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Oklahoma!Turnpike!Authority! RequestforProposal15:002 ... Licens · PDF file Oklahoma!Turnpike!Authority!–!Request!for!Proposal!! 2015!! 5!! Oklahoma!City,!OK!73107!! PROPOSAL!DUE!DATE:!12:00!p.m.!Central!Daylight!Time,!July!24,2015!

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    Oklahoma  Turnpike  Authority   Request  for  Proposal  15-­‐002  

    License  Plate  Tolling  

  • Oklahoma  Turnpike  Authority  –  Request  for  Proposal     2015  

     

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    Table  of  Contents  

    1.   INTRODUCTION  ......................................................................................................................................................  3  

    2.   BACKGROUND  .........................................................................................................................................................  3  

    3.   SCOPE  OF  SERVICES  TO  BE  PROVIDED  ............................................................................................................  3  

    4.   CONTRACT  TERM  ...................................................................................................................................................  4  

    5.   INSTRUCTIONS  TO  PROPOSERS  ........................................................................................................................  4   5.1   MANDATORY  PRE-­‐PROPOSAL  MEETING  ............................................................................................................................  4   5.2   WRITTEN  QUESTIONS  ....................................................................................................................................................  4   5.3   ORAL  PRESENTATION  .....................................................................................................................................................  4   5.4   BEST  AND  FINAL  OFFER  .................................................................................................................................................  4   5.5   PROPOSAL  SUBMITTAL  REQUIREMENTS  ............................................................................................................................  4   5.6   MODIFICATION  AND  WITHDRAWAL  OF  PROPOSAL  ..............................................................................................................  5   5.7   AUTHORITY  POLICY  .......................................................................................................................................................  6   5.8   SCHEDULE  ...................................................................................................................................................................  6   5.9   KEY  DATES  ...................................................................................................................................................................  6  

    6.   PROPOSAL  FORMAT  ..............................................................................................................................................  6   6.1   COVER  LETTER  ..............................................................................................................................................................  6   6.2   TABLE  OF  CONTENTS  .....................................................................................................................................................  7   6.3   UNDERSTANDING  OF  THE  PROJECT  AND  ABILITY  TO  MEET  ALL  REQUIREMENTS  ........................................................................  7   6.4   FIRM’S  QUALIFICATIONS,  EXPERIENCE  AND  FINANCIAL  SUSTAINABILITY  ..................................................................................  7   6.5   PROJECT  TEAM’S  QUALIFICATIONS,  RELEVANT  EXPERIENCE  AND  ORGANIZATION  .....................................................................  8   6.6   PROPOSED  PROJECT  IMPLEMENTATION  SCHEDULE  ..............................................................................................................  9   6.7   PRICE  PROPOSAL  ..........................................................................................................................................................  9   6.8   ALTERNATE  METHODOLOGY  .........................................................................................................................................  10   6.9   EVIDENCE  OF  INSURABILITY/INSURANCE/APPLICABLE  LICENSE  ............................................................................................  10   6.10   BID  BOND  ...............................................................................................................................................................  10  

    7.   EVALUATION  PROCESS  AND  SELECTION  CRITERIA  ..................................................................................  11  

    8.   VALIDITY  OF  PROPOSAL  ....................................................................................................................................  11  

    9.   NOTICE  OF  AWARD  ..............................................................................................................................................  11  

    10.   GENERAL  CONDITIONS  ....................................................................................................................................  11   10.1   TAXES  .....................................................................................................................................................................  11   10.2   CONFIDENTIALITY  AGREEMENT  ....................................................................................................................................  12   10.3   INDEPENDENT  CONTRACTOR  .......................................................................................................................................  12   10.4   ASSIGNMENT  ...........................................................................................................................................................  12   10.5   TERMINATION  AT  THE  AUTHORITY’S  OPTION  .................................................................................................................  12  

  • Oklahoma  Turnpike  Authority  –  Request  for  Proposal     2015  

     

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    10.6   INDEMNITY  ..............................................................................................................................................................  12   10.7   PUBLICITY  ................................................................................................................................................................  13   10.8   INSURANCE  ..............................................................................................................................................................  13   10.9   BONDS  ....................................................................................................................................................................  14   10.10   ESCROW  ................................................................................................................................................................  14   10.1   REVENUE  LOSS  .........................................................................................................................................................  15   10.2   PUBLIC  AVAILABILITY  TO  RFP  RECORDS  ........................................................................................................................  16   10.3   AUDIT  OF  RECORDS  ...................................................................................................................................................  16   10.4   OTHER  TERMS  &  CONDITIONS  ....................................................................................................................................  16    

  • Oklahoma  Turnpike  Authority  –  Request  for  Proposal     2015  

     

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    1. INTRODUCTION  

    The  Oklahoma  Turnpike  Authority  (Authority)  is  requesting  proposals  for  a  License  Plate  Tolling  back  office  solution.   The  purpose  of  this  RFP  is  to  solicit  proposals  from  experienced  vendors  to  operate  a  back  office  for  processing  all   video-­‐based  tolls  from  a  new  All  Electronic  Tolling  interchange  on  the  Oklahoma  Turnpike.    

    2. Background  

    The  Oklahoma   Turnpike  Authority   is   an   instrumentality   of   the   State   of  Oklahoma.   The  Authority   is   authorized   to   construct,  maintain,  repair,  and  operate  turnpike

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