OJT Manual

ON THE JOB TRAINING

Employment Diversity in Highway Construction Vermont Agency of Transportation

Program Manual

Jean Miller, Equipment Operator OJT with J.A. McDonald, Inc.

Heavy Equipment Training Graduate and CDL-B class participant.

Just make sure this is what you want to do. This work isn’t easy.

You must be up for long days, hot days, cold days, and rainy days.

The sense of accomplishment you gain from being part of a quality

project is worth the effort. I can drive down Shelburne Road and say

to myself, “I helped build this road.”

“Love my job and hope to stay

on. Best job I’ve ever had. I

have a large respect for all the

wonderful people I work with.”

TABLE OF CONTENTS

Program Overview 1

Program Procedures 2 Recruitment 2

Participant Assessment 2 Entrance Requirements 3 Supportive Services 3

Probationary Period 4 Enrollment and Orientation 4 Supervision 5

Wage Rates 5 Work Hours 5

Weekly OJT Progress Reports 5

Site Visits 6

Change in OJT Hours on a Project 6

Off-Site Training of an OJT 7 Termination for Just Cause 7

Certificate of Training Program Completion 7

Training Classifications 8 Bridge Construction Trainee 9 Intermediate Bridge Construction Trainee 10 Advanced Bridge Construction Trainee 11 Construction Supervisory Trainee 12 Equipment Operator Trainee 13 Field Engineer Trainee 14

Foreman Assistant Trainee 15 Highway Construction Trainee 16 Traffic Coordinator Trainee 17 Truck Driver Trainee 18

Employment Resources 19

Sample Forms 25 OJT Program Application 25

OJT Participant Assessment 27 OJT Enrollment Form 29 Trainee Voucher Form 30 OJT Weekly Progress Report 31 OJT Hours Change Request Form 32 OJT Off-Site Training Approval Form 33 Program Completion Letter 34 Program Completion Certificate 35

Training Special Provisions 36

Sanctions 38

1 vtranscivilrights.vermont.gov

PROGRAM OVERVIEW The primary goal of the On-The-Job Training (OJT)

Program is to offer equal opportunity for the training

and job advancement of women and minority men

in highway construction. The OJT program is a

great opportunity for contractors working on

federally-funded projects to diversify their

workforce. Over the years, the program has helped

transform the highway construction workforce in

Vermont.

To accomplish this, the Vermont Agency of

Transportation (VTrans) has established

procedures in accordance with 23 CFR 230.111 to

add employee traineeship hours as a contract

requirement on selected contracts. The details of

these training requirements are outlined in the

Training Special Provisions of VTrans construction

contracts (pages 36-37 of this manual).

To fulfill this contract requirement, the contractor

must make every effort to enroll women and

minority men by recruitment through public and

private sources. Contractors may, in some

situations, choose to upgrade current female or

minority male employees by referring them to the

OJT Program Manager for assessment and

enrollment. Each training program is designed to

provide as much meaningful training as is possible

during the life of the contract. In addition to

providing training, the contractor will make an effort

to retain the trainee after successful completion of

training hours.

Contractors should use this On-The-Job Training

Program Manual as a guide to prepare for and

implement the training program. The training

provided should meet the workforce needs of the

project; introduce (or advance) the trainee to the

highway construction field; and include the number

of training hours needed to fulfill the contract

requirement. The contractor is expected to begin

the recruitment process well before the start of the

project. A list of recruitment sources is provided in

this manual (pages 19-24, Employment Resources)

and on our website. Since we keep a current

database of eligible and interested applicants, our

office can help with the recruiting process. Please

remember that if recruitment does not begin early,

the contractor may find it difficult to complete the

training requirement and be cited for non-

compliance.

QUESTIONS OR CONCERNS?

Beth Meyer-Ehrich

OJT Program Manager

Vermont Agency of Transportation

Office of Civil Rights & Labor Compliance

One National Life Drive

Montpelier, VT 05633-5001

Email: [email protected]

tel: 802.828.2715

fax: 802.828.1047

website: vtranscivilrights.vermont.gov

http://www.vtranscivilrights.vermont.gov/

On-The-Job Training Program Manual 2

RECRUITMENT When selecting a trainee, in addition to the

Entrance Requirements listed on Page 3, the

contractor should use the following criteria:

Select a woman or minority male who has a

good work ethic and truly wants to work in

highway construction;

Select a trainee classification (see Page 8) that

meets the needs of the project, will be in use for

a reasonable duration, and meets the interests

of the trainee.

In the event

that there is

not a trainee

classification

in this

manual that

is suitable,

the

contractor can work with the OJT Program

Manager to develop a training classification that

suits the project and the trainee’s interests.

Until we reach a time when representative numbers

of minorities and women complete training and their

utilization as journey-workers meets the

participation goals outlined in the Agency’s

contracts, training required under the Training

Special Provisions will be limited to minorities and

women. The contractor should use community

organizations and resources which are most likely

to reach women and minority populations, like those

included in the Employment Resources section of

this manual (pages 19-24). The

Office of Civil Rights & Labor

Compliance may be able to provide

the contractor with the names of

potential trainees who have been

screened and assessed (see

Participant Assessment, pages 27-

28).

While our office strongly encourages contractors to

do their own marketing and develop recruitment

efforts, we can help with these efforts. We keep a

current database of qualified OJT candidates. In

addition, our office works closely with Vermont

Department of Labor Offices and Vocational

Rehabilitation Offices throughout the state, Vermont

Works for Women, and other organizations to

provide referrals to contractors.

PARTICIPANT ASSESSMENT Prior to enrollment in the OJT Program, prospective

participants should be screened for qualities and

work experience that make them desirable trainees.

There are two ways to assess someone who is

interested in the OJT Program.


Participant Assessment:

After our office receives an OJT

Program Application (pages 25-26)

from a prospective trainee, we will meet

with the applicant for a one-on-one

interview to conduct a Participant

Assessment (pages 27-28). This

meeting allows us look closely at the

specific skills and interests of the

applicant and match potential trainees

to projects in a more meaningful way;

or

The contractor locates a potential

candidate, conducts an initial interview

and has the candidate complete an

employment application. At this point, if

the contractor believes the candidate is

qualified to participate in the OJT

program but would like our office to

perform an assessment, the contractor

may contact our office to request one.

While our office strongly

encourages contractors to do

their own marketing and

develop recruitment efforts,

we can help in these efforts.


Contractor Assessment: The contractor

conducts the assessment. To help with this, we

have developed a series of two forms, OJT

Application and Participant Assessment (pages

25-28) available for contractors to use. These

forms are also available in a downloadable

format on our website. The OJT Program

Manager is available to work with contractors to

explain how these forms should be used and/or

help locate suitable candidates for the program.

A contractor may have other forms, in addition

to an Application for Employment, for use in

screening candidates.

ENTRANCE REQUIREMENTS The following requirements are established to

comply with the State of Vermont employment

requirements and insurance regulations and to

ensure the safety and well-being of trainees and

their co-workers:

The applicant must be:

A minimum of eighteen (18) years of age;

A woman or minority male;

In good health and physically able to do the

work:

Someone who has experience or a strong

interest in highway construction and;

Willing to learn and work hard.

Keep in mind:

The applicant must complete an OJT Program

Application and be approved by our office to be

part of the training program;

No applicant will be accepted as a trainee in

any classification for which he/she has

successfully completed a course leading to

journey-worker status or in which he/she has

been gainfully employed; and

No applicant who has previously been in the

VTrans OJT Program will be accepted as a

trainee unless it is in a position which upgrades

him/her from semi-skilled to skilled craft status.

An applicant may enroll in a maximum of two

training programs.

SUPPORTIVE SERVICES The Office of Civil Rights & Labor Compliance

offers a number of supportive services to On-The-

Job Trainees. One such service is help with the

purchase of necessary boots and tools for use on

the job. Our office has a voucher system (see page

30) with Lenny’s Shoe and Apparel in three

locations statewide, Sam’s Outdoor Outfitters in

Brattleboro, Aubuchon Hardware and Family

Footwear in Bennington, and a few other stores in

the state. After speaking with the trainee, the OJT

Program Manager will authorize a voucher for use

at the most convenient location. Use of this Trainee

Voucher eliminates the need for the trainee to pay

Until the OJT Program Manager

approves an OJT start date, it is

not effective and will not be

retroactive.


cash for purchases and submit receipts for

reimbursement from the State of Vermont. On a

case-by-case basis, a voucher may be provided for

tools, but only after a conversation with the OJT

Supervisor who will also need to provide a written

list of tools needed.

The trainee is not obligated to use a voucher if

shopping at a store that doesn’t accept

a Trainee Voucher is preferred. As long as receipts

are submitted to our office for reasonable, pre-

approved purchases, we will reimburse the trainee.

This process usually takes a minimum of two

weeks.

PROBATIONARY PERIOD All candidates for enrollment in the OJT Program

are given a minimum two-week probationary period.

This period allows the contractor to view the

candidate’s work habits and attitude and also allows

the candidate to experience the contractor’s work

requirements and supervision style. The contractor

should complete and submit OJT Weekly Progress

Reports (page 31) during the probationary period.

ENROLLMENT & ORIENTATION Prior to approval of an OJT, the contractor must

complete an OJT Program Enrollment Form (page

29) so it may be approved by the OJT Program

Manager. The start date of the probationary period

should be used as the trainee’s start date. Until the

OJT Program Manager approves an OJT start date,

it is not effective and will not be retroactive.

Upon satisfactory completion of the required

probationary period and subject to the approval of

the OJT Program Manager, the trainee will be

officially enrolled in the OJT Program. The Office of

Civil Rights & Labor Compliance staff member will

conduct the enrollment and orientation at the job

site and the OJT Program Enrollment Form will be

signed by the OJT Program Manager, the trainee,

and the contractor’s OJT supervisor.

The following topics/issues will be covered at

the on-site OJT enrollment:

The trainee, the contractor, and the VTrans

Resident Engineer will receive a copy of this

manual, which includes a training program

outline of the OJT classification (see page 8)

into which the trainee is being enrolled. If it is a

customized training, a job description must be

written and approved by the OJT Program

Manager prior to the OJT approval.

The trainee’s starting wage rate and the

graduated pay scale; signing of the OJT

Enrollment Form;

Basic hours of work,

lunch, break(s);

overtime

expectations;

weekend work

expectations;

The necessity that construction workers be

punctual and willing to work extra hours in order

to remain steadily employed; the possibility of

off-site training;

The seasonality of construction work and the

adverse weather conditions under which work

may occur;

Who the trainee will report to (primary

supervisor); who the trainee should call in case

of absence, including a phone number(s);

The importance of notifying the supervisor if the

trainee will be tardy or absent from work or

needs to leave the worksite;

That, from time to time, the trainee may have

an obligation to perform tasks not included in

the training program outline;

If it is a customized

training, a job description

must be approved by the

OJT Program Manager

prior to the OJT

enrollment.


The contractor’s EEO policy, Affirmative Action

Plan, and Complaint and Sexual Harassment

policies;

Appropriate dress on the job site;

Disciplinary procedures, termination, and layoff

policies of the contractor; and,

The role of the VTrans Office of Civil Rights &

Labor Compliance in the OJT Program and on

the job site.

Once a trainee is enrolled in a training program, the

individual must be trained in the designated trade

for the duration of the contract whenever that trade

is in use on the project until the trainee has

completed the approved training program.

SUPERVISION The trainee should be assigned to a journey-

worker, supervisor, or other knowledgeable

employee who will, on a daily and personal basis,

direct, review, and observe the trainee.

WAGE RATES Trainees will be paid at least 60 percent of the

appropriate minimum journey-worker’s rate (for the

training classification in which he/she is enrolled)

specified in the contract for the first half of the

training program, at least 75 percent for the third

quarter of the training program, and at least 90

percent for the last quarter of the training program.

The ending wage rate should be equal to or higher

than the federally-mandated Davis-Bacon wage

rate for that classification. In no case will the

trainee be paid less than the prevailing rate for a

general laborer as shown in the contract wage

decision. Trainee wage rates are subject to the

approval of the OJT Program Manager prior to the

start of the training.

WORK HOURS

Given the nature of the work, the trainee is

expected to work the hours required by the project.

This typically means working more than 40 hours

per week and may include weekend and/or holiday

work. Work hours vary from project to project.

WEEKLY OJT PROGRESS REPORTS Upon completion of each week of the training

program, the contractor is required to submit via

email a completed, signed OJT Weekly Progress

Report (page31) to the OJT Program Manager and

the Resident Engineer on the project. A copy

should be given to the trainee as well. Trainees

should be evaluated by their immediate

supervisor(s). The Progress Reports are to be

signed by both the trainee and the trainee’s

supervisor. This form is available as a fillable pdf

online at: www.vtranscivilrights.vermont.gov and a

sample of the completed form is included in this

manual (page 31). The Weekly Progress Report is

to be an accurate reflection of the trainee’s work

hours, phases of training, and progress to date.

The first Weekly OJT Progress Report

should be completed following the first

week of the trainee’s probation and

subsequent weekly Progress Reports

should be submitted each week for the

duration of the training.



The first OJT Weekly Progress Report should be

completed following the first week of the trainee’s

probation and subsequent Weekly Progress

Reports should be submitted to the OJT Program

Manager via email each week for the duration of the

training.

These reports serve the following purpose:

They are the method of reimbursement of

training hours for the contractor;

They are used to record and report trainee

status to the OJT Program Manager; and

They provide an opportunity for the trainee and

supervisor to discuss any areas which need

improvement and/or areas in which the trainee

excels.

It is the responsibility of the contractor to complete

and distribute the Progress Reports accordingly. If

OJT Weekly Progress Reports are not submitted to

the Resident Engineer, no payment will be made to

the contractor for Item 634.10, Employee

Traineeship. By not furnishing the Progress Reports

on a weekly basis, the contractor risks being cited

for non-compliance by VTrans.

SITE VISITS Periodic site visits will be made by a

representative of the Office of Civil

Rights & Labor Compliance to check

on the trainee’s progress. These visits

will be arranged through the project

Resident Engineer. We try to schedule

these at a time that is least disruptive

to the project.

CHANGE IN OJT HOURS ON A

PROJECT At times, during the course of a project, a contractor

may have the need to request the transfer of

training hours from one project to another or to add

training hours to a project. This type of request may

be needed if:

A different (federally-funded VTrans) project

offers a more suitable training opportunity;

The current project is nearing completion

sooner than anticipated and there are a number

of training hours left to be fulfilled; or

Additional hours are needed on the current

project to accommodate a specific training

classification.

For such requests, the OJT Program Hours Change

Request Form (page 32) should be used. Please

note that this type of request must be approved by

the Resident Engineer on the project(s) and the

OJT Program Manager before implementation.


OFF-SITE TRAINING OF AN OJT

Nothing in this program prohibits a contractor from

providing off-site training on a temporary basis,

provided the work is meaningful to the OJT

classification. When a contractor intends to transfer

a trainee to another site for a short period of time,

as long as this is approved, the hours trained off

site will be credited to the project on which the

trainee has been approved. Prior to any off-site

training, the contractor is required to submit an OJT

Program Off-Site Training Approval Form (page 33)

to the Office of Civil Rights & Labor Compliance

detailing the training schedule. The contractor will

remain eligible for reimbursement, provided the

OJT Program Manager has signed this form.

Copies of the form will be forwarded to the affected

Resident Engineers.

For trainee monitoring purposes, the OJT Weekly

Progress Reports should continue to be filled out

and submitted to the Resident Engineer on the

primary job site during the off-site training period.

TERMINATION FOR JUST CAUSE The trainee may be terminated at any time during

training for: absenteeism, lack of punctuality,

working in an unsafe manner, lack of interest, poor

attitude, failure to demonstrate his/her ability to

perform diligently and faithfully the work of the trade

and other pertinent duties as assigned, or failure to

conduct him/herself in a creditable, ethical, and

moral manner.

Should a problem arise with a trainee, the

contractor should immediately notify the Resident

Engineer and the OJT Program Manager

(802.828.2715) so that every effort can be made to

take corrective affirmative action.

CERTIFICATE OF TRAINING

PROGRAM COMPLETION At the completion of the training program, the

trainee will receive an OJT Program Completion

Letter (page 34) and an OJT Program Completion

Certificate (page 35) as a record of his/her

accomplishment. Copies of these documents will be

sent to the contractor and the Resident Engineer on

the project. The trainee will also be encouraged to

continue to work and pursue training in the highway

construction field. Successful trainees may be

eligible for more opportunities through the Office of

Civil Rights & Labor Compliance.


TRAINING CLASSIFICATIONS

Bridge Construction Trainee (BCT) 520 Hours . . . . . . . . . . . . . . . . . Page 9

Intermediate Bridge Construction Trainee (IBCT) 520 Hours . . . . . . . . . . . . . . . . . Page 10

Advanced Bridge Construction Trainee (ABCT) 520 Hours . . . . . . . . . . . . . . . . . Page 11

Construction Supervisory Trainee (CST) 1040 Hours . . . . . . . . . . . . . . . . . Page 12

Equipment Operator Trainee (EOT) 520 Hours . . . . . . . . . . . . . . . . . Page 13

Field Engineer Trainee (FET) 520 Hours. . . . . . . . . . . . . . . . . .Page 14

Foreman Assistant Trainee (FAT) 520 Hours . . . . . . . . . . . . . . . . . Page 15

Highway Construction Trainee (HCT) 520 Hours . . . . . . . . . . . . . . . . . Page 16

Traffic Coordinator Trainee (TCT) 520 Hours . . . . . . . . . . . . . . . . . Page 17

Truck Driver Trainee (TDT) 520 Hours . . . . . . . . . . . . . . . . . Page 18

If the needs of a particular construction project

will not support any of the established trainee

classifications found in this manual, the

contractor is encouraged to develop a program

which will be more appropriate. Our office

encourages creativity in developing training

classifications to best meet the needs of the

project as well as the interests and goals of the

trainee. Any new or modified training program

must be written by the contractor and reviewed

and approved by the OJT Program Manager.


BRIDGE CONSTRUCTION TRAINEE (BCT)

520 HOURS

The OJT will perform a combination of tasks on bridge construction projects, usually working in a utility capacity. Individuals will transfer from task to task as work requires under general supervision of a skilled bridge construction worker. Activities include but are not limited to:

Laboring Guardrail/Fencing Tying Off Carpentry Curbing Rebar Blasting/Drilling Traffic Control Concrete Work Welding Grading Pile Driving Working with Iron Placement

A typical training program under this classification will consist of the following:

a) Familiarization (30 hours)

• Safety

• Bridge layout – Blueprints

• Right-of-way lines, alignment stakes, grade stakes, witness stakes, boundary markers, bench markers and tie points

• Tools/Equipment

• Public Relations

b) Form Building and Erection (200 hours)

• Safety

• Basic form design

• Construction, erection and placement of forms

• Placement of reinforcing steel

c) Structural Concrete (100 hours)

• Safety

• Concrete materials

• Finishing concrete – pouring/setting

d) Traffic Control (40 hours)

• Safety

• Control of traffic – public/construction vehicles

e) Stripping/Salvage (40 hours)

• Safety

• Removal/Clearing of materials

• Grading and staking

f) Structural Steel (90 hours)

• Safety

• Placement/Fastening

• Exposure to pile driving, welding and cutting, and minimum heavy equipment operation

g) Clean-Up (20 hours)

• Safety

• Materials – Equipment maintenance

• Site cleanup


INTERMEDIATE BRIDGE CONSTRUCTION TRAINEE (IBCT)

520 HOURS

This training classification can be used after completion of a Bridge Construction Trainee Program or equivalent. It is the second step of the BCT series, which leads to learning the necessary skills to become a bridge carpenter. A typical training program under this classification will consist of the following:

a) Safety and Familiarization (40 hours)

• Safety

• Company policies/Procedures

• Tools/Equipment used in highway and bridge construction

• Maintenance of hand tools

b) Structural Concrete (250 hours)

• Safety

• Erection and placement of forms

• Reinforcing bars

• Finishing concrete/Curing

• Construction of forms

• Drainage structures

• Deck placement

• Stripping/Salvage

• c) Traffic Control (30 hours)

• Safety

• Public traffic/Construction traffic

• Sign erection and maintenance

d) Concrete Demolition (100 hours)

• Safety

• Tools and equipment

• Methods of removal

• Protection of surroundings

e) Site Cleanup (100 hours)

• Safety

• Placing topsoil/Seed/Mulch

• Equipment/Tool maintenance

• Disposal of material


ADVANCED BRIDGE CONSTRUCTION TRAINEE (ABCT)

520 HOURS

This training classification can be used after completion of an Intermediate Bridge Construction Trainee Program or equivalent. It is the third step of the BCT series, which leads to learning the necessary skills to become a bridge carpenter.



• Safety

• Company procedures

• Tools/Equipment used in highway and bridge construction

b) Concrete Demolition (150 hours)

• Safety

• Tools and equipment

• Methods of removal

• Protection of surroundings

c) Structural Concrete (200 hours)

• Safety

• Form designs

• Reinforcing bars

• Finishing concrete/Curing

d) Deck Removal and Replacement (150 hours)

• Safety

• Stripping/Salvage

• Metal grading with precast concrete replacement

• Removal and clearing

• Control of traffic


CONSTRUCTION SUPERVISORY TRAINEE (CST)

1040 HOURS

The OJT will be trained to act in a supervisory capacity coordinating activities of work crews on highway and/or bridge construction projects. This training includes, but is not limited to:

Learning company policies, procedures; jobs, and personnel functions to gain knowledge of all phases of highway/bridge construction tools and processes.

Blueprints and layouts

Topographical maps and surveying

Scheduling

Contractors’ rules and regulations governing construction activities A typical training program under this classification will consist of the following:


• Safety

• Company policies/Procedures

• Equipment/Materials usage and maintenance

• Recordkeeping

b) Supervisory Responsibilities (225 hours)

• Scheduling

• Employee relations

• Conflict resolution

• Public relations

• Safety and first-aid

• Crew/Equipment coordination

c) Job Knowledge (750 hours)

• Safety

• Blueprint/Topographical map/Layout reading

• Use of transit

• Planning and layout of field office and grounds

• Layout and staking

• Site preparation

• Ground condition analysis and testing

• Excavation

• Drainage

• Pipelaying

• Subgrading and fine grading

• Erosion control

• Placement of concrete, asphalt, and granite

• Job site cleanup

• Traffic control


EQUIPMENT OPERATOR TRAINEE (EOT)

520 HOURS The OJT will learn and operate many types of construction equipment used on highway and bridge construction projects. Equipment used may include but is not limited to the following:

Bulldozer Crane Roller Loader Compactor Oiler Backhoe Dump Truck Grader Earth/Rock Hauler Pile Driver



• Safety

• Fueling/Lubrication/Hydraulic systems

• Operation of vehicle

• Vehicle capabilities and limitations

• Materials/Earth work/Site preparation


b) Operation of Equipment (370 hours)

• Safety

• Grading

• Earth moving

• Rolling (compaction/ vibration)

• Trenching/Pipe laying

• Backfill/Curbing

• Rigging/Hoisting

c) Maintenance (40 hours)

• Safety

• Maintenance of equipment (minor repairs/parts replacement)

d) Project Support Activities (70 hours)

• Providing direct project support to project superintendent, project engineer, foreperson and other construction personnel, as required. This support will also involve off-vehicle activities.


FIELD ENGINEER TRAINEE (FET)

520 HOURS

A field engineer is the entry-level position for individuals with technical training in civil construction. A field engineer will focus on developing skills in plan reading and site layout. The engineer will take direction from forepersons and supervisors to learn construction techniques and crew management skills. The Field Engineer Trainee will perform activities under the supervision of a construction professional to prepare to take on the role of field engineer on heavy civil projects. A typical training program under this classification will consist of the following:

a) Safety and Familiarization (25 hours)

• Company safety policies

• Site-specific safety

• Heavy equipment introduction

• Roles of the different parties and people on site

b) Documentation (100 hours)

• Keeping a field book for records

• Measuring quantities for payment

• Job safety assessments

• Time cards for equipment and crews

c) Traffic Control (45 hours)

• Flagging

• Using the MUTCD

• Designing traffic packages with signage, cones, and flaggers

• Proper set up and tear down of traffic package

d) Layout & Plan Reading (250 hours)

• Plan reading to extract specifics

• Use of a pop level and stick ruler

• Use of a transit and grade rod

• Use of a GPS and data collector

e) Construction Practices (100 hours)

• Environmental stewardship and compliance

• Mass excavation and filling

• Pipe installation

• Concrete forming and pouring

• Road subbase and grading

• Paving and guardrail


FOREMAN ASSISTANT TRAINEE

(FAT) 520 HOURS

The OJT will be trained to act in a supervisory capacity, coordinating activities of work crews on construction projects. The trainee will become familiar with all types of heavy equipment, construction tools and processes, blueprints and layouts, topographical maps and survey scheduling, company policies and procedures, and job and personnel functions. The trainee will become knowledgeable in all phases of bridge construction.

A typical program under this classification will consist of the following:


• Blueprint reading

• Right-of-way lines, alignment, grade and witness stakes, boundary markers, benchmarks and tie points

• Tools/Equipment

• Materials/Earthwork/Site preparation

• Company policies/Procedures - EEO/AA

• Recordkeeping


b) Assistant Responsibilities (40 hours)

• Scheduling

• Crew/Equipment coordination

• Employee relations


c) Operation of Equipment (100 hours)

• Rolling (compaction/vibration) and pile driving

• Rigging/Hoisting

• Exposure to pile driving, welding and cutting and heavy equipment operation

• Equipment/Material usage and maintenance

• Maintenance of equipment (minor repairs/ parts replacement)

• Backfill/Curbing

• Trenching/Pipe laying

d) Job Knowledge (200 hours)

• Blueprint/Topographical map/Layout reading

• Use of transit, layout, and staking

• Site preparation

• Ground condition analysis and testing

• Drainage

• Subgrading and fine grading

• Erosion control

• Placement of concrete, asphalt, and granite

• Job site clean-up, excavation

• Traffic control

e) Job Safety (40 hours)

• Traffic safety and first aid

• Structure safety and roadway safety

f) Higher Skill Training (40 hours)

• Provides direct assistance to project superintendent, project engineer, and others as required.


HIGHWAY CONSTRUCTION TRAINEE (HCT)

520 HOURS The OJT will perform a combination of activities under the supervision of a skilled highway construction worker to become familiar with highway construction. These activities include but are not limited to:

Traffic Control Curbing Carpentry Signing Guardrail/Fencing Paving Pipe Laying Concrete Structures Grading Seeding & Mulching Blasting & Drilling Clean-Up



• Safety

• Layout, knowledge of right-of-way, alignment stakes, grade stakes, blueprints


• Tools/Equipment used in highway construction

b) Traffic Control (40 hours)

• Safety

• Public traffic/Construction traffic

• Sign erection and maintenance c) Piping (80 hours)

• Safety

• Trenching

• Bedding

• Positioning, joining, aligning, and sealing pipe sections, including culvert and multiplate

• Backfill and compaction d) Concrete Structures (120 hours)

• Safety

• Box culverts, inlets and headwall form work, reinforcing bars

• Placing concrete

• Stripping and salvage (forms)

e) Grading (140 hours)

• Safety

• Providing roadway stake-out assistance

• Grading and marking of stakes

• Rough/Fine grading of materials f) Surfacing (40 hours)

• Safety

• Mixing and placing concrete, asphalt, gravel, and other materials using hand tools and, where appropriate, minimum heavy equipment

g) Curbing (40 hours)

• Curbs and sidewalk placement – granite, asphalt, and concrete

h) Clean-up (30 hours)

• Safety

• Placing/Spreading loam

• Seeding and mulching

• Equipment/Tool maintenance


TRAFFIC COORDINATOR TRAINEE (TCT)

520 HOURS The OJT will act within a work crew at construction sites and will supervise all job site flag personnel. This individual will be responsible for all of the project’s construction signage, blueprint reading and associated layout, proper setup and relocation of construction sign packages, arrow boards and variable message boards, including programming of variable message boards. The trainee will also become familiar with all types of asphalt paving, reclamation, grading, pipe installation, and fence and guardrail and will perform related duties.


a) Traffic Control Familiarization (40 hours)

• Safety

• Knowledge of company policies and procedures

• Knowledge of Federal and state regulations

• Proper hand and sign signaling


• Recordkeeping

b) Control of Traffic (40 hours)

• Knowledge of proper equipment and safe signing

• Use of radio equipment

• Control of construction equipment through work area

• Coordination of activities with proper management and supervisory personnel

• Daily start-up and shut-down involving safety equipment

• Maintenance of adequate level of supplies for daily use

c) Supervisory Responsibilities (200 hours)

• Scheduling of all flag personnel

• Employee relations - recognition and motivation



• Safety and first-aid

• Crew and equipment coordination

d) Traffic Signage Familiarization (40 hours)

• Types of equipment and materials

• Maintenance, operation limitations and capabilities

• Fueling, lubricating, and servicing

e) Traffic Control Job Knowledge (200 hours

• Placing concrete barriers

• Safety and operating procedures

• Blueprint and topographical map reading

• Planning and layout of sign packages

• Excavating, drainage, and pipe laying

• Fence and guardrail

• Compaction and backfilling

• Subgrading, fine grading, and erosion control

• Placement of hot mix asphalt and hot mix asphalt curb

• Cold planing and reclaiming

• Removal of permanent construction signs and job site cleanup

• Temporary pavement markings


TRUCK DRIVER TRAINEE (TDT)

520 HOURS

The OJT will learn to operate on and off work-site vehicle(s) with a GVWR (Gross Vehicle Weight Rating) of over 26,001 pounds and perform daily safety checks and maintenance on such vehicles. The trucks used for the traineeship can include dump trucks of all kinds (with or without the use of trailers with a GVWR of 10,000 pounds or less), tractor trailer trucks (both flatbed and box), and all off-road trucks such as CAT trucks.


a) Safety & Familiarization (40 hours)

• Knowledge of company policies and procedures

• Performing daily external and internal vehicle inspection

• Air brake check and proper notation of problems found

• Job site hazards

• Working with traffic personnel and laborers in assisting backups on site

• Entering/Exiting job site safety

• Vehicle orientation, gear numbers, weight rating, special instructions, vehicles caps/ limitations, fueling, general operation


b) Vehicle Operation (400 hours)

• On-road driving to and from pick-up and drop-off sites for materials

• Off-road driving

• Loading and unloading materials and equipment/Hazardous materials

• Securing and covering loads

• Working with equipment operators, spacing, signals used, and safety

c) Maintenance (40 hours)

• Perform maintenance safely (minor repairs/parts replacement)

• Cleaning vehicle, i.e. windows, lights, cargo area, and placing proper placard on truck

• Checking and adding/changing vehicle fluid as necessary

d) Related Activities & Project Support (40 hours)

• Collecting and submitting weight slips to office

• Filling out daily logs, fuel slips, and vehicle condition reports

• Providing project support to Project Superintendent or Foreman

Note: A contractor may require that a Truck Driver Trainee have a valid Class A or Class B CDL (Commercial Driver’s License) and appropriate endorsements prior to the enrollment date for the OJT Program. At the least, it is expected that the TDT will have a Class A or B CDL Permit. The Truck Driver Traineeship is designed for persons with little or no professional driving experience, on or off road, who have already obtained their CDL Class A or B or who have recently obtained their CDL Class A or B permit.


Employment Resources The following organizations may be helpful in locating eligible persons for the OJT Program:

Organization Contact

Abnaki Self-Help Association 802.868.6547 100 Grand Avenue ashai.abenakination.com Swanton, VT 05488

Association of Africans Living in Vermont 802.985.3106 20 Allen Street aalv-vt.org Burlington, VT 05402 Email: [email protected]

Northland Job Corps Center 802.877.2922 100 A MacDonough Drive northlands.jobcorps.gov Vergennes, VT 05491

ReSOURCE Burlington 802.658.4143 – ext. 10

266 Pine Street resourcevt.org

Burlington, VT 05401

ReSOURCE Barre 802.477.7800 30 Granite Street resourcevt.org Barre, VT 05641

University of Vermont Women’s Center 802.656.7892 34 South Williams Street uvm.edu/~women/ Burlington, VT 05405 Email: [email protected]

Vermont Refugee Resettlement Program 802.655.1963 462 Hegeman Avenue, Suite 101 refugees.org/about-us/where-we-

work/vrrp/contact/contact.html Colchester, VT 05446 Email: [email protected]

work/vrrp/contact/contact.html

Vermont Partnership for Fairness and Diversity 802.254.2972 18 Town Crier Drive vermontpartnership.org Brattleboro, VT 05301

Vermont Works for Women vtworksforwomen.org Barre Office 802.622.0400 Winooski Office 802.655.8900

Vermont Commission on Women 802.828.2851 126 State Street, #6801 women.vermont.gov Montpelier, VT 05633

http://www.aalv-vt.org/

http://www.northlands.jobcorps.gov/


Vermont Department of Labor 5 Green Mountain Drive, PO Box 488 Montpelier, Vermont 05601-0488 Phone: 802.828.4000, Fax: 802.828.4022

Directory of Department of Labor Offices

Barre Resource Center McFarland State Office Building 5 Perry Street, Suite 200 Barre, VT 05641 Phone: 802.476.2600

Randolph Resource Center 50 Randolph Avenue Randolph, VT 05060 Phone: 802.476.2600 (By Appointment Only)

Bennington Resource Center 200 Veterans Memorial Drive, Suite 2 Bennington, VT 05201 Phone: 802.442.6376

Rutland Resource Center 200 Asa Bloomer Building Rutland, VT 05701 Phone: 802.786.5837

Brattleboro Resource Center State Office Building 232 Main Street Brattleboro, VT 05302-0920 Phone: 802.254.4555

St. Albans Resource Center 27 Federal Street, Suite 100 St. Albans, VT 05478

Phone: 802.524.6585

Burlington Resource Center 63 Pearl Street Burlington, VT 05401 Phone: 802.863.7676

St. Johnsbury Resource Center 1197 Main Street, Suite 1 St. Johnsbury, VT 05819-0129 Phone: 802.748.3177

Middlebury Resource Center 1590 Route 7 South, Suite 5 Middlebury, VT 05753 Phone: 802.388.4921 Fax: 802.388.4630

Springfield Resource Center 56 Main Street., Suite 101 Springfield, VT 05156-2900 Phone: 802.885.2167

Morrisville Resource Center 197 Harrel Street Morrisville, VT 05661-0429 Phone: 802.888.4545

White River Junction Resource Center 118 Prospect Street, Suite 302 Hartford, VT 05001 Phone: 802.295.8805

Newport Resource Center Emory E. Hebard State Office Building 100 Main Street, Suite 120 Newport, VT 05855-0375 Phone: 802.334.6545

Vermont DOL Job Link vermontjoblink.com


Veterans Workforce Contacts at Vermont Department of Labor

Barre: 802.476.2601

Burlington: 802.652.0339 or 802.652.0338

Brattleboro: 802.476.2601

Middlebury: 802.388.4921

Morrisville: 802.476.2601

Newport: 802.476.2601

Rutland: 802.786.8845

St. Albans: 802.652.0339 or 802.652.0338

St. Johnsbury: 802.476.2601

Springfield: 802.476.2601

White River Junction: 802.476.2601

Community Action Agencies

BROC–Community Action in Southwestern Vermont 45 Union Street Rutland, VT 05701 802.775-0878 or 1-800.717.2762 broc.org

Bennington: 802.447.7515

Northeast Kingdom Community Action (NEKCA) 70 Main Street Newport, VT 05855-5110 802.334.7316 nekcavt.org

Canaan: 802.266.7134 Island Pond: 802.723.5245 St. Johnsbury: 802.748.6040

Capstone Community Action (Central Vermont) 20 Gable Place Barre, VT 05641 802.479.1053 or 1.800.639.1053 capstonevt.org

Bradford: 802.222.5419 Morrisville: 1.800.639.8710 or 802.888.7993 Randolph: 1.800.846.9506 or 802.728.9506

Southeastern Vermont Community Action (SEVCA) 91 Buck Drive Westminster, VT 05158 802.722.4575 or 1.800.464.9951 sevca.org

Brattleboro: 802.254.2795

Springfield: 802.885.6153

White River Junction: 802.295.5215 Champlain Valley Office of Economic Opportunity

(CVOEO) 255 South Champlain Street Burlington, VT 05402 802.862.2771 cvoeo.org

Addison Community Action: 1.800.639.2318 or 802.388.2285

Chittenden Community Action: 802.863.6248

http://www.broc.org/


Creative Workforce Solutions - Job placement initiative for VocRehab Vermont

75 Talcott Road, Suite 70 Williston, VT 05495 Phone: 866.879.6757 cwsvt.com

Directory of Creative Workforce Solutions Offices

Barre Office 5 Perry Street, Suite 100 Barre, VT 05641 Phone: 802.371.8081

Newport Office 100 Main Street, Ste. 120 Newport, VT 05855 Phone: 802.343.4770

Bennington Office 200 Veterans Memorial Drive Bennington, VT 05201 Phone: 802.343.4726

Rutland Office 300 Asa Bloomer Building Rutland, VT 05701 Phone: 802.353.0717

Brattleboro Office 28 Vernon Street, Ste. 400 Brattleboro, VT 05301 Phone: 802.430.4380

St. Albans Office 27 Federal Street St. Albans, VT 05478

Phone: 802.370.5023

Burlington Office 110 Cherry Street, Suite 2-1 Burlington, VT 05401 Phone: 802.343.4777 or 802.343.9892

St. Johnsbury Office 67 Eastern Avenue, Ste. 1 St. Johnsbury, VT 05819 Phone: 802.424.6910

Middlebury Office 156 South Village Green Middlebury, VT 05753 Phone: 802.343.4698

Springfield Office 100 Mineral Street, Suite 308 Springfield, VT 05156 Phone: 802.343.4729

Morrisville Office 63 Professional Drive Morrisville, VT 05661 Phone: 802.793.8309

White River Junction Office 118 Prospect Street White River Jct., VT 05001 Phone: 802.343.4772


Economic Services Division (ESD) of the Vermont Department for Children and Families Offices

Barre McFarland Office Building, Suite 150 5 Perry Street Barre, VT 05641-4160 1.800.499.0113

Newport 100 Main Street, Suite 240 Newport, VT 05855 1.800.775.0526

Bennington 200 Veterans Memorial Drive, Suite 6 Bennington, VT 05201-1918 1.800.775.0527

Rutland 320 Asa Bloomer Building (State Office Building) 88 Merchants Row Rutland, VT 05701 1.800.775.0516

Brattleboro 232 Main Street, PO Box 70 Brattleboro, VT 05301 1.800.775.0515

St. Albans 20 Houghton Street, Suite 313 St. Albans, VT 05478 1.800.660.4513

Burlington 1193 North Avenue, Suite 5 Burlington, VT 05401-2749 1.800.775.0506

St. Johnsbury 67 Eastern Avenue, Suite 7 St. Johnsbury, VT 05819 1.800.775.0514

Middlebury 700 Exchange Street, Suite 103 Middlebury, VT 05753 1.800.244.2035

Springfield 100 Mineral Street, Suite 201 Springfield, VT 05156 1.800.589.5775

Morrisville 63 Professional Drive Morrisville, VT 05661 1.800.775.0525

White River Junction 224 Holiday Drive, Suite A White River Junction, VT 05001 1.800.775.0507

Private CDL Schools

Champlain Valley Driver Training 60B Gonyeau Road Milton, VT 05468 802.893.4955 / getcdl.com

Northeast Driver Training 10 Transport Park Rockingham, VT 05101 802.463.9194 / northeastdrivertraining.com

Giroux General Transport 4 Cambria Street

Barre, VT 05641 802.476.4679 / cdlschoolinvt.com

Precision Driver Training School 900 Route 58 West #1 Irasburg, VT 05845 802.754.2842 / vtdrivered.com


Vermont Regional Career and Technical Centers

Burlington Technical Center (A,W) 52 Institute Road Burlington, VT 05408 802.864.8426 / burlingtontech.info

Patricia A. Hannaford Career Center (C,O,W) 51 Charles Avenue Middlebury, VT 05753 802.382.1012 / hannafordcareercenter.org

Central Vermont Career Center 155 Ayers Street

Barre, VT 05641 802.476.4811 / barretechnicalcenter.org

Randolph Area Vocational Center (C,O) 17 Forest Street Randolph, VT 05060 802.728.9595 / orangesouthwest.org/rtcc

Center for Technology (M,W) 3 Educational Drive Essex Junction, VT 05452 802.879.5558 / cte.ccsuvt.org

River Bend Career & Technical Center (W) 36 Oxbow Drive, PO Box 618 Bradford, VT 05033-0618 802.222.5212 / rbctc.org

Cold Hollow Career Center 184 Missisquoi Street, PO Box 530 Enosburg Falls, VT 05450 802.933.4003 / chccvt.net

River Valley Technical Center (M) 307 South Street Springfield, VT 05156 802.885.8300 / rvtc.org

Green Mountain Technology & Career Center (C,W) 738 Route 15 West, PO Box 600 Hyde Park, VT 05655-0600 802.888.4447 / gmtcc.info

St. Johnsbury Academy 1000 Main Street, PO Box 906 St. Johnsbury, VT 05819 802.748.8171 / stjacademy.org

Hartford Area Career & Technology Center (W) 1 Gifford Road White River Junction, VT 05001 802.295.8630 / hactc.com

Stafford Technical Center (A,C,M,W) 8 Stratton Road Rutland, VT 05701 802.770.1033 / staffordonline.org

Lyndon Institute (C,O,W) 168 Institute Circle, PO Box 127 Lyndon Center, VT 05850

802.626.0190 / lyndoninstitute.org

SW Vermont Career Development Center (A,M,W) 321 Park Street Bennington, VT 05201 802.447.0220 / svcdc.org

North Country Career Center (A,C,W) 209 Veterans Avenue, PO Box 725 Newport, VT 05855 802.334.5469 / ncsuvt.org

Windham Regional Career Center (W) 80 Atwood Street Brattleboro, VT 05301

802.257.7335 / wrccvt.com

Northwest Technical Center (O,M,W) 71 South Main Street St. Albans, VT 05478 802.527.6517 / nwtconline.org

Adult Education Course Key (subject to change)

A = Auto Technology/Mechanics C = Commercial Drivers License M = Manufacturing/Design O = OSHA Safety Training W = Welding


EMPLOYMENT DIVERSITY IN HIGHWAY CONSTRUCTION

ON-THE-JOB TRAINING (OJT) PROGRAM APPLICATION

Which of the following do you consider yourself?

White African American Asian/Pacific Islander Bosnian Native American Hispanic/Latino Portuguese Other: _____________

Do you have a valid driver’s license? ________ From which state? _____ Do you have a CDL-A or CDL-B? _______

WORK HISTORY - List your last two employers, STARTING WITH THE MOST RECENT FIRST.

Employer: ________________________________________________ Phone Number: ______________________ Address: ________________________________________________________________________________________ (Street) (City) (State) (Zip) Work Performed: _______________________________________________ From: __________ To: ___________ Wages Received per Hour: ________ Reason for Leaving: _______________________________________________ May we contact them? _____ Supervisor’s Name: ____________________________________________________

Employer: ________________________________________________ Phone Number: ______________________ Address: ________________________________________________________________________________________ (Street) (City) (State) (Zip) Work Performed: _______________________________________________ From: __________ To: ___________ Wages Received per Hour: ________ Reason for Leaving: _______________________________________________ May we contact them? _____ Supervisor’s Name: ____________________________________________________

EDUCATION AND PREVIOUS EXPERIENCE

Highest grade level completed: ___________ Do you have a H.S. Diploma or G.E.D.? (Circle one if applicable.) Type of heavy equipment or vehicle experience, if any: _____________________________________________________ Any other related construction experience or training, including flagging, laborer, other trades: _________________________________________________________________________________________________

REFERENCES - PLEASE LIST TWO WORK-RELATED REFERENCES (NOT PERSONAL FRIENDS/RELATIVES) WE MAY CONTACT.

Name Phone Number How do you know this person (i.e. boss, caseworker, etc.)?

How long have you known this person?

Name: _______________________________________________ Date: _________________________

Address: ____________________________________________ Phone ___________________ ___________

City: _______________________________ State: ____ Zip: ___________ E-Mail Address: _________________________________ Gender: Male Female (Circle one)


The following questions are designed to help you focus on what you like and dislike about working conditions on construction projects. Answer as honestly as you can. YES NO

1. Do you enjoy driving?

2. Do you feel comfortable working under and work well under pressure?

3. Do you like doing physically challenging work?

4. Do you have any physical limitations/restrictions? If so, what are they? __________________________________________________

5. Are you willing/able to COMMUTE to other areas of the state to different job sites? (Many employers need their employees to travel and sometimes stay overnight.)

6. Do noises from machinery and/or power tools bother you?

7. Can you do heavy lifting and carrying on a job?

Note: If you have a lifting restriction, what is it (how many pounds)? _______

8. Do you mind working at heights?

9. Which of the following schedules are you willing and able to work? CHECK ALL THAT APPLY:

Day Shift _____ 12-hour shifts _____ Weekends _____ Overtime _____

CHECK THE RESPONSE TO THE FOLLOWING STATEMENTS THAT BEST DESCRIBES YOU:

YES NO MAYBE

1. I just need a job.

2. I would like a job where I can get ahead.

3. I really want to work in construction.

4. I need to learn job-seeking skills such as interview techniques and resume writing.

5. I need help to find good day care for my children.

6. I need to get a driver’s license.

7. I want to get a Commercial Driver’s License (CDL) for truck drivers.

8. I need basic skill instruction, such as writing, reading, math and GED preparation.

HOW DID YOU HEAR ABOUT THE OJT PROGRAM?

_____ Someone who’s been an OJT _____ Social Service Agency _____ Website _____ Relative/Friend

_____ Brochure or Poster _____ _____ Other (Explain): ____________________________________________

I GIVE MY PERMISSION FOR THIS INFORMATION TO BE SHARED PLEASE RETURN COMPLETED FORM TO: WITH ANY PROSPECTIVE EMPLOYERS. Beth Meyer-Ehrich, OJT Program Manager VTrans Office of Civil Rights & Labor One National Life Drive

____________________________________ ___________________ Montpelier, VT 05633-5001 SIGNATURE DATE Email: [email protected]

Phone: 802.828.2715 Fax: 802.828.1047

mailto:[email protected]


EMPLOYMENT DIVERSITY IN HIGHWAY CONSTRUCTION

PARTICIPANT ASSESSMENT Participant’s Name: ____________________________ Date: ___________ Interviewer’s Initials: _______

GENERAL INFORMATION

How did you learn about the OJT Program?

Why are you interested in highway construction work?

What jobs (training classifications) are you specifically interested in? Why?

Do you have any related experience from previous jobs and/or careers?

Why do you think you can make a successful career in the trades?

If you have already worked in the industry, what did you like best about it? What did you like least about it?

As an employee, what working style or work ethics do you have to offer an employer/contractor?

Have you ever been a minority in a group of workers (a crew, division or team of employees)?

Have you ever experienced sexual harassment, discrimination, or mistreatment on a job? If so, how did you handle it?

What kind of physical work or activities have you done recently or do you do on a daily basis?

How do you feel about traveling to a work site(s)? What is the maximum distance/time you are willing to commute to a job site?

WORK HISTORY

Have you ever been let go or fired? If so, why?

If called, what will your past employers say about you as an employee?


SCHEDULE CONSIDERATIONS

Transportation:

Current driver’s license? Reliable vehicle? Have you been working with Reach Up, Department of Labor, or VSAC? Any person we could contact? Once working, what are your most difficult challenges or obstacles?

Childcare?

Daytime meetings/programming? How do you plan to address these?

HEALTH Any physical disabilities or work limitations (current or old injuries) that should be shared with an employer? Any allergies or medications that may impact your ability to do physical work or drive heavy equipment?

TRAINING INTERESTS On-The-Job Training? CDL-B? Other training: (Interested in or has completed)

WORKING OUTSIDE

Elements (weather, heat, cold, noise, dust) OK?

Heights OK?

Water OK?

Other?

OTHER NOTES

Willing to take drug test/physical?

I GIVE MY PERMISSION FOR THIS INFORMATION TO BE SHARED WITH ANY PROSPECTIVE EMPLOYERS.

_____________________________________________ ___________________ SIGNATURE DATE

Beth Meyer-Ehrich VT Agency of Transportation

Office of Civil Rights and Labor Compliance One National Life Drive

Montpelier, VT 05633-5001 Phone: 802.828.2715 Email: [email protected] Fax: 802.828.1047

29 www.vtranscivilrights.vermont.gov

ON-THE-JOB TRAINING PROGRAM

ENROLLMENT FORM

PROJECT NAME & NUMBER: _________________________________________________________ CONTRACTOR: ____________________________________________________________________

CONTRACTOR’S ADDRESS: ________________________________ OJT SUPERVISOR: ________________________

________________________________ OFFICE PHONE: __________________________

TRAINEE NAME: ____________________________________________________________________

ADDRESS: _______________________________ PHONE NO.: __________________________

_______________________________ GENDER: M F (CHECK ONE)

_______________________________ ETHNIC CLASS: ________________________

TRAINEE CLASSIFICATION: ___________________

NUMBER OF HOURS: _______________________ START DATE: ________________________

CONTRACTOR’S WAGES

PROJECT MANAGER: _____________________________ STARTING SITE PHONE #: _________________________________ $ CELL PHONE#: _________________________________ 1/2 $ ______________

VTRANS RESIDENT ENGINEER: ____________________________________ 3/4 $ SITE PHONE #: _________________________________ $ CELL PHONE#: _________________________________ ENDING

SIGNATURES

TRAINEE SIGNATURE: ____________________________________________________________

EMPLOYER SIGNATURE: __________________________________________________________

VTRANS OFFICE OF CIVIL RIGHTS SIGNATURE: ______________________________________

UPON SATISFACTORY COMPLETION OF THE TWO-WEEK PROBATIONARY PERIOD AND SUBJECT TO THE APPROVAL OF THE VTRANS

OFFICE OF CIVIL RIGHTS &LABOR, THE TRAINEE WILL BE OFFICIALLY ENROLLED IN THE OJT PROGRAM. A REPRESENTATIVE FROM

THE OFFICE OF CIVIL RIGHTS & LABOR COMPLIANCE WILL CONDUCT THE ENROLLMENT AND ORIENTATION AT THE JOB SITE. PRIOR

TO THIS MEETING, THE CONTRACTOR SHOULD COMPLETE THE OJT PROGRAM ENROLLMENT SO IT MAY BE APPROVED AND SIGNED

BY THE OJT PROGRAM MANAGER, THE TRAINEE, AND THE CONTRACTOR AT THE OJT ENROLLMENT. THE START DATE OF THE

PROBATIONARY PERIOD SHOULD BE USED AS THE TRAINEE’S ENROLLMENT DATE. UNTIL THE OJT PROGRAM MANAGER APPROVES AN OJT START DATE, IT IS NOT EFFECTIVE AND WILL NOT BE RETROACTIVE! CONTACT: THE OFFICE OF CIVIL RIGHTS & LABOR COMPLIANCE ~ PHONE: 802-828-2715 ~ FAX: 802-828-1047



TRAINEE VOUCHER

LENNY’S SHOE & APPAREL

359 N. Main Street

Barre, VT 05641 2121 Essex Road

Williston, VT 215 Swanton Road

St. Albans, VT

(802) 476-7446

Email: Carol

[email protected]

Fax: (802) 476-9100

(802) 879-6640

Email: Heidi Hagan:

[email protected]

Fax: (802) 879-1159

(802) 527-0532

Email: Steve Dudley

[email protected]

Fax: 802-527-0942

Authorization Section

Trainee Name & Address: Today’s Date: ____________________________________

____________________________________________ Authorized by: ____________________________________

_______________________________________________________ CR Representative: ____________________________________

____________________________________________ Phone: 802.828.2715

Fax: 802.828.1047

The above trainee is authorized to purchase the following merchandise:

______________________________________________________________________________________________________

______________________________________________________________________________________________________

_______________________________________ not to exceed a total dollar amount of: $ ____________________ .

THIS AUTHORIZATION IS VOID 14 DAYS FROM THE ABOVE DATE.

Invoice Information

Please send the invoice (with a copy of this form) to: Beth Meyer-Ehrich


VT Agency of Transportation









HOURS CHANGE REQUEST

REQUEST SECTION

Date: _____________________

I would like to: (circle one) ADD TRANSFER REMOVE ________ training hours: (circle one) TO FROM the ___________________________________________ Project

(Name of current project) to the _________________________________________________________ Project. (Name of new project – ONLY IF TRANSFERRING HOURS) The reason for this request is: (check all that apply)

The new project will provide a better training opportunity.

The trainee has requested to be moved to the new project.

The current project is near completion and the trainee will not have ample opportunity to complete the training.

Other (Explain): __________________________________________________

________________________________________________________________ Name of Contractor: ___________________________________________________________

Name of Trainee Involved (if applicable): ___________________________________________

Name of Person Making Request: ________________________________________________

Signature of Person Making Request: ___________________________________________

APPROVAL SECTION (This section for Civil Rights and Labor Office use only.)

NAME OF RESIDENT ENGINEER – CURRENT PROJECT: ___________________________________ Signature: __________________________ Date of Approval: _______________________

NAME OF RESIDENT ENGINEER – NEW PROJECT: _______________________________________ Signature: __________________________ Date of Approval: _______________________

NAME OF OJT PROGRAM MANAGER: ________________________________________________ Signature: __________________________ Date of Approval: _______________________



OFF-SITE TRAINING APPROVAL

PROJECT NAME/NUMBER: _____________________________________________________________

RESIDENT ENGINEER: _____________________________________________________________

TRAINEE NAME: _________________________________________________________________ ENROLLMENT DATE: ____________________________ TRAINING CLASSIFICATION: _______________________ TRAINEE HOURS: _____________

PROPOSED OFF-SITE TRAINING SCHEDULE:

DATE(S) OF OFF-SITE TRAINING

On Which PROJECT(S)? RESIDENT ENGINEER NOTES

COMMENTS:

APPROVED BY OJT PROGRAM MANAGER: ________________________________ DATE: ________________


State of Vermont Agency of Transportation Finance & Administration Division Civil Rights and Labor Compliance One National Life Drive


vtranscivilrights.vermont.gov

November 28, 2016 Taylor Trainee PO Box 000 Anywhere, VT 00000 Re: Any Project in Vermont STP 12345 Dear Taylor, Congratulations on your successful completion of the Equipment Operator Trainee Program with Best in the Biz Construction Co., Inc. on the above project! Enclosed is your Certificate of Completion. Good luck to you for a very successful career in the Highway Construction Industry. You will continue to receive any information about future training opportunities as they are sent out from our office. It was great to have you in the OJT Program and if I may be of help in the future, please don’t hesitate to contact me. Sincerely,

Beth Meyer-Ehrich Beth Meyer-Ehrich OJT Program Manager Enclosure cc: Best in the Biz Construction Co., Inc. Resident Engineer Phone: (802) 828-2715 email: [email protected] Fax: (802) 828-1047




Training Special Provisions

This Training Special Provision supersedes subparagraph

7b of the Special Provisions entitled “Specific Equal

Employment Opportunity Responsibilities,” and implements

23 U.S.C. 140 (a).

As part of the contractor’s equal employment opportunity

affirmative action program, training shall be provided as

follows:

The contractor shall provide on-the-job training aimed

at developing full journeymen in the type of trade or

job classification involved.

The required number of employee traineeship hours

to be provided by the Contractor is shown in the

Con- tract Schedule of Prices. In the event that a

contractor subcontracts a portion of the contract

work, he shall determine how many, if any, of the

trainees are to be trained by the subcontractor.

However, the contractor shall retain the primary

responsibility for meeting the training requirements

imposed by this special provision. The contractor

shall also insure that this training special provision is

made applicable to such subcontract. Where

feasible, 25 percent of apprentices or trainees in

each occupation shall be in their first year of

apprenticeship or training.

The number of trainees shall be distributed among

the work classifications on the basis of the

contractor’s needs and the availability of journeymen

in the various classifications within a reasonable area

of recruitment. Prior to commencing construction,

the contractor shall submit to the State highway

agency for approval the number of trainees to be

trained in each selected classification and training

program to be used. Furthermore, the contractor

shall specify the starting time for training in each of

the classifications. The contractor will be credited for

each trainee employed by him/her on the contract

work who is currently enrolled or becomes enrolled in

an approved program and will be reimbursed for such

trainees as provided hereinafter.

Training and upgrading of minorities and women

toward journeymen status is a primary objective of

this Training Special Provision. Accordingly, the

contractor shall make every effort to enroll minority

trainees and women (e.g., by conducting

systematic and direct recruitment through public

and private resources likely to yield minority and

women trainees) to the extent that such persons

are available within a reasonable area of

recruitment. The contractor will be responsible for

demonstrating the steps that he has taken in

pursuance thereof, prior to a determination as to

whether the contractor is in compliance with this

Training Special Provision. This training

commitment is not intended, and shall not be used,

to discriminate against any applicant for training,

whether a member of a minority group or not.

The minimum length and type of training for each

classification will be as established in the training

program selected by the contractor and approved by

the State highway agency and the Federal Highway

Administration shall approve a program if it is

reasonably calculated to meet the equal employment

opportunity obligations of the contractor and to

qualify the average trainee for journeyman status in

the classification concerned by the end if the training

period. Apprenticeship programs registered with the

U.S. Department of Labor, bureau of Apprenticeship

and Training, shall also be considered acceptable

provided they are being administered in a manner

consistent with the equal employment obligations of

Federal-aid highway construction contracts. Approval

or acceptance of a training program shall be

obtained from the State prior to commencing work on

the classification covered by the program. It is the

intent of these provisions that training is to be

provided in the construction crafts rather than clerk-

typists or secretarial-type positions. Training is

permissible in lower level management positions,

such as office engineers, estimators, time- keepers,

etc., where the training is oriented toward

construction applications. Training in the laborer

classification may be permitted if significant and

meaningful training is provided and approved by the

division office. Some off-site training is permissible as


long as the training is an integral part of an approved

training program and does not comprise a significant

part of the overall training.

Except as otherwise noted below, the contractor will

be reimbursed at the bid amount for Item 634.10,

Employee Traineeship, for each hour of training given

an employee on this contract in accordance with an

approved training program. As approved by the

engineer, reimbursement will be made for training

persons in excess of the number specified herein.

This reimbursement will be made even though the

contractor receives additional training program funds

from other sources, provided such other sources do

not specifically prohibit the contractor from receiving

other reimbursement. Reimbursement for off-site

training indicated above may only be made to the

contractor where he does one or more of the

following and the trainees are concurrently employed

on a Federal-aid project; contributes to the cost of

the training, provides the instruction to the trainee or

pays the trainee’s wages during the off-site training

period.

If, in the judgment of the contractor, a trainee be-

comes proficient enough to qualify as a journeyman

before the end of the prescribed training period, and

the contractor so employs such trainee, full credit

and full payment to the contractor will be made

provided that the period of training given, plus the

length of employment as a journeyman in the

classification for which trained, are equal to, or in

excess of, the training period set forth in the

approved training program. If the period of training

given, plus the period employed as a journey person

do not equal or exceed the training period set forth in

the approved training program, the contractor will be

paid the bid amount for Item 634.10, Employee

Traineeship, for each hour the trainee was trained

and employed as a journeyman by the contractor.

No payment shall be made to the contractor for the

following reasons: failure to provide the required

training, failure to hire the trainee as a journeyman, a

lack of good faith effort on the part of the contractor

in meeting the requirements of this Training Special

Provision. It is normally expected that a trainee will

begin his training on the project as soon as feasible

after start of work utilizing the skill involved, and

remain on the project as long as training

opportunities exist in his work classification or until

he has completed his training program. It is not

required that all trainees be on board for the entire

length of the contract. A contractor will have fulfilled

his responsibilities under this Training Special

Provision if he has provided acceptable training to

the number of trainees specified. The number trained

shall be determined on the basis of the total number

enrolled on the contract for a significant period.

Trainees will be paid at least 60 percent of the

appropriate minimum journeyman’s rate specified in

the contract for the first half of the training period, 75

percent for the third quarter of the training period,

and 90 percent for the last quarter of the training

period, unless apprentices or trainees in an existing

program are enrolled as trainees on this project. In

that case, the appropriate rates approved by the

Departments of Labor and Transportation in

connection with the existing program shall apply to all

trainees being trained for the same classification who

are covered by this Training Special Provision. In no

case will the contractor pay trainees less than the

prevailing rate for labor as shown in the contract

wage decision.

The contractor shall furnish the trainee a copy of the

program he will follow in providing the training. The

contractor shall provide each trainee with a

certification showing the type and length of training

satisfactorily completed.

The contractor will provide for the maintenance of

records and furnish periodic reports documenting his

performance under this Training Special Provision.

Sanction for Non-Compliance

Failure by the contractor to adhere to these Training

Special Provisions may result in contract sanction as

specified in Section 11. Sanction for Non-

Compliance, of the contract Specific Equal

Opportunity Responsibilities (Page 38).



Supplemental Specification - Training

Sanction for Non-Compliance

a) If the Vermont Agency of Transportation finds the

contractor or subcontractor in non-compliance

with the terms of these specific training

provisions, it shall issue a “show cause notice”

and notify such contractor in writing that within

30 days a written plan outlining the steps that will

be taken to bring such contractor into

compliance must be submitted to the Vermont

Agency of Transportation by the contractor. In

the event that such contractor fails or refuses to

submit the plan within the specified period or if

the contractor does not exercise the corrective

actions outlined in the plan, the Agency will

commence enforcement proceedings under

Executive Order 11246, as amended. Such

actions could include:

• The recovery by the State Transportation

Agency from the contractor of 1/10 of 1% of

the contract award price or $1,000.00,

whichever sum is greater, as liquidated

damages for each week the contractor fails

or refuses to comply. If a subcontractor is in

non- compliance, the recovery by the State

Transportation Agency from the contractor, to

be assessed by the contractor as a back

charge against the subcontractor of 1/10 of

1% of the subcontract price, or $500.00

whichever sum is greater, in the nature of

liquidated damages, for each week that such

party fails or refuses to comply; and/or

• The suspension of any payment or part

thereof due under the contract until such time

as the contractor or subcontractor is able to

demonstrate compliance with the terms of

the contract; and/or

• The termination, or cancellation of the

contract, in whole or in part, unless the

contractor or subcontractor is able to

demonstrate within a specified time

compliance with terms of the contract; and/or

• The denial to contractor or subcontractor of

the right to participate in any future contracts

awarded by the State Transportation Agency

for a period of up to three years.

b) If at any time after the imposition of sanctions

1 and 2 above, a contractor is able to

demonstrate compliance with this Section,

he/she may request the State Transportation

Agency to suspend the sanctions

conditionally, pending a final determination

by the Agency as to whether the contractor is

in compliance. Following the final

determination, the State Transportation

Agency will either lift the sanctions or

reimpose them.

c) The above sanctions for non-compliance will

also apply to the “Standard Federal Equal

Employment Opportunity Construction

Contract Specifications (Executive Order

11246).”

Severability

The provisions of this section are severable, and

if any of these provisions shall be held

unconstitutional by any court of competent

jurisdiction, the decision of such court shall not

affect or impair any of the remaining provisions.

Would you like to do something more challenging and

rewarding with your career?

If you are a WOMAN or MINORITY MALE, we may

have the perfect opportunity for you! Contact us today to

talk about the possibilities for your future.

Beth Meyer-Ehrich, OJT Program Manager





Email: [email protected]

tel: 802.828.2715

fax: 802.828.1047

website: vtranscivilrights.vermont.gov


Documents

OJT Manual