Offline Donations

Relay For Life of Elk Grove

Agenda

• What are Offline Donations?

• Offline Donations in Action

• Volunteer Roles and Responsibility

Agenda

• What are Offline Donations?

• Offline Donations in Action

• Volunteer Roles and Responsibility

Types of Donations

www.relayforlife.org/elkgroveca

Offline Donations Online Donations

• Turned in via Team Captain Envelope

• Or sent directly to ACS office

• Made with a credit card online

• Facebook or iPhone application

How Offline Donations Worked

www.relayforlife.org/elkgroveca

Offline Donations Online Donations

• In the past, did not show up on website

• On Relay Online, the Event, Team and Participant Totals did not include Offline Donations

• Immediately show on website

• Totals only included online fundraising

THEN

How Offline Donations Will Work

www.relayforlife.org/elkgroveca

Offline and Online Donations

• After money turned in and offline data is uploaded, all fundraising money will be shown on Relay Online

• Online, Facebook and iPhone app donations will still show immediately

NOW

6 Benefits of including Offline Donations to our Relay

website!• Motivate and recognize all types of fundraising.

• Valid income numbers (event, team and participant fundraising) will show

• Recognizes top fundraisers (team and individual)

-- shows both progress and results

• Encourages team competition and team spirit

6 Benefits of including Offline Donations to our Relay

website!

• Encourages cleaner data and envelope processing

• No additional work for team members

Agenda

• What are Offline Donations?

• Offline Donations in Action

• Volunteer Roles and Responsibility

Offline Donations in Action

Team Member raises money

Team Member turns in money to Team Captain

Team Captain turns in money

monthly at TC mtg

Data taken from TC envelope and

uploaded to website

Offline money shows up on websites within 1 week after Team Captain meeting

Offline Donations: What You Need to Know #1!

• A team member MUST be registered online to have offline donations uploaded to their page.

• Money should be turned in at every Team Captain meeting – please don’t hold onto it!

• After they are turned in, offline donations will appear within one week after the team captain meeting.

• It is critical that Team Captains turn in donations monthly.

Offline Donations: What You Need to Know #2!

• Team Captain envelopes (purple ink) must be used to turn in monthly donations to ensure the data is correct for offline donations.

• The data will be taken from Team Captain envelopes. What is written on the envelope is what will be uploaded.

• Offline Donations are not instant…. Please help us get the message out that offline donations will appear within one week after they are turned in.

When are offline donations uploaded?

Money in (TC Mtg Date)Uploaded ByDates subject to change

January 24, 2012 January 31, 2012February 28, 2012 March 6, 2012March 27, 2012 April 3, 2012April 24, 2012 April 27, 2012April 28-29, 2012 May 1, 2012

All offline donations will be uploaded within one week after the team captain meeting in which the money was received.

Agenda

• What are Offline Donations?

• Offline Donations in Action

• Volunteer Roles and Responsibility

Who’s involved in Offline and Online Fundraising?

• Online Chair – Ed IretonManages the front and back end of the website. Answers questions/customer services about online questions.

• Accounting Chair – Dennis ArellanoCoordinates donation processing at Team Captain meetings and at the event. Gives Team Captain envelopes to Offline Data Chair after all meetings.

Who’s involved in Offline and Online Fundraising?

• Offline Data Chair – Kirsten IretonCollates data each month after Team Captain meeting and ensures data is uploaded monthly to the website.

• Team Captain (YOU!)Turns in money monthly in a Team Captain Envelope. Ensures all team members are registered. Educates team members about the process of offline donations (it’s not instant!). Answers questions when team members inquire about offline donations.

Who’s involved in Offline and Online Fundraising?

• Team Member (Your team!)Turns in money monthly to team captain. Registers online. Strives to raise at least $100 by both offline and online fundraising.

Will you agree?• Discuss the process with your team members

• Turn in money MONTHLY at Team Captain meetings in a Team Captain envelope

• Serve as liaison between team members and volunteer planning committee. Address any issues or concerns and answer questions your team members have.

• Connect with the planning committee when unsure.

Relay For Life

of Elk Grove

April 28-29th, 2012

Elk Grove High Schoolwww.relayforlife.org/elkgroveca