SPDocKit Content and Usage Reports Your trick for seamless

SharePoint administration

Made with • by Acceleratio

Introduction

SharePoint admins often find themselves in situations where they need

to handle large amount of data while administering a SharePoint farm.

Powers Users and Administrators, especially, have a lot on their plates.

Problems range from planning the SharePoint architecture to imple­

mentation and daily management. And when you add to it the task of

assigning and handling permissions, every SharePoint admin would

admit that that they need help.

The thing with SharePoint is that it's too complex. The platform goes to

such lengths to provide a full range of features that, we admit, it's hard

to keep track of it all. Then once you get accustomed to all the architec­

tural adjustments and get to know all the hidden SharePoint features,

SharePoint admins still have to battle with their daily tasks. The tasks are

often repetitive and boring; other times, the tasks require other solu­

tions, such as a custom-written PowerShell script or even a third-party

tool to keep the company's SharePoint environment organized.

Discover more about your SharePoint

•

environment with SPDocKit

If you've never been a fan of PowerShell, SPDocKit replaces

your administration headaches with a stress free SharePoint

farm management.

Reporting in your SharePoint farm now takes just a few clicks.

Reports containing all the needed information about your SharePoint

environment are easily accessible and comprehensible.

SPDocKit offers coherent reports that you can later export

into Excel, Word and PDF formats.

SPDocKit SharePoint Content and Usage reports

Content and Usage reports in the SPDocKit application provide detailed informa­

tion about farm storage and content usage. These reports also cover a very

important segment - the structure - as well as features usage and activations.

Among the Content and Usage

reports currently available are:

v Usage reports

v Feature reports

v Structure reports

v SPCAF reports

Usage reports are reports that offer more information on how your SharePoint is

being used in the organization. SPDocKit retrieves vital information about disk

size and storage, and many other metrics.

Content Overview dashboard

The charts dashboard represents a basic overview of your SharePoint farm usage metrics.

The Content Overview report shows useful information about content database growth, used SharePoint space, site collection inventory, number of servers by role, etc. It outlines and highlights some basic but useful SharePoint farm usage metrics through multiple charts and graphs.

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SharePoint Collections Sizes over Time

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Usage reports

For a better SharePoint reporting experience, SPDocKit offers multiple reports

that reveal how the company's SharePoint adoption, and how end users utilize it.

Number of Unique Visitors report will help you monitor SharePoint farm

adoption.

For instance, if you deploy SharePoint in your organization, at some point you

would like to learn more about how your employees are using it. SPDocKit

relies on SharePoint usage analytics and uses the data to get insights into the

number of unique visitors. If the number of unique visitors drastically deviates

from the number of your employees, you can conclude that employees aren't

using SharePoint or that something wasn't deployed right - that it might not

be working properly.

list of Site Visitors report offers insights on the number of users that visited

the selected site in a certain time period. If you see that you have just a few

visitors, you can check to see why is this the case - do employees dislike using

the SharePoint site or is there another issue hidden there?

The following Content Usage reports gather information on whether certain doc­

uments are active and in use, whether their authors are also active and have

access to those documents, as well as whether documents have been modified.

Content Type Usage report displays all lists that contain a specific content

type within a selected site collection. This means you can see exactly where a

particular content type document or content type folder is being used. For

custom created-content types, there's an option to see them as well - which

custom types are in question, and where on the site they are in use

Dead Documents report lists documents who's author no longer has access,

whether the author was disabled or deleted as a user from the Active Direc­

tory or the author can no longer access the document. SPDocKit can then

help you find documents that are no longer in use.

Storage Metrics report helps you view the entire SharePoint storage space

used by each SharePoint object on your farm. SharePoint's own storage

usage reports can be tricky to dig out. The platform provides these metrics

and data, but they are so well hidden, and that's why SPDocKit can provide an

easy solution.

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Refer to our article titled SharePoint storage metrics: How to report on SharePoint

storage space without Losing your marbles for more detailed insights.

Unmodified Content report collects data to tell you how much time has

elapsed since certain SharePoint documents have been modified. You can

change the time frame for SPDocKit to report on all documents that haven't

been modified or used in X number of days, months, or years.

For example, use the report to dig out that particular document in the finance

department that has been left unmodified for nearly two years. Are you sure

you still need the document? If not, you can always archive or delete it.

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