New York District Key Club

64th Annual Leadership Training Conference

Governor Domenick Pesce2011-2012 Service Year

www.nydkc.org

New York District Key Club2011-2012

Conference Committee Application Packet

Holiday Inn Hotel

205 Wolf Road, Albany, NY 12205

New York District Key Club2011-2012

Conference Committee Application New York District 2011-2012

Introduction

Every year, hundreds of Key Club members gather to spend a weekend participating in workshops, social events and other sessions. The incredibly memorable, exciting and service filled weekend is a result of the preparation and dedication of the New York District Conference Committee. All members that do not hold a position in the New York District Board of Trustees and are in good standing with Key Club International may apply for a position in the committee. Below are descriptions of the various positions offered for the 64th Annual New York District Conference Committee.

The Conference Committee is appointed by Governor Domenick Pesce.

Conference Committee DescriptionConference Chair

The responsibility of this Key Clubber is to plan an organized and successful conference. This member oversees the entire committee and works closely with Governor Domenick.

Contest Chair

This Key Club member is responsible for the promotion and planning of all contests. In addition, the member in this position ensures all contests are judged fairly, the winners are announced, and plans the distribution of awards.

House Chair

Key Clubber works with the hosting hotel, the Holiday Inn Hotel, to ensure that all meeting rooms being used for the conference are arranged properly and ready for use. This includes ensuring that the proper furniture and equipment necessary are ready to be used at their designated locations (i.e. seating, projectors, podiums, flags, etc).

Program / Assistant Technology I

The guide for the weekend’s events and other information is provided to attendees via the Conference program. This Key Clubber designs the program so it provides all needed information in a clear way. When the conference begins, this Key Clubber assists the District Webmaster / Technology Chair in the revising and playing of the PowerPoint slideshows in addition to other technological assistance. This individual must possess STRONG computer skills and abilities. In your application for this position, please provide sample works of desktop publishing (brochures, fliers, newsletters, or other printed samples).

Assistant Technology II

This Key Clubber is also responsible for assisting the District Webmaster / Technology Chair. Prior to the conference, this individual helps the District Webmaster create PowerPoint slideshows and work with sound, music and other technological assistance. At the conference, this Key Clubber works closely with the Assistant Technology I and Technology Chair to ensure that the technological aspects run accordingly. You must possess STRONG computer skills and abilities. In your application for this position, please provide sample works of desktop publishing (PowerPoint slideshows, websites, et cetera).

New York District Key Club2011-2012

Conference Committee Application New York District 2011-2012

Sergeant-At-Arms Chair (1 Female, 1 Male)

These two (2) individuals are responsible for organizing the Sergeant-At-Arms group and arranging these volunteers. They are responsible the safety of all attendees by enforcing the rules and the Code of Conduct.

Hospitality Chair

This Key Clubber is responsible for the promotion of the conference. He/she ensures that all clubs in the New York District receive Conference Registration Packets and have the opportunity to attend the Conference. This individual is also responsible for contacting clubs for registration reminders and works closely with the District Board and Conference Chair to explore new ways to promote the Conference. Upon the arrival of attendees, this Key Clubber is in charge of hospitality meaning welcoming conference attendees and ensuring that they have a comfortable and enjoyable stay.

*Important Requirement!Anyone that has an intention to serve on the Conference Committee must be able to attend the

New York District Key Club Winter Board Meeting the weekend of February 4th and 5th.

This is where we will be working together to plan for Leadership Training Conference!

New York District Key Club2011-2012

C o n f e r e n c e C o m m i t t e e A p p l i c a t i o n

Name: ___________________________________________ Position: ________________________________________

Key Club of: ______________________________________ High School: _________________________________

Division #: ______ Lt. Governor: ___________________________________________________________

Desired Committee Position: _______________________________________________________________________

Email Address:__________________________________________________________________________________

Preferred Phone Number: _________________________________________________________________________

Mailing Address: ________________________________________________________________________________

I have read all the information in this packet and have agreed to uphold all the responsibilities assigned to me as a member of the Conference committee should I be appointed.

Signature: __________________________________________

How to Apply:

All applications must be postmarked by the date listed below. No late applications will be accepted. All members of this committee must agree to attend the required Preconference Meetings (dates, times, and locations to be determined).

Applications must be postmarked by Friday, January 6th, 2011

Your letter of intent should include:

• Why you are seeking this position

• Past Key Club experience (offices held, District/International Conventions attended, Rallies/Training Conferences attended, events chaired, personal experiences, et cetera)

• Ideas you plan on developing if chosen

• Anything else you deem pertinent

Applications must include the following:

1.) This form signed and completed

2.) One (1) letter of intent

3.) One (1) signed recommendation letter by Faculty

Advisor or Kiwanis Advisor

4.) One (1) recommendation letter from fellow Key Clubber (either member or officer)

5.) Sample works if the position you are seeking requests it (see Conference Committee Description).

Mail All Applications to:

Governor Domenick Pesce

2442 Kenmore Street, East Meadow, NY 11554

Questions?

Send Governor Domenick an email at:

domenickpesce.gov@nydkc.org