Office of Human Resources

Management

Denise SzelestDirector, Human Resources

Management (HR)

University Administration Building 300Phone: 437-4700

Presentation available at:www.albany.edu/hr

NY State Employees

Graduate & Teaching AssistantshipsRepresented by union organization GSEU

NOT Separate Employers and/or Payments from:SUNY Research Foundation (Research

Assistant paid directly from grants)• 437-4500, MSC 326

Other Fellowships –no work obligation for duration of award (see department)

Payment Schedule

Appointment Dates 2013-14 August 15, 2013 – May 21, 2014

20 biweekly checks (every other Wednesday at department)

First Check issued Wed. Sept. 11, 2013 HR must have appointment form by this week Must have completed Employment Eligibility

Verification – Form I-9 Final Check issued Wed. June 4, 2014 Direct Deposit funds to bank- download

forms at www.albany.edu/hr under Payroll.

Required Paperwork

1. Graduate/Teaching Assistant Appointment form (HRM-4) - This is provided by your department or they

directed you to a website to obtain the form.- www.albany.edu/hr/forms

Appointment Form

Other employment forms

2. Employment forms to be returned to Payroll, UAB 300:

Employment Eligibility Verification (I-9) Document employment eligibility

Foreign National Information Worksheet Provide history of prior visits to U.S.

Tax forms (W-4, IT-2104) Note: You can not claim tax treaty benefits

until you have a Social Security Numberwww.albany.edu/hr/forms

Obtain Social Security #

3. Apply for a US Social Security Number (SSN)

Leo O’Brien Federal Building

Room 430

11 A Clinton AvenueAlbany, NY(between Broadway and Pearl St.)

You will need to bring immigration documents and your assistantship offer letter.

Once you receive your card, please bring a copy to Human Resources, UAB 300.This process may take several weeks.

Health Insurance (SEHP)

4. Enrollment in Student Employee Health Plan (SEHP) for assistantship recipients

F-1 and J-1 students are REQUIRED to enroll if your stipend is at least $4293/yr. ($2146 semester) NOT the same as HTH (health insurance

administered through ISSS) that may be on your tuition bill

If enrolling a family, you must provide copy of birth certificate/passport for everyone and marriage certificate and proof of financial interdependence (if enrolling spouse)

To waive enrollment – must provide proof of comparable coverage (in English)

Enrollment packets are sent to you at your department

After today…

Employment/health insurance form collection in UAB 300Tuesday, August 20 9:00am -3:00pmFriday, August 23, 9:00am – 3:00pmThursday, August 29, 9:00am –

3:00pm Apply for Social Security Number

When you receive your Social Security Card bring it to Human Resources, UAB 300.

Update payroll records, health insurance and claim tax treaty benefits

Provide required documents to enroll dependents in health insurance to Jennifer Ali, UAB 300

Human Resources Management

Questions about pay or tax withholding:Payroll Office, UAB 300, 437-3830

Questions about health insurance:Jennifer Ali, UAB 300, 437-4727

Questions?