck 2030 Completed13 Quarterly Financial Reports to Council 2nd Quarter14 Implement new Software / Building Dept. 2nd Quarter15 Leaf Removal Program September16 125th Anniversary Celebrations Completed17 Update Township Code Completed
18Explore Shared Services with BoE and other towns
ongoing
19 Parks and Recreation Enhancement Plan Completed
9.F.7.a
Packet Pg. 14
Att
ach
men
t: 2
018-
2020
go
als
pd
f (
5751
: S
etti
ng
201
9-20
20 G
oal
s -
Co
un
cilm
an D
un
leav
y)
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5750
INFORMATION ITEM (ID # 5750)
Page 1
Review of 2018-19 Goals - Councilman Dunleavy
9.F.8
Packet Pg. 15
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5752
INFORMATION ITEM (ID # 5752)
Page 1
Proposal for Strategic Plan "Teaneck 2030" - Councilman Dunleavy
9.F.9
Packet Pg. 16
A Framework for a Strategic Plan for Teaneck 2030
9.F.9.a
Packet Pg. 17
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
OutlineWhat is a Strategic Plan?
Why a Strategic Plan?
Elements of a Strategic Plan
Examples
Proposed Strategic Planning Process for Teaneck 2030
Questions….many, many questions
9.F.9.a
Packet Pg. 18
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Teaneck is a $70,000,000 Corporation…..AND IT DOES NOT HAVE A STRATEGIC PLAN
9.F.9.a
Packet Pg. 19
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Others Having Strategic PlansMany school districts, libraries throughout the state
State of New Jersey and Bergen County
Various, focused forms of strategic plans in different communities
• Financial
• Development / Transportation
• Recreation / Infrastructure / Land Use
…A Township strategic plan would encompass these and more
9.F.9.a
Packet Pg. 20
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
What is Strategic Planning?Strategic planning is an organizational activity that is used to :
• set priorities• focus energy and resources• strengthen operations• ensure that employees and other stakeholders are working toward
common goals• Establish agreement around intended outcomes/results, • Assess and adjust the organization’s direction in response to a
changing environment • shapes and guides what an organization is, who it serves, what it
does, and why it does it, with a focus on the future.
https://strategymanage.com/resources/strategic-planning-basics/
9.F.9.a
Packet Pg. 21
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Why a Strategic Plan?
Establishes a clear direction for an organization
Identifies the roadmap to success
Aligns the work of different stakeholders for a common purpose
A focus on proactive rather than reactive thinking
……Basically, not having a strategic plan is akin to navigating unknown territory without a map. And without a map, you're lost.
9.F.9.a
Packet Pg. 22
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
“ To think that operating the same way will result in a different outcome is the definition of insanity”….
Business as usual will result in the same results….
Setting goals aligned with our values and our resources will achieve our outcomes and the township will move forward
9.F.9.a
Packet Pg. 23
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Values
Mission
Vision
Goals / Objectives
Action Plan / Metrics
Reporting
The Strategic Planning Pyramid
….building blocks that support each other producing a common outcome
9.F.9.a
Packet Pg. 24
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Elements of a Strategic Plan
Identifying the key, common values of the township
From those values, define the township’s mission
Developing a vision for the township that defines what we want to be in the future
Identifying key Goals, Objectives and Action plans to achieve the vision
Metrics to define progress
Periodic Reporting by Council to Township
9.F.9.a
Packet Pg. 25
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Elements of the PlanValues:
• “the importance, worth, or usefulness of something”. Statements of what we feel we are all about as a community “Inclusive”, “good cooks”, etc….
Mission:• Definition of the core purpose of the township. “Teaneck
exists to…..”
Vision:• Aspirational statement of what we envision us to be in the
future…”Teaneck will be known as….” “Teaneck will be the town of choice for…..”
9.F.9.a
Packet Pg. 26
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Elements of the Plan
Identify Priorities:• Identifying broadly what we have to focus on to meet the
mission/vision
• Examples: “enhance presence of car manufacturing”
Goals:• Broadly defines the expected accomplishment and implies a
measure of achievement.
• Example: “Teaneck will be the world’s Corvette Manufacturer.”
9.F.9.a
Packet Pg. 27
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Elements of the PlanObjectives:
• A single element of a goal that needs defintion and a plan for achievement.
• Example: “ Teaneck will own a Corvette Manufacturing Plant”
9.F.9.a
Packet Pg. 28
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Elements of the PlanAction Plan (for each Objective):
• The plan under each objective specifically designed to achieve the objective. Includes who, what group responsible and the defined outcome of their actions.
• Example: “Get Chevrolt to build a Corvette plant on Cumberland Avenue in 12 months”
Measurement of Achievement:• Each action plan needs to have a metric so as to determine
success, failure or re visit the action plan.
• Example: “ Double tax revenues”
9.F.9.a
Packet Pg. 29
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Proposal for Teaneck 2030 Strategic Plan ProcessA process that is…• Resident focused
• Give all an opportunity to give input
• Residents
• Council
• Advisory Boards
• Township employees
• BoE
• Other stakeholders
9.F.9.a
Packet Pg. 30
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Proposed Process –Approximately 9-12 months
Council appoint a “Teaneck 2030 Steering Committee” (10-15 people) residents, council, township employees, BoE rep etc)• Monthly Meetings of the Steering Cte
• Use online surveys/forums for resident input
• Create a working document for Values/Mission/Vision
• Hold township forum
• Steering Committee finalizes Values/Mission/Vision
• Council Approval
9.F.9.a
Packet Pg. 31
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Proposed Process –Approximately 9-12 monthsFormation of Goals and Objectives• Steering Committee:
• Using the Values/Mission/Vision as guides
• Create a list of priorities for the Township
• Take Each Priority and formulate goals
• Take each Goal and Formulate Objectives
• Use Forums and survey monkey for input and review
• Present Goals/Objectives to Council
• Council Approves
9.F.9.a
Packet Pg. 32
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Proposed Process –Approximately 9-12 monthsAction Plans and Metrics• Council Sub committee and Township Manager
• Place all current activities under the corresponding objective – include metrics / Timeframes
• Identify areas that need plans and metrics
• Hold a forum/use of electronic surveys so the public can review the entire document
Present to Council for approval
9.F.9.a
Packet Pg. 33
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Once Completed What are we going to do with this?With clear goals and objectives, we can prioritize our spending, especially big items
Periodic reporting to the Council/residents on progress and outcomes – on website and in Council agendas/meeting minutes
Ties activities of Advisory boards to what we want done in the plan.
Aligns our township staff with the Council / residents
Still have flexibility for emergencies
9.F.9.a
Packet Pg. 34
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
How Municipalities Rate the Impact of Strategic Planning
“Elements of Strategic Planning and Management in Municipal Government: Status after Two Decades”Theodore H. Poister, Gregory Streib; Public Administration Review, January/February 2005, Vol. 65, No. 1
9.F.9.a
Packet Pg. 35
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Adapt the Plan to new NeedsYearly review of the progress and discussion in a council meeting (September)
Realign priorities
Use as a guide for budgeting
The Future ain’t what it used to be…
Yogi…….
9.F.9.a
Packet Pg. 36
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Building a Better Teaneck Community….Together
Questions……
9.F.9.a
Packet Pg. 37
Att
ach
men
t: S
trat
egic
Pla
n f
or
Tea
nec
k203
0 (
5752
: P
rop
osa
l fo
r S
trat
egic
Pla
n "
Tea
nec
k 20
30"
-
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5753
INFORMATION ITEM (ID # 5753)
Page 1
Fix Water Bills - Deputy Mayor Katz
9.F.10
Packet Pg. 38
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5754
INFORMATION ITEM (ID # 5754)
Page 1
Alfred Avenue - Deputy Mayor Katz
9.F.11
Packet Pg. 39
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5755
INFORMATION ITEM (ID # 5755)
Page 1
Bike Share - Deputy Mayor Katz
9.F.12
Packet Pg. 40
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5756
INFORMATION ITEM (ID # 5756)
Page 1
Welcome to Teaneck Signs & Slogan - Deputy Mayor Katz
9.F.13
Packet Pg. 41
Township Council Meeting: 12/03/19 07:00 PM c/o Township Clerk Department: Township Clerk
Teaneck, NJ 07666 Category: Council-Listed Items DOC ID: 5764
INFORMATION ITEM (ID # 5764)
Page 1
Carlton Terrace Street Renaming: Palisades to Queen Anne- Harold Gellis - Deputy Mayor Schwartz
9.F.14
Packet Pg. 42