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Office of Sponsored Programs-
Who We Are and What We Do
sponsoredprograms.mst.edu202 Centennial Hall
x4134September 16, 2015
Office of Sponsored ProgramsVPR: K. Krishnamurthy
Executive Assistant K. Hammonds Fort Leonard Wood Liaison
S. Tupper
Grant WriterNon-Research
Vacant
Grants/Contracts Administrator
M. Kell
Assistant DirectorP. DeLong
Grants/Contracts Specialist K. Bowen
Grants/Contracts Specialist D. Wielms
Grants/Contracts SpecialistC. Stevenson
Grants/Contracts SpecialistM. Chambers
Grants/Contracts Administrator
M. Shaub
Grants/Contracts Administrator
D. Brown
Grants/Contracts SpecialistVacant
Grants/Contracts Specialist Vacant
Center for Biomedical Science and Engineering (CBSE)
Director: Len Rahaman
Intelligent Systems Center(ISC)
Director: Ming Leu
Environmental Research Center for Emerging Contaminants (ERCEC) Director: Joel Burken
Energy Research and Development Center(ERDC)
Director: Joseph Smith
Center for Infrastructure Engineering Studies (CIES)
Director: Kamal Khayat
Technology Transfer and Economic Development(TTED)
Director: Keith Strassner
Rock Mechanics and Explosives Research Center(RMERC)
Director: Stewart Gillies
Materials Research Center(MRC)
Director: Matt O’Keefe
Post Award
Pre Award
Grants/Contracts Administrator J. Creamer
Grant WriterSignature Areas
Vacant
Grant WriterBeyond Signature Areas
VacantTechnical Illustrator
Vacant
SecretaryB. Black
Mission• Foster innovation, promote scholarship, creative works,
technology transfer and economic development, provide access to specialized equipment, and promote education and training of students to conduct cutting-edge interdisciplinary research.
• Enhance and facilitate research and external funding by providing support services, in a timely and professional manner, to faculty, staff, students and research investors involved with sponsored program activities.
OSP – Pre-award Team
Diane BrownGrants and Contracts AdministratorTelephone: (573) 341-4135Email: [email protected]
Primary DutiesContracts and subcontract negotiationsSubcontractor purchase ordersRFP review
Maria ShaubGrants and Contracts AdministratorTelephone: (573) 341-7122Email: [email protected]
Primary DutiesSet up of new awards in PeopleSoftNo-cost time extensionsReview Pre-award documents
Melissa ChambersGrants and Contracts SpecialistTelephone: (573) 341-7553Email: [email protected]
Primary DutiesBudget and proposal development
assistanceProposal submissionsUM Research Board
Cynthia StevensonGrants and Contracts SpecialistTelephone: (573) 341-7272Email: [email protected]
Primary DutiesBudget and proposal development
assistanceProposal submissions
Debra WielmsGrants and Contracts SpecialistTelephone: (573) 341-7120Email: [email protected]
Primary DutiesBudget and proposal development
assistanceProposal submissionsTracking of awards and submissions
OSP – Pre-award Team
OSP – Post Award TeamKelly Bowen
Grants and Contracts Specialist
Telephone: (573) 341-4130
Email: [email protected]
• Management of award• Financial Reporting • Award closeout• Assigned Sponsors: National labs,
Universities and Industry
VacantGrants and Contracts Specialist
• Management of award• Financial Reporting• Award closeout• Assigned Sponsors: NSF, State
agencies, Local government and Alliances
Vacant
Grants and Contracts Specialist
• Management of award• Financial Reporting• Award closeout• Service Agreements• Assigned Sponsors: Consortiums,
Industry and Foundations
OSP- Post Award Team Mendy Kell
Grants and Contracts Administrator
Telephone: (573) 341-7140
• Grant Systems Coordinator• Financial and Special Reporting• Award closeout• Assigned Sponsors: Federal
Agencies
Julie CreamerGrants and Contracts Administrator
Telephone: (573) 341-6855
Email: [email protected]
• Management of award• Financial Reporting• Effort Verification Reporting• Award closeout• Assigned Sponsors: Dept. of
Transportation, Dept. Of Education, University, FAA/Fed Highway and Mid-America Transportation Centers (MATC), NASA and Societies
Considerations
Industry
Technology Transfer
Missouri S&T Faculty and Support Staff
Missouri S&T Senior Leadership
UM Collected Rules & Regulations, Business Policies, Accounting
Manual and Chancellor’s Policy Memos
State Laws and Regulations
Federal Laws, Uniform Guidance and Agency
Guidelines
Office of Sponsored Programs
ProposalDevelopment
2
Publications,Inventions, &Tech Transfer
7
Concept1
AwardCloseout
6ManageAward
(Technical& Admin)
5
Negotiation& Award
4
Org Review &Submit to Sponsor
3
Award Lifecycle
Pre Award Team
• Concept
• Proposal Development
• Organizational Review & Submission to Sponsor
• Negotiation & Award*********REMINDER*********
As soon as PI knows they are planning to submit, call OSP.
Full proposal along with ePSRS must be submitted to OSP 3 business days prior to submission due date.
1. Concept
Responsible Party Activity
PI Search for opportunities
Notify department and OSP via email of intent to submit proposal
If required by Sponsor, request assistance in completion of a non-disclosure agreement (NDA) from OSP, using a UM-approved Mutual NDA Agreement or equivalent
Department Assist PI in searching for opportunities
Tech Transfer Negotiate and process non-disclosure agreements (NDA) with industry
2. Proposal Development
ResponsibleParty
Activity
Department Input proposal into PeopleSoft to generate a Proposal Signature Routing Sheet (ePSRS) *OSP will input if requested by PI
Assist PI in compiling and submitting the following materials to OSP (digital or paper):
Technical proposal
Budget proposal spreadsheets
All other Sponsor-required forms
Subcontractor documentation
Missouri S&T OSP Request for University Contribution (F&A-related/Cost Share),
2. Proposal Development
ResponsibleParty
Activity
OSP Assist PI and department in proposal development efforts (questions related to PeopleSoft data entry, budgets, Sponsor guidelines and administrative clarifications)
Complete and Sponsor-required Representations & Certifications
Provide PI with export control requirements and guidelines Typically related to publication or restrictions on persons allowed to work on or have access to information pertaining to project.
Assist PI in developing individual subcontracting plan
3. Organization Review & Submission to Sponsor
ResponsibleParty
Activity
PI Secure regulatory approvals & training Ensure compliance with Sponsor guidelines and UM policy Route full proposal to OSP for submission
OSP Review for compliance with Sponsor guidelines, Uniform Guidance and/or Federal Acquisition Regulations, UM policy and Missouri S&T policy
Prepare University endorsement letter for paper and/or digital proposals
All submissions are made by The Curators of the University of Missouri on behalf of Missouri University of Science and Technology
Mail proposal or submit proposal to Sponsor Maintain contact relationship with Sponsor in relationship to proposal
Tech Transfer Review IP provisions of proposals associated with industry or other non-governmental organizations
4. Negotiation & Award
ResponsibleParty
Activity
PI Negotiate technical matters with Sponsor, informing OSP of status Revise budget at Sponsor’s request; communicate changes to OSP Notify Co-PI's of award account Request Pre Award Spending Chartfield, if allowable and necessary
Department Approval PI Request for Pre Award Spending Chartfield and forward request to OSP (grant awards only)
OSP Negotiate terms & conditions with Sponsor, informing PI and department of status Route Sponsor-proposed contract to UM General Counsel for legal review Route Sponsor-proposed contract to Tech Transfer for IP language review and approval•Approve and Set up Pre Award Spending Chartfield if applicable
4. Negotiation & Award
ResponsibleParty
Activity
OSPCont.
Negotiate and execute contract agreements, using UM-approved contract agreements, or agreements proposed by third parties
Set up chartfield in PeopleSoft and send out the Grant Award Summary to PI and department
Initiate subcontract/subrecipient efforts and negotiations (Missouri S&T as Prime/Missouri S&T as Sub)
Tech Transfer Review and approve or modify IP provisions contained in Sponsor-proposed contract that is provided by OSP Pre Award Team
Post Award Team
Management of Award
Monitor Terms and Condition of Award to
Ensure Compliance
Award Closeout
5. Management of Award (Tech, Admin, & Finance)
ResponsibleParty
Activity
PI Inform department of changes in payroll for PAF processing Approve expenses prior to transactions Provide Sponsor with technical reports; carbon copy to OSP required Initiate the following requests thru department and send to OSP
Budget Changes Change of institution Change of PI and/or Shared Credit Time Extension
Manage and ensure accuracy of Effort Verification Reports (EVR) Manage and ensure accuracy of payroll associated with award Manage and ensure cost share associated with award Maintain compliance certifications e.g. IRB Monitor subcontractor progress and approve invoices for payment Initiate invention disclosure form during research, if necessary
5. Management of Award (Tech, Admin, & Finance)
ResponsibleParty
Activity
Department Process the following requests: Budget Changes Change of institution Change of PI and/or Shared Credit Time Extension
Send completed form to OSP
Process payroll, tuition paperwork, expenses and cost share associated with award
Monitor variance reports to ensure appropriateness of expenses Make correcting entries within 60 days if necessary
5. Management of Award (Tech, Admin, & Finance)
ResponsibleParty
Activity
OSP Process PI and/or departmental-initiated requests for: Budget Changes Change of institution Change of PI and/or Shared Credit Time Extension
Process payment to subcontractors/subrecipients Monitor Compliance Expenses- reasonableness, allowability, and allocability Contract terms and conditions Progress reports Review cost share accounts Generate invoices, process electronic draws, apply payments and make collection calls Provide required reports-financial, patent and equipment
Tech Transfer Review and track invention disclosure Report invention disclosure to Sponsor
6. Award Closeout
ResponsibleParty
Activity
PI Ensure all expenses have been posted, are in compliance with regulations and terms of contract. Project must not be overspent.
Ensure cost share is complete and is recorded within performance availability
Ensure all deliverables are have been received from subcontractors/subrecipients
Provide OSP with first three pages of each progress report and final technical report that has been accepted by Sponsor
• Initiate invention disclosure form to Tech Transfer
Department Process PAF to move salary and benefits from the project Process correcting entries for any over-expenditures Process equipment tagging paperwork for inventory tracking
6. Award Closeout
ResponsibleParty
Activity
OSP Send out end date letters (30 to 60 days prior to project end date)
Ensure subcontractors are paid in full Ensure match is met Work with PI and department to ensure project is not
overspent File all closeout reports Ensure all revenue is received and posted Ensure project milestones are complete and project is closed
out in PeopleSoft
Tech Transfer Review and track invention disclosure Report invention disclosure to Sponsor
7. Publications, Inventions, and Technology Transfer
ResponsibleParty
Activity
PI If applicable, support development of patent application with Tech Transfer
Submit technical proposal to Research Repository (highly encouraged)
Department None
7. Publications, Inventions, and Technology Transfer
ResponsibleParty
Activity
Tech Transfer Conduct patent viability analysis and inform PI of findings
Patent application decision
Development of patent application (shared w/ PI)
Submission of patent application
Assignment of IP rights to inventor(s) if Missouri S&T has no intent to pursue
Identification of and negotiation with potential IP licensees
Management and oversight of license income to Missouri S&T, DEPT, and PI
Technology commercialization guidance to entrepreneurial-minded PIs
Questions
Comments
Discussion
